Privacy Act New System of Records, 33807-33808 [2013-13330]

Agencies

• DEPARTMENT OF COMMERCE

[Federal Register Volume 78, Number 108 (Wednesday, June 5, 2013)]
[Notices]
[Pages 33807-33808]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-13330]



[[Page 33807]]

=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF COMMERCE

[Docket No. 130520483-3483-01]


Privacy Act New System of Records

AGENCY: Department of Commerce.

ACTION: Notice; COMMERCE/DEPT-23, Information Collected Electronically 
in Connection with Department of Commerce Activities, Events, and 
Programs.

-----------------------------------------------------------------------

SUMMARY: This notice announces the Department's proposal for a new 
system of records under the Privacy Act. The system is entitled 
``Information Collected Electronically in Connection with Department of 
Commerce Activities, Events, and Programs.'' The Department is creating 
a new system of records that will enable electronic registration, via 
the Internet, for Commerce-sponsored activities, events, and programs.

DATES: Comment Date: To be considered, written comments on the proposed 
amended system must be submitted on or before July 5, 2013.
    Effective Date: Unless comments are received, the new system of 
records will become effective as proposed on the date of publication of 
this Federal Register.

ADDRESSES: Comments may be mailed to Brenda Dolan, U.S. Department of 
Commerce, Herbert C. Hoover Building, Suite 300, Room A326, 1401 
Constitution Avenue NW., Washington, DC 20230.

FOR FURTHER INFORMATION CONTACT: For further information, please 
contact, Brenda Dolan, Departmental Freedom of Information and Privacy 
Act Officer, 202-482-3258.

SUPPLEMENTARY INFORMATION: The purpose of this system of records is to 
account for the electronic collection, maintenance and use of 
information in connection with Department of Commerce activities, 
events, and programs. Such activities, events, and programs include, 
but are not limited to: Conferences, roundtable discussions, forums, 
exhibits, summits, and presentations. The records from this system will 
be accessible by authorized representatives from the Department of 
Commerce, approved contractors, and in limited instances, individuals 
registered to participate in Commerce activities, events, and programs. 
The registrants will have the ability to: Register and, if necessary, 
submit payment for a variety of Department of Commerce activities, 
events and programs; sign-up for sponsorship opportunities; schedule 
individual matchmaking opportunities with other participants; register 
to exhibit; receive email updates regarding agendas and affiliated 
events; and perform other functions related to the agency-sponsored 
activity, event, or program.
COMMERCE/DEPT-23, ``Information Collected Electronically in Connection 
With Department of Commerce Activities, Events, and Programs.''

SYSTEM NAME:
    Information Collected Electronically in Connection with Department 
of Commerce Activities, Events, and Programs.

SYSTEM LOCATION:
    Information will be maintained electronically and under the control 
of the individual Departmental offices.
    a. For Office of the Secretary, Chief Information Officer, 1401 
Constitution Avenue NW., Washington, DC 20230.
    b. For U.S. Census Bureau, Chief Information Officer, 4600 Silver 
Hill Road, Suitland, MD 20746.
    c. For Bureau of Economic Analysis/Economic Statistics 
Administration, Chief Information Officer, 1401 Constitution Avenue 
NW., Washington, DC 20230.
    d. For Economic Development Administration, Chief Information 
Officer, 1401 Constitution Avenue NW., Washington, DC 20230.
    e. For Bureau of Industry and Security, Chief Information Officer, 
1401 Constitution Avenue NW., Washington, DC 20230.
    f. For International Trade Administration, Chief Information 
Officer, 1401 Constitution Avenue NW., Washington, DC 20230.
    g. For Minority Business Development Agency, Office of the 
Secretary, Chief Information Officer, 1401 Constitution Avenue NW., 
Washington, DC 20230.
    h. For National Institute of Standards and Technology, Chief 
Information Officer, 100 Bureau Drive, Gaithersburg, MD 20899.
    i. For National Technical Information Service, Chief Information 
Officer, 5301 Shawnee Road, Alexandria, VA 22312
    j. For National Telecommunications and Information Administration, 
Chief Information Officer, 1401 Constitution Avenue NW., Washington, DC 
20230.
    k. For National Oceanic and Atmospheric Administration, Chief 
Information Officer, 1305 East-West Highway, SSMC3, Silver Spring, MD 
20910.
    l. For U.S. Patent and Trademark Office, Chief Information Officer, 
600 Dulany Street, Madison Building, Alexandria, VA 22314.
    m. For Office of Inspector General, Chief Information Officer, 
Chief Information Officer, 1401 Constitution Avenue NW., Washington, DC 
20230.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have requested and/or are registered to participate 
in an agency-sponsored activity, event, or program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, organization affiliation, title, address, email, and 
telephone number; credit card information; Web site URL; organization 
category and description; business function; objectives for 
matchmaking; sponsorship information; exhibition booth preferences; and 
special requirements for exhibition needs; and all other information 
submitted to participate in an agency-sponsored activity, program, or 
event.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. App.--Inspector General Act of 1978, Sec.  2; 5 U.S.C. 
App.--Reorganization Plan of 1970, Sec.  2; 13 U.S.C. Sec.  2; 13 
U.S.C. Sec.  131; 15 U.S.C. Sec.  272; 15 U.S.C. Sec.  1151; 15 U.S.C. 
Sec.  1501; 15 U.S.C. Sec.  1512; 15 U.S.C. Sec.  1516; 15 U.S.C. Sec.  
3704b; 16 U.S.C. Sec.  1431; 35 U.S.C. Sec.  2; 42 U.S.C. Sec.  3121 et 
seq.; 47 U.S.C. Sec.  902; 50 U.S.C. App. Sec.  2401 et seq.; E.O. 
11625; 77 FR 49699 (Aug. 16, 1012).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed, as a 
routine use, to other registrants to facilitate company/organization 
matchmaking. Once registered for an agency activity, event, or program, 
one would be able to access the following information fields: name; 
title; address; email address; telephone number; Web site URL; 
organization category and description; business function, product, or 
service description; and other fields capturing information related to 
the agency-sponsored activity, event, or program.
    2. In the event that a system of records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute or contract, or rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred to the appropriate agency, whether Federal, State, local or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the

[[Page 33808]]

statute or contract, or rule, regulation or order issued pursuant 
thereto, or protecting the interest of the Department.
    3. A record from this system of records may be disclosed in the 
course of presenting evidence to a court, magistrate or administrative 
tribunal, including disclosures to opposing counsel in the course of 
settlement negotiations.
    4. A record in this system of records may be disclosed, as a 
routine use, to a Member of Congress submitting a request involving an 
individual when the individual has requested assistance from the Member 
with respect to the subject matter of the record.
    5. A record in this system of records may be disclosed, as a 
routine use, to the Office of Management and Budget in connection with 
the review of private relief legislation as set forth in OMB Circular 
No. A-19 at any stage of the legislative coordination and clearance 
process as set forth in that Circular.
    6. A record in this system of records may be disclosed, as routine 
use, to the Department of Justice in connection with determining 
whether disclosure thereof is required by the Freedom of Information 
Act (5 U.S.C. Sec.  552).
    7. A record in this system of records may be disclosed, as routine 
use, to a contractor of the Department having need for the information 
in the performance of the contract, but not operating a system of 
records within the meaning of 5 U.S.C. Sec.  552a(m).
    8. A record from this system of records may be disclosed, as 
routine use, to the Administrator, General Services, or his designee, 
during an inspection of records conducted by GSA as part of that 
agency's responsibility to recommend improvements in records management 
practices and programs, under authority of 44 U.S.C. Sec.  2904 and 
2906. Such disclosure shall be made in accordance with the GSA 
regulations governing inspection of records for this purpose, and any 
other relevant (i.e. GSA or Commerce) directive. Such disclosure shall 
not be used to make determinations about individuals.
    9. A record in this system of records may be disclosed, as a 
routine use, to appropriate agencies, entities, and persons when (1) it 
is suspected or determined that the security or confidentiality of 
information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identify theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and to prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic media, backed up to tape media, using backup software 
with encryption enabled, and in paper.

RETRIEVABILITY:
    Name, confirmation number, affiliated organization, mailing 
address, email address, telephone number, or Web site URL.

SAFEGUARDS:
    Records and servers are located in a locked, climate controlled 
data centers with physical security and electronic badge access for 
authorized administrators.

RETENTION AND DISPOSAL:
    All records shall be retained and disposed of in accordance with 
National Archives and Records Administration regulations (36 CFR 
Subchapter B-- Records Retention); Departmental directives and 
comprehensive records schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    System managers are the same as stated in the System Location 
section above.

NOTIFICATION PROCEDURE:
    Information may be obtained from: Departmental Privacy Act Officer, 
Office of the Secretary, U.S. Department of Commerce, 1401 Constitution 
Avenue NW., Suite A300, Room A326, Washington, DC 20230.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to the same address 
as stated in the Notification section above.

CONTESTING RECORD PROCEDURES:
    The Department's rules for contesting the contents of records, and 
appealing initial determinations by the individual concerned appear in 
15 CFR subpart 4B. Use address contained in the Notification section 
above.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: May 31, 2013.
Brenda Dolan,
Departmental Freedom of Information and Privacy Act Officer.
[FR Doc. 2013-13330 Filed 6-4-13; 8:45 am]
BILLING CODE 3510-25-P