Privacy Act of 1974: New System of Records, 22522-22523 [2013-08884]

Agencies

• Court Services and Offender Supervision Agency

[Federal Register Volume 78, Number 73 (Tuesday, April 16, 2013)]
[Notices]
[Pages 22522-22523]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-08884]


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COURT SERVICES AND OFFENDER SUPERVISION AGENCY


Privacy Act of 1974: New System of Records

AGENCY: Court Services and Offender Supervision Agency (CSOSA).

ACTION: Notice of a new system of records.

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SUMMARY: CSOSA proposes to add a new system of records to its inventory 
of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, titled ``Biometric Verification System (CSOSA-20).'' This 
action is necessary to meet the requirements of the Privacy Act to 
publish in the Federal Register notice of the existence and character 
of records maintained by the agency (5 U.S.C. 552a(e)(4)). The 
Biometric Verification System allows individuals under supervision to 
electronically check-in for office visits, programs, and drug lab 
testing.

DATES: Submit written comments on or before May 16, 2013. This new 
system will be effective May 16, 2013 unless comments are received that 
would result in a contrary determination.

ADDRESSES: You may submit written comments, identified by ``Biometric 
Verification System, CSOSA-20'' to Rorey Smith, Deputy General Counsel 
and Chief Privacy Officer, Office of General Counsel, Court Services 
and Offender Supervision Agency, 633 Indiana Avenue NW., Room 1380, 
Washington, DC 20004, or to rorey.smith@csosa.gov.

FOR FURTHER INFORMATION CONTACT: Rorey Smith, (202) 220-5797, Office of 
General Counsel, Court Services and Offender Supervision Agency, 
Washington, DC 20004.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, CSOSA proposes to establish a new system of records 
titled, ``Biometric Verification System.'' The system provides 
electronic data necessary for efficient accounting of an individual's 
participation in required events and allows CSOSA staff members to 
properly verify the individual's identity at the time of check-in by 
matching the individual's physical presence with photo and other 
information retrieved by the system, based on a successful match of the 
entered PIN and hand biometric. This system mitigates the risks 
associated with use of a physical sign-in log (e.g., inaccurate 
accounting for attendance, someone signing in for someone else, etc.) 
when an individual checks in for an office visit, drug testing, or 
assigned intervention/assistance program.
    In accordance with 5 U.S.C. 552a(r), CSOSA has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
SYSTEM OF RECORDS:
    Biometric Verification System--CSOSA-20.

SYSTEM NAME:
    Biometric Verification System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The Biometric Verification System application and database records 
are maintained at CSOSA, Office of Information Technology, 633 Indiana 
Avenue NW., 7th Floor, Washington, DC 20004.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system are those under supervision who 
are enrolled in the Biometric Verification System for the purpose of 
checking-in for an office visit, program activity or drug testing. In 
addition, there is information on CSOSA staff members who are 
authorized to access and use the system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain, but is not limited to: Identification 
Numbers: Police Department Identification (PDID), CSOSA Number, 
Probationer Identification Number (PIN); a hand biometric scan; and 
information generated by the Biometric Verification System at the time 
of a successful check-in (date, time, location and venue of check-in).
    In addition, categories of records on those under supervision that 
are displayed through (but not stored in) the Biometric Verification 
System include: individual's name; date of birth; identification 
numbers: Police Department Identification (PDID), CSOSA Number, 
Probationer Identification Number (PIN); supervision photo; supervision 
information (Community Supervision Officer's name, team number and 
branch)
    Categories of records on CSOSA staff members in the Biometric 
Verification System include: logon information (username); assigned 
role/permission level in the system; individual's name; and agency 
phone number, email, title, supervisor, office location.

[[Page 22523]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Information maintained in the Biometric Verification System is 
collected pursuant to the National Capital Revitalization and Self-
Government Improvement Act of 1997 (the Act), Public Law 105-33, DC 
Official Code Sec.  24-133. The Act grants CSOSA the authority to 
supervise District of Columbia individuals on probation, parole, and 
supervised release.

PURPOSE(S):
    The Biometric Verification System and use of biometric hand readers 
at CSOSA allows individuals under CSOSA supervision to electronically 
``check-in'' for office visits, programs, and drug lab testing. In 
addition, the system properly verifies a participant's identity at the 
time of check-in, thereby reducing the risk of inaccurate accounting of 
an individual's participation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    CSOSA is not establishing routine uses for the Biometric 
Verification System at this time; however, CSOSA will make other 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
Act.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETREIVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are stored electronically or on paper in 
secure facilities behind a locked door. The records may be stored on 
magnetic disc, tape, other digital media, and/or on paper.

 RETRIEVABILITY:
    CSOSA staff members are able to search and retrieve the information 
by a number of personal identifiers: last name, first name, date of 
birth, Police Department Identification (PDID), PIN, or CSOSA Number.

SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
application laws, rules and policies, including federal and all 
applicable CSOSA automated systems security and access policies. Strict 
controls have been imposed to minimize the risk of compromising the 
information that is being stored. Access to the computer system 
containing the records in this system is limited to those CSOSA staff 
members with appropriate clearances or permissions who have a need to 
know the information or the need to access the system for the 
performance of their official duties. Individuals enrolled in the 
Biometric Verification System cannot access records through the 
biometric hand reader technology.

RETENTION AND DISPOSAL:
    The records retention schedule (DAA-0562-2012-0002) has been 
submitted by CSOSA to the National Archives and Records Administration 
for review and approval.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Director, Community Supervision Services, Court Services 
and Offender Supervision Agency, 300 Indiana Avenue NW., Washington, DC 
20004.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system should be directed to the Office 
of the General Counsel, Court Services and Offender Supervision Agency, 
633 Indiana Avenue NW., Washington, DC 20004.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    The information in the Biometric Verification System comes from one 
of four sources: (1) Another CSOSA IT system, when an offender is 
enrolled in or checks-in through the Biometric Verification System; (2) 
the individual under supervision, when the individual enters his/her 
PIN and uses his/her right hand for the biometric scan each check-in; 
(3) generated by the Biometric Verification System, when the system 
generates verification system generates the Probationer ID (PIN), the 
date generates the Probationer ID (PIN), the date of check-in, time of 
check-in, the location of the check-in, and the venue (program 
attendance, office visit, or drug lab testing; and (4) from information 
entered by CSOSA staff, to include the capture of the hand biometric 
(offender's right hand), recapture of the hand biometric when needed, 
entry of the biometric by-pass (if needed), and assisting with all 
check-ins by selecting the venue and the hand reader to be used for the 
check-in.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.


    Dated: April 10, 2013.
Rorey Smith,
Deputy General Counsel and Chief Privacy Officer, Court Services and 
Offender Supervision Agency.
[FR Doc. 2013-08884 Filed 4-15-13; 8:45 am]
BILLING CODE 3129-04-P