Notice of the Implementation of the National Institutes of Health (NIH) Electronic Vendor Invoice Program (eVIP), 18613 [2013-07037]

Download as PDF 18613 Federal Register / Vol. 78, No. 59 / Wednesday, March 27, 2013 / Notices ESTIMATED ANNUALIZED BURDEN HOURS Number of respondents Type of respondents Adults Pretest ...................................................................................................... Posttest ..................................................................................................... Follow-up .................................................................................................. Usage Log ................................................................................................ Children Pretest ...................................................................................................... Posttest ..................................................................................................... Follow-up .................................................................................................. Dated: March 20, 2013. Helio Chaves, Deputy Director Office of Management, NIDA, NIH. [FR Doc. 2013–07038 Filed 3–26–13; 8:45 am] BILLING CODE 4140–01–P DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health Notice of the Implementation of the National Institutes of Health (NIH) Electronic Vendor Invoice Program (eVIP) SUMMARY: The purpose of this notice is to announce the future implementation of the Electronic Vendor Invoice Program (eVIP) at the National Institutes of Health (NIH) and the planned modification of NIH awards to require vendors to use the eVIP in future contracts. mstockstill on DSK4VPTVN1PROD with NOTICES FOR FURTHER INFORMATION CONTACT: Darlene Walls, The Division of Acquisition Policy and Evaluation, The National Institutes of Health, 6100 Executive Blvd., Rockville, Maryland 20852 or PPMB@mail.nih.gov. SUPPLEMENTARY INFORMATION: Electronic invoicing will enhance compliance with laws and regulations that govern the accuracy, timeliness, and costeffectiveness of the Federal Government’s payment process. Executive Order 13576, Delivering an Efficient, Effective, and Accountable Government, issued June 13, 2011, requires Federal Government agencies to become more effective and efficient, cut waste, and streamline Government operations. The Federal Acquisition Regulation (FAR) subpart 32.9 prescribes policies, procedures, and clauses for implementing prompt payment regulations. Electronic invoice submission through eVIP will reduce inefficiencies related to paper-based invoicing, reduce interest payments caused by late payments of invoices, VerDate Mar<15>2010 18:10 Mar 26, 2013 Jkt 229001 Frm 00055 Fmt 4703 Average time per response Annual hour burden 200 ........................ ........................ ........................ 1 1 1 2 1 45/60 45/60 10/60 200.00 150.00 150.00 67.00 200 ........................ ........................ 1 1 1 1 45/60 45/60 200.00 150.00 150.00 and ultimately foster the prompt payment of invoices to vendors. Public Law 111–204, Improper Payments Elimination and Recovery Act of 2010, requires Federal Government agencies to periodically review all programs and identify the programs and activities that may be susceptible to significant improper payments. Section 2(h)(4) of Public Law 111–204 requires the head of the agency to conduct a financial management improvement program, consistent with the rules prescribed by the Director of the Office of Management and Budget. The first priority of the program must address problems that contribute directly to the agency improper payments. The eVIP solution allows for vendor invoices to be matched to the award document electronically, thereby minimizing processing errors associated with invoice mailing, invoice scanning, or invoice entry and enhances the ability to make proper invoice payments. Ultimately, the eVIP solution is expected to result in a decrease in interest payments, an increase in data accuracy, and provide an enhanced ability to make proper invoice payments. The eVIP will be implemented in three phases, Phase I Pilot, Phase II Pilot, and Roll-Out: Phase I Pilot: Phase I was initiated in October 2009. Four pilot vendors were provisioned in the electronic system to test the functionality for viewing invoices, and later, submitting invoices for payment. Lessons learned were gathered from the feedback received and areas for improvement were identified. Phase II Pilot: Enhancements in processes are being made to the electronic payment system based on the lessons learned during Phase I. Six additional vendors will be added and both Phase I and Phase II vendors will be provisioned using a authentication process different from that available in Phase I, and will be provided access to view invoices and submit invoices for payment. PO 00000 Frequency of response Sfmt 4703 Roll-Out: Phase II will be initiated in March 2013. The results of the Phase II effort will be assessed prior to formal implementation of the eVIP initiative. It is anticipated that implementation will occur through the use of a phased approach, beginning in October 2013. Dated: March 9, 2013. Lawrence A. Tabak, Deputy Director, National Institutes of Health. [FR Doc. 2013–07037 Filed 3–26–13; 8:45 am] BILLING CODE 4140–01–P DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health National Institute of Diabetes and Digestive and Kidney Diseases Notice of Closed Meeting Pursuant to section 10(d) of the Federal Advisory Committee Act, as amended (5 U.S.C. App.), notice is hereby given of the following meeting. The meeting will be closed to the public in accordance with the provisions set forth in sections 552b(c)(4) and 552b(c)(6), Title 5 U.S.C., as amended. The grant applications and the discussions could disclose confidential trade secrets or commercial property such as patentable material, and personal information concerning individuals associated with the grant applications, the disclosure of which would constitute a clearly unwarranted invasion of personal privacy. Name of Committee: National Institute of Diabetes and Digestive and Kidney Diseases Special Emphasis Panel; Developmental Centers in Benign Urology (P20s, RFA–DK– 12–022) Date: May 17, 2013. Time: 8:30 a.m. to 5:00 p.m. Agenda: To review and evaluate grant applications. Place: Hyatt Regency Bethesda, One Bethesda Metro Center, 7400 Wisconsin Avenue, Bethesda, MD 20814. Contact Person: Najma Begum, Ph.D., Scientific Review Officer, Review Branch, DEA, NIDDK, National Institutes Of Health, E:\FR\FM\27MRN1.SGM 27MRN1

Agencies

[Federal Register Volume 78, Number 59 (Wednesday, March 27, 2013)]
[Notices]
[Page 18613]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-07037]


-----------------------------------------------------------------------

DEPARTMENT OF HEALTH AND HUMAN SERVICES

National Institutes of Health


Notice of the Implementation of the National Institutes of Health 
(NIH) Electronic Vendor Invoice Program (eVIP)

SUMMARY: The purpose of this notice is to announce the future 
implementation of the Electronic Vendor Invoice Program (eVIP) at the 
National Institutes of Health (NIH) and the planned modification of NIH 
awards to require vendors to use the eVIP in future contracts.

FOR FURTHER INFORMATION CONTACT: Darlene Walls, The Division of 
Acquisition Policy and Evaluation, The National Institutes of Health, 
6100 Executive Blvd., Rockville, Maryland 20852 or PPMB@mail.nih.gov.

SUPPLEMENTARY INFORMATION: Electronic invoicing will enhance compliance 
with laws and regulations that govern the accuracy, timeliness, and 
cost-effectiveness of the Federal Government's payment process. 
Executive Order 13576, Delivering an Efficient, Effective, and 
Accountable Government, issued June 13, 2011, requires Federal 
Government agencies to become more effective and efficient, cut waste, 
and streamline Government operations. The Federal Acquisition 
Regulation (FAR) subpart 32.9 prescribes policies, procedures, and 
clauses for implementing prompt payment regulations. Electronic invoice 
submission through eVIP will reduce inefficiencies related to paper-
based invoicing, reduce interest payments caused by late payments of 
invoices, and ultimately foster the prompt payment of invoices to 
vendors.
    Public Law 111-204, Improper Payments Elimination and Recovery Act 
of 2010, requires Federal Government agencies to periodically review 
all programs and identify the programs and activities that may be 
susceptible to significant improper payments. Section 2(h)(4) of Public 
Law 111-204 requires the head of the agency to conduct a financial 
management improvement program, consistent with the rules prescribed by 
the Director of the Office of Management and Budget.
    The first priority of the program must address problems that 
contribute directly to the agency improper payments. The eVIP solution 
allows for vendor invoices to be matched to the award document 
electronically, thereby minimizing processing errors associated with 
invoice mailing, invoice scanning, or invoice entry and enhances the 
ability to make proper invoice payments. Ultimately, the eVIP solution 
is expected to result in a decrease in interest payments, an increase 
in data accuracy, and provide an enhanced ability to make proper 
invoice payments.
    The eVIP will be implemented in three phases, Phase I Pilot, Phase 
II Pilot, and Roll-Out:
    Phase I Pilot: Phase I was initiated in October 2009. Four pilot 
vendors were provisioned in the electronic system to test the 
functionality for viewing invoices, and later, submitting invoices for 
payment. Lessons learned were gathered from the feedback received and 
areas for improvement were identified.
    Phase II Pilot: Enhancements in processes are being made to the 
electronic payment system based on the lessons learned during Phase I. 
Six additional vendors will be added and both Phase I and Phase II 
vendors will be provisioned using a authentication process different 
from that available in Phase I, and will be provided access to view 
invoices and submit invoices for payment.
    Roll-Out: Phase II will be initiated in March 2013. The results of 
the Phase II effort will be assessed prior to formal implementation of 
the eVIP initiative. It is anticipated that implementation will occur 
through the use of a phased approach, beginning in October 2013.

    Dated: March 9, 2013.
Lawrence A. Tabak,
Deputy Director, National Institutes of Health.
[FR Doc. 2013-07037 Filed 3-26-13; 8:45 am]
BILLING CODE 4140-01-P