Privacy Act of 1974; System of Records, 5787-5788 [2013-01686]

Download as PDF 5787 Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices the capacity of the requester may be required.’’ CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81, 32 CFR Part 311, or may be obtained from the system manager.’’ RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Selected electronic data elements extracted from the Defense Enrollment Eligibility Reporting System (DEERS), DoD and Service-level accountability systems, as well as industrial hygienists, bioenvironmental engineers, public health officers, environmental science officers, and other professionals supporting the authorities cited.’’ * * * * * within the National Capital Region; however, there are many DoD locations that do not have the capability). DoD Manual 5200.01 Volume 4, DoD Information Security Program, Controlled Unclassified Information (CUI) requires that ‘‘record copies of FOUO documents shall be disposed of according to provisions of chapter 33 of title 44 U.S.C. and the DoD Component records management directives. Nonrecord FOUO documents may be destroyed by any of the means approved for the destruction of classified information or by any other means that would make it difficult to recognize or reconstruct the information.’’ Dated: January 23, 2013. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 2013–01684 Filed 1–25–13; 8:45 am] BILLING CODE 5001–06–P [FR Doc. 2013–01694 Filed 1–25–13; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE DEPARTMENT OF DEFENSE Office of the Secretary Office of the Secretary [Docket ID: DoD–2013–OS–0003] [Docket ID: DoD–2012–OS–0131] Privacy Act of 1974; System of Records Privacy Act of 1974; System of Records AGENCY: Office of the Secretary of Defense, DoD. ACTION: Notice to add a new System of Records; response to comments. AGENCY: The Office of the Secretary of Defense established a new Privacy Act System of Records entitled ‘‘Public Affairs Management Information System.’’ This notice responds to comments received on the Privacy Act Systems of Records Notice. DATES: Effective Date: November 26, 2012. FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (571) 372–0461. SUPPLEMENTARY INFORMATION: The Privacy Act Systems of Records Notice was published on October 26, 2012, in the Federal Register (77 FR 65370). During the comment period, one public comment was received. Comment: The commenter noted there was ‘‘no mention on how the records will be destroyed’’ and that it ‘‘should be spelled out in writing.’’ DoD Response: A specific method of records destruction was not addressed because the scope of many of the OSD/ JS systems of records notices is global and specific destruction methodology is frequently not able to be implemented globally (i.e., ‘‘burning’’ is prevalent tkelley on DSK3SPTVN1PROD with SUMMARY: VerDate Mar<15>2010 17:13 Jan 25, 2013 Jkt 229001 Defense Intelligence Agency, DoD. Notice to alter a System of Records. ACTION: The Defense Intelligence Agency is proposing to alter a system to its existing inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective on February 28, 2013 unless comments are received which result in a contrary determination. Comments will be accepted on or before February 27, 2013. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Federal Docket Management System Office, 4800 Mark Center Drive; East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350–3100. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at https:// www.regulations.gov as they are SUMMARY: PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 received without change, including any personal identifiers or contact information. Ms. Theresa Lowery at Defense Intelligence Agency, DAN 1–C, 600 MacDill Blvd., Washington, DC 20340–0001 or by phone at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT. The proposed system report, as required by 5 U.S.C. 552a of the Privacy Act of 1974, as amended, was submitted on January 4, 2013, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). FOR FURTHER INFORMATION CONTACT: Dated: January 7, 2013. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. LDIA 0450 SYSTEM NAME: Drug-Free Workplace Files (September 9, 2009, 74 FR 46418). CHANGES: * * * * * SYSTEM NAME: Delete entry and replace with ‘‘Drug Testing Program Files.’’ SYSTEM LOCATION: Delete entry and replace with ‘‘Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340– 0001.’’ CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘Civilian employees and applicants for employment with the Defense Intelligence Agency.’’ CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Name, specimen identification number, truncated Social Security Number (SSN) and records relating to testing plans, procedures, selection/scheduling records, records relating to the collection and handling of specimens, E:\FR\FM\28JAN1.SGM 28JAN1 5788 Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices chain of custody records and test results.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘E.O. 12564, Federal Drug Free Workplace; DoD Directive 1010.9 Civilian Employee Drug Abuse Testing Program; DIA Instruction 1015.001, Drug Free Workplace Program and E.O. 9397 (SSN), as amended.’’ whether information about themselves is contained in this system of records should address written inquiries to the DIA Freedom of Information Office (DAN–1A), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340–5100. Request should contain the individual’s full name, current address, and telephone number.’’ RECORD ACCESS PROCEDURES: PURPOSE(S): Delete entry and replace with ‘‘The system is used to maintain records relating to the implementation of the Drug Testing Program; administration, selection, notification and testing of DIA employees and applicants for employment.’’ ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD Blanket Routine Uses set forth at the beginning of the DIA’s compilation of systems of records notices may apply to this system.’’ Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the DIA Freedom of Information Office (DAN–1A), 200 MacDill Blvd., Washington, DC 20340– 5100. Request should contain the individual’s full name, current address, and telephone number.’’ CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Instruction 5400.001, Defense Intelligence Agency Privacy Program; or may be obtained from the system manager.’’ * * * * * [FR Doc. 2013–01686 Filed 1–25–13; 8:45 am] BILLING CODE 5001–06–P POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: DEPARTMENT OF DEFENSE STORAGE: Delete entry and replace with ‘‘Paper records and electronic storage media.’’ * * * * * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Records relating to specific cases are destroyed two years after close of case. Records relating to selection, scheduling, unaccepted applicants, negative results, and other supporting data are maintained for three years after end of event, or end of employment. Records related to administration or program planning are destroyed after three years or when superseded or obsolete. Paper records are shredded or burned, electronic records are deleted from the system.’’ tkelley on DSK3SPTVN1PROD with SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Chief, Office of Employee Assistance, Defense Intelligence Agency 200 MacDill Blvd., Washington, DC 20340–0001.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine VerDate Mar<15>2010 17:13 Jan 25, 2013 Jkt 229001 East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350–3100. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at https:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. Mr. Leslie Blake, Defense Security Service, Office of FOIA/PA, 27130 Telegraph Road, Quantico, VA 22314 or at (571) 305–6740. SUPPLEMENTARY INFORMATION: The Defense Security Service systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. FOR FURTHER INFORMATION CONTACT: Dated: January 23, 2013. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. V1–01 Office of the Secretary [Docket ID: DoD–2013–OS–0005] SYSTEM NAME: Privacy Act of 1974; System of Records Privacy and Freedom of Information Request Records (July 14, 1999, 64 FR 37935). AGENCY: Defense Security Service, DoD. Notice to amend a System of Records. CHANGES: ACTION: * The Defense Security Service is amending a system of records notice from its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective on February 28, 2013 unless comments are received which result in a contrary determination. Comments will be accepted on or before February 27, 2013. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Federal Docket Management System Office, 4800 Mark Center Drive, Delete entry and replace with ‘‘Freedom of Information (FOI) records are located at the Defense Security Service, Office of FOI and Privacy, 1340 Braddock Place, Alexandria, VA 22314– 1651.’’ * * * * * SUMMARY: PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 * * * * SYSTEM LOCATION: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552, Public information; agency rules, opinions, orders, records and proceedings; 5 U.S.C. 552 as amended by Pub. L. 93–502, Freedom of Information Act; 5 U.S.C. 552a, Pub. L. 93–579, the Privacy Act of 1974, as amended; DoD 5400.7–R, DoD Freedom of Information Act Program; and DoD E:\FR\FM\28JAN1.SGM 28JAN1

Agencies

[Federal Register Volume 78, Number 18 (Monday, January 28, 2013)]
[Notices]
[Pages 5787-5788]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-01686]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2013-OS-0003]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Intelligence Agency is proposing to alter a system 
to its existing inventory of records systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on February 28, 2013 
unless comments are received which result in a contrary determination. 
Comments will be accepted on or before February 27, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive; East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at Defense 
Intelligence Agency, DAN 1-C, 600 MacDill Blvd., Washington, DC 20340-
0001 or by phone at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency system of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a of the 
Privacy Act of 1974, as amended, was submitted on January 4, 2013, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 7, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0450

System name:
    Drug-Free Workplace Files (September 9, 2009, 74 FR 46418).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Drug Testing Program Files.''

System location:
    Delete entry and replace with ``Defense Intelligence Agency, 200 
MacDill Blvd., Washington, DC 20340-0001.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Civilian employees and applicants 
for employment with the Defense Intelligence Agency.''

Categories of records in the system:
    Delete entry and replace with ``Name, specimen identification 
number, truncated Social Security Number (SSN) and records relating to 
testing plans, procedures, selection/scheduling records, records 
relating to the collection and handling of specimens,

[[Page 5788]]

chain of custody records and test results.''

Authority for maintenance of the system:
    Delete entry and replace with ``E.O. 12564, Federal Drug Free 
Workplace; DoD Directive 1010.9 Civilian Employee Drug Abuse Testing 
Program; DIA Instruction 1015.001, Drug Free Workplace Program and E.O. 
9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``The system is used to maintain 
records relating to the implementation of the Drug Testing Program; 
administration, selection, notification and testing of DIA employees 
and applicants for employment.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
DIA's compilation of systems of records notices may apply to this 
system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records relating to specific cases 
are destroyed two years after close of case. Records relating to 
selection, scheduling, unaccepted applicants, negative results, and 
other supporting data are maintained for three years after end of 
event, or end of employment. Records related to administration or 
program planning are destroyed after three years or when superseded or 
obsolete. Paper records are shredded or burned, electronic records are 
deleted from the system.''

System manager(s) and address:
    Delete entry and replace with ``Chief, Office of Employee 
Assistance, Defense Intelligence Agency 200 MacDill Blvd., Washington, 
DC 20340-0001.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the DIA Freedom of 
Information Office (DAN-1A), Defense Intelligence Agency, 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Request should contain the individual's full name, current address, 
and telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the DIA Freedom of Information Office 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.
    Request should contain the individual's full name, current address, 
and telephone number.''

Contesting record procedures:
    Delete entry and replace with ``DIA's rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in DIA Instruction 5400.001, Defense Intelligence Agency 
Privacy Program; or may be obtained from the system manager.''
* * * * *
[FR Doc. 2013-01686 Filed 1-25-13; 8:45 am]
BILLING CODE 5001-06-P
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