Privacy Act of 1974; System of Records, 34352-34354 [2013-13498]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 78, Number 110 (Friday, June 7, 2013)]
[Notices]
[Pages 34352-34354]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-13498]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0109]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on July 8, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before July 8, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any

[[Page 34353]]

personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by telephone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or from the Defense Privacy and Civil Liberties Office Web site at 
https://dpclo.defense.gov/privacy/SORNs/component/osd/. The 
proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy 
Act of 1974, as amended, was submitted on May 13, 2013, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 3, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSCA 04

System name:
    Adjunct Faculty Information Database.

System location:
    Defense Institute of International Legal Studies (DIILS), 441 
Elliot Avenue, Newport, RI 02841-1531.

Categories of individuals covered by the system:
    Military (e.g., Active, National Guard, Reserve, and Coast Guard), 
civilian and contractor employees, Foreign Nationals and private sector 
personnel.

Categories of records in the system:
    Full name, date and place of birth, Social Security Number (SSN), 
Department of Defense Identification Number (DoD ID Number), home and 
work addresses, work, fax, home and personal cell phone numbers, US 
government credit card number, personal and alternative email 
addresses, pay grade, military status (e.g., military rank, branch of 
service, retired and reserves), security clearance and current status, 
passport information, language capability, self-rating/level of 
expertise and abilities, training completed (e.g, trafficking in 
persons, human rights, code of conduct, etc.), biography, and 
professional references.

Authority for maintenance of the system:
    10 U.S.C. 134, Under Secretary of Defense for Policy; DoD Directive 
5105.65, Defense Security Cooperation Agency (DSCA); DoD Directive 
5101.1, DoD Executive Agent; DoD Directive 5132.03, DoD Policy and 
Responsibilities Relating to Security Cooperation; and E.O. 9397 (SSN), 
as amended.

Purpose(s):
    Defense Institute of International Legal Studies (DIILS) supports 
U.S. foreign policy and national security policy with rule of law 
training and education focused on human rights, international 
humanitarian law, and the law of armed conflict. The purpose of the 
Adjunct Faculty Information Database is to collect supplied information 
from qualified adjunct faculty members to make preparations for their 
overseas travel assignments as well as maintain a record of their 
qualifications for participation in future training programs. This data 
will also be used as a resource for future travel and training 
assignments, as a record of adjunct assignments and a basis to identify 
training requirements for the adjunct faculty.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic storage media.

Retrievability:
    Name, SSN and/or DoD ID Number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by centralized access control 
to include the use of Common Access cards (CAC), passwords (which are 
changed periodically), file permissions, firewalls, and intrusion alert 
systems, including the use of a ``block out'' restriction feature when 
viewing SSNs.

Retention and disposal:
    Temporary: Update periodically; destroy when no longer required for 
reference.

System manager(s) and address:
    Training Specialist, Curriculum Department, Defense Institute of 
International Legal Studies, 441 Elliot Avenue, Newport, RI 02841-1531.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Training Specialist, Curriculum Department, 
Defense Institute of International Legal Studies, 441 Elliot Avenue, 
Newport, RI 02841-1531.
    Written requests should include the full name, current address and 
telephone number, and the number of this system of records notice and 
be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Office of the 
Secretary of Defense/Joint Staff, Freedom of Information Act Requester 
Services, 4800 Mark Center Drive, Alexandria, VA 22350-3100.
    Written requests should include the full name, current address and 
telephone number, and the number of this system of records notice and 
be signed.

Contesting record procedures:
    The Office of the Secretary of Defense (OSD) rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.

Record source categories:
    Individual.

[[Page 34354]]

Exemptions claimed for the system:
    None.

[FR Doc. 2013-13498 Filed 6-6-13; 8:45 am]
BILLING CODE 5001-06-P