Privacy Act of 1974; Systems of Records, 1307-1316 [2013-00191]

Download as PDF Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices B. Transition Period srobinson on DSK4SPTVN1PROD with For the following reasons, the OCC has concluded that transition periods should be provided to insured Federal depository institutions to provide sufficient opportunity for institutions to conform their swaps activities in an orderly manner. First, section 716 assumes a regulatory framework that is not yet complete. Further development of the Title VII regulatory framework is necessary for insured Federal depository institutions to make well-informed determinations concerning business restructurings that may be necessary for section 716 conformance.7 Second, the provision of transition periods while the Title VII regulatory framework continues to develop will provide regulatory certainty for insured Federal depository institutions in the near term and will mitigate potential disruptions to client services.8 Third, transition periods will mitigate operational and credit risks for insured Federal depository institutions.9 Section 716 anticipates that transition periods will be provided to avoid unwanted adverse consequences from premature implementation of section 716. For the reasons discussed above, the OCC believes that implementation of section 716 without transition periods would cause unwanted adverse consequences and that transition periods therefore are appropriate. Accordingly, an insured Federal depository institution that is or will be a swaps entity and that seeks a transition period for its nonconforming swaps activities should formally request 7 Furthermore, mandatory clearing rules are not in place for many standardized credit default swaps (CDS) and the market has not moved to cleared CDS for a variety of products. Section 716(d)(3) provides that an insured depository institution may act as a swaps entity for CDS if they are cleared. 8 The Commodity Futures Trading Commission recently exempted certain swap dealers from certain requirements imposed by title VII of the Dodd-Frank Act in order to ensure an orderly transition to the new regulatory regime and to provide greater legal certainty to market participants. Final Exemptive Order Regarding Compliance with Certain Swap Regulation, at 58 (Dec. 21, 2012), available at http://www.cftc.gov/ ucm/groups/public/@newsroom/documents/file/ federalregister122112.pdf. 9 Transition periods will provide appropriate time for institutions to negotiate and document new master swap agreements individually with each of their clients, customers, and counterparties as necessary for section 716 conformance. Additionally, a transition period will provide more time for the transfer of non-conforming swaps activities to affiliates, including in some cases the establishment of new affiliates entailing requisite regulatory approvals from the SEC, CFTC, and state authorities, and in all cases the transfer of backoffice functions and the making of necessary arrangements for the custody of customer margin collateral. VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 a transition period from the OCC.10 The OCC is prepared to consider such requests favorably, provided that the requests conform to the guidance provided below. Each request must be written and specify the transition period appropriate to the institution, up to a two-year transition period commencing from July 16, 2013. The request must also discuss: 1. The institution’s plan for conforming its swap activities; 2. How the requested transition period would mitigate adverse effects on mortgage lending, small business lending, job creation, and capital formation; 3. The extent to which the requested transition period could have a negative impact on the institution’s insured depositors and the DIF; 4. Operational risks and other safety and soundness concerns that a transition period would mitigate. 5. Other facts that the institution believes the OCC should consider. An insured Federal depository institution that is unsure if or when it will be or become a swaps entity may request a transition period. The request must contain the elements described above and additionally explain why the institution believes it might be or become a swaps entity under the CFTC’s definition of swap dealer or the SEC’s definition of security-based swap dealer.11 The OCC may require a requesting insured Federal depository institution to provide additional information before establishing a transition period. The OCC may impose such conditions on a transition period as it deems necessary and appropriate.12 Authority: 15 U.S.C. 8305. Dated: December 31, 2012. Thomas J. Curry, Comptroller of the Currency. [FR Doc. 2013–00093 Filed 1–7–13; 8:45 am] BILLING CODE P DEPARTMENT OF THE TREASURY United States Mint Privacy Act of 1974; Systems of Records AGENCY: United States Mint, Treasury. 10 An insured depository institution whose swap activities are presently limited to conforming swap activities is not eligible for a transition period because it would not be subject to the prohibition on Federal assistance. See Dodd-Frank Act section 716(f), 15 U.S.C. 8305(f). 11 See Further Definition of Swap Dealer, 77 FR 30595 (May 23, 2012). 12 See Dodd-Frank Act section 716(f), 15 U.S.C. 8305(f). PO 00000 Frm 00112 Fmt 4703 Sfmt 4703 ACTION: 1307 Notice of systems of records. In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the United States Mint, Treasury, is publishing its inventory of Privacy Act systems of records. SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office of Management and Budget (OMB), Circular No. A–130, the United States Mint has completed a review of its Privacy Act systems of records notices to identify changes that will more accurately describe these records. The systems of records were last published in their entirety on July 22, 2008, at 73 FR 42662–42670. The changes throughout the document are editorial in nature and reflect non-substantive updates to the United States Mint’s management and retention of records. SUPPLEMENTARY INFORMATION: Systems Covered by This Notice This notice covers all systems of records maintained by the United States Mint as of January 8, 2013. The system notices are reprinted in their entirety following the Table of Contents. Veronica Marco, Acting Deputy Assistant Secretary for Privacy, Transparency, and Records. Table of Contents United States Mint UNITED STATES MINT .001—Cash Receivable Accounting Information System. UNITED STATES MINT .003—Employee and Former Employee Travel and Training Accounting Information System. UNITED STATES MINT .004—Occupational Safety and Health, Accident and Injury Records, and Claims for Injuries or Damage Compensation Records. UNITED STATES MINT .005—EmployeeSupervisor Performance Evaluation, Counseling, and Time and Attendance Records. UNITED STATES MINT .007—General Correspondence. UNITED STATES MINT .008—Employee Background Investigations Files. UNITED STATES MINT .009—Retail Sales System (RSS); Customer Mailing List; Order Processing Records for Coin Sets, Medals and Numismatic Items; Records of Undelivered Orders; and Product Descriptions, Availability and Inventory. UNITED STATES MINT .012—Union and Agency Negotiated Grievances; Adverse Personnel Actions; Discrimination Complaints; Complaints and Actions before Arbitrators, Administrative Tribunals and Courts (Third Parties). United States Mint E:\FR\FM\08JAN1.SGM 08JAN1 1308 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices TREASURY/UNITED STATES MINT .001 SYSTEM NAME: Cash Receivable Accounting Information System—Treasury/United States Mint. SYSTEM LOCATIONS: (1) United States Mint, 801 9th Street NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996; and (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint. Members of the public and United States Mint employees who have purchased numismatic items from the United States Mint. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Receivables due from United States Mint employees, former employees, and the general public for lost Government property, salary overpayments, and sales of numismatic items; and (2) Receivables due from United States Mint employees and former employees who have outstanding travel advances, salary advances, or leave advances (cash equivalents). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapter 55; 31 U.S.C. 5111(a)(3). PURPOSES: The purpose of this system is to permit the United States Mint to track and record the creation and payment of the financial obligations to the United States Mint reflected in the system. srobinson on DSK4SPTVN1PROD with ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Accounting officers, managers, supervisors, and government officials with an official interest in cash receivables and debts owed the Government; (2) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 (3) A federal, state, or local agency that has requested information relevant or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee or issuance of a security clearance, license, contract, grant, or other benefit; (4) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with international agreements; (6) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (8) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) Third parties during the course of an authorized criminal or administrative investigation to the extent necessary to obtain information pertinent to the investigation; (10) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. PO 00000 Frm 00113 Fmt 4703 Sfmt 4703 RETRIEVABILITY: Name or numeric identifier. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized accounting personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with Government Accountability Office guidance, National Archives and Records Administration (NARA) regulations, and NARA-approved records retention schedules. SYSTEM MANAGERS AND ADDRESSES: (1) Chief Financial Officer, United States Mint, 801 9th Street NW., Washington, DC 20220; (2) Plant Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Plant Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Plant Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Plant Manager, United States Mint, West Point, NY 10996; and (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are currently named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Managers and Addresses’’ above). Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street NW., Washington, DC 20220. The individual must submit a written request containing identification, to E:\FR\FM\08JAN1.SGM 08JAN1 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices include at least one of the following: (a) United States Federal employee identification; (b) driver’s license; (c) officially notarized statement attesting or affirming to the individual’s identity; or (d) other means of identification, such as Social Security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘NOTIFICATION PROCEDURE’’ above. RECORD SOURCE CATEGORIES: United States Mint employees and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/UNITED STATES MINT .003 SYSTEM NAME: Employee and Former Employee Travel and Training Accounting Information System—Treasury/United States Mint. SYSTEM LOCATIONS: (1) United States Mint, 801 9th Street NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996; and (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint who have engaged in travel and training. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Schedule of Payments generated from the Electronic Certification System (ECS) with supporting documents such as Travel Voucher and Application and Account for Advance of Funds; (2) Travel Authority; and (3) Request, Authorization, Agreement and Certification of Training. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: srobinson on DSK4SPTVN1PROD with 5 U.S.C. Chapters 41 and 57. PURPOSES: The purpose of this system is to permit the United States Mint to track and record the creation and payment of travel and training advances owed to the United States Mint. VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Accounting officers, managers, supervisors, and government officials with an official interest in cash receivables and debts owed the Government; (2) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) A federal, state, or local agency that has requested information relevant or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee or issuance of a security clearance, license, contract, grant, or other benefit; (4) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with international agreements; (6) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (8) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) Third parties during the course of an authorized criminal or administrative investigation; (10) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in PO 00000 Frm 00114 Fmt 4703 Sfmt 4703 1309 connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. RETRIEVABILITY: Name or numeric identifier. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with National Archives and Records Administration (NARA) regulations, and NARA-approved records retention schedules. SYSTEM MANAGERS AND ADDRESSES: (1) Chief Financial Officer, United States Mint, 801 9th Street NW., Washington, DC 20220; (2) Plant Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Plant Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Plant Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Plant Manager, United States Mint, West Point, NY 10996; and (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are currently named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Managers and Addresses’’ above). Requests may be made in accordance with instructions appearing E:\FR\FM\08JAN1.SGM 08JAN1 1310 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street NW., Washington, DC 20220. The individual must submit a written request containing identification, to include at least one of the following: (a) United States Federal employee identification; (b) driver’s license; (c) officially notarized statement attesting to or affirming to the individual’s identity; or (d) other means of identification, such as Social Security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: United States Mint employees and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/UNITED STATES MINT .004 SYSTEM NAME: Occupational Safety and Health Accident and Injury Records; Claims for Injuries or Damage Compensation Records—Treasury/United States Mint. SYSTEM LOCATIONS: (1) United States Mint, 801 9th Street NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996; and (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Mint employees, former employees, and members of the public. CATEGORIES OF RECORDS IN THE SYSTEM: srobinson on DSK4SPTVN1PROD with Accident/Injury/Illness Records; Motor Vehicle Accident Data; Claims Against the Government; and Operators Training/Licensing. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 3701 and 3721; 5 U.S.C. chapter 81; 29 U.S.C. 668; 28 U.S.C. 2680 et seq.; 29 CFR Part 1960; 31 CFR Parts 3 and 4; E.O. 12196; E.O. 9397, as amended by E.O.13478. VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 PURPOSES: The purpose of this system is to permit the United States Mint to more effectively and efficiently process and manage claims and to provide statistics that allow us to prepare mandatory reports and focus our resources to continually improve the safety of our workforce, work environment, and equipment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A federal, state, or local agency that has requested information relevant or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) Foreign governments in accordance with international agreements; (5) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an authorized criminal or administrative investigation; (8) Physicians providing medical services or advice to United States Mint management and employees, or to private physicians of United States Mint employees, for the purpose of assisting in making medical diagnoses or treatment; (9) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to PO 00000 Frm 00115 Fmt 4703 Sfmt 4703 economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. RETRIEVABILITY: By name, Social Security number, date, or location. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with National Archives and Records Administration (NARA) regulations, and NARA-approved General Records Control, DOL, OSHA, EPA, and United States Mint records retention schedules. SYSTEM MANAGERS AND ADDRESSES: (1) Chief, Human Resources Division, Chief, United States Mint Police, and Safety Officer, United States Mint, 801 9th Street NW., Washington, DC 20220; (2) Plant Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Plant Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Plant Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Plant Manager, United States Mint, West Point, NY 10996; and (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. E:\FR\FM\08JAN1.SGM 08JAN1 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM: Requests from individuals wishing to be notified if they are currently named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Managers and Addresses’’ above). Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request containing identification, to include at least one of the following: (a) United States Federal employee identification; (b) driver’s license; (c) officially notarized statement attesting or affirming to the individual’s identity; or (d) other means of identification, including Social Security number and date of birth. Information necessary for managers and supervisors to effectively carry out supervisory responsibilities. Included are records such as copies of personnel actions, performance appraisals, quarterly reviews, disciplinary actions, overtime reports, tardiness reports, work assignments, alternative work schedule request forms, telecommute agreements, training reports, training requests, applications for employment, home addresses, phone numbers, leave reports, leave requests, and employee awards. (Supervisors maintain varying combinations of the above records. Some supervisors may maintain all or none of the above records depending upon the nature and size of the operation or organization and the number of individuals supervised.) RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: Employees, supervisors, medical staff, general public, and visitors to the facilities of the United States Mint. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. SYSTEM NAME: Employee-Supervisor Performance Evaluation, Counseling, and Time and Attendance Records—Treasury/United States Mint. srobinson on DSK4SPTVN1PROD with SYSTEM LOCATIONS: (1) United States Mint, 801 9th Street NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY; and (6) United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 5 U.S.C. 301. PURPOSES: The purpose of this system is to permit the United States Mint to: maintain performance records used to support awards, promotions, performance-based actions, training, and other personnel actions; to track and evaluate performance based upon the accomplishments of each employee; and to accurately calculate employee leave accruals, track usage, compensate separating employees with lump sum entitlements, and bill employees who owe payment for leave taken in excess of their leave balance. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: TREASURY/UNITED STATES MINT .005 United States Mint employees and former employees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: These records may be used to disclose information to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A federal, state, or local agency that has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; PO 00000 Frm 00116 Fmt 4703 Sfmt 4703 1311 (4) Foreign governments in accordance with international agreements; (5) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an authorized criminal or administrative investigation; (8) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. RETRIEVABILITY: By name. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with National Archives and Records Administration (NARA) E:\FR\FM\08JAN1.SGM 08JAN1 1312 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices SYSTEM LOCATION: regulations, and NARA-approved records retention schedules. United States Mint, 801 9th Street NW., Washington, DC 20220. SYSTEM MANAGERS AND ADDRESSES: (1) Chief, Human Resources Division, United States Mint, 801 9th Street NW., Washington, DC 20220; (2) Plant Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Plant Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Plant Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Plant Manager, United States Mint, West Point, NY 10996; and (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are currently named in this system of records, or seeking access to any record contained in the system of records, or seeking to contest its content, should be addressed to the head of the organizational unit having immediate custody of the records (See ‘‘System Managers and Addresses’’ above). Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street NW., Washington, DC 20220. The individual must submit a written request containing identification, to include at least one of the following: (a) United States Federal employee identification; (b) driver’s license; (c) officially notarized statement attesting or affirming to the individual’s identity; or (d) other means of identification, including Social Security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: Employees, former employers, and appropriate agency officials. srobinson on DSK4SPTVN1PROD with EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/UNITED STATES MINT .007 SYSTEM NAME: General Correspondence—Treasury/ United States Mint. VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Members of the public, Members of Congress, United States Mint officials, and officials from other federal agencies. CATEGORIES OF RECORDS IN THE SYSTEM: Incoming correspondence, public comments and replies pertaining to the mission, function, and operation of the United States Mint. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 5131 and 5132; OMB Memorandum M–10–06. PURPOSES: The purpose of this system is to permit the United States Mint to respond effectively and in a timely manner to the correspondence and comments that it receives on many issues from its various stakeholders, including Members of Congress and the general public. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A federal, state, or local agency that has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) Foreign governments in accordance with international agreements; (5) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; PO 00000 Frm 00117 Fmt 4703 Sfmt 4703 (7) Third parties during the course of an authorized criminal or administrative investigation; (8) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. RETRIEVABILITY: By name (limited retrievability by subject or control number). SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with National Archives and Records Administration (NARA) regulations, and NARA-approved records retention schedules. SYSTEM MANAGER AND ADDRESS: Executive Secretariat, United States Mint, 801 9th Street NW., Washington, DC 20220. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are currently named in this system of records, or seeking E:\FR\FM\08JAN1.SGM 08JAN1 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices access to any record contained in the system of records, or seeking to contest its content, should be addressed to the Executive Secretariat (See ‘‘System Manager and Address’’ above). Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street NW., Washington, DC 20220. The individual must submit a written request containing his or her name. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: The general public, Members of Congress, and other federal officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/UNITED STATES MINT .008 SYSTEM NAME: Employee Background Investigations Files—Treasury/United States Mint. SYSTEM LOCATION: United States Mint, 801 9th Street NW., Washington, DC 20220. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former United States Mint employees, applicants for employment, and current contractors. CATEGORIES OF RECORDS IN THE SYSTEM: Name of individual, location of United States Mint facility, and reports by United States Mint Police and federal government security personnel performing investigative services for the United States Mint. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 18 U.S.C.; 40 U.S.C. 1315; 31 U.S.C. 321, 31 U.S.C. 5141 (note); 5 U.S.C. 3301, 3302; 5 CFR Parts 731 and 736; E.O. 10450, as amended; Treasury Order 101–33 (March 30, 2010). srobinson on DSK4SPTVN1PROD with PURPOSES: The purpose of this system is to permit the United States Mint to collect and maintain background investigation records on applicants and current United States Mint employees and contractors for issuance of security clearances, access to United States Mint facilities, or other administrative reasons. VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: These records may be used to disclose information to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A federal, state, or local agency that has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) Foreign governments in accordance with international agreements; (5) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) The news media at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (7) Third parties during the course of an authorized criminal or administrative investigation; (8) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. 1313 STORAGE: PO 00000 Frm 00118 Fmt 4703 Sfmt 4703 Paper documents and electronic records. RETRIEVABILITY: By name. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with National Archives and Records Administration (NARA) regulations, and NARA-approved records retention schedules. SYSTEM MANAGERS AND ADDRESS: Chief, United States Mint Police, and Chief, Human Resources Division, United States Mint, 801 9th Street NW., Washington, DC 20220. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are currently named in this system of records, seeking access to any record contained in the system of records, or seeking to contest its content should be addressed to the System Manager named above. Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street NW., Washington, DC 20220. The individual must submit a written request containing identification, to include at least one of the following: (a) United States Federal employee identification; (b) driver’s license; (c) officially notarized statement attesting or affirming to the individual’s identity; or (d) other means of identification, including Social Security number and date of birth. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. E:\FR\FM\08JAN1.SGM 08JAN1 1314 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices RECORD SOURCE CATEGORIES: interested party demand while remaining within mandated mintage levels, as applicable. United States Mint and other law enforcement officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: As authorized by 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions: subsections (c)(3); (d); (e)(1); (e)(4)(G), (H) & (I); and (f) of 5 U.S.C. 552a. TREASURY/UNITED STATES MINT .009 SYSTEM NAME: Retail Sales System (RSS); Customer Mailing List; Order Processing Records for Coin Sets, Medals, and Numismatic Items; Records of Undelivered Orders; and Product Descriptions, Availability, and Inventory—Treasury/United States Mint. SYSTEM LOCATION: United States Mint, 801 9th Street NW., Washington, DC 20220. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Members of the public and United States Mint employees. CATEGORIES OF RECORDS IN THE SYSTEM: Names, addresses, phone numbers, email addresses, and order history of customers purchasing numismatic items, of individuals who wish to receive notification of numismatic offerings by the United States Mint, and of individuals requesting information and promotional materials (and their intended use of requested materials and information). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 5111, 5112, 5132, 5136, and 31 CFR Part 92. srobinson on DSK4SPTVN1PROD with PURPOSES: The purpose of this system is to permit the United States Mint to: maintain a mailing list of customers and interested parties to provide continuous communication and promotional materials about existing and upcoming numismatic product offerings, circulating coins, and activities; record and maintain records of customers’ and interested parties’ order information and requests for promotional materials; capture and process orders through each stage of the order life cycle; maintain integrity and security of orders, customer information and the system; research and resolve orders that were not successfully delivered to customers and interested parties; and maintain a list of its products and monitor and maintain product and promotional material inventory levels to meet customer and VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Accounting officers, managers, supervisors, and government officials with an official interest in cash receivables and debts owed the Government; (2) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) A federal, state, or local agency that has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with international agreements; (6) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (8) Third parties during the course of an authorized criminal or administrative investigation; (9) Contractors performing work under a contract or agreement for the federal government, when necessary to accomplish an agency function related to this system of records, in compliance with the Privacy Act of 1974, as amended; (10) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or PO 00000 Frm 00119 Fmt 4703 Sfmt 4703 integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and electronic records. RETRIEVABILITY: Name, address, phone number, customer number or order number, order date, whether or not the account is ‘flagged’ (such as due to an unusual quantity or an order requiring verification for processing and completion), shipment tracking number, and any internal identification number that may be assigned to the request. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. Only those individuals requiring the information to accommodate handling of transactions with the customers can access information pertaining to an individual. RETENTION AND DISPOSAL: Records are maintained and disposed of in accordance with Government Accountability Office guidance, National Archives and Records Administration (NARA) regulations, and NARA-approved records retention schedules. SYSTEM MANAGER AND ADDRESS: Associate Director for Sales and Marketing, United States Mint, 801 9th Street, NW., Washington, DC 20220. NOTIFICATION PROCEDURE: Requests from individuals wishing to be notified if they are currently named in this system of records, or seeking access to any record contained in the E:\FR\FM\08JAN1.SGM 08JAN1 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices system of records, or seeking to contest its content, should be addressed to the ‘‘System Manager and Address’’ described above. Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. Individuals who have previously registered on the bureau’s Web site for a customer account or electronic product notifications may access their system records online by authenticating with their valid username and password. Individuals making requests and inquiries concerning their system records must provide identification to include their name, address, telephone number, customer identification number and order number (or a combination of identifying information including order information depending on the request) which must be successfully validated in the system. Requests by individuals to modify open orders cannot be made online or by telephone, but must be made in writing by a manually signed document accompanied by valid photo identification. Such requests must also include the individual’s name, address, telephone number, customer identification number, and order number (or a combination of identifying information concerning the request including order information), which must be successfully validated in the system. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. Solutions Department, its Office of Chief Counsel, and any other office within the United States Mint where an action arose. Locations at which the system is maintained are: (1) United States Mint, 801 9th Street NW., Washington, DC 20220; (2) United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) United States Mint, West Point, NY 10996; and (6) United States Bullion Depository, Fort Knox, KY 40121 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by the system include employees and former employees of the United States Mint, and applicants for employment; adjudicators and legal counsel or other representatives; and other members of the public who are witnesses or complainants. CATEGORIES OF RECORDS IN THE SYSTEM: This system of records contains information and documents relating to grievances, including Union and Agency grievances filed pursuant to negotiated collective bargaining agreements and nonbargaining unit employee grievances. System records also contain information and documents relating to adverse personnel actions (including performance-based actions and other personnel matters) and discrimination complaints, such as witness statements, interview reports, and correspondence. The system also includes information and documents concerning actions before Third Parties where applicable, such as pleadings, findings, decisions, and exhibits. RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Members of the public and government employees. 5 U.S.C. 1302, 5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. E.O.’s. 11491, 11616, 11636, 11838, 11901, 12027, and 12107; 29 CFR 1614; and negotiated agreements between the United States Mint and exclusively recognized labor unions. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. Treasury/United States Mint .012 srobinson on DSK4SPTVN1PROD with SYSTEM NAME: Union and Agency Negotiated Grievances; Adverse Personnel Actions; Discrimination Complaints; Complaints and Actions before Arbitrators, Administrative Tribunals, and Courts (Third Parties)—Treasury/United States Mint. SYSTEM LOCATION: These records are located in the United States Mint’s Workforce VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 PURPOSES: The purpose of this system is to permit the United States Mint to (1) support actions that fall under Title 5 or Title 42 of the United States Code; (2) track, manage and maintain grievances, adverse personnel actions and discrimination complaints; (3) maintain accurate statistical data for mandated reports; (4) enforce decisions and judgments; and (5) maintain historical PO 00000 Frm 00120 Fmt 4703 Sfmt 4703 1315 reference information to ensure consistency of its personnel actions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose information to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) A federal, state, or local agency that has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an employee or issuance of a security clearance, license, contract, grant, or other benefit; (3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a courtordered subpoena, or in connection with criminal law proceedings; (4) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) The news media, at the Department of Justice’s direction or approval, in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency’s functions relating to civil and criminal proceedings; (6) Unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) Third parties during the course of an authorized criminal or administrative investigation; (8) To appropriate agencies, entities, and persons when (a) the United States Mint suspects or has confirmed that the security, confidentiality, or availability of information in the system of records has been compromised; (b) the United States Mint has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the United States Mint or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the United States Mint’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. E:\FR\FM\08JAN1.SGM 08JAN1 1316 Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM MANAGERS AND ADDRESSES: STORAGE: Paper documents and electronic records. RETRIEVABILITY: Records may be retrieved by the names of the individuals on whom they are maintained, by case number, or by the subject or date of the action. SAFEGUARDS: Paper records are stored in secured filing cabinets with access only by authorized personnel. Electronic records are stored in secured systems subject to access controls in accordance with Department of the Treasury and United States Mint policies and procedures. Access to electronic records is restricted to authorized personnel, and is subject to multiple controls including an access approval process, unique user identifier, user authentication and account management, and password management. RETENTION AND DISPOSAL: srobinson on DSK4SPTVN1PROD with Records are maintained and disposed of in accordance with National Archives and Records Administration (NARA) regulations, and NARA-approved records retention schedules. VerDate Mar<15>2010 19:11 Jan 07, 2013 Jkt 229001 (1) Chief, Human Resources Division, United States Mint, 801 9th Street NW., Washington, DC 20220; (2) Plant Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; (3) Plant Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; (4) Plant Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; (5) Plant Manager, United States Mint, West Point, NY 10996; and (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Individuals who have filed a grievance, appeal, or complaint about a United States Mint decision or determination or about conditions existing in the United States Mint already have been provided a copy of the record. The contest, amendment, or correction of a record is permitted during the prosecution of the action to whom the record pertains. After a case has been closed, however, requests from individuals wishing to be notified if they are named in this system of records, seeking access to any record contained in the system of records, or seeking to contest its content should be addressed to the head of the organizational unit having immediate PO 00000 Frm 00121 Fmt 4703 Sfmt 9990 custody of the records (See ‘‘System Managers and Addresses’’ above). Requests may be made in accordance with instructions appearing at 31 CFR Part 1, subpart C, appendix H. Requests for information or specific guidance on where to send records requests should be addressed to the following official: Disclosure Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220. The individual must submit a written request with information sufficient to verify the identity of the requester such as full name, date of birth, a brief description of the grievance, and the approximate date of submission. RECORD ACCESS PROCEDURES: See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. RECORD SOURCE CATEGORIES: The sources of these records are as follows: (a) individuals to whom the record pertains; (b) Agency officials; (c) affidavits or statements from employees and third parties; (d) testimony of witnesses; (e) official documents and correspondence relating to the grievance. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2013–00191 Filed 1–7–13; 8:45 am] BILLING CODE 4810–37–P E:\FR\FM\08JAN1.SGM 08JAN1

Agencies

[Federal Register Volume 78, Number 5 (Tuesday, January 8, 2013)]
[Notices]
[Pages 1307-1316]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-00191]


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DEPARTMENT OF THE TREASURY

United States Mint


Privacy Act of 1974; Systems of Records

AGENCY: United States Mint, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the United States Mint, Treasury, is 
publishing its inventory of Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular 
No. A-130, the United States Mint has completed a review of its Privacy 
Act systems of records notices to identify changes that will more 
accurately describe these records. The systems of records were last 
published in their entirety on July 22, 2008, at 73 FR 42662-42670.
    The changes throughout the document are editorial in nature and 
reflect non-substantive updates to the United States Mint's management 
and retention of records.

Systems Covered by This Notice

    This notice covers all systems of records maintained by the United 
States Mint as of January 8, 2013. The system notices are reprinted in 
their entirety following the Table of Contents.

Veronica Marco,
Acting Deputy Assistant Secretary for Privacy, Transparency, and 
Records.

Table of Contents

United States Mint
UNITED STATES MINT .001--Cash Receivable Accounting Information 
System.
UNITED STATES MINT .003--Employee and Former Employee Travel and 
Training Accounting Information System.
UNITED STATES MINT .004--Occupational Safety and Health, Accident 
and Injury Records, and Claims for Injuries or Damage Compensation 
Records.
UNITED STATES MINT .005--Employee-Supervisor Performance Evaluation, 
Counseling, and Time and Attendance Records.
UNITED STATES MINT .007--General Correspondence.
UNITED STATES MINT .008--Employee Background Investigations Files.
UNITED STATES MINT .009--Retail Sales System (RSS); Customer Mailing 
List; Order Processing Records for Coin Sets, Medals and Numismatic 
Items; Records of Undelivered Orders; and Product Descriptions, 
Availability and Inventory.
UNITED STATES MINT .012--Union and Agency Negotiated Grievances; 
Adverse Personnel Actions; Discrimination Complaints; Complaints and 
Actions before Arbitrators, Administrative Tribunals and Courts 
(Third Parties).
United States Mint

[[Page 1308]]

TREASURY/UNITED STATES MINT .001

SYSTEM NAME:
    Cash Receivable Accounting Information System--Treasury/United 
States Mint.

SYSTEM LOCATIONS:
    (1) United States Mint, 801 9th Street NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996; and
    (6) United States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of the United States Mint. Members 
of the public and United States Mint employees who have purchased 
numismatic items from the United States Mint.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Receivables due from United States Mint employees, former 
employees, and the general public for lost Government property, salary 
overpayments, and sales of numismatic items; and
    (2) Receivables due from United States Mint employees and former 
employees who have outstanding travel advances, salary advances, or 
leave advances (cash equivalents).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapter 55; 31 U.S.C. 5111(a)(3).

PURPOSES:
    The purpose of this system is to permit the United States Mint to 
track and record the creation and payment of the financial obligations 
to the United States Mint reflected in the system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Accounting officers, managers, supervisors, and government 
officials with an official interest in cash receivables and debts owed 
the Government;
    (2) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A federal, state, or local agency that has requested 
information relevant or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with international 
agreements;
    (6) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (8) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (9) Third parties during the course of an authorized criminal or 
administrative investigation to the extent necessary to obtain 
information pertinent to the investigation;
    (10) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    Name or numeric identifier.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized accounting personnel. Electronic records are stored 
in secured systems subject to access controls in accordance with 
Department of the Treasury and United States Mint policies and 
procedures. Access to electronic records is restricted to authorized 
personnel, and is subject to multiple controls including an access 
approval process, unique user identifier, user authentication and 
account management, and password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
Government Accountability Office guidance, National Archives and 
Records Administration (NARA) regulations, and NARA-approved records 
retention schedules.

SYSTEM MANAGERS AND ADDRESSES:
    (1) Chief Financial Officer, United States Mint, 801 9th Street 
NW., Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996; and
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, or seeking access to any 
record contained in the system of records, or seeking to contest its 
content, should be addressed to the head of the organizational unit 
having immediate custody of the records (See ``System Managers and 
Addresses'' above). Requests may be made in accordance with 
instructions appearing at 31 CFR Part 1, subpart C, appendix H. 
Requests for information or specific guidance on where to send records 
requests should be addressed to the following official: Disclosure 
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
    The individual must submit a written request containing 
identification, to

[[Page 1309]]

include at least one of the following: (a) United States Federal 
employee identification; (b) driver's license; (c) officially notarized 
statement attesting or affirming to the individual's identity; or (d) 
other means of identification, such as Social Security number and date 
of birth.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``NOTIFICATION PROCEDURE'' above.

RECORD SOURCE CATEGORIES:
    United States Mint employees and appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/UNITED STATES MINT .003

SYSTEM NAME:
    Employee and Former Employee Travel and Training Accounting 
Information System--Treasury/United States Mint.

SYSTEM LOCATIONS:
    (1) United States Mint, 801 9th Street NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996; and
    (6) United States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of the United States Mint who have 
engaged in travel and training.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Schedule of Payments generated from the Electronic 
Certification System (ECS) with supporting documents such as Travel 
Voucher and Application and Account for Advance of Funds; (2) Travel 
Authority; and (3) Request, Authorization, Agreement and Certification 
of Training.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapters 41 and 57.

PURPOSES:
    The purpose of this system is to permit the United States Mint to 
track and record the creation and payment of travel and training 
advances owed to the United States Mint.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Accounting officers, managers, supervisors, and government 
officials with an official interest in cash receivables and debts owed 
the Government;
    (2) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A federal, state, or local agency that has requested 
information relevant or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with international 
agreements;
    (6) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (8) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (9) Third parties during the course of an authorized criminal or 
administrative investigation;
    (10) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    Name or numeric identifier.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.

SYSTEM MANAGERS AND ADDRESSES:
    (1) Chief Financial Officer, United States Mint, 801 9th Street 
NW., Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996; and
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, or seeking access to any 
record contained in the system of records, or seeking to contest its 
content, should be addressed to the head of the organizational unit 
having immediate custody of the records (See ``System Managers and 
Addresses'' above). Requests may be made in accordance with 
instructions appearing

[[Page 1310]]

at 31 CFR Part 1, subpart C, appendix H. Requests for information or 
specific guidance on where to send records requests should be addressed 
to the following official: Disclosure Officer, United States Mint, 801 
9th Street NW., Washington, DC 20220.
    The individual must submit a written request containing 
identification, to include at least one of the following: (a) United 
States Federal employee identification; (b) driver's license; (c) 
officially notarized statement attesting to or affirming to the 
individual's identity; or (d) other means of identification, such as 
Social Security number and date of birth.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    United States Mint employees and appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/UNITED STATES MINT .004

SYSTEM NAME:
    Occupational Safety and Health Accident and Injury Records; Claims 
for Injuries or Damage Compensation Records--Treasury/United States 
Mint.

SYSTEM LOCATIONS:
    (1) United States Mint, 801 9th Street NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996; and
    (6) United States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Mint employees, former employees, and members of the 
public.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Accident/Injury/Illness Records; Motor Vehicle Accident Data; 
Claims Against the Government; and Operators Training/Licensing.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3701 and 3721; 5 U.S.C. chapter 81; 29 U.S.C. 668; 28 
U.S.C. 2680 et seq.; 29 CFR Part 1960; 31 CFR Parts 3 and 4; E.O. 
12196; E.O. 9397, as amended by E.O.13478.

PURPOSES:
    The purpose of this system is to permit the United States Mint to 
more effectively and efficiently process and manage claims and to 
provide statistics that allow us to prepare mandatory reports and focus 
our resources to continually improve the safety of our workforce, work 
environment, and equipment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A federal, state, or local agency that has requested 
information relevant or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with international 
agreements;
    (5) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (7) Third parties during the course of an authorized criminal or 
administrative investigation;
    (8) Physicians providing medical services or advice to United 
States Mint management and employees, or to private physicians of 
United States Mint employees, for the purpose of assisting in making 
medical diagnoses or treatment;
    (9) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    By name, Social Security number, date, or location.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA) regulations, and NARA-
approved General Records Control, DOL, OSHA, EPA, and United States 
Mint records retention schedules.

SYSTEM MANAGERS AND ADDRESSES:
    (1) Chief, Human Resources Division, Chief, United States Mint 
Police, and Safety Officer, United States Mint, 801 9th Street NW., 
Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996; and
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

[[Page 1311]]

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, or seeking access to any 
record contained in the system of records, or seeking to contest its 
content, should be addressed to the head of the organizational unit 
having immediate custody of the records (See ``System Managers and 
Addresses'' above). Requests may be made in accordance with 
instructions appearing at 31 CFR Part 1, subpart C, appendix H. 
Requests for information or specific guidance on where to send records 
requests should be addressed to the following official: Disclosure 
Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220.
    The individual must submit a written request containing 
identification, to include at least one of the following: (a) United 
States Federal employee identification; (b) driver's license; (c) 
officially notarized statement attesting or affirming to the 
individual's identity; or (d) other means of identification, including 
Social Security number and date of birth.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    Employees, supervisors, medical staff, general public, and visitors 
to the facilities of the United States Mint.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/UNITED STATES MINT .005

SYSTEM NAME:
    Employee-Supervisor Performance Evaluation, Counseling, and Time 
and Attendance Records--Treasury/United States Mint.

SYSTEM LOCATIONS:
    (1) United States Mint, 801 9th Street NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY; and
    (6) United States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Mint employees and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information necessary for managers and supervisors to effectively 
carry out supervisory responsibilities. Included are records such as 
copies of personnel actions, performance appraisals, quarterly reviews, 
disciplinary actions, overtime reports, tardiness reports, work 
assignments, alternative work schedule request forms, telecommute 
agreements, training reports, training requests, applications for 
employment, home addresses, phone numbers, leave reports, leave 
requests, and employee awards. (Supervisors maintain varying 
combinations of the above records. Some supervisors may maintain all or 
none of the above records depending upon the nature and size of the 
operation or organization and the number of individuals supervised.)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSES:
    The purpose of this system is to permit the United States Mint to: 
maintain performance records used to support awards, promotions, 
performance-based actions, training, and other personnel actions; to 
track and evaluate performance based upon the accomplishments of each 
employee; and to accurately calculate employee leave accruals, track 
usage, compensate separating employees with lump sum entitlements, and 
bill employees who owe payment for leave taken in excess of their leave 
balance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A federal, state, or local agency that has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with international 
agreements;
    (5) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (7) Third parties during the course of an authorized criminal or 
administrative investigation;
    (8) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA)

[[Page 1312]]

regulations, and NARA-approved records retention schedules.

SYSTEM MANAGERS AND ADDRESSES:
    (1) Chief, Human Resources Division, United States Mint, 801 9th 
Street NW., Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996; and
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, or seeking access to any 
record contained in the system of records, or seeking to contest its 
content, should be addressed to the head of the organizational unit 
having immediate custody of the records (See ``System Managers and 
Addresses'' above). Requests may be made in accordance with 
instructions appearing at 31 CFR Part 1, subpart C, appendix H. 
Requests for information or specific guidance on where to send records 
requests should be addressed to the following official: Disclosure 
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
    The individual must submit a written request containing 
identification, to include at least one of the following: (a) United 
States Federal employee identification; (b) driver's license; (c) 
officially notarized statement attesting or affirming to the 
individual's identity; or (d) other means of identification, including 
Social Security number and date of birth.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    Employees, former employers, and appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/UNITED STATES MINT .007

SYSTEM NAME:
    General Correspondence--Treasury/United States Mint.

SYSTEM LOCATION:
    United States Mint, 801 9th Street NW., Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public, Members of Congress, United States Mint 
officials, and officials from other federal agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Incoming correspondence, public comments and replies pertaining to 
the mission, function, and operation of the United States Mint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 5131 and 5132; OMB Memorandum M-10-06.

PURPOSES:
    The purpose of this system is to permit the United States Mint to 
respond effectively and in a timely manner to the correspondence and 
comments that it receives on many issues from its various stakeholders, 
including Members of Congress and the general public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A federal, state, or local agency that has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with international 
agreements;
    (5) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (7) Third parties during the course of an authorized criminal or 
administrative investigation;
    (8) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    By name (limited retrievability by subject or control number).

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.

SYSTEM MANAGER AND ADDRESS:
    Executive Secretariat, United States Mint, 801 9th Street NW., 
Washington, DC 20220.

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, or seeking

[[Page 1313]]

access to any record contained in the system of records, or seeking to 
contest its content, should be addressed to the Executive Secretariat 
(See ``System Manager and Address'' above). Requests may be made in 
accordance with instructions appearing at 31 CFR Part 1, subpart C, 
appendix H. Requests for information or specific guidance on where to 
send records requests should be addressed to the following official: 
Disclosure Officer, United States Mint, 801 9th Street NW., Washington, 
DC 20220. The individual must submit a written request containing his 
or her name.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    The general public, Members of Congress, and other federal 
officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/UNITED STATES MINT .008

SYSTEM NAME:
    Employee Background Investigations Files--Treasury/United States 
Mint.

SYSTEM LOCATION:
    United States Mint, 801 9th Street NW., Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former United States Mint employees, applicants for 
employment, and current contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of individual, location of United States Mint facility, and 
reports by United States Mint Police and federal government security 
personnel performing investigative services for the United States Mint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    18 U.S.C.; 40 U.S.C. 1315; 31 U.S.C. 321, 31 U.S.C. 5141 (note); 5 
U.S.C. 3301, 3302; 5 CFR Parts 731 and 736; E.O. 10450, as amended; 
Treasury Order 101-33 (March 30, 2010).

PURPOSES:
    The purpose of this system is to permit the United States Mint to 
collect and maintain background investigation records on applicants and 
current United States Mint employees and contractors for issuance of 
security clearances, access to United States Mint facilities, or other 
administrative reasons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A federal, state, or local agency that has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with international 
agreements;
    (5) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (7) Third parties during the course of an authorized criminal or 
administrative investigation;
    (8) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.

SYSTEM MANAGERS AND ADDRESS:
    Chief, United States Mint Police, and Chief, Human Resources 
Division, United States Mint, 801 9th Street NW., Washington, DC 20220.

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, seeking access to any record 
contained in the system of records, or seeking to contest its content 
should be addressed to the System Manager named above. Requests may be 
made in accordance with instructions appearing at 31 CFR Part 1, 
subpart C, appendix H. Requests for information or specific guidance on 
where to send records requests should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification, to include at least one of the following: (a) United 
States Federal employee identification; (b) driver's license; (c) 
officially notarized statement attesting or affirming to the 
individual's identity; or (d) other means of identification, including 
Social Security number and date of birth.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

[[Page 1314]]

RECORD SOURCE CATEGORIES:
    United States Mint and other law enforcement officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    As authorized by 5 U.S.C. 552a(k)(2), this system is exempt from 
the following provisions: subsections (c)(3); (d); (e)(1); (e)(4)(G), 
(H) & (I); and (f) of 5 U.S.C. 552a.
TREASURY/UNITED STATES MINT .009

SYSTEM NAME:
    Retail Sales System (RSS); Customer Mailing List; Order Processing 
Records for Coin Sets, Medals, and Numismatic Items; Records of 
Undelivered Orders; and Product Descriptions, Availability, and 
Inventory--Treasury/United States Mint.

SYSTEM LOCATION:
    United States Mint, 801 9th Street NW., Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public and United States Mint employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses, phone numbers, email addresses, and order history 
of customers purchasing numismatic items, of individuals who wish to 
receive notification of numismatic offerings by the United States Mint, 
and of individuals requesting information and promotional materials 
(and their intended use of requested materials and information).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 5111, 5112, 5132, 5136, and 31 CFR Part 92.

PURPOSES:
    The purpose of this system is to permit the United States Mint to: 
maintain a mailing list of customers and interested parties to provide 
continuous communication and promotional materials about existing and 
upcoming numismatic product offerings, circulating coins, and
    activities; record and maintain records of customers' and 
interested parties' order information and requests for promotional 
materials; capture and process orders through each stage of the order 
life cycle; maintain integrity and security of orders, customer 
information and the system; research and resolve orders that were not 
successfully delivered to customers and interested parties; and 
maintain a list of its products and monitor and maintain product and 
promotional material inventory levels to meet customer and interested 
party demand while remaining within mandated mintage levels, as 
applicable.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Accounting officers, managers, supervisors, and government 
officials with an official interest in cash receivables and debts owed 
the Government;
    (2) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A federal, state, or local agency that has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with international 
agreements;
    (6) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (8) Third parties during the course of an authorized criminal or 
administrative investigation;
    (9) Contractors performing work under a contract or agreement for 
the federal government, when necessary to accomplish an agency function 
related to this system of records, in compliance with the Privacy Act 
of 1974, as amended;
    (10) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    Name, address, phone number, customer number or order number, order 
date, whether or not the account is `flagged' (such as due to an 
unusual quantity or an order requiring verification for processing and 
completion), shipment tracking number, and any internal identification 
number that may be assigned to the request.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management. Only those individuals requiring the information 
to accommodate handling of transactions with the customers can access 
information pertaining to an individual.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with 
Government Accountability Office guidance, National Archives and 
Records Administration (NARA) regulations, and NARA-approved records 
retention schedules.

SYSTEM MANAGER AND ADDRESS:
    Associate Director for Sales and Marketing, United States Mint, 801 
9th Street, NW., Washington, DC 20220.

NOTIFICATION PROCEDURE:
    Requests from individuals wishing to be notified if they are 
currently named in this system of records, or seeking access to any 
record contained in the

[[Page 1315]]

system of records, or seeking to contest its content, should be 
addressed to the ``System Manager and Address'' described above. 
Requests may be made in accordance with instructions appearing at 31 
CFR Part 1, subpart C, appendix H. Requests for information or specific 
guidance on where to send records requests should be addressed to the 
following official: Disclosure Officer, United States Mint, 801 9th 
Street, NW., Washington, DC 20220.
    Individuals who have previously registered on the bureau's Web site 
for a customer account or electronic product notifications may access 
their system records online by authenticating with their valid username 
and password. Individuals making requests and inquiries concerning 
their system records must provide identification to include their name, 
address, telephone number, customer identification number and order 
number (or a combination of identifying information including order 
information depending on the request) which must be successfully 
validated in the system.
    Requests by individuals to modify open orders cannot be made online 
or by telephone, but must be made in writing by a manually signed 
document accompanied by valid photo identification. Such requests must 
also include the individual's name, address, telephone number, customer 
identification number, and order number (or a combination of 
identifying information concerning the request including order 
information), which must be successfully validated in the system.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    Members of the public and government employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/United States Mint .012

SYSTEM NAME:
    Union and Agency Negotiated Grievances; Adverse Personnel Actions; 
Discrimination Complaints; Complaints and Actions before Arbitrators, 
Administrative Tribunals, and Courts (Third Parties)--Treasury/United 
States Mint.

SYSTEM LOCATION:
    These records are located in the United States Mint's Workforce 
Solutions Department, its Office of Chief Counsel, and any other office 
within the United States Mint where an action arose. Locations at which 
the system is maintained are:
    (1) United States Mint, 801 9th Street NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996; and
    (6) United States Bullion Depository, Fort Knox, KY 40121

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include employees and former 
employees of the United States Mint, and applicants for employment; 
adjudicators and legal counsel or other representatives; and other 
members of the public who are witnesses or complainants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information and documents relating 
to grievances, including Union and Agency grievances filed pursuant to 
negotiated collective bargaining agreements and nonbargaining unit 
employee grievances. System records also contain information and 
documents relating to adverse personnel actions (including performance-
based actions and other personnel matters) and discrimination 
complaints, such as witness statements, interview reports, and 
correspondence. The system also includes information and documents 
concerning actions before Third Parties where applicable, such as 
pleadings, findings, decisions, and exhibits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 
U.S.C. Ch. 71. E.O.'s. 11491, 11616, 11636, 11838, 11901, 12027, and 
12107; 29 CFR 1614; and negotiated agreements between the United States 
Mint and exclusively recognized labor unions.

PURPOSES:
    The purpose of this system is to permit the United States Mint to 
(1) support actions that fall under Title 5 or Title 42 of the United 
States Code; (2) track, manage and maintain grievances, adverse 
personnel actions and discrimination complaints; (3) maintain accurate 
statistical data for mandated reports; (4) enforce decisions and 
judgments; and (5) maintain historical reference information to ensure 
consistency of its personnel actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to disclose information to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A federal, state, or local agency that has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an employee or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) The news media, at the Department of Justice's direction or 
approval, in accordance with guidelines contained in 28 CFR 50.2, which 
relate to an agency's functions relating to civil and criminal 
proceedings;
    (6) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (7) Third parties during the course of an authorized criminal or 
administrative investigation;
    (8) To appropriate agencies, entities, and persons when (a) the 
United States Mint suspects or has confirmed that the security, 
confidentiality, or availability of information in the system of 
records has been compromised; (b) the United States Mint has determined 
that as a result of the suspected or confirmed compromise there is a 
risk of harm to economic or property interests, identity theft or 
fraud, or harm to the security or integrity of this system or other 
systems or programs (whether maintained by the United States Mint or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the United States 
Mint's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

[[Page 1316]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and electronic records.

RETRIEVABILITY:
    Records may be retrieved by the names of the individuals on whom 
they are maintained, by case number, or by the subject or date of the 
action.

SAFEGUARDS:
    Paper records are stored in secured filing cabinets with access 
only by authorized personnel. Electronic records are stored in secured 
systems subject to access controls in accordance with Department of the 
Treasury and United States Mint policies and procedures. Access to 
electronic records is restricted to authorized personnel, and is 
subject to multiple controls including an access approval process, 
unique user identifier, user authentication and account management, and 
password management.

RETENTION AND DISPOSAL:
    Records are maintained and disposed of in accordance with National 
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.

SYSTEM MANAGERS AND ADDRESSES:
    (1) Chief, Human Resources Division, United States Mint, 801 9th 
Street NW., Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996; and
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

NOTIFICATION PROCEDURE:
    Individuals who have filed a grievance, appeal, or complaint about 
a United States Mint decision or determination or about conditions 
existing in the United States Mint already have been provided a copy of 
the record. The contest, amendment, or correction of a record is 
permitted during the prosecution of the action to whom the record 
pertains. After a case has been closed, however, requests from 
individuals wishing to be notified if they are named in this system of 
records, seeking access to any record contained in the system of 
records, or seeking to contest its content should be addressed to the 
head of the organizational unit having immediate custody of the records 
(See ``System Managers and Addresses'' above). Requests may be made in 
accordance with instructions appearing at 31 CFR Part 1, subpart C, 
appendix H. Requests for information or specific guidance on where to 
send records requests should be addressed to the following official: 
Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request with information 
sufficient to verify the identity of the requester such as full name, 
date of birth, a brief description of the grievance, and the 
approximate date of submission.

RECORD ACCESS PROCEDURES:
    See ``Notification Procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' above.

RECORD SOURCE CATEGORIES:
    The sources of these records are as follows: (a) individuals to 
whom the record pertains; (b) Agency officials; (c) affidavits or 
statements from employees and third parties; (d) testimony of 
witnesses; (e) official documents and correspondence relating to the 
grievance.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2013-00191 Filed 1-7-13; 8:45 am]
BILLING CODE 4810-37-P