Privacy Act of 1974; System of Records, 14282-14283 [2013-05046]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 78, Number 43 (Tuesday, March 5, 2013)]
[Notices]
[Pages 14282-14283]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-05046]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2013-OS-0031]


Privacy Act of 1974; System of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Defense Contract Audit Agency proposes to alter a system 
of records in its inventory of record systems subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on April 5, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before April 4, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Keith Mastromichalis, DCAA FOIA/
Privacy Act Management Analyst, 8725 John J. Kingman Road, Suite 2135, 
Fort Belvoir, VA 22060-6219, or by telephone at (703) 767-1022.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 21, 2013, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 28, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 152.1

System name:
    The Enhanced Access Management System (TEAMS) (April 29, 2004, 69 
FR 23497).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Records contain name, Social 
Security Number (SSN), Department of Defense Identification Number (DoD 
ID Number), date and place of birth, home address and home phone 
number, citizenship, position sensitivity, accession date, type and 
number of DCAA identification, position number, organizational 
assignment, security adjudication, clearance, eligibility, and 
investigation data.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; DoD Directive 5105.36, Defense Contract Audit Agency; E.O. 
10450, Security Requirements for Government Employees, as amended; E.O. 
12958, Classified National Security Information; and E.O. 9397 (SSN), 
as amended.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Electronic records are maintained 
in a password-protected network and accessible only to DCAA civilian 
personnel, management, and administrative support personnel on a need-
to-know basis to perform their duties. Access to the network where 
records are maintained requires a valid Common Access Card (CAC). 
Electronic files and databases are password protected with access 
restricted to authorized users. Paper records are secured in locked 
cabinets, offices, or buildings during non-duty hours.''

Retention and disposal:
    Delete entry and replace with ``Paper and electronic records are 
retained in the active file until an employee separates from the 
agency. At that time, records are moved to the inactive file, retained 
for five years, and then deleted from the system. Paper records and 
electronic records on tapes produced by this system are destroyed by 
burning.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Security Office, Headquarters, Defense 
Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort 
Belvoir, VA 22060-6219.
    For verification purposes, requests should contain name, SSN and/or 
DoD ID Number, home address and home phone number, and approximate date 
of their association with DCAA for positive identification of 
requester.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Security Office, Headquarters, Defense 
Contract Audit Agency, 8725 John J. Kingman Road, Suite 2135, Fort 
Belvoir, VA 22060-6219.
    For verification purposes, requests should contain name, SSN and/or 
DoD ID Number, home address and home phone number, and approximate date 
of their association with DCAA for positive identification of 
requester.

[[Page 14283]]

    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``DCAA's rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in DCAA Instruction 5410.10; 32 CFR part 317; or may be 
obtained from the system manager.''
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[FR Doc. 2013-05046 Filed 3-4-13; 8:45 am]
BILLING CODE 5001-06-P