Privacy Act Systems of Records; Phytosanitary Certificate Issuance and Tracking System, 37775-37777 [2013-14929]
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37775
Notices
Federal Register
Vol. 78, No. 121
Monday, June 24, 2013
This section of the FEDERAL REGISTER
contains documents other than rules or
proposed rules that are applicable to the
public. Notices of hearings and investigations,
committee meetings, agency decisions and
rulings, delegations of authority, filing of
petitions and applications and agency
statements of organization and functions are
examples of documents appearing in this
section.
DEPARTMENT OF AGRICULTURE
Office of the Secretary
[Docket No. APHIS–2012–0104]
Privacy Act Systems of Records;
Phytosanitary Certificate Issuance and
Tracking System
Animal and Plant Health
Inspection Service, USDA.
ACTION: Notice of a proposed new
system of records.
AGENCY:
AGENCY FOR INTERNATIONAL
DEVELOPMENT
Notice of July 9 President’s Global
Development Council Meeting
United States Agency for
International Development.
AGENCY:
ACTION:
Notice of Meeting.
SUMMARY: Pursuant to the Federal
Advisory Committee Act, notice is
hereby given of a meeting of the
President’s Global Development Council
(GDC).
Date: Tuesday, July 9, 2013.
Time: 10:00 a.m.–11:30 a.m.
Location: Eisenhower Executive
Office Building, South Court
Auditorium, Pennsylvania Avenue and
17th Street NW., Washington, DC 20500.
Agenda
I. Opening Remarks: Vision for the GDC
II. Overview of the GDC’s Role & Efforts
III. Presentations on Key Issues
IV. Request for Feedback and Q&A
Stakeholders
The meeting is free and open to the
public. RSVPs are required. Persons
wishing to attend should RSVP to
Interest_GDC@who.eop.gov by July 7.
Please note that capacity is limited.
Additional information on web
streaming will be forthcoming on
www.whitehouse.gov.
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FOR FURTHER INFORMATION CONTACT:
Jayne Thomisee, 202–712–5506.
Dated: June 17, 2013.
Jayne Thomisee,
Executive Director & Policy Advisor, U.S.
Agency for International Development.
[FR Doc. 2013–15047 Filed 6–21–13; 8:45 am]
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SUMMARY: The Animal and Plant Health
Inspection Service proposes to add a
system of records to its inventory of
records systems subject to the Privacy
Act of 1974, as amended. The system of
records is the Phytosanitary Certificate
Issuance and Tracking System, USDA–
APHIS–13. This notice is necessary to
meet the requirements of the Privacy
Act to publish in the Federal Register
notice of the existence and character of
record systems maintained by the
agency.
Effective Date: This system will
be adopted without further notice on
August 5, 2013 unless modified to
respond to comments received from the
public and published in a subsequent
notice.
Comment Date: Comments must be
received in writing on or before July 24,
2013.
ADDRESSES: You may submit comments
by either of the following methods:
• Federal eRulemaking Portal: Go to
https://www.regulations.gov/#!document
Detail;D=APHIS-2012-0104-0001.
• Postal Mail/Commercial Delivery:
Send your comment to Docket No.
APHIS–2012–0104, Regulatory Analysis
and Development, PPD, APHIS, Station
3A–03.8, 4700 River Road Unit 118,
Riverdale, MD 20737–1238.
Supporting documents and any
comments we receive on this docket
may be viewed at https://www.
regulations.gov/#!docketDetail;D=
APHIS-2012-0104 or in our reading
room, which is located in Room 1141 of
the USDA South Building, 14th Street
and Independence Avenue SW.,
Washington, DC. Normal reading room
hours are 8 a.m. to 4:30 p.m., Monday
through Friday, except holidays. To be
sure someone is there to help you,
please call (202) 799–7039 before
coming.
DATES:
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Mr.
Christian B. Dellis, Export Services,
Plant Health Programs, Plant Protection
and Quarantine, APHIS, 4700 River
Road Unit 140, Riverdale, MD 20737;
(301) 851–2154.
SUPPLEMENTARY INFORMATION: The
Privacy Act of 1974, as amended (5
U.S.C. 552a), requires agencies to
publish in the Federal Register notice of
new or revised systems of records
maintained by the agency. A system of
records is a group of any records under
the control of any agency, from which
information is retrieved by the name of
an individual or by some identifying
number, symbol, or other identifying
particular assigned to an individual.
The Animal and Plant Health
Inspection Service (APHIS) of the U.S.
Department of Agriculture (USDA) is
proposing to add a new system of
records, entitled Phytosanitary
Certificate Issuance and Tracking (PCIT)
System, that will be used to maintain
records of activities conducted by the
agency pursuant to its mission and
responsibilities authorized by the Plant
Protection Act (7 U.S.C. 7701 et seq.).
Phytosanitary certificates are issued by
authorized Federal, State, and county
officials. They certify that consignments
of plants, plant products, and other
regulated articles intended for export
have been inspected and meet the
phytosanitary import requirements of
the foreign country to which they are
destined. There is a user fee charge for
the inspection and certification services.
Phytosanitary certificates accompany
shipments to their foreign destinations
and are reviewed by officials of the
foreign plant protection service before
the commodity is allowed entry into
their country. U.S. exporters who
require phytosanitary certificates for
commodities offered for export must
apply for them through the PCIT system.
The PCIT system provides a secure
mechanism for applicants to provide
information, including the name,
address, and telephone number of the
exporter or exporter’s agent and the
foreign consignee, which could be
individuals but, in most cases, are
companies or organizations. Applicants
also must provide information about the
articles to be exported. APHIS needs all
of this information to evaluate the
application, schedule and perform
inspections and other phytosanitary
activities, and issue phytosanitary
FOR FURTHER INFORMATION CONTACT:
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37776
Federal Register / Vol. 78, No. 121 / Monday, June 24, 2013 / Notices
certificates. Authorized Federal, State,
and county certification officials enter
data into the PCIT system regarding
inspections, any required treatments,
and other phytosanitary activities. The
PCIT system also maintains information
on user fees paid and accrued, although
the system does not contain any
financial information about applicants.
Applicants can use the PCIT system
not only to apply for phytosanitary
certificates, but also to check the status
of their applications, view user fees
accrued and paid, and track the status
of phytosanitary certification. Foreign
government officials can use the PCIT
system to quickly verify the authenticity
of a phytosanitary certificate.
APHIS may routinely share data in
the PCIT system with State and county
government officials who provide
phytosanitary inspection services on
behalf of the Federal Government. They
use the information to evaluate
applications; schedule and perform
inspections and related phytosanitary
activities; generate phytosanitary
certificates; investigate complaints by a
foreign country that a commodity for
which a phytosanitary certificate was
issued does not meet the country’s
phytosanitary requirements; and
evaluate program quality and
effectiveness. APHIS may also share
data with certain Federal agencies,
pursuant to the International Trade Data
System Memorandum of Understanding,
consistent with the receiving agency’s
authority to collect information
pertaining to transactions in
international trade. APHIS may also
share data about an application for
phytosanitary certificate with the
foreign government involved with the
import.
Other routine uses of this information
include releases related to investigations
pertaining to violations of law or related
to litigation. A complete listing of the
routine uses for this system is included
in the description of the system
presented below.
mstockstill on DSK4VPTVN1PROD with NOTICES
Report on New System of Records
A report on the new system of
records, required by 5 U.S.C. 552a(r), as
implemented by Office of Management
and Budget Circular A–130, has been
sent to the Chairman, Committee on
Homeland Security and Governmental
Affairs, United States Senate; the
Chairman, Committee on Oversight and
Government Reform, House of
Representatives; and the Administrator,
Office of Information and Regulatory
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18:13 Jun 21, 2013
Jkt 229001
Affairs, Office of Management and
Budget.
Thomas J. Vilsack,
Secretary.
System name:
Phytosanitary Certificate Issuance and
Tracking (PCIT) System, USDA–APHIS–
13.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The system resides at USDA’s
National Information Technology Center
(NITC) in Kansas City, MO. Back-up
files are maintained in Riverdale, MD.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals covered by the system
include Federal, State, and county
officials who issue phytosanitary
certificates and exporters, exporters’
agents, and foreign consignees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records may include applications for
phytosanitary export certification and
information about related inspections,
treatments, other phytosanitary
activities, and phytosanitary certificates
issued. These records include names,
addresses, and telephone numbers of
exporters, exporters’ agents, and foreign
consignees, and names, office addresses,
and telephone numbers of Federal,
State, and county officials who issue
phytosanitary certificates. Records may
also include information on user fees
paid and accrued, although the system
does not contain any financial
information about applicants.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Plant Protection Act (7 U.S.C.
7701 et seq.).
PURPOSE(S):
The PCIT system is a secure system
for applying for, evaluating, tracking the
status of, and issuing phytosanitary
certificates for plants, plant products,
and other regulated articles intended for
export.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, records
maintained in the system may be
disclosed outside USDA as follows:
(1) To certain State and county
government regulatory officials to
evaluate applications; schedule and
perform inspections and related
phytosanitary activities; generate
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Fmt 4703
Sfmt 4703
phytosanitary certificates; investigate
complaints about noncompliance with
phytosanitary requirements; and
evaluate program quality and
effectiveness;
(2) To certain Federal agencies,
pursuant to the International Trade Data
System Memorandum of Understanding,
consistent with the receiving agency’s
authority to collect information
pertaining to transactions in
international trade;
(3) To certain foreign governments
concerning applications for
phytosanitary certificates involving that
country;
(4) To the appropriate agency,
whether Federal, State, local, or foreign,
charged with responsibility of
investigating or prosecuting a violation
of law or of enforcing, implementing, or
complying with a statute, rule,
regulation, or order issued pursuant
thereto, of any record within this system
when information available indicates a
violation or potential violation of law,
whether civil, criminal, or regulatory in
nature, and either arising by general
statute or particular program statute, or
by rule, regulation, or court order issued
pursuant thereto;
(5) To the Department of Justice
when: (a) the agency, or any component
thereof; or (b) any employee of the
agency in his or her official capacity; or
(c) any employee of the agency in his or
her individual capacity where the
Department of Justice has agreed to
represent the employee; or (d) the
United States, is a party to litigation or
has an interest in such litigation, and
the use of such records by the
Department of Justice is deemed by the
agency to be relevant and necessary to
the litigation; provided, however, that in
each case, the agency determines that
disclosure of the records to the
Department of Justice is a use of the
information contained in the records
that is compatible with the purpose for
which the records were collected;
(6) For use in a proceeding before a
court or adjudicative body before which
the agency is authorized to appear,
when: (a) the agency, or any component
thereof; or (b) any employee of the
agency in his or her official capacity; or
(c) any employee of the agency in his or
her individual capacity where the
agency has agreed to represent the
employee; or (d) the United States, is a
party to litigation or has an interest in
such litigation, and the agency
determines that use of such records is
relevant and necessary to the litigation;
provided, however, that in each case,
the agency determines that disclosure of
the records to the court is a use of the
information contained in the records
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Federal Register / Vol. 78, No. 121 / Monday, June 24, 2013 / Notices
that is compatible with the purpose for
which the records were collected;
(7) To appropriate agencies, entities,
and persons when: (a) the agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, a risk of identity theft
or fraud, or a risk of harm to the security
or integrity of this system or other
systems or programs (whether
maintained by the agency or another
agency or entity) that rely upon the
compromised information; and (c) the
disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
the agency’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm;
(8) To contractors engaged to assist in
administering the program. Such
contractors will be bound by the
nondisclosure provisions of the Privacy
Act;
(9) To USDA contractors, partner
agency employees or contractors, or
private industry employed to identify
patterns, trends, or anomalies indicative
of fraud, waste, or abuse; and
(10) To the National Archives and
Records Administration for records
management inspections conducted
under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The system is an electronic database
stored on servers in a secure
government-owned facility. APHIS
maintains back-up files on external hard
drives kept in locked cabinets at APHIS
headquarters.
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RETRIEVABILITY:
APHIS may retrieve records by the
name of the applicant (exporter or
exporter’s agent who applied for the
phytosanitary certificate) and by the
name of the Federal, State, or county
official who issued the phytosanitary
certificate.
The PCIT system has management,
operational, and technical controls to
prevent misuse of data by system users.
These controls include the use of role-
Jkt 229001
Records in the PCIT system are
retained indefinitely.
the information with supporting
documentation to show how the record
is inaccurate.
RECORD SOURCE CATEGORIES:
Information in this system about
individuals comes primarily from
applicants for a phytosanitary
certificate.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2013–14929 Filed 6–21–13; 8:45 am]
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DEPARTMENT OF AGRICULTURE
Animal and Plant Health Inspection
Service
[Docket No. APHIS–2013–0041]
SYSTEM MANAGERS(S) AND ADDRESS:
Director, Export Services, Plant
Health Programs, PPQ, APHIS, 4700
River Road Unit 140, Riverdale, MD
20737.
NOTIFICATION PROCEDURE:
Any individual may request general
information regarding this system of
records or information as to whether the
system contains records pertaining to
him/her from the system manager at the
address above. All inquiries pertaining
to this system should be in writing,
must name the system of records as set
forth in the system notice, and must
contain the individual’s name,
telephone number, address, and email
address.
Any individual may obtain
information from a record in the system
that pertains to him or her. Requests for
hard copies of records should be in
writing, and the request must contain
the requesting individual’s name,
address, name of the system of records,
timeframe for the records in question,
any other pertinent information to help
identify the file, and a copy of his/her
photo identification containing a
current address for verification of
identification. All inquiries should be
addressed to the Freedom of
Information and Privacy Act Staff,
Legislative and Public Affairs, APHIS,
4700 River Road Unit 50, Riverdale, MD
20737–1232.
Any individual may contest
information contained within a record
in the system that pertains to him/her
by submitting a written request to the
system manager at the address above.
Include the reason for contesting the
record and the proposed amendment to
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Notice of Request for Extension of
Approval of an Information Collection;
Cooperative Agricultural Pest Survey
Animal and Plant Health
Inspection Service, USDA.
ACTION: Extension of approval of an
information collection; comment
request.
AGENCY:
SUMMARY: In accordance with the
Paperwork Reduction Act of 1995, this
notice announces the Animal and Plant
Health Inspection Service’s intention to
request an extension of approval of an
information collection associated with
the Cooperative Agricultural Pest
Survey.
We will consider all comments
that we receive on or before August 23,
2013.
ADDRESSES: You may submit comments
by either of the following methods:
• Federal eRulemaking Portal: Go to
https://www.regulations.gov/#!document
Detail;D=APHIS-2013-0041-0001.
• Postal Mail/Commercial Delivery:
Send your comment to Docket No.
APHIS–2013–0041, Regulatory Analysis
and Development, PPD, APHIS, Station
3A–03.8, 4700 River Road, Unit 118,
Riverdale, MD 20737–1238.
Supporting documents and any
comments we receive on this docket
may be viewed at https://
www.regulations.gov/
#!docketDetail;D=APHIS-2013-0041 or
in our reading room, which is located in
room 1141 of the USDA South Building,
14th Street and Independence Avenue
SW., Washington, DC. Normal reading
room hours are 8 a.m. to 4:30 p.m.,
Monday through Friday, except
holidays. To be sure someone is there to
help you, please call (202) 799–7039
before coming.
DATES:
CONTESTING RECORD PROCEDURES:
SAFEGUARDS:
18:13 Jun 21, 2013
RETENTION AND DISPOSAL:
RECORD ACCESS PROCEDURES:
None.
VerDate Mar<15>2010
based security and access rights and
network firewalls. All users must have
e-Authentication credentials through
USDA and employ their individual eAuthentication user identification and
password to access the PCIT system.
Users may only view information
specific to their role in the export
system. The exporter has access only to
the information of his or her
organization. Government officials
involved in the export of commodities
will have access only to data within
their purview. Access to the system is
monitored by USDA officials to ensure
authorized and appropriate use of the
data.
37777
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Agencies
[Federal Register Volume 78, Number 121 (Monday, June 24, 2013)]
[Notices]
[Pages 37775-37777]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-14929]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF AGRICULTURE
Office of the Secretary
[Docket No. APHIS-2012-0104]
Privacy Act Systems of Records; Phytosanitary Certificate
Issuance and Tracking System
AGENCY: Animal and Plant Health Inspection Service, USDA.
ACTION: Notice of a proposed new system of records.
-----------------------------------------------------------------------
SUMMARY: The Animal and Plant Health Inspection Service proposes to add
a system of records to its inventory of records systems subject to the
Privacy Act of 1974, as amended. The system of records is the
Phytosanitary Certificate Issuance and Tracking System, USDA-APHIS-13.
This notice is necessary to meet the requirements of the Privacy Act to
publish in the Federal Register notice of the existence and character
of record systems maintained by the agency.
DATES: Effective Date: This system will be adopted without further
notice on August 5, 2013 unless modified to respond to comments
received from the public and published in a subsequent notice.
Comment Date: Comments must be received in writing on or before
July 24, 2013.
ADDRESSES: You may submit comments by either of the following methods:
Federal eRulemaking Portal: Go to https://www.regulations.gov/#!documentDetail;D=APHIS-2012-0104-0001.
Postal Mail/Commercial Delivery: Send your comment to
Docket No. APHIS-2012-0104, Regulatory Analysis and Development, PPD,
APHIS, Station 3A-03.8, 4700 River Road Unit 118, Riverdale, MD 20737-
1238.
Supporting documents and any comments we receive on this docket may
be viewed at https://www.regulations.gov/#!docketDetail;D=APHIS-2012-
0104 or in our reading room, which is located in Room 1141 of the USDA
South Building, 14th Street and Independence Avenue SW., Washington,
DC. Normal reading room hours are 8 a.m. to 4:30 p.m., Monday through
Friday, except holidays. To be sure someone is there to help you,
please call (202) 799-7039 before coming.
FOR FURTHER INFORMATION CONTACT: Mr. Christian B. Dellis, Export
Services, Plant Health Programs, Plant Protection and Quarantine,
APHIS, 4700 River Road Unit 140, Riverdale, MD 20737; (301) 851-2154.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5
U.S.C. 552a), requires agencies to publish in the Federal Register
notice of new or revised systems of records maintained by the agency. A
system of records is a group of any records under the control of any
agency, from which information is retrieved by the name of an
individual or by some identifying number, symbol, or other identifying
particular assigned to an individual.
The Animal and Plant Health Inspection Service (APHIS) of the U.S.
Department of Agriculture (USDA) is proposing to add a new system of
records, entitled Phytosanitary Certificate Issuance and Tracking
(PCIT) System, that will be used to maintain records of activities
conducted by the agency pursuant to its mission and responsibilities
authorized by the Plant Protection Act (7 U.S.C. 7701 et seq.).
Phytosanitary certificates are issued by authorized Federal, State, and
county officials. They certify that consignments of plants, plant
products, and other regulated articles intended for export have been
inspected and meet the phytosanitary import requirements of the foreign
country to which they are destined. There is a user fee charge for the
inspection and certification services. Phytosanitary certificates
accompany shipments to their foreign destinations and are reviewed by
officials of the foreign plant protection service before the commodity
is allowed entry into their country. U.S. exporters who require
phytosanitary certificates for commodities offered for export must
apply for them through the PCIT system.
The PCIT system provides a secure mechanism for applicants to
provide information, including the name, address, and telephone number
of the exporter or exporter's agent and the foreign consignee, which
could be individuals but, in most cases, are companies or
organizations. Applicants also must provide information about the
articles to be exported. APHIS needs all of this information to
evaluate the application, schedule and perform inspections and other
phytosanitary activities, and issue phytosanitary
[[Page 37776]]
certificates. Authorized Federal, State, and county certification
officials enter data into the PCIT system regarding inspections, any
required treatments, and other phytosanitary activities. The PCIT
system also maintains information on user fees paid and accrued,
although the system does not contain any financial information about
applicants.
Applicants can use the PCIT system not only to apply for
phytosanitary certificates, but also to check the status of their
applications, view user fees accrued and paid, and track the status of
phytosanitary certification. Foreign government officials can use the
PCIT system to quickly verify the authenticity of a phytosanitary
certificate.
APHIS may routinely share data in the PCIT system with State and
county government officials who provide phytosanitary inspection
services on behalf of the Federal Government. They use the information
to evaluate applications; schedule and perform inspections and related
phytosanitary activities; generate phytosanitary certificates;
investigate complaints by a foreign country that a commodity for which
a phytosanitary certificate was issued does not meet the country's
phytosanitary requirements; and evaluate program quality and
effectiveness. APHIS may also share data with certain Federal agencies,
pursuant to the International Trade Data System Memorandum of
Understanding, consistent with the receiving agency's authority to
collect information pertaining to transactions in international trade.
APHIS may also share data about an application for phytosanitary
certificate with the foreign government involved with the import.
Other routine uses of this information include releases related to
investigations pertaining to violations of law or related to
litigation. A complete listing of the routine uses for this system is
included in the description of the system presented below.
Report on New System of Records
A report on the new system of records, required by 5 U.S.C.
552a(r), as implemented by Office of Management and Budget Circular A-
130, has been sent to the Chairman, Committee on Homeland Security and
Governmental Affairs, United States Senate; the Chairman, Committee on
Oversight and Government Reform, House of Representatives; and the
Administrator, Office of Information and Regulatory Affairs, Office of
Management and Budget.
Thomas J. Vilsack,
Secretary.
System name:
Phytosanitary Certificate Issuance and Tracking (PCIT) System,
USDA-APHIS-13.
Security classification:
None.
System location:
The system resides at USDA's National Information Technology Center
(NITC) in Kansas City, MO. Back-up files are maintained in Riverdale,
MD.
Categories of individuals covered by the system:
Individuals covered by the system include Federal, State, and
county officials who issue phytosanitary certificates and exporters,
exporters' agents, and foreign consignees.
Categories of records in the system:
Records may include applications for phytosanitary export
certification and information about related inspections, treatments,
other phytosanitary activities, and phytosanitary certificates issued.
These records include names, addresses, and telephone numbers of
exporters, exporters' agents, and foreign consignees, and names, office
addresses, and telephone numbers of Federal, State, and county
officials who issue phytosanitary certificates. Records may also
include information on user fees paid and accrued, although the system
does not contain any financial information about applicants.
Authority for maintenance of the system:
The Plant Protection Act (7 U.S.C. 7701 et seq.).
Purpose(s):
The PCIT system is a secure system for applying for, evaluating,
tracking the status of, and issuing phytosanitary certificates for
plants, plant products, and other regulated articles intended for
export.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, records maintained in the system may be
disclosed outside USDA as follows:
(1) To certain State and county government regulatory officials to
evaluate applications; schedule and perform inspections and related
phytosanitary activities; generate phytosanitary certificates;
investigate complaints about noncompliance with phytosanitary
requirements; and evaluate program quality and effectiveness;
(2) To certain Federal agencies, pursuant to the International
Trade Data System Memorandum of Understanding, consistent with the
receiving agency's authority to collect information pertaining to
transactions in international trade;
(3) To certain foreign governments concerning applications for
phytosanitary certificates involving that country;
(4) To the appropriate agency, whether Federal, State, local, or
foreign, charged with responsibility of investigating or prosecuting a
violation of law or of enforcing, implementing, or complying with a
statute, rule, regulation, or order issued pursuant thereto, of any
record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and either arising by general statute or
particular program statute, or by rule, regulation, or court order
issued pursuant thereto;
(5) To the Department of Justice when: (a) the agency, or any
component thereof; or (b) any employee of the agency in his or her
official capacity; or (c) any employee of the agency in his or her
individual capacity where the Department of Justice has agreed to
represent the employee; or (d) the United States, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be
relevant and necessary to the litigation; provided, however, that in
each case, the agency determines that disclosure of the records to the
Department of Justice is a use of the information contained in the
records that is compatible with the purpose for which the records were
collected;
(6) For use in a proceeding before a court or adjudicative body
before which the agency is authorized to appear, when: (a) the agency,
or any component thereof; or (b) any employee of the agency in his or
her official capacity; or (c) any employee of the agency in his or her
individual capacity where the agency has agreed to represent the
employee; or (d) the United States, is a party to litigation or has an
interest in such litigation, and the agency determines that use of such
records is relevant and necessary to the litigation; provided, however,
that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records
[[Page 37777]]
that is compatible with the purpose for which the records were
collected;
(7) To appropriate agencies, entities, and persons when: (a) the
agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (b) the
agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests, a
risk of identity theft or fraud, or a risk of harm to the security or
integrity of this system or other systems or programs (whether
maintained by the agency or another agency or entity) that rely upon
the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the agency's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm;
(8) To contractors engaged to assist in administering the program.
Such contractors will be bound by the nondisclosure provisions of the
Privacy Act;
(9) To USDA contractors, partner agency employees or contractors,
or private industry employed to identify patterns, trends, or anomalies
indicative of fraud, waste, or abuse; and
(10) To the National Archives and Records Administration for
records management inspections conducted under 44 U.S.C. 2904 and 2906.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
The system is an electronic database stored on servers in a secure
government-owned facility. APHIS maintains back-up files on external
hard drives kept in locked cabinets at APHIS headquarters.
Retrievability:
APHIS may retrieve records by the name of the applicant (exporter
or exporter's agent who applied for the phytosanitary certificate) and
by the name of the Federal, State, or county official who issued the
phytosanitary certificate.
Safeguards:
The PCIT system has management, operational, and technical controls
to prevent misuse of data by system users. These controls include the
use of role-based security and access rights and network firewalls. All
users must have e-Authentication credentials through USDA and employ
their individual e-Authentication user identification and password to
access the PCIT system. Users may only view information specific to
their role in the export system. The exporter has access only to the
information of his or her organization. Government officials involved
in the export of commodities will have access only to data within their
purview. Access to the system is monitored by USDA officials to ensure
authorized and appropriate use of the data.
Retention and disposal:
Records in the PCIT system are retained indefinitely.
System managers(s) and address:
Director, Export Services, Plant Health Programs, PPQ, APHIS, 4700
River Road Unit 140, Riverdale, MD 20737.
Notification procedure:
Any individual may request general information regarding this
system of records or information as to whether the system contains
records pertaining to him/her from the system manager at the address
above. All inquiries pertaining to this system should be in writing,
must name the system of records as set forth in the system notice, and
must contain the individual's name, telephone number, address, and
email address.
Record access procedures:
Any individual may obtain information from a record in the system
that pertains to him or her. Requests for hard copies of records should
be in writing, and the request must contain the requesting individual's
name, address, name of the system of records, timeframe for the records
in question, any other pertinent information to help identify the file,
and a copy of his/her photo identification containing a current address
for verification of identification. All inquiries should be addressed
to the Freedom of Information and Privacy Act Staff, Legislative and
Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-
1232.
Contesting record procedures:
Any individual may contest information contained within a record in
the system that pertains to him/her by submitting a written request to
the system manager at the address above. Include the reason for
contesting the record and the proposed amendment to the information
with supporting documentation to show how the record is inaccurate.
Record source categories:
Information in this system about individuals comes primarily from
applicants for a phytosanitary certificate.
Exemptions claimed for the system:
None.
[FR Doc. 2013-14929 Filed 6-21-13; 8:45 am]
BILLING CODE 3410-34-P