Office of Clinical and Preventive Services Indigenous Child Health-Strong Communities, Healthy Children; Single Source Cooperative Agreement; Funding, 6113-6119 [2013-01876]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Indian Health Service

[Federal Register Volume 78, Number 19 (Tuesday, January 29, 2013)]
[Notices]
[Pages 6113-6119]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-01876]


-----------------------------------------------------------------------

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Indian Health Service


Office of Clinical and Preventive Services Indigenous Child 
Health--Strong Communities, Healthy Children; Single Source Cooperative 
Agreement; Funding

    Announcement Number: HHS-2013-IHS-HPDP-0001; Catalog of Federal 
Domestic Assistance Number: 93.443.

Key Dates

    Application Deadline Date: February 25, 2013.
    Review Date: March 4, 2013.
    Earliest Anticipated Start Date: March 15, 2013.
    Proof of Non-Profit Status Due Date: February 25, 2013.

I. Funding Opportunity Description

Statutory Authority

    The Indian Health Service (IHS) Office of Clinical and Preventive 
Services (OCPS) is announcing a single source cooperative agreement 
application for support of the 5th International Meeting on Indigenous 
Child Health. This program is authorized under: the Snyder Act, 25 
U.S.C. 13. This program is described in the Catalog of Federal Domestic 
Assistance under 93.443.

Background

    The mission of the IHS is to raise the physical, mental, social, 
and spiritual health of American Indians and Alaska Natives (AI/AN) to 
the highest level. The IHS, an agency within the Department of Health 
and Human Services (HHS), is responsible for providing Federal health 
services to AI/AN. The provision of health services to

[[Page 6114]]

members of Federally-recognized Tribes grew out of the special 
government-to-government relationship between the Federal Government 
and Indian Tribes. The IHS is the principal Federal health care 
provider and health advocate for Indian people and its mission is to 
raise their health status to the highest possible level. The IHS 
provides a comprehensive health service delivery system for 
approximately 1.9 million AI/AN who belong to 566 Federally recognized 
Tribes in 35 states. The IHS Maternal and Child Health Program 
evaluates and improves the quality and access to care for AI/AN women 
and children.

Purpose

    The purpose of this IHS cooperative agreement is to work closely 
with the American Academy of Pediatrics (AAP) and jointly sponsor the 
5th International Meeting on Indigenous Child Health which will take 
place April 19-21, 2013 in Portland, Oregon. This partnership will also 
include the Canadian Pediatric Society and the First Nations Inuit 
Health Branch, Health Canada. This meeting will bring together child 
health providers and researchers dedicated to working with AI/AN, First 
Nations, Inuit, and Metis children and families. The purpose of the 
meeting is to better understand the social and health needs of 
indigenous children internationally and to provide the opportunity for 
indigenous researchers and health professionals to share their 
experiences and findings. Best and promising community practices 
provide opportunities for multi-level engagements. The overall goal is 
to improve quality, outcomes and access to health care services for 
indigenous children.

Single Source Justification

    The mission of the AAP is to attain optimal physical, mental and 
social health and well-being for all infants, children, adolescents and 
young adults. There are no other organizations in the United States 
(US) that have a mission focused on all aspects of child health, 
including the health of indigenous children. The AAP Committee on 
Native American Child Health (CONACH) develops policies and programs 
that improve the health of Native American children. The CONACH members 
are committed to increasing awareness of the major health problems 
facing Native American children. The CONACH also conducts pediatric 
consultation visits to IHS and Tribal health facilities and works to 
strengthen ties with Tribes throughout the US. The CONACH has a long 
history of working with the IHS. The AAP has also developed a Reach Out 
and Read program that includes a focus on AI/AN children. The AAP and 
the IHS have sponsored four international conferences on child health 
over the past nine years. These meetings bring together leading experts 
on indigenous child health issues and cultural understanding. There are 
no other conferences focused specifically on indigenous child health 
that include both the US and Canada at the present time. AI/AN infants, 
children and youth benefit from this longstanding relationship with 
AAP. Based on this understanding of each other's mission and the 
alignment of their work, AAP is uniquely qualified for this 
partnership. AAP has also created an Indian Health Special Interest 
Group as a forum for pediatricians and other licensed health care 
professionals serving AI/AN children to share successes and strategies, 
sponsor education programs that highlight aspects of providing care to 
AI/AN children, support the work of the CONACH by disseminating 
information, and link members to address problems specific to local or 
regional care of AI/AN children.

II. Award Information

Type of Award

    Cooperative Agreement.

Estimated Funds Available

    The total amount of funding identified for the current fiscal year 
FY 2013 is approximately $100,000. Individual award amounts are 
anticipated to be between $95,000 and $100,000. Any award issued under 
this announcement is subject to the availability of funds. In the 
absence of funding, the IHS is under no obligation to make awards that 
are selected for funding under this announcement.

Anticipated Number of Awards

    One single source award will be issued under this program 
announcement.

Project Period

    The project period will be for 7 months and will run from February 
15, 2013 to September 14, 2013.

Cooperative Agreement

    In the HHS, a cooperative agreement is administered under the same 
policies as a grant. The funding agency (IHS) is required to have 
substantial programmatic involvement in the project during the entire 
award segment. Below is a detailed description of the level of 
involvement required for both IHS and the grantee. IHS will be 
responsible for activities listed under section A and the grantee will 
be responsible for activities listed under section B as stated:

Substantial Involvement Description for Cooperative Agreement

A. IHS Programmatic Involvement
    (1) At least two IHS staff will be part of the planning committee 
for the 5th International Meeting on Indigenous Child Health and will 
work closely with the AAP staff on all aspects of the meeting including 
development of the agenda, keynote speakers, etc.
    (2) Participate on all planning conference calls thus ensuring 
involvement in all aspects of the conference and follow-up work with 
this partnership.
    (3) Identify and work closely with potential presenters. The IHS 
staff is familiar with AI/AN pediatricians, nurses and others that have 
clinical and programmatic expertise.
    (4) IHS Clinical Support Center (CSC) will assist with continuing 
education (CE) process for participants. The CSC is accredited as a 
sponsor of CE by the Accreditation Council for Continuing Medical 
Education, the American Nurses Credentialing Center Commission on 
Accreditation and the American Council on Pharmaceutical Education. The 
purpose of these CE activities is to improve the healthcare for all AI/
AN.
    (5) Provide meeting information on the IHS Web site as well as 
links to other collaborations with AAP. The Web site provides a 
communication tool that is viewed by the Tribes as well as health care 
professionals.
B. Grantee Cooperative Agreement Award Activities
    (1) Overall coordination and management of the meeting.
    (2) Host the planning committee and set up conference calls and 
meetings in preparation of the meeting.
    (3) Manage registration and logistics for meeting. The AAP will 
subcontract with an organization to assist with these tasks.
    (4) Award CE credits.
    (5) Distribute flyers and brochures to promote the meeting.
    (6) Finalize the agenda and all materials.
    (7) Provide meeting information on the AAP Web site.
    (8) Provide meeting follow-up that impacts the health of AI/AN 
children. The impact of this meeting will generate opportunities to 
benefit children and their families and communities.

[[Page 6115]]

III. Eligibility Information

1. Eligibility

    The AAP is a 501(c)(3) non-profit organization. AAP must provide 
proof of 501(c)(3) status.

    Note: Please refer to Section IV.2 (Application and Submission 
Information/Subsection 2, Content and Form of Application 
Submission) for additional poof of applicant status documents 
required such as proof of non-profit status, etc.

2. Cost Sharing or Matching

    The IHS does not require matching funds or cost sharing for grants 
or cooperative agreements.

3. Other Requirements

    If application budgets exceed the highest dollar amount outlined 
under the ``Estimated Funds Available'' section within this funding 
announcement, the application will be considered ineligible and will 
not be reviewed for further consideration. If deemed ineligible, IHS 
will not return the application. The applicant will be notified by 
email by the Division of Grants Management of this decision.
Proof of Non-Profit Status
    An applicant submitting any of the above additional documentation 
after the initial application submission due date is required to ensure 
the information was received by the IHS by obtaining documentation 
confirming delivery (i.e. FedEx tracking, postal return receipt, etc.).

IV. Application and Submission Information

1. Obtaining Application Materials

    The application package and detailed instructions for this 
announcement can be found at https://www.Grants.gov or https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_funding.
    Questions regarding the electronic application process may be 
directed to Paul Gettys at (301) 443-2114.

2. Content and Form Application Submission

    The applicant must include the project narrative as an attachment 
to the application package. Mandatory documents for all applicants 
include:
     Table of contents.
     Abstract (one page) summarizing the project.
     Application forms:
    [cir] SF-424, Application for Federal Assistance.
    [cir] SF-424A, Budget Information--Non-Construction Programs.
    [cir] SF-424B, Assurances--Non-Construction Programs.
     Budget Justification and Narrative (must be single-spaced 
and not exceed five pages).
     Project Narrative (must be single spaced and not exceed 
ten pages).
    [cir] Background information on the organization.
    [cir] Proposed scope of work, objectives, and activities that 
provide a description of what will be accomplished, including a one-
page Timeframe Chart.
     501(c)(3) Certificate.
     Disclosure of Lobbying Activities (SF-LLL).
     Certification Regarding Lobbying (GG-Lobbying Form).
     Copy of current Negotiated Indirect Cost rate (IDC) 
agreement (required) in order to receive IDC.
     Organizational Chart.
     Documentation of current OMB A-133 required Financial 
Audit (if applicable).
    Acceptable forms of documentation include:
    [cir] Email confirmation from Federal Audit Clearinghouse (FAC) 
that audits were submitted; or
    [cir] Face sheets from audit reports. These can be found on the FAC 
Web site: https://harvester.census.gov/sac/dissem/
accessoptions.html?submit=Go+To+Database.
Public Policy Requirements
    All Federal-wide public policies apply to IHS grants with exception 
of the Discrimination policy.
Requirements for Project and Budget Narratives
    A. Project Narrative: This narrative should be a separate Word 
document that is no longer than ten pages and must: be single-spaced, 
be type written, have consecutively numbered pages, use black type not 
smaller than 12 characters per one inch, and be printed on one side 
only of standard size 8\1/2\'' x 11'' paper.
    Be sure to succinctly answer all questions listed under the 
evaluation criteria (refer to Section V.1, Evaluation criteria in this 
announcement) and place all responses and required information in the 
correct section (noted below), or they will not be considered or 
scored. These narratives will assist the Objective Review Committee 
(ORC) in becoming more familiar with the grantee's activities and 
accomplishments prior to this grant award. If the narrative exceeds the 
page limit, only the first ten pages will be reviewed. The 10-page 
limit for the narrative does not include the work plan, standard forms, 
table of contents, budget, budget justifications, narratives, and/or 
other appendix items.
    There are three parts to the narrative: Part A--Program 
Information; Part B--Program Planning and Evaluation; and Part C--
Program Report. See below for additional details about what must be 
included in the narrative.
Part A: Program Information (3-Page Limitation)
Section 1: Needs
    Describe how the AAP has the organizational commitment and 
administrative infrastructure to support this international indigenous 
health meeting. Explain the previous planning activities for this 
meeting. Describe the relationship with the IHS and the capacity to 
support this work.
Part B: Program Planning and Evaluation (3-Page Limitation)
Section 1: Program Plans
    Describe the conference plans in clear detail including the 
proposed timelines and activities for this meeting. Describe the 
anticipated impact of the meeting as it relates to improving the health 
services for AI/AN children and youth.
Section 2: Program Evaluation
    Describe fully and clearly the plans for evaluating the impact of 
this meeting and anticipated results.
Part C: Program Report (3-Page Limitation)
    Section 1: Describe major accomplishments over the last 24 months. 
Describe major accomplishments over the last 24 months of AAP and its 
CONACH as it relates to the health of AI/AN children and youth.
    Please identify and describe significant program achievements 
associated with the delivery of quality health services. Provide a 
comparison of the actual accomplishments to the goals established for 
the project period.
    B. Budget Narrative: This narrative must describe the budget 
requested and match the scope of work described in the project 
narrative. The budget narrative should not exceed 5 pages.

3. Submission Dates and Times

    Applications must be submitted electronically through Grants.gov by 
12:00 a.m., midnight Eastern Standard Time (EST) on the Application 
Deadline Date listed in the Key Dates section on page one of this 
announcement. Any application received after the application deadline 
will not be accepted for processing, nor will it be given further 
consideration for funding.

[[Page 6116]]

The applicant will be notified by the Division of Grants Management 
(DGM) via email of this decision.
    If technical challenges arise and assistance is required with the 
electronic application process, contact Grants.gov Customer Support via 
email to support@grants.gov or at (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays). If problems persist, contact Paul Gettys, DGM 
(Paul.Gettys@ihs.gov) at (301) 443-2114. Please be sure to contact Mr. 
Gettys at least ten days prior to the application deadline. Please do 
not contact the DGM until you have received a Grants.gov tracking 
number. In the event you are not able to obtain a tracking number, call 
the DGM as soon as possible.
    If the applicant needs to submit a paper application instead of 
submitting electronically via Grants.gov, prior approval must be 
requested and obtained (see Section IV.6 below for additional 
information). The waiver must be documented in writing (emails are 
acceptable), before submitting a paper application. A copy of the 
written approval must be submitted along with the hardcopy that is 
mailed to the DGM. Once the waiver request has been approved, the 
applicant will receive a confirmation of approval and the mailing 
address to submit the application. Paper applications that are 
submitted without a waiver from the Acting Director of DGM will not be 
reviewed or considered further for funding. The applicant will be 
notified via email of this decision by the Grants Management Officer of 
DGM. Paper applications must be received by the DGM no later than 5:00 
p.m., EST, on the Application Deadline Date listed in the Key Dates 
section on page one of this announcement. Late applications will not be 
accepted for processing or considered for funding.

4. Intergovernmental Review

    Executive Order 12372 requiring intergovernmental review is not 
applicable to this program.

5. Funding Restrictions

     Pre-award costs are not allowable.
     The available funds are inclusive of direct and 
appropriate indirect costs.
     Only one grant/cooperative agreement will be awarded per 
applicant.
     IHS will not acknowledge receipt of applications.

6. Electronic Submission Requirements

    All applications must be submitted electronically. Please use the 
https://www.Grants.gov Web site to submit an application electronically 
and select the ``Find Grant Opportunities'' link on the homepage. 
Download a copy of the application package, complete it offline, and 
then upload and submit the completed application via the https://www.Grants.gov Web site. Electronic copies of the application may not 
be submitted as attachments to email messages addressed to IHS 
employees or offices.
    If the applicant receives a waiver to submit paper application 
documents, they must follow the rules and timelines that are noted 
below. The applicant must seek assistance at least 10 days prior to the 
Application Deadline Date listed in the Key Dates section on page one 
of this announcement.
    Applicants that do not adhere to the timelines for System for Award 
Management (SAM) and/or https://www.Grants.gov registration or that fail 
to request timely assistance with technical issues will not be 
considered for a waiver to submit a paper application.
    Please be aware of the following:
     Please search for the application package in https://www.Grants.gov by entering the CFDA number or the Funding Opportunity 
Number. Both numbers are located in the header of this announcement.
     If you experience technical challenges while submitting 
your application electronically, please contact Grants.gov Support 
directly at: support@grants.gov or (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays).
     Upon contacting Grants.gov, obtain a tracking number as 
proof of contact. The tracking number is helpful if there are technical 
issues that cannot be resolved and waiver from the agency must be 
obtained.
     If it is determined that a waiver is needed, the applicant 
must submit a request in writing (emails are acceptable) to 
GrantsPolicy@ihs.gov with a copy to Tammy.Bagley@ihs.gov. Please 
include a clear justification for the need to deviate from the standard 
electronic submission process.
     If the waiver is approved, the application should be sent 
directly to the DGM by the Application Deadline Date listed in the Key 
Dates section on page one of this announcement.
     An applicant is strongly encouraged not to wait until the 
deadline date to begin the application process through Grants.gov as 
the registration process for SAM and Grants.gov could take up to 15 
working days.
     Please use the optional attachment feature in Grants.gov 
to attach additional documentation that may be requested by the DGM.
     An applicant must comply with any page limitation 
requirements described in this Funding Announcement.
     After electronically submitting the application, the 
applicant will receive an automatic acknowledgment from Grants.gov that 
contains a Grants.gov tracking number. The DGM will download the 
application from Grants.gov and provide necessary copies to the 
appropriate agency officials. Neither the DGM nor the OCPS will notify 
AAP that the application has been received.
     Email applications will not be accepted under this 
announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
    All IHS applicants and grantee organizations are required to obtain 
a DUNS number and maintain an active registration in the SAM database. 
The DUNS number is a unique 9-digit identification number provided by 
D&B which uniquely identifies each entity. The DUNS number is site 
specific; therefore, each distinct performance site may be assigned a 
DUNS number. Obtaining a DUNS number is easy, and there is no charge. 
To obtain a DUNS number, please access it through https://fedgov.dnb.com/webform, or to expedite the process, call (866) 705-
5711.
    All HHS recipients are required by the Federal Funding 
Accountability and Transparency Act of 2006, as amended (``Transparency 
Act''), to report information on subawards. Accordingly, all IHS 
grantees must notify potential first-tier subrecipients that no entity 
may receive a first-tier subaward unless the entity has provided its 
DUNS number to the prime grantee organization. This requirement ensures 
the use of a universal identifier to enhance the quality of information 
available to the public pursuant to the ``Transparency Act.''
System for Award Management (SAM)
    Organizations that were not registered with CCR and have not 
registered with SAM will need to obtain a DUNS number first and then 
access the SAM online registration through the SAM home page at https://www.sam.gov (U.S. organizations will also need to provide an Employer 
Identification Number from the Internal Revenue Service that may take 
an additional 2-5 weeks to become active). Completing and submitting 
the registration takes approximately one hour to complete

[[Page 6117]]

and SAM registration will take 3-5 business days to process. 
Registration with the SAM is free of charge. Applicants may register 
online at https://www.sam.gov.
    Additional information on implementing the Transparency Act, 
including the specific requirements for DUNS and SAM, can be found on 
the IHS Grants Management, Grants Policy Web site: https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_policy_topics.

V. Application Review Information

    The instructions for preparing the application narrative also 
constitute the evaluation criteria for reviewing and scoring the 
application. Weights assigned to each section are noted in parentheses. 
The narrative section should be written in a manner that is clear to 
outside reviewers unfamiliar with prior related activities of the 
applicant. It should be well organized, succinct, and contain all 
information necessary for reviewers to understand the project fully. 
Points will be assigned to each evaluation criteria adding up to a 
total of 100 points. A minimum score of 75 points is required for 
funding. Points are assigned as follows:

1. Criteria

A. Introduction and Need for Assistance (30 Points)
    This section should include an understanding of the need for 
assistance by IHS in the 5th International Meeting on Indigenous Child 
Health. Applicant should describe demographic and health status of the 
AI/AN child health population; geographic and social factors including 
availability of health providers and access to care; funding streams 
and available resources and partners that can support AI/AN health 
care; and organizational structure of the Indian health system.
B. Project Objective(s), Work Plan and Approach (40 Points)
    This section should demonstrate the soundness and effectiveness of 
the AAP's proposal. Describe how the planning will be managed and the 
specific role of AAP. Describe the AAP's program objectives as they 
relate to the proposed work plan and IHS program involvement.
C. Program Evaluation (10 Points)
    This section should show how the progress on this project will be 
assessed and how the success of the program will be judged. 
Specifically, list and describe the outcomes by which program will be 
evaluated. Identify the individuals responsible for evaluation of the 
meeting and their qualifications.
D. Organizational Capabilities, Key Personnel and Qualifications (10 
Points)
    This section outlines the broader capacity of the organization to 
complete the project outlined in the work plan. It includes the 
identification of personnel responsible for completing tasks and the 
chain of responsibility for successful completion of the program 
outlined in the work plan.
    (1) Describe the structure of the organization.
    (2) Describe the ability of the organization to manage the proposed 
project.
    (3) List key personnel who will work on the project/meeting. In the 
appendix, include position descriptions and resumes of key staff and 
their duties and experience. Describe who will be writing progress 
reports.
E. Categorical Budget and Budget Justification (10 Points)
    This section should provide a clear estimate of the program costs 
and justification for expenses for the cooperative agreement period. 
The budget and budget justification should be consistent with the tasks 
identified in the work plan. If indirect costs are claimed, indicate 
and apply the current negotiated rate to the budget. Include a copy of 
the rate agreement in the appendix.

2. Review and Selection

    The applicant will be prescreened by the DGM staff for eligibility 
and completeness as outlined in the funding announcement. An incomplete 
application and/or an application that is non-responsive to the 
eligibility criteria will not be referred to the ORC. The applicant 
will be notified by DGM, via email, to outline minor missing components 
(i.e., signature on the SF-424, audit documentation, key contact form) 
needed for an otherwise complete application. All missing documents 
must be sent to DGM on or before the due date listed in the email of 
notification of missing documents required.
    To obtain a minimum score for funding by the ORC, the applicant 
must address all program requirements and provide all required 
documentation. If the applicant receives less than a minimum score, it 
will be considered to be ``Disapproved'' and will be informed via email 
by the IHS Program Office of their application's deficiencies. A 
summary statement outlining the strengths and weaknesses of the 
application will be provided to each disapproved applicant. The summary 
statement will be sent to the Authorized Organizational Representative 
(AOR) that is identified on the face page (SF-424) of the application 
within 30 days of the completion of the Objective Review.

VI. Award Administration Information

1. Award Notices

    The Notice of Award (NoA) is a legally binding document signed by 
the Grants Management Officer and serves as the official notification 
of the grant award. The NoA will be initiated by the DGM in the grant 
system, GrantSolutions.gov. Each entity that is approved for funding 
under this announcement will need to request or have a user account in 
GrantSolutions in order to retrieve their NoA. The NoA is the 
authorizing document for which funds are dispersed to the approved 
entities and reflects the amount of Federal funds awarded, the purpose 
of the grant, the terms and conditions of the award, the effective date 
of the award, and the budget/project period.
Disapproved Applicants
    An applicant who receives a score less than the recommended funding 
level for approval (75) and are deemed to be disapproved by the ORC 
will receive an Executive Summary Statement from the IHS program office 
within 30 days of the conclusion of the ORC outlining the weaknesses 
and strengths of the submitted application. The IHS program office will 
also provide additional contact information as needed to address 
questions and concerns as well as provide technical assistance if 
desired.
Approved But Unfunded Applicants
    An approved but unfunded applicant that met the minimum scoring 
range and was deemed by the ORC to be ``Approved'', but was not funded 
due to lack of funding, will have their application held by DGM for a 
period of one year. If additional funding becomes available during the 
course of FY 2013, the approved application may be re-considered by the 
awarding program office for possible funding. The applicant will also 
receive an Executive Summary Statement from the IHS program office 
within 30 days of the conclusion of the ORC.

    Note:  Any correspondence other than the official NoA signed by 
an IHS Grants Management Official announcing to the Project Director 
that an award has been made to their organization is not an 
authorization to implement their program on behalf of IHS.


[[Page 6118]]



2. Administrative Requirements

    Cooperative agreements are administered in accordance with the 
following regulations, policies, and Office of Management and Budget 
(OMB) cost principles:
    A. The criteria as outlined in this Program Announcement.
    B. Administrative Regulations for Grants:
     45 CFR part 92, Uniform Administrative Requirements for 
Grants and Cooperative Agreements to State, Local and Tribal 
Governments. 45 CFR part 74, Uniform Administrative Requirements for 
Awards and Subawards to Institutions of Higher Education, Hospitals, 
and other Non-profit Organizations.
    C. Grants Policy:
     HHS Grants Policy Statement, Revised 01/07.
    D. Cost Principles:
     2 CFR part 225--Cost Principles for State, Local, and 
Indian Tribal Governments (OMB Circular A-87).
     2 CFR part 230 --Cost Principles for Non-Profit 
Organizations (OMB Circular A-122).
    E. Audit Requirements:
     OMB Circular A-133, Audits of States, Local Governments, 
and Non-profit Organizations.

3. Indirect Costs

    This section applies to all grant recipients that request 
reimbursement of indirect costs (IDC) in their grant application. In 
accordance with HHS Grants Policy Statement, Part II-27, IHS requires 
applicants to obtain a current IDC rate agreement prior to award. The 
rate agreement must be prepared in accordance with the applicable cost 
principles and guidance as provided by the cognizant agency or office. 
A current rate covers the applicable grant activities under the current 
award's budget period. If the current rate is not on file with the DGM 
at the time of award, the IDC portion of the budget will be restricted. 
The restrictions remain in place until the current rate is provided to 
the DGM.
    Generally, IDC rates for IHS grantees are negotiated with the 
Division of Cost Allocation (DCA) https://rates.psc.gov/ and the 
Department of Interior (National Business Center) https://www.aqd.nbc.gov/services/ICS.aspx. For questions regarding the indirect 
cost policy, please call (301) 443-5204 to request assistance.

4. Reporting Requirements

    The grantee must submit required reports consistent with the 
applicable deadlines. Failure to submit required reports within the 
time allowed may result in suspension or termination of an active 
grant, withholding of additional awards for the project, or other 
enforcement actions such as withholding of payments or converting to 
the reimbursement method of payment. Continued failure to submit 
required reports may result in one or both of the following: (1) the 
imposition of special award provisions; and (2) the non-funding or non-
award of other eligible projects or activities. This requirement 
applies whether the delinquency is attributable to the failure of the 
grantee organization or the individual responsible for preparation of 
the reports. Reports must be submitted electronically via 
GrantSolutions. Personnel responsible for submitting reports will be 
required to obtain a login and password for GrantSolutions. Please see 
the Agency Contacts list in section VII for the systems contact 
information.
    The reporting requirements for this program are noted below.
A. Progress Reports
    Program progress reports are required semi annually, within 30 days 
after the budget period ends. These reports must include a brief 
comparison of actual accomplishments to the goals established for the 
period, or, if applicable, provide sound justification for the lack of 
progress, and other pertinent information as required. A final report 
must be submitted within 90 days of expiration of the budget/project 
period.
B. Financial Reports
    Federal Financial Report FFR (SF-425), Cash Transaction Reports are 
due 30 days after the close of every calendar quarter to the Division 
of Payment Management, HHS at: https://www.dpm.psc.gov. It is 
recommended that the applicant also send a copy of the FFR (SF-425) 
report to the Grants Management Specialist. Failure to submit timely 
reports may cause a disruption in timely payments to the applicant's 
organization.
    Grantees are responsible and accountable for accurate information 
being reported on all required reports: the Progress Reports and 
Federal Financial Report.
C. Federal Subaward Reporting System (FSRS)
    This award may be subject to the Transparency Act subaward and 
executive compensation reporting requirements of 2 CFR part 170.
    The Transparency Act requires the OMB to establish a single 
searchable database, accessible to the public, with information on 
financial assistance awards made by Federal agencies. The Transparency 
Act also includes a requirement for recipients of Federal grants to 
report information about first-tier subawards and executive 
compensation under Federal assistance awards.
    IHS has implemented a Term of Award into all IHS Standard Terms and 
Conditions, NoAs and funding announcements regarding the FSRS reporting 
requirement. This IHS Term of Award is applicable to all IHS grant and 
cooperative agreements issued on or after October 1, 2010, with a 
$25,000 subaward obligation dollar threshold met for any specific 
reporting period. Additionally, all new (discretionary) IHS awards 
(where the project period is made up of more than one budget period) 
and where: 1) the project period start date was October 1, 2010 or 
after and 2) the primary awardee will have a $25,000 subaward 
obligation dollar threshold during any specific reporting period will 
be required to address the FSRS reporting. For the full IHS award term 
implementing this requirement and additional award applicability 
information, visit the Grants Management Grants Policy Web site at: 
https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_policy_topics.
    Telecommunication for the hearing impaired is available at: TTY 
(301) 443-6394.

VII. Agency Contacts

    1. Questions on the programmatic issues may be directed to: CAPT 
Candace Jones, Administrative Officer, Improving Patient Care Program, 
5300 Homestead Rd. NE., Albuquerque, NM 87110, Phone: 505-248-4861, 
Fax: 505-248-4873, Email: Candace.Jones@ihs.gov.
    2. Questions on grants management and fiscal matters may be 
directed to: Ms. Cherron Smith, Grants Management Specialist, 801 
Thompson Avenue, TMP Suite 360, Rockville, MD 20852, Phone: 301-443-
5204, Fax: 301-443-9602, Email: Cherron.Smith@ihs.gtov.
    3. Questions on systems matters may be directed to: Paul Gettys, 
Grant Systems Coordinator, 801 Thompson Avenue, TMP Suite 360, 
Rockville, MD 20852, Phone: 301-443-2114; or the DGM main line 301-443-
5204, Fax: 301-443-9602, Email: Paul.Gettys@ihs.gov.

VIII. Other Information

    The Public Health Service strongly encourages all cooperative 
agreement and contract recipients to provide a

[[Page 6119]]

smoke-free workplace and promote the non-use of all tobacco products. 
In addition, Public Law 103-227, the Pro-Children Act of 1994, 
prohibits smoking in certain facilities (or in some cases, any portion 
of the facility) in which regular or routine education, library, day 
care, health care, or early childhood development services are provided 
to children. This is consistent with the HHS mission to protect and 
advance the physical and mental health of the American people.

    Dated: January 18, 2013.
Yvette Roubideaux,
Director, Indian Health Service.
[FR Doc. 2013-01876 Filed 1-28-13; 8:45 am]
BILLING CODE 4165-16-P