Privacy Act of 1974; System of Records, 35606-35607 [2013-14051]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 78, Number 114 (Thursday, June 13, 2013)]
[Notices]
[Pages 35606-35607]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-14051]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0115]


Privacy Act of 1974; System of Records

AGENCY: National Geospatial-Intelligence Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The National Geospatial-Intelligence Agency is altering a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on July 16, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before July 15, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: National Geospatial-Intelligence 
Agency (NGA), ATTN: Security Specialist, Mission Support, MSRS P-12, 
7500 GEOINT Drive, Springfield, VA 22150.

SUPPLEMENTARY INFORMATION: The National Geospatial-Intelligence Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Web site at https://dpclo.defense.gov/privacy/SORNs/component/ngia/. The proposed 
system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 
1974, as amended, was submitted on May 17, 2013, to the House Committee 
on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 10, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
B0210-07

System name:
    Inspector General Investigative and Complaint Files (June 4, 2002, 
67 FR 38479)
    Change System ID to read ``NGA-013.''

System name:
    Delete entry and replace with ``National Geospatial-Intelligence 
Agency (NGA) Inspector General Investigative and Complaint Files.''

System location:
    Delete entry and replace with ``Records are maintained at NGA 
headquarters in Washington, DC metro facilities.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Current and former NGA employees, 
military personnel, contractors, members of the public who make an 
inquiry or file a complaint or allegation involving NGA.''

Categories of records in the system:
    Delete entry and replace with ``Identifying information, such as 
name, address, telephone numbers, email addresses, employee 
identification number, job title and band, supervisor's contact 
information, company name, witness information and statements, military 
branch, rank, financial information, adverse information, technical 
reports, record of interviews, exhibits and photographs, Social 
Security Number (SSN), and sworn testimonies.
    Investigative/complaint files, inquiries or investigative reports 
pertaining to complaints, allegations of fraud, waste, abuse, 
mismanagement, malfeasance, or reprisal as procedures pertaining to NGA 
personnel, procedures, policies or programs. Files may contain Reports 
of Investigation, sworn testimony, letters, memorandums and working 
papers regarding developed or obtained as a result of investigation or 
complaint wherein someone has made allegations of violations involving 
fraud, waste, abuse, mismanagement, reprisal, denial of due process 
pertaining to NGA personnel, programs, policies and/or procedures 
developed or obtained as a result of the investigation or complaint.
    Letters/transcriptions of complaints, allegations and queries; 
letters of

[[Page 35607]]

appointment; reports of reviews, inquiries and investigations with 
supporting attachments, exhibits and photographs; record of interviews; 
witness statements; reports of legal review of case files, 
congressional responses; memoranda; letters and reports of findings and 
actions taken; letters to complainants and subjects of investigations; 
letters of rebuttal from subjects of investigations; finance; 
personnel; administration; adverse information, and technical 
reports.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations, 5 U.S.C. App., Inspector General Act of 1978, 10 U.S.C. 
1612 citing 5 U.S.C. 2301, 44 U.S.C. 3545(c)(1), E.O. 12333, United 
States Intelligence Activities, as amended; and E.O. 9397 (SSN), as 
amended.''

Purpose(s):
    Delete entry and replace with ``To analyze and evaluate the 
effectiveness and efficiency of NGA policies, programs, procedures, 
activities, and operations for the purpose of detecting and preventing 
fraud, waste and abuse. Additionally, the system is used to resolve 
complaints and inquiries, and to initiate proper corrective action if 
the allegation is proven to be true in fact as well as to be used for 
corrective action.''
* * * * *

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Records in this system are stored 
electronically.''

Retrievability:
    Delete entry and replace with ``Records may be retrieved by name or 
SSN.''

Safeguards:
    Delete entry and replace with ``Records in this system are 
safeguarded in accordance with applicable rules and policies, including 
all applicable NGA automated systems security and access policies. 
Strict controls have been imposed to minimize the risk of compromising 
the information that is being stored. Access to the computer system 
containing the records in this system is limited to those individuals 
who have a need to know the information for the performance of their 
official duties and who have appropriate clearances or permissions. 
Some of the technical controls include, limited, role based access as 
well as profiles based access to limit users to only data that is 
needed for the performance of their official duties. The system is 
located in a secure data center and operated by Federal personnel.''

Retention and disposal:
    Delete entry and replace with ``Investigative records are cutoff 
and retired when 15 years old, then destroyed/deleted 10 years after 
cutoff.''

System manager(s) and address:
    Delete entry and replace with ``Assistant Inspector General for 
Plans and Programs, Office of the Inspector General, National 
Geospatial-Intelligence Agency (NGA), 7500 GEOINT Drive, Springfield, 
VA 22150.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the National Geospatial-
Intelligence Agency (NGA), Freedom of Information Act/Privacy Act 
Office, 7500 GEOINT Drive, Springfield, VA 22150.
    The request envelope and letter should both be clearly marked 
`Privacy Act Inquiry.'
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury, as a substitute for 
notarization. A request for notification must meet the requirements of 
32 CFR 320.4.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the National Geospatial-Intelligence 
Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 
GEOINT Drive, Springfield, VA 22150.
    The request envelope and letter should both be clearly marked 
`Privacy Act Inquiry.'
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury, as a substitute for 
notarization. A request for notification must meet the requirements of 
32 CFR 320.4.''

Contesting record procedure:
    Delete entry and replace with ``Individuals contesting the accuracy 
of records in this system of records contains information about 
themselves should address written inquiries to the National Geospatial-
Intelligence Agency (NGA), Freedom of Information Act/Privacy Act 
Office, 7500 GEOINT Drive, Springfield, VA 22150.
    The request envelope and letter should both be clearly marked 
`Privacy Act Inquiry.'
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury, as a substitute for 
notarization. A request for notification must meet the requirements of 
32 CFR 320.4.''

Record source categories:
    Delete entry and replace with ``Information originates from the 
individual and from sources contacted during personnel and background 
investigations.''
* * * * *
[FR Doc. 2013-14051 Filed 6-12-13; 8:45 am]
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