Privacy Act of 1974; System of Records, 5789-5791 [2013-01688]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 78, Number 18 (Monday, January 28, 2013)]
[Notices]
[Pages 5789-5791]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-01688]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2013-0005]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on February 28, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before February 27, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information officer, ATTN: SAF/CIO 
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at 
(202) 404-6575.

[[Page 5790]]


SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on January 4, 2013 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: January 23, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC U

System name:
    Air Force Automated Education Management System (AFAEMS) (April 29, 
2010, 75 FR 22573).
* * * * *

Changes:
System Identifier:
    Delete entry and replace with ``F036 AF A1 A.''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Air Force Active Duty, Air Reserve, 
Air National Guard and government civilians who participate in the 
Education Services Program and the Tuition Assistance Program.''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN) 
and/or DoD ID Number, date of birth, mailing address, grade/rank/rate, 
pay grade, last pay record examined, amount, name of accountable 
disbursing officer, disbursing station symbol number, general 
accounting office exception code, date of separation, branch of 
service, assigned unit, education level, acquisition position, 
acquisition position career level, assigned base, work phone number, 
fax number, name of school, location of courses, course information, 
type of study, tuition and cost information.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Air Force Instruction 36-2306, Operation and Administration 
of the Air Force Education Services Program, Public Law No: 110-417, 
Subtitle E--Education and Training; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Manage the tuition assistance, 
enrollments and funding of individuals participating in education 
services.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Records may be disclosed to civilian education institutions for the 
purposes of ensuring correct enrollment and billing information.
    The DoD Blanket Routine Uses published at the beginning of the Air 
Force's compilation of systems of records notices may apply to this 
system.''
* * * * *

Retrievability:
    Delete entry and replace with ``Retrieved by name, Social Security 
Number and/or DoD ID number.''

Safeguards:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible by authorized personnel. Access to records is 
limited to person(s) responsible for servicing the record in the 
performance of their official duties and who are properly screened and 
cleared for official need-to-know. System software uses Primary Key 
Infrastructure (PKI)/Common Access Card (CAC) authentication to lock 
out unauthorized access. System software contains authorization/
permission partitioning to limit access to appropriate organization 
level.''

Retention and disposal:
    Delete entry and replace with ``Data stored digitally within the 
system is retained only for the period required to satisfy recurring 
processing requirements and/or historical requirements. Backup data 
files will be retained for a period not to exceed 45 days. Backup files 
are maintained only for system restoration and are not to be used to 
retrieve individual records. Computer records are destroyed by erasing, 
deleting or overwriting.

Records are retained and disposed of in the following ways:
    (1) For records pertaining to the individual's education level and 
progress: Give to individual when released from Employment 
Authorization Document (EAD), discharged, or destroy when no longer on 
active duty.
    (2) For records pertaining to requests for tuition assistance, 
records supporting consolidation grade sheets, and cases of non-
compliance or failure: Destroy after invoices have been paid and final 
grades have been recorded on Individual Record Education Services form.
    (3) For records pertaining to funding documents, appropriation 
controls, supporting documents for monitoring obligations: Destroy two 
years after document's fiscal year appropriation has ended its 'expired 
year' status and applicable fiscal year appropriation has been 
cancelled.''
* * * * *

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information on themselves 
should address inquiries to the Headquarters, United States Air Force, 
Directorate of Force Development, 1040 Air Force Pentagon, Washington, 
DC 20330-1040.
    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, current mailing address, any details 
which may assist in locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained

[[Page 5791]]

in this system of records should address inquiries to the Headquarters, 
United States Air Force, Directorate of Force Development, 1040 Air 
Force Pentagon, Washington, DC 20330-1040.
    For verification purposes, individuals should provide their full 
name, SSN and/or DoD ID Number, current mailing address, any details 
which may assist in locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)' ''
* * * * *
[FR Doc. 2013-01688 Filed 1-25-13; 8:45 am]
BILLING CODE 5001-06-P