Privacy Act of 1974; System of Records, 14290-14291 [2013-05029]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 78, Number 43 (Tuesday, March 5, 2013)]
[Notices]
[Pages 14290-14291]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-05029]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2013-0011]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on April 5, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before April 4, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information Officer, ATTN: SAF/CIO 
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at 
(202) 404-6575.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on January 30, 2013 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: February 28, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F044 AF SG N

System name:
    Physical Fitness File (June 11, 1997, 62 FR 31793).
* * * * *

Changes:
System ID:
    Delete entry and replace with ``F036 AF A1 I.''

System Name:
    Delete entry and replace with ``Air Force Fitness Program.''

System location:
    Delete entry and replace with ``Air Force Fitness Management System 
(AFFMS) is located at Defense Enterprise Computing Center Montgomery, 
401 E. Moore Dr., Maxwell AFB-Gunter Annex, AL 36114-3004.
    Air Force Fitness Management System II (AFFMS II) is located at Air 
Force Personnel Center Data Center, 499 C. Street West, Randolph AFB, 
TX 78150-4750. Records are also located at Air Force units of 
assignment. Official mailing addresses are published as an appendix to 
the Air Force's compilation of system notices.''

[[Page 14291]]

Categories of individuals covered by the system:
    Delete entry and replace with ``Air Force Active Duty, Reserve, and 
Air National Guard personnel.''

Categories of records in system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
Department of Defense Identification Number (DoD ID Number), rank, date 
of birth, duty phone, height, weight, physical fitness test scores, 
individual fitness reports, fitness screening questionnaire, letters 
documenting entry and participation in individual fitness 
rehabilitation programs, medical profile documents, fitness progress 
reports, scheduled medical evaluations and fitness center appointments, 
counseling documentation, and administrative actions taken.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Air Force Policy Directive 36-29, Military Standards; Air 
Force Instruction 36-2905, Fitness Program; Department of Defense 
Directive 1308.1, Department of Defense Physical Fitness and Body Fat 
Program; Department of Defense Instruction 1308.3, Department of 
Defense Physical Fitness and Body Fat Programs Procedures; and E.O. 
9397 (SSN), as amended.''

Purpose:
    Delete entry and replace with ``To document individuals' progress 
in the Air Force Fitness Program. The file keeps individuals and their 
leadership informed of fitness levels and progress in improving fitness 
levels towards achieving minimum Air Force fitness standards.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Retrieved by name, SSN and/or DoD 
ID number.''

Safeguards:
    Delete entry and replace with ``Access to records is limited to 
person(s) responsible for servicing the record in the performance of 
their official duties and who are properly screened and cleared for 
need-to-know. System software uses Primary Key Infrastructure (PKI)/
Common Access Card (CAC) authentication to lock out unauthorized 
access. System software contains authorization/permission partitioning 
in the form of by-name assigned user roles to limit access to 
appropriate organization level. Paper records are secured in locked 
cabinets or drawers when not in use.''

Retention and disposal:
    Delete entry and replace with ``Fitness program case files (paper 
records) are maintained until individual has sustained a fitness score 
greater than or equal to 75 percent for 24 consecutive months or 90 
days after member's separation or retirement, whichever is sooner. 
Electronic records are destroyed when the agency determines that the 
electronic records are superseded, obsolete, and are no longer needed 
for administrative, legal, audit, or other operational purposes. Paper 
records are destroyed by tearing into pieces, shredding, pulping, 
macerating or burning. Electronic records are deleted from the 
system.''

System manager(s) and address:
    Delete entry and replace with ``Chief, Military Force Policy 
Division, 1040 Air Force Pentagon, Room 4D950, Washington, DC 20330-
1040.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address inquiries to Commander at the unit of assignment or 
attachment. Official mailing addresses are published as an appendix to 
the Air Force's compilation of systems of records notices.
    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare(or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
requests to the Commander at the unit of assignment or attachment. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.
    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare(or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in 32 CFR part 806b, Air Force Instruction 
33-332, Air Force Privacy Program and may be obtained from the system 
manager.''

Record source categories:
    Delete entry and replace with ``From healthcare providers; 
individuals who conduct fitness assessments and oversee the unit 
fitness program; and the individual to whom the record pertains.''
* * * * *

[FR Doc. 2013-05029 Filed 3-4-13; 8:45 am]
BILLING CODE 5001-06-P