Privacy Act of 1974; System of Records, 31526-31527 [2013-12432]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 78, Number 101 (Friday, May 24, 2013)]
[Notices]
[Pages 31526-31527]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-12432]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0120]


Privacy Act of 1974; System of Records

AGENCY: National Geospatial-Intelligence Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The National Geospatial-Intelligence Agency is altering a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a(r)), as amended. The blanket (k)(1) 
exemption applies to this systems of records to accurately describe the 
basis for exempting disclosure of classified information that is or may 
be contained in the records.

DATES: This proposed action will be effective on June 24, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before June 24, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: National Geospatial-Intelligence 
Agency (NGA), ATTN: Security Specialist, Mission Support, MSRS P-12, 
7500 GEOINT Drive, Springfield, VA 22150.

SUPPLEMENTARY INFORMATION: The National Geospatial-Intelligence Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 23, 2012, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: May 21, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
B0303-06

System name:
    National Geospatial-Intelligence Agency (NGA)--Enterprise Workforce 
System (NEWS) (January 25, 2010, 75 FR 3899)

Changes:
    Change system ID to ``NGA-003''.

System name:
    Delete entry and replace with ``National Geospatial-Intelligence 
Agency Enterprise Workforce System.''

System location:
    Delete entry and replace with ``Records are maintained at National 
Geospatial-Intelligence Agency (NGA) headquarters in Washington, DC 
metro facilities.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Current and former NGA employees, 
military personnel, independent industry advisors, contractors, and 
foreign visitors employed by or assigned to NGA facilities.''

Categories of records in the system:
    Delete entry and replace with ``Identifying information, such as 
name, date of birth, place of birth, address, telephone numbers, email 
addresses, employee identification number, job title and band, 
emergency contact information, supervisor's contact information, 
photographs, passport and/or drivers' license information, citizenship, 
polygraph, security clearance, access control passes, payroll 
information, Social Security Number (SSN), time and attendance, 
performance, awards and bonuses, duty location, education and training 
data, military and veterans status, gender, ethnicity/race indicator, 
disability data, drug, vision and medical test results for deployment 
readiness.''

Authority for maintenance of the system:
    Delete entry and replace with ``50 U.S.C. Sec.  402a; Coordination 
of counterintelligence activities; Executive Order 10450, Security 
requirements for Government employment; Executive Order 12968 Access to 
classified information; 5 CFR part 732, National security positions; 5 
CFR part 736, Personnel Investigations; 32 CFR part 147, Adjudicative 
Guidelines for Determining Eligibility for Intelligence Directive 
(DCID) 6/4, Personnel Security Standards and Procedures Governing 
Eligibility for Access to Sensitive Compartmented Information; 5 U.S.C. 
301 Departmental Regulations; DoDD 5105.60, National Geospatial-
Intelligence Agency (NGA); 5 U.S.C. 7532, Suspension and Removal; 
Employees; E.O. 12958, Classified National Security Information; DoD 
5200.2-R, DoD Personnel Security Program; Director of Central 
Intelligence Directive No. 1/14, Personnel Security Standards and 
Procedures Governing Eligibility for Access to Sensitive Compartmented 
Information (SCI); and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``NGA collects, uses, maintains, and 
disseminates employee information to facilitate a variety of NGA's 
mission-related duties, including activities related to administrative 
matters, account creation, operations support, access controls, 
workforce security, training records, expertise, competency management, 
polygraph information, drug, vision and medical test results, Federal 
reporting requirements, and international counterintelligence. NGA 
Enterprise Workforce System data, which includes personally 
identifiable information (PII), is necessary for NGA to effectively and 
efficiently conduct its mission on multiple levels by using PII 
provided by employees and contingent workers.''

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally

[[Page 31527]]

permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as 
amended, these records may be specifically disclosed outside of the DoD 
as a routine use pursuant to 5 U.S.C. a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of NGA's 
compilation or systems of records notices apply to this system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Records in this system are stored 
electronically.''

Retrievability:
    Delete entry and replace with ``Records may be retrieved by name or 
other personal identifier listed above in the Categories of Records.''

Safeguards:
    Delete entry and replace with ``Records in this system are 
safeguarded in accordance with applicable rules and policies, including 
all applicable NGA automated systems security and access policies. 
Strict controls have been imposed to minimize the risk of compromising 
the information that is being stored. Access to the computer system 
containing the records in this system is limited to those individuals 
who have a need to know the information for the performance of their 
official duties and who have appropriate clearances or permissions. 
Some of the technical controls include, limited, role based access as 
well as profiles based access to limit users to only data that is 
needed for the performance of their official duties. The system is 
located in a secure data center and operated by Federal personnel.''

Retention and disposal:
    Delete entry and replace with ``NGA will delete or destroy these 
records three years after the end date of employment with NGA.''

System manager(s) and address:
    Delete entry and replace with ``Corporate Applications Branch, User 
Access Services Division (ASU), National Geospatial-Intelligence 
Agency, 7500 GEOINT Drive, Springfield, VA 22170.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the National Geospatial-
Intelligence Agency (NGA), Freedom of Information Act/Privacy Act 
Office, 7500 GEOINT Drive, Springfield, VA 22150.
    The request envelope and letter should both be clearly marked 
`Privacy Act Inquiry.'
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to this 
system of records contains information about themselves should address 
written inquiries to the National Geospatial-Intelligence Agency (NGA), 
Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, 
Springfield, VA 22150.
    The request envelope and letter should both be clearly marked 
`Privacy Act Inquiry.'
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:

If executed outside the United States:
    `I declare (or certify, verify, or state).under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
Signature)'.''

Contesting record procedure:
    Delete entry and replace with ``Individuals contesting the accuracy 
of records in this system of records contains information about 
themselves should address written inquiries to the National Geospatial-
Intelligence Agency (NGA), Freedom of Information Act/Privacy Act 
Office, 7500 GEOINT Drive, Springfield, VA 22150.
    The request envelope and letter should both be clearly marked 
`Privacy Act Inquiry.'
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:

If executed outside the United States:
    `I declare (or certify, verify, or state).under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
Signature)'.''

Record source categories:
    Delete entry and replace with ``Information originates from the 
individual and from sources contacted during personnel and background 
investigations.''

Exemptions claimed for the system:
    Delete entry and replace with ``An exemption rule for this system 
has been promulgated in accordance with requirements of 5 U.S.C. 
552a(d) pursuant to 5 U.S.C. 552a(k)(1) and published in 32 CFR Part 
320. For additional information, contact the system owner.''

[FR Doc. 2013-12432 Filed 5-23-13; 8:45 am]
BILLING CODE 5001-06-P