Privacy Act of 1974, System of Records, 25414-25415 [2013-09105]

Agencies

• Agency for International Development

[Federal Register Volume 78, Number 84 (Wednesday, May 1, 2013)]
[Notices]
[Pages 25414-25415]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-09105]


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Notices
                                                Federal Register
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This section of the FEDERAL REGISTER contains documents other than rules 
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Federal Register / Vol. 78, No. 84 / Wednesday, May 1, 2013 / 
Notices

[[Page 25414]]



AGENCY FOR INTERNATIONAL DEVELOPMENT


Privacy Act of 1974, System of Records

AGENCY: United States Agency for International Development.

ACTION: Altered System of Records Notice.

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SUMMARY: The United States Agency for International Development (USAID) 
is issuing public notice of its intent to alter its system of records 
maintained in accordance with the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, entitled ``AID-8 Personnel Security and Suitability 
Investigations Records.'' USAID is updating this system of record for a 
non-significant change, to reflect the address change for the location 
of the system and to change the Point of Contact.

DATES: The 30-day public comment period and 10-day additional OMB and 
Congress review period is not required for non-significant alterations.

ADDRESSES: You may submit comments:

Paper Comments

     Fax: (703) 666-1466.
     Mail: Chief Privacy Officer, United States Agency for 
International Development, 2733 Crystal Drive, 11th Floor, Arlington, 
VA 22202.

Electronic Comments

     Federal eRulemaking Portal: https://www.regulations.gov.
     Email: privacy@usaid.gov.

FOR FURTHER INFORMATION CONTACT: For general questions please contact, 
Lorrie Meehan, USAID: Personnel Security Division, (202) 712-0990. For 
privacy-related issues, please contact Meredith Snee, Deputy CPO (703) 
666-1247.

SUPPLEMENTARY INFORMATION: USAID is undertaking a review of all its 
system of records notices to ensure that it maintains complete, 
accurate, timely, and relevant records. As a result of this effort, 
USAID is proposing to revise its ``Personnel Security and Suitability 
Investigations Records'' system of records notice.
    The ``Personal Security and Suitability Investigations Records'' 
are maintained by the USAID Office of Security (SEC). SEC has been 
charged with providing security services to protect USAID personnel and 
facilities, safeguarding national security information, and promoting 
and preserving personal integrity. SEC receives investigative authority 
from the Director of National Intelligence and the Office of Personnel 
Management to conduct personnel security investigations for USAID and 
all other Federal Agencies/Departments permitted under the delegation. 
The revision updates points of contact and address information, and 
updates the system locations.

    Dated: March 15, 2013.
William Morgan,
Chief Information Security Officer--Chief Privacy Officer.
USAID-008

System name:
    Personnel Security and Suitability Investigations Records.

Security classification:
    Secret.

System location:
    Records covered by this system are maintained at the following 
locations: (Paper) USAID Office of Security, 1300 Pennsylvania Avenue, 
Washington, DC 20523; (Electronic copies) Terremark NAP of the 
Americas, 2 S Biscayne Blvd., Miami FL 33131.

Categories of individuals covered by the system:
    Categories of individuals maintained in this system are: current 
and former USAID employees; contractor personnel (Personal Service 
Contractors and Institutional Contractors); applicants for employment; 
persons and entities performing business with USAID to include 
consultants, volunteers, grantees and recipients; individuals employed 
from other Federal Agencies through a detail, Participating Agency 
Service Agreement, Resources Support Services Agreement, or the 
Interagency Personnel Act; individuals working at USAID through 
government agreements (second agreement); paid and unpaid interns; and 
visitors requiring access to USAID facilities; and the U.S. Citizen 
and/or non-U.S. Citizen spouse, intended spouse, family members, and/or 
cohabitants of the above listed individuals.

Categories of records in the system:
    Categories of records maintained in this system are: name; address; 
date of birth; social security number (or other identifying number); 
citizenship status; information regarding an individual's character, 
conduct and behavior in the community where they presently live and/or 
previously lived; arrests and/or convictions; medical records; 
educational institutions attended; employment records; reports from 
interviews and other inquiries; electronic communication cables; 
facility access authorizations/restrictions; photographs, fingerprints; 
financial records including credit reports; previous clearances levels 
granted; resulting clearance levels; documentation of release of 
security files; request for special access; records of infractions; and 
records of facility accesses and credentials issued.

Authority for maintenance of the system:
    Executive Order 10450: Security requirements for Government 
Employment; Homeland Security Presidential Directive 12 (HSPD-12): 
Policy for a Common Identification Standard for Federal Employees and 
Contractors; Executive Order 12968: Access to Classified Information,; 
Executive Order 12333: United States Intelligence Activities; Executive 
Order 13381: Strengthening Processes Relating to Determining 
Eligibility for Access to Classified National Security Information; 
Executive Order 13467: Reforming Processes Related to Suitability for 
Government Employment, Fitness for Contractor Employees, and 
Eligibility for Access to Classified National Security Information; 
Executive Order 13488: Granting Reciprocity on Excepted Service and 
Federal Contractor Employee Fitness and Reinvestigating Individuals in 
Positions of Public Trust; and the Intelligence Reform and Terrorism 
Prevention Act of 2004 (Public Law 108-458).

[[Page 25415]]

Purpose(s):
    The Office of Security gathers information in order to create 
investigative records, which are used for processing personal security 
background investigations to determine eligibility to be awarded a 
federal security clearance, suitability or fitness determination for 
federal employment, access to federally owned/controlled facilities and 
access to federally owned/controlled information systems.

Routine use of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to USAID's Statement of General Routine Uses, the 
Office of Security may disclose information in this system as follows:
    (1) To consumer reporting agencies in order to obtain consumer 
credit reports,
    (2) To federal, international, state, and local law enforcement 
agencies, U.S. Government Agencies, courts, the Department of State, 
Foreign Governments, to the extent necessary to further the purposes of 
an investigation,
    (3) Results of the investigation may be disclosed to the Department 
of State or other Federal Agencies for the purposes of granting 
physical and/or logical access to federally owned or controlled 
facilities and/or information systems in accordance with the 
requirements set forth in HSPD-12.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper copies of information are maintained in file folders and 
secured using locked cabinets and safes. Electronic copies of 
information are secured using password protection and role-based 
protocols.

Retrievability:
    Records are retrievable by last name, social security number, and/
or USAID assigned case number or other unique identifier attributed to 
the individual.

Safeguards:
    Records are kept within the Office of Security secured space. 
Access to this space is controlled by electronic card readers, office 
personnel to control access, visitor escorts policy and supplemented by 
an armed response force. Administrative safeguards of records are 
provided through the use of internal Standard Operating Procedures and 
routine appraisal reviews of the personnel security and suitability 
program by the Director of National Intelligence and the Office of 
Personnel Management.

Retention and disposal:
    Records are retained using the approved National Archives Records 
Administration, Schedule 18-Security and Protective Services Records.

System manager and address:
    Director, USAID: Office of Security, RRB, Suite 2.06-A, 1300 
Pennsylvania Ave. NW., Washington, DC 20523.

Notification procedures:
    Records in this system are exempt from notification access, and 
amendment procedures in accordance with subsection (k) (1) and (5) of 
the 5 U.S.C. 552a, and 22CFR 215.13 of 14. Individuals wishing to 
inquire whether this system of records contains information about 
themselves should submit their inquires in writing to the USAID Chief 
Privacy Officer, 2733 Crystal Drive, 11th Floor, Arlington, VA 22202.
    The request must be in writing and include the requestor's full 
name, date of birth, social security number, and current address. In 
addition, requestors must also reasonably specify the record contents 
being sought.

Record access procedures:
    See ``Notification Procedures.''

Contesting record procedures:
    An individual requesting amendment of a record maintained on 
himself or herself must identify the information to be changed and the 
corrective action sought. Requests must follow the ``Notification 
Procedures'' above.

Record source categories:
    Information in this system is obtained from the individual on whom 
it applies; independent sources such as other government agencies, 
state/local government; law enforcement agencies; credit bureaus; 
medical providers; educational institutions; private organizations; 
information provided by personal references; and through source 
interviews.

Exemptions claimed for the system:
    Under the specific authority provided by subsection (k) (1), (3), 
and (5) of 5 U.S.C. 552a, USAID has promulgated rules specified in 22 
CFR 215.14, that exempts this system from notice, access, and amendment 
requirements of 5 U.S.C. 552a, subsections (c) (3), (d); (e) (1); (e) 
(4); (G); (H); (I); and (f). The reasons for these exemptions are to 
maintain confidentiality of sources, National Security, and to prevent 
frustration of the federal investigative process.

Meredith Snee,
Privacy Analyst.
[FR Doc. 2013-09105 Filed 4-30-13; 8:45 am]
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