Privacy Act of 1974, as Amended; System of Records, 22604-22620 [2013-08849]

Agencies

• DEPARTMENT OF THE TREASURY
• Bureau of Engraving and Printing

[Federal Register Volume 78, Number 73 (Tuesday, April 16, 2013)]
[Notices]
[Pages 22604-22620]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-08849]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974, as Amended; System of Records

AGENCY: Bureau of Engraving and Printing, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing 
is publishing its inventory of Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a, and the Office of Management and Budget 
Circular No. A-130, the Bureau of Engraving and Printing (BEP) has 
completed a review of its Privacy Act system of records notices to 
identify minor changes that will more accurately describe these 
records. The changes throughout the document are editorial in nature 
and consist primarily of corrections to citations, updates to 
addresses, and clarifications to the storage, retrievability, 
safeguards, retention and disposal and individuals or records covered.
    One new system of records has been published in the BEP inventory 
of Privacy Act notices. That system is identified below:

Treasury/BEP .048 Electronic Police Operations Command Reporting System 
(EPOCRS)--Treasury/BEP (Published August 25, 2010, at 75 F.R. 52394)

    The following three systems of records maintained by the BEP were 
amended:
    1. Treasury/BEP .006. Debt Files (Employees)--Treasury/BEP 
(Published December 30, 2009, at 74 F.R. 69190).
    2. Treasury/BEP .027. Access Control and Alarm Monitoring Systems 
(ACAMS)--Treasury/BEP (Published January 5, 2012, at 77 F.R. 551).
    3. Treasury/BEP .021. Investigative Files--Treasury/BEP (Published 
January 6, 2012, at 77 F.R. 837).

Systems Covered by This Notice

    This notice covers all systems of records adopted by the Bureau of 
Engraving and Printing up to August 25, 2010. The systems notices are 
reprinted in their entirety following the Table of Contents.

    Dated: April 9, 2013.
Veronica Marco,
Acting Deputy Assistant Secretary for Privacy, Transparency, and 
Records.

Bureau of Engraving and Printing (BEP)

Table of Contents

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files of Employees
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Access Control and Alarm Monitoring Systems (ACAMS)
BEP .035--Tort Claims against the United States of America
BEP .038--Unscheduled Absence Record
BEP .041--Record of Discrimination Complaints
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System
BEP .047--Employee Emergency Notification System
BEP .048--Electronic Police Operations Command Reporting System 
(EPOCRS)
TREASURY/BEP .002

System name:
    Personal Property Claim File--Treasury/BEP

System location:
    Office of the Chief Counsel, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and Office of the Chief Counsel, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Civilian officers, employees, and former employees of the Bureau of 
Engraving and Printing, and their survivors having claims for damage to 
or loss of personal property incident to their service.

[[Page 22605]]

Categories of records in the system:
    Contains investigative and adjudication documents relative to 
personal property damage claims.

Authority for maintenance of the system:
    Military Personnel and Civilian Employees' Claims Act of 1964, 31 
U.S.C. 3721, as amended.

Purpose(s):
    The purpose of this system is to permit the Bureau of Engraving and 
Printing to more effectively and efficiently process and manage claims, 
and to provide statistics that allow us to focus our resources in order 
to continually improve the safety of our workforce, work environment, 
and equipment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (8) Provide information to the appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the stored 
information. Access to the electronic and paper record system is 
limited to the staff of the Office of the Chief Counsel who have a need 
to know the information for the performance of their official duties 
and who have appropriate clearances or permissions.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
(NARA), General Records Schedule No. 18, records are destroyed when two 
(2) years old.

System Manager(s) and Address:
    Chief Counsel, Office of the Chief Counsel, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th and C Streets SW., 
Washington, DC 20228 and Manager, Office of the Chief Counsel, Bureau 
of Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to 
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency 
Facility, 14th & C Streets SW., Washington, DC 20228.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals having claim for damage to or loss of personal 
property.

Exemptions claimed for the system:
    None.
TREASURY/BEP .004

System name:
    Counseling Records--Treasury/BEP.

System location:
    Office of Equal Opportunity and Diversity Management, Bureau of 
Engraving and Printing, Eastern Currency Facility, 14th & C Streets 
SW., Washington, DC 20228 and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Employees or former employees of the Bureau of Engraving and 
Printing who have received counseling.

Categories of records in the system:
    Contains correspondence relative to counseling information and 
follow-up reports.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    To provide a history and record of the employee counseling session.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or

[[Page 22606]]

foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains, contingent upon that individual signing a release of 
information form;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide general educational information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111, 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (8) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The records are stored on file folders, magnetic discs, tapes, or 
electronic media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to the individuals in the Office of Equal Opportunity and 
Diversity Management, who have a need to know the information for the 
performance of their official duties and who have appropriate 
clearances or permissions. The Office of Human Resources, Employee & 
Labor Management Relations Division will have access the electronic and 
paper record system in the event of disciplinary action.

Retention and disposal:
    In accordance with National Archives and Records Administration 
(NARA), General Records Schedule No. 1, records are destroyed three (3) 
years after termination of counseling.

System manager(s) and address:
    Chief, Office of Equal Opportunity and Diversity Management, Bureau 
of Engraving and Printing, Eastern Currency Facility, 14th & C Streets 
SW., Washington, DC 20228.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to 
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency 
Facility, 14th & C Streets SW., Washington, DC 20228.

Record access procedure:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Employee.

Exemptions claimed for the system:
    None.
TREASURY/BEP .005

System names:
    Compensation Claims--Treasury/BEP.

System location:
    Office of Human Resources, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and Human Resources Management Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Categories of individuals covered by the system:
    Bureau of Engraving and Printing employees and former employees who 
file claims for work-connected injuries or illnesses under the Federal 
Employee Compensation Act for medical expenses, lost wages, leave buy-
back, and scheduled awards continuation of pay or disability.

Categories of records in the system:
    All pertinent documentation, including investigative reports, 
medical reports, forms, letters, Department of Labor Office of Workers' 
Compensation (DOL-OWCP) letters, relative to work-connected injuries or 
illnesses of employees.

Authority for maintenance of the system:
    Federal Employees Compensation Act, as amended, 5 U.S.C. 8101 et 
seq., 20 CFR Part 10.

Purposes:
    The purpose of this system is to permit the Bureau of Engraving and 
Printing to more effectively and efficiently process and manage claims, 
and to provide statistics and information to the Department of Labor 
Office of Workers' Compensation (DOL-OWCP). It also allows us to focus 
our resources in order to continually improve the safety of our 
workforce and work environment.

Routine uses of records maintained in the system, including categories 
of user and the purposes of such user:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an

[[Page 22607]]

indication of a violation or potential violation of civil or criminal 
law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (9) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name and date of injury.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper records system is 
limited to those individuals from the Office of Human Resources who 
have a need to know the information for performance of their official 
duties and who have appropriate clearances or permissions.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
(NARA), General Records Schedule No. 1, records are destroyed three (3) 
years after cutoff on termination of compensations or when the deadline 
for filing has passed.

System manager(s) and address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and Human Resources Officer, Human Resources Management Division, 
Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue 
Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedure:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Occupational health unit daily reports, medical providers, 
supervisors' reports, and employee-provided information.

Exemptions claimed for the system:
    None.
TREASURY/BEP .006

System name:
    Debt Files of Employees--Treasury/BEP.

System location:
    Office of Human Resources and Office of the Chief Counsel, Bureau 
of Engraving and Printing, Eastern Currency Facility, 14th & C Streets 
SW., Washington, DC 20228 and Human Resources Management Division and 
Office of the Chief Counsel, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Current and former employees of the Bureau of Engraving and 
Printing against whom garnishment proceedings or debt complaints have 
been filed.

Categories of records in the system:
    May contain correspondence; complaint information, including 
counseling efforts and final disposition of complaints; court 
judgments; writs, orders, summons, or other legal process in the nature 
of garnishment; child support account numbers; names and addresses of 
current employers of former agency employees; and records on current or 
former employees to include name, Social Security number, address, 
phone number, position, wages, and employment benefits.

Authority for maintenance of the system:
    5 U.S.C. 301, 5520a, 31 U.S.C. 321, 42 U.S.C. 659, 44 U.S.C. 3101, 
and Exec. Order No. 9397.

Purposes:
    The purpose of this system is to maintain records about individuals 
who owe debt(s) to the United States of America, through one or more of 
its departments and agencies, and/or to individuals, including past due 
support enforced by states. The information contained in the records is 
maintained for the purpose of taking action to facilitate the 
collection and resolution of the debt(s) using various collection 
methods, including, but not limited to, offset, levy, and 
administrative wage garnishment.

[[Page 22608]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (9) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to a court of competent jurisdiction, an 
authorized official or authorized state agency as defined in 5 CFR 
parts 581, 582, or a party to a garnishment action, in response to 
legal process, including interrogatories, served on the Bureau of 
Engraving and Printing in connection with garnishment proceedings 
against a current or former employee; and
    (11) Provide information to private creditors for the purpose of 
garnishment of wages of an employee if a debt has been reduced to a 
judgment.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals in the Office of Human Resources and 
Office of the Chief Counsel who have a need to know the information for 
the performance of their official duties and who have appropriate 
clearances or permissions.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
(NARA), General Records Schedule No. 2, records are destroyed three (3) 
years after garnishment is terminated.

System manager(s) and address:
    Chief, Office of Human Resources and Chief Counsel, Office of the 
Chief Counsel, Bureau of Engraving and Printing, Eastern Currency 
Facility, 14th & C Streets SW., Washington, DC 20228 and Human 
Resources Officer, Human Resources Management Division, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to 
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency 
Facility, 14th & C Streets SW., Washington, DC 20228.

Record access procedure:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Employees, complainants, creditors, court judgments, garnishment 
orders, and personnel records.

Exemptions claimed for the system:
    None.
TREASURY/BEP.014

System name:
    Employee's Production Record--Treasury/BEP.

System location:
    All Bureau of Engraving and Printing Organizational Components, 
Bureau of Engraving and Printing, Eastern Currency Facility, 14th & C 
Streets SW., Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Categories of individuals covered by the system:
    All current employees of the Bureau of Engraving and Printing, 
Eastern and Western Currency Facilities.

Categories of records in the system:
     Employee's name;
     Dates;
     Work hours;
     Record of production;
     History of work assignments;
     Training;
     Work performance;
     Progress reports.

Authority for maintenance of the system:
    5 U.S.C. 301, 4103, 4302.

Purposes:
    The purpose of this system is to permit the Bureau of Engraving and

[[Page 22609]]

Printing to maintain performance records used to support awards, 
promotions, performance-based actions, training, and other personnel 
actions, and to track and evaluate performance based upon the 
accomplishments of each employee.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (8) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name and work code number, and cross-
referenced by project number.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper records system is 
limited to those individuals who have a need to know the information 
for the performance of their official duties and who have appropriate 
clearances or permissions.

Retention and disposal:
    Records are retained and disposed in accordance with the National 
Archives and Records Administration (NARA), General Records Schedule 
No. 1.

System manager(s) and address:
    Bureau of Engraving and Printing, Eastern Currency Facility, 14th & 
C Streets SW., Washington, DC 20228: Director, Office of Director; 
Deputy Director, Office of Deputy Director; Chief Counsel, Office of 
the Chief Counsel; Chief, Office of External Affairs; Associate 
Director-Chief Financial Officer including: Chief-Office of Financial 
Management, Chief-Office of Acquisition, and Chief-Office of 
Compliance; Associate Director, Eastern Currency Facility including: 
Chief-Office of Engraving, Chief-Office of Security Printing, and 
Chief-Office of Operations Support; Associate Director, Product & 
Technology Development including: Deputy Associate Director-Product & 
Technology Development, Chief-Office of Product Development, Chief-
Office of Materials Technology, Chief-Office of Engineering, and Chief-
Central Bank Liaison Staff; Associate Director-Management including: 
Chief-Office of Security, Chief Office of Human Resources, Chief-Office 
of Facilities Support, Chief-Office of Environmental Health & Safety, 
and Chief-Office of Equal Opportunity & Diversity Management; Associate 
Director-Chief Information Officer including: Chief-Office of Critical 
Infrastructure & IT Security, Chief-Office of IT Operations, and Chief-
Office of Enterprise Solutions; Associate Director- Corporate Planning 
& Strategic Analysis including: Chief-Office of Strategic Systems 
Management, Chief-Office of Quality, Chief-Office of Order Management & 
Delivery Systems, and Chief-Office of Portfolio & Project Management.
    Bureau of Engraving and Printing, Western Currency Facility, 9000 
Blue Mound Road, Fort Worth, TX 76131: Associate Director-Western 
Currency Facility including: Chief-Office of Currency Manufacturing, 
Chief, Office Operations Support Division, Security Officer-Security 
Division, and Human Resources Officer-Human Resources Management 
Division.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information furnished by employee, developed by supervisor, or by 
referral document.

Exemptions claimed for the system:
    None.

[[Page 22610]]

TREASURY/BEP .016

System name:
    Employee Suggestions--Treasury/BEP.

System location:
    Office of Human Resources, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228, 
and Human Resources Management Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Categories of individuals covered by the system:
    All Bureau of Engraving and Printing employees submitting 
suggestions under the incentive award program.

Categories of records in the system:
    Contains employee's suggestion, reviewer evaluation, and final 
disposition information.

Authority for maintenance of the system:
    5 U.S.C. 4502(c).

Purposes:
    The purpose of this system is to permit the Bureau of Engraving and 
Printing to maintain records on the suggestions submitted by employees 
and used to support awards if the suggestions are adopted.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (8) Provide information to the appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals in the Office of Human Resources who have 
a need to know the information for the performance of their official 
duties and who have appropriate clearances or permissions.

Retention and disposal:
    Records are retained and disposed in accordance with the National 
Archives and Records Administration (NARA), General Records Schedule 
No. 1.

System manager(s) and address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and Human Resources Officer-Human Resources Management Division, Bureau 
of Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employee, employee's supervisor, and review committee.

Exemptions claimed for the system:
    None.
TREASURY/BEP .020

System name:
    Industrial Truck Licensing Records--Treasury/BEP.

System location:
    Office of Environment, Health, and Safety, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228, and Office of Operations Support, Environment, Health & 
Safety Branch, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Bureau of Engraving and Printing employees designated to operate 
self-

[[Page 22611]]

propelled material and/or machinery handling equipment.

Categories of records in the system:
    Record of employee physical examination, testing, license number 
and issue date for purposes of operating one or more types of material 
handling equipment used within the Bureau of Engraving and Printing.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purposes:
    This system of records is used to document who is authorized to 
operate self-propelled material and/or machinery handling equipment. In 
addition, it keeps track of the expiration dates of the licenses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed to appropriate agencies, entities, 
and persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals from the Office of Environment, Health, 
and Safety in the Eastern and Western Currency Facilities who have a 
need to know the information for the performance of their official 
duties and who have appropriate clearances or permissions.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
(NARA), General Records Schedule No. 10, records are destroyed three 
(3) years after separation of employee or three (3) years after 
rescission of authorization to operate Government-owned vehicle, 
whichever is sooner.

System manager(s) and address:
    Chief, Office of Environment, Health, and Safety, Bureau of 
Engraving and Printing, Eastern Currency Facility, 14th & C Streets 
SW., Washington, DC 20228 and Chief, Office of Operations Support, 
Environment, Health & Safety Branch, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Supervisor's request, results of physical examination, and data 
obtained during training or practical tests.

Exemptions claimed for the system:
    None.
TREASURY/BEP .021

System name:
    Investigative Files--Treasury/BEP.

System location:
    Office of Security, Bureau of Engraving and Printing, Eastern 
Currency Facility, 14th & C Streets SW., Washington, DC 20228, and 
Security Division, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Former and current BEP employees, contractors, and service company 
employees, applicants for employment, visitors to BEP, news-media 
correspondents, and employees or contractors of companies to which 
samples or test decks of Federal Reserve notes or other Government 
securities are supplied.

Categories of records in the system:
     Security files;
     Personnel clearance requests;
     Case files;
     Bank shortage letters;
     Contractor files;
     Currency discrepancy reports;
     Intelligence files;
     Stamp discrepancy reports;
     Case records;
     Correspondence from the public concerning security 
matters;
     Security Files Reference Record;
     Employee Indebtedness Record.
    Type of Information:
     Passport numbers;
     Character references;
     Police force reports;
     Previous employment verification;
     Newspaper articles;
     Social Security numbers;
     Laboratory reports to include handwriting results and 
latent fingerprint examinations;
     Law enforcement criminal and subversive record checks;
     Court records;
     Security register;
     Residency information;
     Reports of shortages or thefts of Bureau products 
including subsequent investigations;
     Personnel records of various types;
     Fingerprint card, photograph;
     Names of individuals including those at contractor plants 
who worked on a shortage involving Bureau products;
     Credit checks;
     Background investigation reports conducted by Office of 
Personnel Management, Bureau of Engraving and Printing, the Internal 
Revenue Service, and other Federal Investigative Agencies
     Disciplinary action recommended and/or received;
     Military record forms and extracted information;
     List of Bureau employees granted security clearances;
     Processes served (e.g., summons, subpoenas, warrants);

[[Page 22612]]

     Personnel security case numbers, dates--case opened and 
closed, and recommendations;
     Certificate of Security Clearance;
     Reports of violations of Bureau regulations and 
procedures;
     Bureau visitor control documents;
     Correspondence relating to individuals;
     Claims of indebtedness from firms and collection agencies 
and other sources, and assorted documents, recorded audio or video 
testimony;
     Bureau investigation reports, information supplied by Law 
Enforcement agencies;
     Applicant interview record;
     Anonymous tips concerning Bureau employees;
     Official investigative statements;
     Names of those requesting security assistance and report 
of the assistance rendered;
     Other pertinent Governmental records;
     Education records and information;
     Date of birth and physical description of individual in 
the files.

Authority for maintenance of the system:
    31 U.S.C. 321, Exec. Order No. 10,450, and implementing Treasury 
and Bureau Regulations.

Purposes:
    This system is to permit the Bureau of Engraving and Printing to 
collect and maintain background investigation records on applicants for 
employment, current Bureau employees, and contractors for issuance of 
security clearances; visitors seeking access to Bureau facilities; and 
those to whom samples or test decks of Federal Reserve notes or other 
Government securities are supplied. Information is also collected as 
part of investigations conducted by the Bureau's Office of Security.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (9) Provide to appropriate agencies, entities, and persons when (a) 
the Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved alphabetically by name and company name, 
and numerically by case number, passport number, Social Security 
number, and year.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper records system is 
limited to those individuals in the Office of Security in the Eastern 
and Western Currency Facilities who have a need to know the information 
for the performance of their official duties and who have appropriate 
clearances or permissions.

Retention and disposal:
    Records are retained and disposed in accordance with the National 
Archives and Records Administration (NARA), General Records Schedule 
No. 18.

System manager(s) and address:
    Chief, Office of Security, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets, SW., Washington, DC 20228 
and Security Officer, Security Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The sources of the information are the individual concerned and 
information supplied by federal, state, and local investigative 
agencies, credit bureaus, financial institutions, court records, 
educational institutions, and individuals contacted concerning the 
person being investigated.

[[Page 22613]]

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2) and 31 CFR 1.36.
TREASURY/BEP .027

System name:
    Access Control and Alarm Monitoring Systems (ACAMS)--Treasury/BEP.

System location:
    Office of Security, Bureau of Engraving and Printing, Eastern 
Currency Facility, 14th & C Streets SW., Washington, DC 20228, and 
Security Division, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Employees of the Bureau of Engraving and Printing; employees of 
other U.S. Government agencies, contractors, and service company 
employees who have been cleared for access to the Bureau of Engraving 
and Printing and issued BEP Access Badges; and escorted visitors (i.e., 
contractors and service company employees who have not undergone the 
formal clearance to enter the Bureau of Engraving and Printing).

Categories of records in the system:
    (A) The following information is maintained concerning all 
individuals who are issued BEP access badges with photographs: 
photograph; full name; Social Security number; date of birth; badge 
number; supervisory status; work telephone; work area number; BEP 
access clearance level; date BEP access level granted; date last 
security background investigation was completed; BEP access level; BEP 
access time zone; date access badge issued; date access badge voided; 
and time, date, and location of each passage through a security control 
point, (B) In the case of BEP employees and contractors issued 
``Temporary Access'' badges and contractors and others issued ``No 
Escort'' badges, in lieu of his/her BEP access badge with photograph, 
the same information as in paragraph A (above) is kept, and (C) BEP 
ACAMS maintains the following information on official visitors, 
contractors, and others issued ``Escort Visitor'' badges: photograph; 
full name; date of birth; home address; driver's license number; 
passport number and date of issue; and date, time, and location of each 
passage through a security control point; and any additional data 
contained on an identification card presented when seeking an Escort 
Visitor badge.

Authority for maintenance of the system:
    31 U.S.C. 321, 5 U.S.C. 301, 6106.

Purposes:
    The purpose of this system is to maintain a record of those persons 
who entered the Bureau of Engraving and Printing premises and the time 
and areas visited for internal security use. This system of records is 
used to assist in maintaining the security of the Bureau premises and 
to permit the identification of individuals on the premises at 
particular times.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (9) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored on computer printouts, magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved numerically by PASS/badge number, 
alphabetically by last name, and appropriate index by subject.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access is limited to the Office of Security, Eastern 
Currency Facility and Security Division, Western Currency Facility. On-
line terminals are installed in a locked 24-hour manned Central Police 
Operations Center and the Security Systems Operations Center (SSOC) at 
the Eastern Currency Facility. These terminals are on lines that can be 
manually activated and deactivated in the Security Systems Operations 
Center (SSOC).

[[Page 22614]]

Retention and disposal:
    Records are retained and disposed of in accordance with BEP Records 
Retention and Disposal Schedule No. 8 (N1/318/04/8) as required by the 
National Archives and Records Administration (NARA). For official 
visitors, contractors, and others issued ``Escort Visitor'' badges, 
information other than name and photograph scanned from identification 
cards is disposed of immediately upon collection.

System manager(s) and address:
    Chief, Office of Security, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and Security Officer, Security Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Eastern Currency Facility, 
Bureau of Engraving and Printing, 14th & C Streets SW., Washington, DC 
20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

Exemptions claimed for the system:
    None.
TREASURY/BEP .035

System name:
    Tort Claims against the United States of America--Treasury/BEP.

System location:
    Office of the Chief Counsel, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228, 
and Office of the Chief Counsel, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Individuals and/or organizations making claim for money damage 
against the United States of America for injury to or loss of property 
or personal injury or death caused by neglect, wrongful act, or 
omission of a Bureau of Engraving and Printing employee while acting 
within the scope of his office or employment.

Categories of records in the system:
    Contains investigative and adjudication documents relative to 
personal injury and/or property damage claims.

Authority for maintenance of the system:
    Federal Tort Claims Act, 28 U.S.C. 2672.

Purposes:
    This system of records is used by the Bureau of Engraving and 
Printing to track the claims submitted, including their progress, 
adjudication, and final disposition.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (7) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals in the Office of the Chief Counsel who 
have a need to know the information for the performance of their 
official duties and who have appropriate clearances or permissions.

Retention and disposal:
    Records are to be retained and disposed in accordance with BEP 
Records Retention and Disposal Schedule No. 3 (N1/318/04/3) as required 
by the National Archives and Records Administration (NARA).

System manager(s) and address:
    Chief, Office of the Chief Counsel, Bureau of Engraving and 
Printing,

[[Page 22615]]

Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and Office of the Chief Counsel, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th & C Streets SW., Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual or organization's claim and/or investigative reports.

Exemptions claimed for the system:
    None.
TREASURY/BEP .038

System name:
    Unscheduled Absence Record--Treasury/BEP.

System location:
    Office of Human Resources, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228, 
and Human Resources Management Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Categories of individuals covered by the system:
    Employees of the Bureau of Engraving and Printing who have had 
unscheduled absences.

Categories of records in the system:
    Record contains chronological documentation of unscheduled 
absences.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purposes:
    To provide a history and a record of the employee's unscheduled 
absences.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (7) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to the supervisor's employee and authorized timekeeping 
personnel who have a need to know the information for the performance 
of their official duties and who have appropriate clearances or 
permissions.

Retention and disposal:
    Records are retained and disposed in accordance with the National 
Archives and Records Administration (NARA), General Records Schedule 
No. 2.

System manager(s) and address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
14th & C Streets SW., Washington, DC 20228 and Human Resources Officer, 
Human Resources Management Division, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employee's time and attendance records and his/her 
supervisor.

[[Page 22616]]

Exemptions claimed for the system:
    None.
TREASURY/BEP .041

System name:
    Record of Discrimination Complaints--Treasury/BEP.

System location:
    Office of Equal Opportunity and Diversity Management, Bureau of 
Engraving and Printing, Eastern Currency Facility, 14th & C Streets 
SW., Washington, DC 20228 and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Employees of the Bureau of Engraving and Printing who have 
initiated discrimination complaints.

Categories of records in the system:
    Data developed as a result of inquiry by the person making the 
allegation of discrimination.

Authority for maintenance of the system:
    Exec. Order No. 11,478.

Purposes:
    To provide a history and record of the employee counseling session. 
Documentation of all statements made will be kept for use in the 
resolution of the case and forwarded, if need be, to the Equal 
Employment Opportunity Commission (EEOC).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose to EEOC to adjudicate discrimination complaints;
    (2) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (3) Disclose information to a federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (8) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name and case number.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to complainants and individuals from the Office of Equal 
Opportunity and Diversity Management who have a need to know the 
information for the performance of their official duties and who have 
appropriate clearances or permissions.

Retention and disposal:
    Records are retained and disposed in accordance with the National 
Archives and Records Administration (NARA), General Records Schedule 
No. 1.

System manager(s) and address:
    Chief, Office of Equal Opportunity and Diversity Management, Bureau 
of Engraving and Printing, Eastern Currency Facility, 14th & C Streets 
SW., Washington, DC 20228 and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F, to 
Disclosure Officer, Bureau of Engraving and Printing, Eastern Currency 
Facility, 14th & C Streets SW., Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employees who have discrimination complaints.

Exemptions claimed for the system:
    None.
TREASURY/BEP .045

System name:
    Mail Order Sales Customer Files--Treasury/BEP

System location:
    Office of External Relations, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228 
and External Affairs Division, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Customers ordering engraved prints and numismatic products from the

[[Page 22617]]

Bureau of Engraving and Printing through the mail, and those 
individuals who have requested that their names be placed on the BEP 
mailing list.

Categories of records in the system:
    Mail order customers' names; addresses; company names; credit card 
numbers and expiration dates; history of customer sales; and inventory 
data.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purposes:
    The purpose of this system is to permit the Bureau of Engraving and 
Printing to maintain a mailing list of customers and interested parties 
to provide continuous communication and/or promotional materials about 
existing and upcoming product offerings; to record and maintain records 
of customer, interested party, and order information and requests for 
promotional materials; and to capture orders through each stage of the 
order life cycle, research and resolve orders that were not 
successfully delivered to customers and interested parties, and 
maintain a list of its products and to monitor and maintain product and 
promotional material inventory levels to meet customer and interested 
party demand.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    (1) To electronically transmit credit card information to obtain 
approval or disapproval from the issuing financial institution. 
Categories of users include personnel involved in credit card approval; 
and
    (2) To inform appropriate agencies, entities, and persons when (a) 
the Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (3) To disclose to consumer reporting agencies any debt information 
concerning a Government claim against an individual in accordance with 
5 U.S.C. 552a(b)(12) and Section 3 of the Debt Collection Act of 1982 
(Pub. L. 97-365), to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by customer name, order number, or 
customer number.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals in the Office of External Relations who 
have a need to know the information for the performance of their 
official duties and who have appropriate clearances or permissions.

Retention and disposal:
    Records are retained and disposed in accordance with BEP Records 
Retention and Disposal Schedule No. 21 (N1/318/04/21) approved by the 
National Archives and Records Administration (NARA).

System manager(s) and address:
    Manager, Office of External Relations, Marketing Division, Bureau 
of Engraving and Printing, 14th & C Streets SW., Washington, DC 20228 
and Manager, WCF External Affairs Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility. 14th & C Streets SW., Washington, 
DC 20228.

Records access procedures:
    See ``Notification procedure'' above.

Contesting records procedures:
    See ``Notification procedure'' above.

Record source categories:
    Customers, BEP employees, financial institutions.

Exemptions claimed for the system:
    None.
TREASURY/BEP .046

System name:
    Automated Mutilated Currency Tracking System--Treasury/BEP.

System location:
    Office of Financial Management, Bureau of Engraving and Printing, 
Eastern Currency Facility, 14th & C Streets SW., Washington, DC 20228.

Categories of individuals covered by the system:
    Individuals and financial institutions submitting mutilated paper 
currency claims.

Categories of records in the system:
    Mutilated currency claimants' names, addresses, company names, 
amounts of claims, amounts paid, and types and conditions of currency.

Authority for maintenance of the system:
    5 U.S.C. 301, 12 U.S.C. 413, 31 U.S.C. 321.

Purposes:
    The purpose of this system is to maintain historical information 
and to respond to claimants' inquiries (e.g., non-receipt of 
reimbursement, status of case).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, state, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a federal, state, or local agency, 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to

[[Page 22618]]

the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2, which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111, 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (8) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by claimant name, case number, address, or 
registered mail number.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals in the Office of Financial Management who 
have a need to know the information for the performance of their 
official duties and who have appropriate clearances or permissions.

Retention and disposal:
    Records are retained and disposed in accordance with BEP Records 
Retention and Disposal Schedule No. 10 (N1/318/04/10) approved by the 
National Archives and Records Administration (NARA).

System manager(s) and address:
    Chief, Office of Financial Management, Bureau of Engraving and 
Printing, 14th & C Streets SW., Washington, DC 20228.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th & C Streets SW., Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals, banking institutions, and BEP employees.

Exemptions claimed for the system:
    None.
TREASURY/BEP .047

System name:
    Employee Emergency Notification System--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, Eastern Currency Facility, 14th & 
C Streets SW., Washington, DC 20228, and Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
TX 76131.

Categories of individuals covered by the system:
    Employees of the Bureau of Engraving and Printing who have 
voluntarily provided personal information.

Categories of records in the system:
    The types of personal information collected by this system are 
necessary to ensure the timely emergency notification to individuals 
that employees have identified. The types of personal information 
presently include or potentially could include the following:
    (a) Personal identifiers (name; home, work, and email addresses; 
telephone, fax, and pager numbers);
    (b) Emergency notification contact (name of person to be notified; 
address; telephone number).

Authority for maintenance of the system:
    44 U.S.C. 3101, 5 U.S.C. 301.

Purposes:
    The purpose of this system of records is to provide emergency 
notification to those person(s) employees have voluntarily designated 
to receive such information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed to appropriate agencies, entities, 
and persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure

[[Page 22619]]

facilities in a locked drawer behind a locked door. The records are 
stored in file folders and on electronic media.

Retrievability:
    Records may be retrieved by name or other unique identifier.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper record system is 
limited to those individuals who have a need to know the information 
for the performance of their official duties and who have appropriate 
clearances or permissions.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
(NARA), General Records Schedule No. 1-Item 18 (a), records are 
reviewed and destroyed annually when the records are superseded or 
obsolete. The file relating to a former employee is destroyed within 
one (1) year after separation or transfer.

System manager(s) and address:
    Bureau of Engraving and Printing, Eastern Currency Facility, 14th & 
C Streets SW., Washington, DC 20228: Director, Office of Director; 
Deputy Director, Office of Deputy Director; Chief Counsel, Office of 
the Chief Counsel; Chief, Office of External Affairs; Associate 
Director-Chief Financial Officer including: Chief-Office of Financial 
Management, Chief-Office of Acquisition, and Chief-Office of 
Compliance; Associate Director, Eastern Currency Facility including: 
Chief-Office of Engraving, Chief-Office of Security Printing, and 
Chief-Office of Operations Support; Associate Director, Product & 
Technology Development including: Deputy Associate Director-Product & 
Technology Development, Chief-Office of Product Development, Chief-
Office of Materials Technology, Chief-Office of Engineering, and Chief-
Central Bank Liaison Staff; Associate Director-Management including: 
Chief-Office of Security, Chief Office of Human Resources, Chief-Office 
of Facilities Support, Chief-Office of Environmental Health & Safety, 
and Chief-Office of Equal Opportunity & Diversity Management; Associate 
Director-Chief Information Officer including: Chief-Office of Critical 
Infrastructure & IT Security, Chief-Office of IT Operations, and Chief-
Office of Enterprise Solutions; Associate Director-Corporate Planning & 
Strategic Analysis including: Chief-Office of Strategic Systems 
Management, Chief-Office of Quality, Chief-Office of Order Management & 
Delivery Systems, and Chief-Office of Portfolio & Project Management.
    Bureau of Engraving and Printing, Western Currency Facility, 9000 
Blue Mound Road, Fort Worth, TX 76131: Associate Director-Western 
Currency Facility including: Chief-Office of Currency Manufacturing, 
Chief, Office Operations Support Division, Security Officer-Security 
Division, and Human Resources Officer-Human Resources Management 
Division.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, Eastern Currency Facility, 14th & C Streets SW., Washington, 
DC 20228.

Record access procedures:
    See ``Notification procedure'' above.

Record source categories:
    BEP Employees.

Contesting record procedures:
    See ``Notification procedure'' above.

Exemptions claimed for the system:
    None.
Treasury/BEP .048

System name:
    Electronic Police Operations Command Reporting System (EPOCRS)--
Treasury/BEP.

System location:
    Office of Security, Bureau of Engraving and Printing, Eastern 
Currency Facility, 14th & C Streets SW., Washington, DC 20228, and 
Security Division, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    Employees of the Eastern and Western Currency Facilities of the 
Bureau of Engraving and Printing, employees of other U.S. government 
agencies, contractors, service company employees, and visitors who have 
provided information to BEP police officers relating to an incident or 
accident at a BEP facility.

Categories of records in the system:
    The information maintained in this system includes electronic and 
paper records of criminal/administrative incidents and/or general 
complaints/concerns reported to the BEP Police Services Division that 
require investigation, response, and reporting for purposes of 
administrative processing activity at the Bureau. Information that will 
be collected and maintained includes personal information such as 
names, addresses, telephone numbers, dates of birth, property 
information (such as vehicular brand, model, or other identifying 
data), notification information, narratives, voluntary statements, 
images, witnesses, and locations of the incidents).

Authority for maintenance of the system:
    5 U.S.C. 301, 552(a)b, 31 U.S.C. 321, 40 U.S.C. 1315(b)(2)(a-c).

Purposes:
    The purpose of the system is to establish a database for records 
regarding investigation activity that directly or indirectly impacts 
BEP persons and property. Records are of an administrative and/or 
investigative nature involving the BEP.

Routine uses of records maintained in the system, including categories 
of users and the purposes for such uses:
    These records may be used to disclose information to:
    (1) Appropriate federal, state, and local agencies responsible for 
investigating or prosecuting the violation of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law or regulation;
    (2) A court, magistrate, or administrative tribunal, in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses, for the purpose of civil discovery, litigation, or 
settlement negotiations or in response to a court order, where relevant 
or potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904, 2906;

[[Page 22620]]

    (5) The U.S. Department of Justice (``DOJ'') for its use in 
providing legal advice to the Department or in representing the 
Department in a proceeding before a court, adjudicative body, or other 
administrative body before which the Department is authorized to 
appear, where the Department deems DOJ's use of such information 
relevant and necessary to the litigation, and such proceeding names as 
a party or interests:
    (a) The Department or any component of it;
    (b) Any employee of the Department in his or her official capacity;
    (c) Any employee of the Department in his or her individual 
capacity where DOJ has agreed to represent the employee; or
    (d) The United States, where the Department determines that 
litigation is likely to affect the Department or any of its components; 
and
    (6) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored in file folders or on magnetic discs, tapes, or electronic 
media.

Retrievability:
    Records may be retrieved by name of the individual(s) involved in 
the incident, date(s) of the incident, and by system generated report 
numbers.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the electronic and paper records system is 
limited to those individuals in the Office of Security, Office of 
Compliance and Office of Critical Infrastructure & IT Security of the 
Eastern Currency Facility and Security Division of the Western Currency 
Facility who have a need to know the information for the performance of 
their official duties and who have appropriate clearances or 
permissions.

Retention and disposal:
    Records are retained and disposed in accordance with BEP Records 
Retention and Disposal Schedule No. 8 (N1/318/04/8) approved by the 
National Archives and Records Administration (NARA).

System manager(s) and address:
    Chief, Office of Security, Eastern Currency Facility, Bureau of 
Engraving and Printing, 14th & C Streets SW., Washington, DC 20228 and 
Security Officer, Security Division, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit written inquiries in 
accordance with instructions appearing in 31 CFR part 1, subpart C, 
appendix F. to the Disclosure Officer, Bureau of Engraving and 
Printing, 14th & C Streets SW., Washington, DC 20228.

Record access:
    See ``Notification procedure.''

Contesting record procedure:
    See ``Notification procedure.''

Record source categories:
    (1) BEP employees, (2) individuals directly or indirectly involved 
in an incident, (3) authorized officials or legal representatives of 
such individuals, or (4) legal representatives of firms, companies, or 
agencies directly or indirectly involved in an incident.

Exemptions claimed for the system:
    None.

[FR Doc. 2013-08849 Filed 4-15-13; 8:45 am]
BILLING CODE 4810-39-P