Privacy Act of 1974; System of Records, 14292-14293 [2013-05030]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 78, Number 43 (Tuesday, March 5, 2013)]
[Notices]
[Pages 14292-14293]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-05030]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2013-0008]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on April 5, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before April 4, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information Officer, ATTN: SAF/CIO 
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at 
(202) 404-6575.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on January 30, 2013 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: February 28, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFPC F

System Name:
    Health Education Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Headquarters, Air Force Personnel 
Center (AFPC), Chief, Medical Service Officer Utilization Division, 550 
C Street W, Randolph Air Force Base, TX 78150-4703.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Air Force Active Duty, Reserve, and 
Air National Guard personnel.''

Categories of records in the system:
    Add as first paragraph ``Name, Social Security Number (SSN), 
Department of Defense Identification Number (DoD ID Number) and 
grade.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 105, Armed Forces Health 
Professionals Financial Assistance Programs; 10 U.S.C. 9301, Members of 
Air Force: detail as students, observers, and investigators at 
educational institutions, industrial plants, and hospitals; and E.O. 
9397 (SSN), as amended.''
* * * * *

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally

[[Page 14293]]

permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as 
amended, these records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    The DoD Blanket Routine Uses published at the beginning of the Air 
Force's compilation of systems of records notices may apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974, as amended, or mentioned in 
this system of records notice.''

* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Retrieved by name, SSN and/or DoD 
ID Number.''

Safeguards:
    Delete entry and replace with ``Records are maintained in file 
cabinets in the building that are locked and have controlled access 
entry requirements. Electronic files are only accessed by authorized 
personnel with secure Common Access Card (CAC) in combination with a 
Personal Identification Number (PIN) and need-to-know. Environment 
consists of magnetic keyed cipher locked room within AFPC complex.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address written inquiries to the Chief, Medical Service Officer 
Utilization Division, Headquarters, Air Force Military Personnel 
Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
    For verification purposes, individuals should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system should address 
written requests to the Chief, Medical Service Officer Utilization 
Division, Headquarters, Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    For verification purposes, individuals should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332; Air Force 
Privacy Program; 32 CFR part 806b; or may be obtained from the system 
manager.''

Record source categories:
    Delete entry and replace with ``Member's Air Force Form 63, Active 
Duty Service Commitment (ADSC) Acknowledgement Statement; Member's 
application; supervisor's evaluation; master personnel records (board 
use only); Career Brief (board use only); transcripts; test scores; 
Deans' letters of recommendation; Standard Form (SF) 88, Report of 
Medical Examination; and SF 93, Report of Medical History.''
* * * * *

[FR Doc. 2013-05030 Filed 3-4-13; 8:45 am]
BILLING CODE 5001-06-P