Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/ALL-25; Department of Transportation Biographies System of Records, 26845-26847 [2013-10842]
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Federal Register / Vol. 78, No. 89 / Wednesday, May 8, 2013 / Notices
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT–2012- DOT–OST–2012–
0184]
Privacy Act of 1974; Department of
Transportation, Office of the Secretary
of Transportation; DOT/ALL–25;
Department of Transportation
Biographies System of Records
Office of the Departmental
Chief Information Officer, Office of the
Secretary of Transportation, DOT.
ACTION: Notice of Privacy Act system of
records and consolidate two legacy
systems of records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
Transportation’s Office of the Secretary
of Transportation (DOT/OST) intends to
establish a DOT-wide System of Records
of Transportation system of records
titled, ‘‘DOT/ALL–25, Department of
Transportation Biographies System of
Records.’’ The Department also intends
to consolidate the following legacy
record systems DOT/FAA 837
Photographs and Biographical
Information (April 11, 2000) and DOT/
MARAD 011 Biographical Files (April
11, 2000) as part of the same. This
system of records will allow the
Department of Transportation, to
include its Operating Administrations
and Secretarial Offices, to collect and
maintain biographical information of
Department of Transportation
employees and other individuals for the
purpose of publicizing skills,
experiences, and expertise relevant to
Department of Transportation activities
and services. These records are separate
and distinct from and are not compiled
from records maintained by the
Department for any other function
including but not limited to human
resources. This system, titled
Biographies, will be included in the
Department of Transportation’s
inventory of record systems.
DATES: Written comments should be
submitted on or before May 31, 2013.
The Department may publish an
amended SORN in light of any
comments received. This new system
will be effective May 31, 2013.
ADDRESSES: You may submit comments,
identified by docket number DOT–
2012–DOT–OST–2012–0184 by any of
the following methods:
• Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Docket Management Facility,
U.S. Department of Transportation, 1200
New Jersey Ave. SE., West Building
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SUMMARY:
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17:56 May 07, 2013
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Ground Floor, Room W12–140,
Washington, DC 20590–0001.
• Hand Delivery or Courier: West
Building Ground Floor, Room W12–140,
1200 New Jersey Ave. SE., between 9
a.m. and 5 p.m. ET, Monday through
Friday, except Federal Holidays.
• Fax: (202) 493–2251.
Instructions: You must include the
agency name and docket number DOT–
OST–2012–0184. All comments
received will be posted without change
to https://www.regulations.gov, including
any personal information provided.
Privacy Act: Anyone is able to search
the electronic form of all comments
received in any of our dockets by the
name of the individual submitting the
comment (or signing the comment, if
submitted on behalf of an association,
business, labor union, etc.). You may
review DOT’s complete Privacy Act
statement in the Federal Register
published on January 17, 2008 (73 FR
3316–3317).
Docket: For access to the docket to
read background documents or
comments received, go to https://
www.regulations.gov or to the street
address listed above. Follow the online
instructions for accessing the docket.
FOR FURTHER INFORMATION CONTACT: For
questions, please contact: Claire W.
Barrett, Departmental Chief Privacy
Officer, Privacy Office, Department of
Transportation, Washington, DC 20590;
privacy@dot.gov; or (202) 366–8134.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Transportation (DOT)/Office of the
Secretary of Transportation (OST)
proposes to issue a DOT system of
records titled, ‘‘DOT/ALL–25
Biographies.’’
The Department wishes to create a
new system of records for biographical
information, including photographs, of
senior leadership, employees and others
who are engaged in activities on behalf
of the Department. The Department will
use this biographical information to
provide information to the media and
the public about agency expertise and
services, to provide introductory
materials for speeches and other events
and meetings, and to provide
information to the media and public
about the qualifications of the
Department’s employees, contractors, or
others about whom the Department
collects biographical information. The
Department also intends to consolidate
the following legacy record systems
DOT/FAA 837 Photographs and
Biographical Information (April 11,
PO 00000
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Fmt 4703
Sfmt 4703
26845
2000) and DOT/MARAD 011
Biographical Files (April 11, 2000) as
part of the same. These records are
separate and distinct from and are not
compiled from records maintained by
the Department for any other function
including but not limited to human
resources.
These routine uses are compatible
with the purposes for which the
information was collected. Individuals
whose PII is in this system of records
have provided it to DOT to enable DOT
to make that information available to the
public, through the DOT Web site or
other means, for the purpose of
furthering DOT missions and promoting
its expertise.
The information contained within this
system of records will be collected
directly from the individual employees
or individuals who are the subject of the
record. Through this collection
mechanism, these individuals will have
the opportunity to determine which
categories of their PII may be disclosed
pursuant to the routine uses provided in
this SORN. All collections are voluntary
and individuals may request that use of
the information be discontinued at any
time. This updated system will be
included in DOT’s inventory of record
systems.
II. Privacy Act
The Privacy Act (5 U.S.C. 552a)
governs the means by which the Federal
Government collects, maintains, and
uses personally identifiable information
(PII) in a System of Records. A ‘‘System
of Records’’ is a group of any records
under the control of a Federal agency
from which information about
individuals is retrieved by name or
other personal identifier. The Privacy
Act requires each agency to publish in
the Federal Register a System of
Records notice (SORN) identifying and
describing each System of Records the
agency maintains, including the
purposes for which the agency uses PII
in the system, the routine uses for
which the agency discloses such
information outside the agency, and
how individuals to whom a Privacy Act
record pertains can exercise their rights
under the Privacy Act (e.g., to determine
if the system contains information about
them and to contest inaccurate
information).
In accordance with 5 U.S.C. 552a(r),
DOT has provided a report of this
system of records to the Office of
Management and Budget and to
Congress.
SYSTEM OF RECORDS
Department of Transportation (DOT)/
ALL—25
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Federal Register / Vol. 78, No. 89 / Wednesday, May 8, 2013 / Notices
SYSTEM NAME:
Department of Transportation (DOT)/
ALL—25, Biographies System of
Records
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Records are maintained at the
Department of Transportation and in
component offices of the Department of
Transportation in both Washington, DC
and field offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any individual, including
Department of Transportation senior
leadership, past and present, whose
biographical information is collected
and distributed by DOT.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records in the system
may include but are not limited to:
• Individual’s name;
• Individual’s place of birth;
• Individual’s photo;
• Individual’s work history and
experience;
• Individual’s education;
• Individual’s military experience;
• Individual’s civil duties and
awards;
• Individual’s hometown;
• Individual’s other relevant areas of
information that may be collected and
distributed to the public.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; The Federal Records
Act, 44 U.S.C. 3101; 49 U.S.C. 301
mstockstill on DSK4VPTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DOT as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
1. To individuals or organizations,
both public and private, for the purpose
of introduction at speaking
engagements, meetings and other
events;
2. To professional societies, civil
clubs, industrial and other
Jkt 229001
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored
electronically and/or on paper in secure
facilities. Electronic records may be
stored on magnetic disc, tape, digital
media, and CD–ROM.
Records may be retrieved by
individual’s name.
The purpose of this system is to
collect biographical information of
individuals, primarily DOT employees
and senior leadership, in order to
provide information to the media and
the public.
17:56 May 07, 2013
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
RETRIEVABILITY:
PURPOSE(S):
VerDate Mar<15>2010
organizations, Federal, state and local
government agencies, representatives of
the news media, researchers, authors,
Congress, and members of the public by
posting such information on the Internet
or in DOT publications to further of
DOT mission and activities;
3. To professional societies, civil
clubs, industrial and other
organizations, state and local
governments, representatives of the
news media, and other Federal, state
and local government agencies for
publications related to DOT’s mission
and activities;
4. See ‘‘Prefatory Statement of General
Routine Uses’’ (available at https://
www.dot.gov/privacy/
privacyactnotices). Other possible
routine uses of the information,
applicable to all DOT Privacy Act
systems of records, are published in the
Federal Register at 75 FR 82132,
December 29, 2010, and 77 FR 42796,
July 20, 2012 (available at https://
www.dot.gov/privacy).
SAFEGUARDS:
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable DOT automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to records in this system is limited to
those individuals who have a need to
know the information for the
performance of their official duties and
who have appropriate clearances or
permissions.
RETENTION AND DISPOSAL:
DOT is preparing a new records
disposition schedule (Standard Form
115) for submission to the National
Archives and Records Administration
(NARA), which will include the
following proposed retention periods:
Records at the executive level (e.g.
Secretary, Deputy Secretary, and Chief
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Fmt 4703
Sfmt 4703
of Staff) are permanent. These records
are cut off when superseded or obsolete,
and are transferred to NARA one year
after cut off. Other records will be
retained for two years from the date of
collection and then disposed.
DOT will retain all records until a
disposition schedule is approved by
NARA.
SYSTEM MANAGER AND ADDRESS:
For office of the secretary components
of DOT, the system manager is the
Director, Public Affairs, Department of
Transportation, 1200 New Jersey Ave.
SE., Washington, DC, 20590. For
Operating Administrations of DOT, the
System Manager can be found at
https://www.dot.gov/briefingroom under
‘‘Press Offices.’’
NOTIFICATION PROCEDURE:
Individuals seeking notification of
and access to any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the modal Privacy
Officer where the records are kept
whose contact information can be found
at https://www.dot.gov/foia under
‘‘Contact Us.’’ If an individual believes
more than one component maintains
Privacy Act records concerning him or
her, the individual may submit the
request to the Departmental Freedom of
Information Act Office, U.S. Department
of Transportation, Room W94–122, 1200
New Jersey Ave. SE., Washington, DC
20590, ATTN: FOIA request.
When seeking records about yourself
from this system of records or any other
Departmental system of records your
request must conform with the Privacy
Act regulations set forth in 49 CFR part
10. You must sign your request, and
your signature must either be notarized
or submitted under 28 U.S.C. 1746, a
law that permits statements to be made
under penalty of perjury as a substitute
for notarization. While no specific form
is required, you may obtain forms for
this purpose from the Chief Freedom of
Information Act Officer, https://
www.dot.gov/foia or 202.366.4542. In
addition you should provide the
following:
An explanation of why you believe
the Department would have information
on you;
• Identify which component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created;
• Provide any other information that
will help the FOIA staff determine
which DOT component agency may
have responsive records; and
If your request is seeking records
pertaining to another living individual,
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Federal Register / Vol. 78, No. 89 / Wednesday, May 8, 2013 / Notices
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Records are obtained from DOT
employees and other individuals who
are the subject of such records.
Collection and use of all records is
voluntary and individuals may decline
from providing such information for the
purposes described within this notice.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Issued in Washington, DC on May 2, 2013.
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2013–10842 Filed 5–7–13; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Federal Highway Administration
[FHWA Docket No. FHWA–2013–0014]
Including Specific Pavement Types in
Federal-aid Highway Traffic Noise
Analyses
Federal Highway
Administration (FHWA), DOT.
ACTION: Notice; request for comment.
AGENCY:
The FHWA requests input
from stakeholders and interested parties
on expanding the specific pavement
types used in Federal-aid highway
traffic noise analyses. Current highway
traffic noise analyses rely on data from
three pavement types: dense-graded
asphaltic concrete (DGAC), open-graded
asphaltic concrete (OGAC), and
Portland cement concrete (PCC).
Prediction of future noise levels is based
on the ‘‘average’’ pavement type,
calculated as the average of the DGAC
and PCC vehicle noise emission levels.
The FHWA is issuing this Federal
Register Notice to invite stakeholders
and interested parties to provide
comments and suggestions on whether
and how to include additional
pavement types in Federal-aid highway
traffic noise analyses.
DATES: Comments must be received on
or before July 8, 2013. Late comments
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SUMMARY:
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17:56 May 07, 2013
Jkt 229001
will be considered to the extent
practicable.
ADDRESSES: Mail or hand deliver
comments to the U.S. Department of
Transportation, Dockets Management
Facility, Room W12–140, 1200 New
Jersey Avenue SE., Washington, DC
20590, or fax comments to (202) 493–
2251. Alternatively, comments may be
submitted to the Federal eRulemaking
portal at https://www.regulations.gov. All
comments must include the docket
number that appears in the heading of
this document. All comments received
will be available for examination and
copying at the above address from 9
a.m. to 5 p.m., e.t., Monday through
Friday, except Federal holidays. Those
desiring notification of receipt of
comments must include a selfaddressed, stamped postcard or you
may print the acknowledgment page
that appears after submitting comments
electronically. Anyone is able to search
the electronic form of all comments in
any one of our dockets by the name of
the individual submitting the comment
(or signing the comment, if submitted
on behalf of an association, business, or
labor union). Anyone may review DOT’s
complete Privacy Act Statement in the
Federal Register published on April 11,
2000 (Volume 65, Number 70, Pages
19477–78).
FOR FURTHER INFORMATION CONTACT: For
questions about the program discussed
herein, contact Mr. Mark Ferroni, Office
of Natural Environment, (202) 366–
3233, or via email at
mark.ferroni@dot.gov. For legal
questions, please contact Mr. Robert
Black, Office of the Chief Counsel, (202)
366–1359, or via email at
robert.black@dot.gov. Office hours are
from 8:00 a.m. to 4:30 p.m., e.t., Monday
through Friday, except Federal holidays.
SUPPLEMENTARY INFORMATION:
Electronic Access and Filing
You may submit or retrieve comments
online through the Federal eRulemaking
portal at: https://www.regulations.gov.
The Web site is available 24 hours each
day, 365 days each year. Please follow
the instructions. Electronic submission
and retrieval help and guidelines are
available under the help section of the
Web site. An electronic copy of this
document may also be downloaded
from the Office of the Federal Register’s
home page at: https://www.archives.gov
and the Government Printing Office’s
Web page at: https://
www.access.gpo.gov/nara.
Background
Section 109(i) of Title 23, United
States Code authorizes FHWA to issue
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Frm 00101
Fmt 4703
Sfmt 4703
26847
noise standards which are set forth in 23
CFR Part 772. Highway traffic noise
analyses provide data for
decisionmakers to make informed
decisions on project alternatives and
noise abatement measures. Current
highway traffic noise analyses rely on
data from three pavement types: DGAC,
OGAC, and PCC. Prediction of future
noise levels is based on the ‘‘average’’
pavement type, calculated as the
average of the DGAC and PCC vehicle
noise emission levels.
The FHWA remains actively involved
in what the highway noise industry
refers to as ‘‘low noise pavements’’ or
‘‘quieter pavements.’’ In 2003, the
FHWA entered into the Quiet Pavement
Pilot Program with the Arizona
Department of Transportation, cosponsored the 2004 International Scan
on ‘‘Quieter Pavement Systems in
Europe,’’ and funded several national
workshops, trainings, and informational
outreach pieces on this topic.
In 2005, the FHWA began funding the
‘‘Pavement Effects Implementation
Study’’ (PEI) to look at ways to
incorporate options to consider a wider
range of asphaltic concrete and PCC
pavements within the agency’s traffic
noise model. When using the term,
‘‘specific pavement types, ’’ within the
Federal-aid highway traffic noise
analyses, the FHWA is referring to these
pavements used in the PEI Study, but
also any other specific pavement that a
highway agency may want to consider
in their noise analysis. For more
information on the PEI see: https://
www.fhwa.dot.gov/environment/noise/
traffic_noise_model/documents_
and_references/pavement_effects
_implementation_study/pei00.cfm).
Because of the evolution of the use of
quiet pavements in the highway
industry, the FHWA is interested in
how some of these new technologies
and techniques could potentially be
integrated into the FHWA’s noise
program to offer the most flexibility and
utility to our stakeholders. The FHWA
requests input from stakeholders and
other interested parties on including
specific pavement types in Federal-aid
highway traffic noise analyses. While
the FHWA invites any comments
regarding use of specific pavement types
in Federal-aid highway traffic noise
analyses, the following questions may
serve as a guide:
(1) What is your position regarding
the possible inclusion of specific
pavement types in the Federal-aid
highway traffic noise analysis process?
(a) If you support the inclusion of
specific pavement types, explain why,
how you think this should be
implemented (from both a regulatory
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]]>Agencies
[Federal Register Volume 78, Number 89 (Wednesday, May 8, 2013)]
[Notices]
[Pages 26845-26847]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-10842]
[[Page 26845]]
=======================================================================
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DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT-2012- DOT-OST-2012-0184]
Privacy Act of 1974; Department of Transportation, Office of the
Secretary of Transportation; DOT/ALL-25; Department of Transportation
Biographies System of Records
AGENCY: Office of the Departmental Chief Information Officer, Office of
the Secretary of Transportation, DOT.
ACTION: Notice of Privacy Act system of records and consolidate two
legacy systems of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Transportation's Office of the Secretary of Transportation (DOT/OST)
intends to establish a DOT-wide System of Records of Transportation
system of records titled, ``DOT/ALL-25, Department of Transportation
Biographies System of Records.'' The Department also intends to
consolidate the following legacy record systems DOT/FAA 837 Photographs
and Biographical Information (April 11, 2000) and DOT/MARAD 011
Biographical Files (April 11, 2000) as part of the same. This system of
records will allow the Department of Transportation, to include its
Operating Administrations and Secretarial Offices, to collect and
maintain biographical information of Department of Transportation
employees and other individuals for the purpose of publicizing skills,
experiences, and expertise relevant to Department of Transportation
activities and services. These records are separate and distinct from
and are not compiled from records maintained by the Department for any
other function including but not limited to human resources. This
system, titled Biographies, will be included in the Department of
Transportation's inventory of record systems.
DATES: Written comments should be submitted on or before May 31, 2013.
The Department may publish an amended SORN in light of any comments
received. This new system will be effective May 31, 2013.
ADDRESSES: You may submit comments, identified by docket number DOT-
2012-DOT-OST-2012-0184 by any of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Docket Management Facility, U.S. Department of
Transportation, 1200 New Jersey Ave. SE., West Building Ground Floor,
Room W12-140, Washington, DC 20590-0001.
Hand Delivery or Courier: West Building Ground Floor, Room
W12-140, 1200 New Jersey Ave. SE., between 9 a.m. and 5 p.m. ET, Monday
through Friday, except Federal Holidays.
Fax: (202) 493-2251.
Instructions: You must include the agency name and docket number
DOT-OST-2012-0184. All comments received will be posted without change
to https://www.regulations.gov, including any personal information
provided.
Privacy Act: Anyone is able to search the electronic form of all
comments received in any of our dockets by the name of the individual
submitting the comment (or signing the comment, if submitted on behalf
of an association, business, labor union, etc.). You may review DOT's
complete Privacy Act statement in the Federal Register published on
January 17, 2008 (73 FR 3316-3317).
Docket: For access to the docket to read background documents or
comments received, go to https://www.regulations.gov or to the street
address listed above. Follow the online instructions for accessing the
docket.
FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire
W. Barrett, Departmental Chief Privacy Officer, Privacy Office,
Department of Transportation, Washington, DC 20590; privacy@dot.gov; or
(202) 366-8134.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the
Department of Transportation (DOT)/Office of the Secretary of
Transportation (OST) proposes to issue a DOT system of records titled,
``DOT/ALL-25 Biographies.''
The Department wishes to create a new system of records for
biographical information, including photographs, of senior leadership,
employees and others who are engaged in activities on behalf of the
Department. The Department will use this biographical information to
provide information to the media and the public about agency expertise
and services, to provide introductory materials for speeches and other
events and meetings, and to provide information to the media and public
about the qualifications of the Department's employees, contractors, or
others about whom the Department collects biographical information. The
Department also intends to consolidate the following legacy record
systems DOT/FAA 837 Photographs and Biographical Information (April 11,
2000) and DOT/MARAD 011 Biographical Files (April 11, 2000) as part of
the same. These records are separate and distinct from and are not
compiled from records maintained by the Department for any other
function including but not limited to human resources.
These routine uses are compatible with the purposes for which the
information was collected. Individuals whose PII is in this system of
records have provided it to DOT to enable DOT to make that information
available to the public, through the DOT Web site or other means, for
the purpose of furthering DOT missions and promoting its expertise.
The information contained within this system of records will be
collected directly from the individual employees or individuals who are
the subject of the record. Through this collection mechanism, these
individuals will have the opportunity to determine which categories of
their PII may be disclosed pursuant to the routine uses provided in
this SORN. All collections are voluntary and individuals may request
that use of the information be discontinued at any time. This updated
system will be included in DOT's inventory of record systems.
II. Privacy Act
The Privacy Act (5 U.S.C. 552a) governs the means by which the
Federal Government collects, maintains, and uses personally
identifiable information (PII) in a System of Records. A ``System of
Records'' is a group of any records under the control of a Federal
agency from which information about individuals is retrieved by name or
other personal identifier. The Privacy Act requires each agency to
publish in the Federal Register a System of Records notice (SORN)
identifying and describing each System of Records the agency maintains,
including the purposes for which the agency uses PII in the system, the
routine uses for which the agency discloses such information outside
the agency, and how individuals to whom a Privacy Act record pertains
can exercise their rights under the Privacy Act (e.g., to determine if
the system contains information about them and to contest inaccurate
information).
In accordance with 5 U.S.C. 552a(r), DOT has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
SYSTEM OF RECORDS
Department of Transportation (DOT)/ALL--25
[[Page 26846]]
SYSTEM NAME:
Department of Transportation (DOT)/ALL--25, Biographies System of
Records
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Records are maintained at the Department of Transportation and in
component offices of the Department of Transportation in both
Washington, DC and field offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any individual, including Department of Transportation senior
leadership, past and present, whose biographical information is
collected and distributed by DOT.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records in the system may include but are not limited
to:
Individual's name;
Individual's place of birth;
Individual's photo;
Individual's work history and experience;
Individual's education;
Individual's military experience;
Individual's civil duties and awards;
Individual's hometown;
Individual's other relevant areas of information that may
be collected and distributed to the public.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; The Federal Records Act, 44 U.S.C. 3101; 49 U.S.C.
301
PURPOSE(S):
The purpose of this system is to collect biographical information
of individuals, primarily DOT employees and senior leadership, in order
to provide information to the media and the public.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DOT as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
1. To individuals or organizations, both public and private, for
the purpose of introduction at speaking engagements, meetings and other
events;
2. To professional societies, civil clubs, industrial and other
organizations, Federal, state and local government agencies,
representatives of the news media, researchers, authors, Congress, and
members of the public by posting such information on the Internet or in
DOT publications to further of DOT mission and activities;
3. To professional societies, civil clubs, industrial and other
organizations, state and local governments, representatives of the news
media, and other Federal, state and local government agencies for
publications related to DOT's mission and activities;
4. See ``Prefatory Statement of General Routine Uses'' (available
at https://www.dot.gov/privacy/privacyactnotices). Other possible
routine uses of the information, applicable to all DOT Privacy Act
systems of records, are published in the Federal Register at 75 FR
82132, December 29, 2010, and 77 FR 42796, July 20, 2012 (available at
https://www.dot.gov/privacy).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored electronically and/or on paper in
secure facilities. Electronic records may be stored on magnetic disc,
tape, digital media, and CD-ROM.
RETRIEVABILITY:
Records may be retrieved by individual's name.
SAFEGUARDS:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable DOT automated
systems security and access policies. Strict controls have been imposed
to minimize the risk of compromising the information that is being
stored. Access to records in this system is limited to those
individuals who have a need to know the information for the performance
of their official duties and who have appropriate clearances or
permissions.
RETENTION AND DISPOSAL:
DOT is preparing a new records disposition schedule (Standard Form
115) for submission to the National Archives and Records Administration
(NARA), which will include the following proposed retention periods:
Records at the executive level (e.g. Secretary, Deputy Secretary, and
Chief of Staff) are permanent. These records are cut off when
superseded or obsolete, and are transferred to NARA one year after cut
off. Other records will be retained for two years from the date of
collection and then disposed.
DOT will retain all records until a disposition schedule is
approved by NARA.
SYSTEM MANAGER AND ADDRESS:
For office of the secretary components of DOT, the system manager
is the Director, Public Affairs, Department of Transportation, 1200 New
Jersey Ave. SE., Washington, DC, 20590. For Operating Administrations
of DOT, the System Manager can be found at https://www.dot.gov/briefingroom under ``Press Offices.''
NOTIFICATION PROCEDURE:
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing to the modal Privacy Officer where the
records are kept whose contact information can be found at https://www.dot.gov/foia under ``Contact Us.'' If an individual believes more
than one component maintains Privacy Act records concerning him or her,
the individual may submit the request to the Departmental Freedom of
Information Act Office, U.S. Department of Transportation, Room W94-
122, 1200 New Jersey Ave. SE., Washington, DC 20590, ATTN: FOIA
request.
When seeking records about yourself from this system of records or
any other Departmental system of records your request must conform with
the Privacy Act regulations set forth in 49 CFR part 10. You must sign
your request, and your signature must either be notarized or submitted
under 28 U.S.C. 1746, a law that permits statements to be made under
penalty of perjury as a substitute for notarization. While no specific
form is required, you may obtain forms for this purpose from the Chief
Freedom of Information Act Officer, https://www.dot.gov/foia or
202.366.4542. In addition you should provide the following:
An explanation of why you believe the Department would have
information on you;
Identify which component(s) of the Department you believe
may have the information about you;
Specify when you believe the records would have been
created;
Provide any other information that will help the FOIA
staff determine which DOT component agency may have responsive records;
and
If your request is seeking records pertaining to another living
individual,
[[Page 26847]]
you must include a statement from that individual certifying his/her
agreement for you to access his/her records.
Without this bulleted information the component(s) may not be able
to conduct an effective search, and your request may be denied due to
lack of specificity or lack of compliance with applicable regulations.
RECORD ACCESS PROCEDURES:
See ``Notification procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification procedure'' above.
RECORD SOURCE CATEGORIES:
Records are obtained from DOT employees and other individuals who
are the subject of such records. Collection and use of all records is
voluntary and individuals may decline from providing such information
for the purposes described within this notice.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Issued in Washington, DC on May 2, 2013.
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2013-10842 Filed 5-7-13; 8:45 am]
BILLING CODE 4910-9X-P
