Privacy Act of 1974; Systems of Records, 1307-1316 [2013-00191]
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Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices
B. Transition Period
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For the following reasons, the OCC
has concluded that transition periods
should be provided to insured Federal
depository institutions to provide
sufficient opportunity for institutions to
conform their swaps activities in an
orderly manner. First, section 716
assumes a regulatory framework that is
not yet complete. Further development
of the Title VII regulatory framework is
necessary for insured Federal depository
institutions to make well-informed
determinations concerning business
restructurings that may be necessary for
section 716 conformance.7 Second, the
provision of transition periods while the
Title VII regulatory framework
continues to develop will provide
regulatory certainty for insured Federal
depository institutions in the near term
and will mitigate potential disruptions
to client services.8 Third, transition
periods will mitigate operational and
credit risks for insured Federal
depository institutions.9
Section 716 anticipates that transition
periods will be provided to avoid
unwanted adverse consequences from
premature implementation of section
716. For the reasons discussed above,
the OCC believes that implementation of
section 716 without transition periods
would cause unwanted adverse
consequences and that transition
periods therefore are appropriate.
Accordingly, an insured Federal
depository institution that is or will be
a swaps entity and that seeks a
transition period for its nonconforming
swaps activities should formally request
7 Furthermore, mandatory clearing rules are not
in place for many standardized credit default swaps
(CDS) and the market has not moved to cleared CDS
for a variety of products. Section 716(d)(3) provides
that an insured depository institution may act as a
swaps entity for CDS if they are cleared.
8 The Commodity Futures Trading Commission
recently exempted certain swap dealers from
certain requirements imposed by title VII of the
Dodd-Frank Act in order to ensure an orderly
transition to the new regulatory regime and to
provide greater legal certainty to market
participants. Final Exemptive Order Regarding
Compliance with Certain Swap Regulation, at 58
(Dec. 21, 2012), available at https://www.cftc.gov/
ucm/groups/public/@newsroom/documents/file/
federalregister122112.pdf.
9 Transition periods will provide appropriate time
for institutions to negotiate and document new
master swap agreements individually with each of
their clients, customers, and counterparties as
necessary for section 716 conformance.
Additionally, a transition period will provide more
time for the transfer of non-conforming swaps
activities to affiliates, including in some cases the
establishment of new affiliates entailing requisite
regulatory approvals from the SEC, CFTC, and state
authorities, and in all cases the transfer of backoffice functions and the making of necessary
arrangements for the custody of customer margin
collateral.
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a transition period from the OCC.10 The
OCC is prepared to consider such
requests favorably, provided that the
requests conform to the guidance
provided below.
Each request must be written and
specify the transition period appropriate
to the institution, up to a two-year
transition period commencing from July
16, 2013. The request must also discuss:
1. The institution’s plan for
conforming its swap activities;
2. How the requested transition
period would mitigate adverse effects on
mortgage lending, small business
lending, job creation, and capital
formation;
3. The extent to which the requested
transition period could have a negative
impact on the institution’s insured
depositors and the DIF;
4. Operational risks and other safety
and soundness concerns that a
transition period would mitigate.
5. Other facts that the institution
believes the OCC should consider.
An insured Federal depository
institution that is unsure if or when it
will be or become a swaps entity may
request a transition period. The request
must contain the elements described
above and additionally explain why the
institution believes it might be or
become a swaps entity under the CFTC’s
definition of swap dealer or the SEC’s
definition of security-based swap
dealer.11 The OCC may require a
requesting insured Federal depository
institution to provide additional
information before establishing a
transition period. The OCC may impose
such conditions on a transition period
as it deems necessary and appropriate.12
Authority: 15 U.S.C. 8305.
Dated: December 31, 2012.
Thomas J. Curry,
Comptroller of the Currency.
[FR Doc. 2013–00093 Filed 1–7–13; 8:45 am]
BILLING CODE P
DEPARTMENT OF THE TREASURY
United States Mint
Privacy Act of 1974; Systems of
Records
AGENCY:
United States Mint, Treasury.
10 An insured depository institution whose swap
activities are presently limited to conforming swap
activities is not eligible for a transition period
because it would not be subject to the prohibition
on Federal assistance. See Dodd-Frank Act section
716(f), 15 U.S.C. 8305(f).
11 See Further Definition of Swap Dealer, 77 FR
30595 (May 23, 2012).
12 See Dodd-Frank Act section 716(f), 15 U.S.C.
8305(f).
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ACTION:
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Notice of systems of records.
In accordance with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a, the United
States Mint, Treasury, is publishing its
inventory of Privacy Act systems of
records.
SUMMARY:
Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a) and the Office of Management and
Budget (OMB), Circular No. A–130, the
United States Mint has completed a
review of its Privacy Act systems of
records notices to identify changes that
will more accurately describe these
records. The systems of records were
last published in their entirety on July
22, 2008, at 73 FR 42662–42670.
The changes throughout the
document are editorial in nature and
reflect non-substantive updates to the
United States Mint’s management and
retention of records.
SUPPLEMENTARY INFORMATION:
Systems Covered by This Notice
This notice covers all systems of
records maintained by the United States
Mint as of January 8, 2013. The system
notices are reprinted in their entirety
following the Table of Contents.
Veronica Marco,
Acting Deputy Assistant Secretary for Privacy,
Transparency, and Records.
Table of Contents
United States Mint
UNITED STATES MINT .001—Cash
Receivable Accounting Information
System.
UNITED STATES MINT .003—Employee and
Former Employee Travel and Training
Accounting Information System.
UNITED STATES MINT .004—Occupational
Safety and Health, Accident and Injury
Records, and Claims for Injuries or
Damage Compensation Records.
UNITED STATES MINT .005—EmployeeSupervisor Performance Evaluation,
Counseling, and Time and Attendance
Records.
UNITED STATES MINT .007—General
Correspondence.
UNITED STATES MINT .008—Employee
Background Investigations Files.
UNITED STATES MINT .009—Retail Sales
System (RSS); Customer Mailing List;
Order Processing Records for Coin Sets,
Medals and Numismatic Items; Records
of Undelivered Orders; and Product
Descriptions, Availability and Inventory.
UNITED STATES MINT .012—Union and
Agency Negotiated Grievances; Adverse
Personnel Actions; Discrimination
Complaints; Complaints and Actions
before Arbitrators, Administrative
Tribunals and Courts (Third Parties).
United States Mint
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TREASURY/UNITED STATES MINT .001
SYSTEM NAME:
Cash Receivable Accounting
Information System—Treasury/United
States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996; and
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and former employees of
the United States Mint. Members of the
public and United States Mint
employees who have purchased
numismatic items from the United
States Mint.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Receivables due from United
States Mint employees, former
employees, and the general public for
lost Government property, salary
overpayments, and sales of numismatic
items; and
(2) Receivables due from United
States Mint employees and former
employees who have outstanding travel
advances, salary advances, or leave
advances (cash equivalents).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 55; 31 U.S.C.
5111(a)(3).
PURPOSES:
The purpose of this system is to
permit the United States Mint to track
and record the creation and payment of
the financial obligations to the United
States Mint reflected in the system.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting officers, managers,
supervisors, and government officials
with an official interest in cash
receivables and debts owed the
Government;
(2) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
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(3) A federal, state, or local agency
that has requested information relevant
or necessary to the requesting agency’s
or the bureau’s hiring or retention of an
employee or issuance of a security
clearance, license, contract, grant, or
other benefit;
(4) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in
accordance with international
agreements;
(6) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(7) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
(8) Unions recognized as exclusive
bargaining representatives under the
Civil Service Reform Act of 1978, 5
U.S.C. 7111 and 7114;
(9) Third parties during the course of
an authorized criminal or administrative
investigation to the extent necessary to
obtain information pertinent to the
investigation;
(10) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
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RETRIEVABILITY:
Name or numeric identifier.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized accounting personnel.
Electronic records are stored in secured
systems subject to access controls in
accordance with Department of the
Treasury and United States Mint
policies and procedures. Access to
electronic records is restricted to
authorized personnel, and is subject to
multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with Government
Accountability Office guidance,
National Archives and Records
Administration (NARA) regulations, and
NARA-approved records retention
schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief Financial Officer, United
States Mint, 801 9th Street NW.,
Washington, DC 20220;
(2) Plant Manager, United States Mint,
151 North Independence Mall East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint,
320 West Colfax Avenue, Denver, CO
80204;
(4) Plant Manager, United States Mint,
155 Hermann Street, San Francisco, CA
94102;
(5) Plant Manager, United States Mint,
West Point, NY 10996; and
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox, KY
40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, or seeking
access to any record contained in the
system of records, or seeking to contest
its content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Managers and Addresses’’
above). Requests may be made in
accordance with instructions appearing
at 31 CFR Part 1, subpart C, appendix
H. Requests for information or specific
guidance on where to send records
requests should be addressed to the
following official: Disclosure Officer,
United States Mint, 801 9th Street NW.,
Washington, DC 20220.
The individual must submit a written
request containing identification, to
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include at least one of the following: (a)
United States Federal employee
identification; (b) driver’s license; (c)
officially notarized statement attesting
or affirming to the individual’s identity;
or (d) other means of identification,
such as Social Security number and date
of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘NOTIFICATION PROCEDURE’’
above.
RECORD SOURCE CATEGORIES:
United States Mint employees and
appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .003
SYSTEM NAME:
Employee and Former Employee
Travel and Training Accounting
Information System—Treasury/United
States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996; and
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and former employees of
the United States Mint who have
engaged in travel and training.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Schedule of Payments generated
from the Electronic Certification System
(ECS) with supporting documents such
as Travel Voucher and Application and
Account for Advance of Funds; (2)
Travel Authority; and (3) Request,
Authorization, Agreement and
Certification of Training.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
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5 U.S.C. Chapters 41 and 57.
PURPOSES:
The purpose of this system is to
permit the United States Mint to track
and record the creation and payment of
travel and training advances owed to the
United States Mint.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting officers, managers,
supervisors, and government officials
with an official interest in cash
receivables and debts owed the
Government;
(2) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(3) A federal, state, or local agency
that has requested information relevant
or necessary to the requesting agency’s
or the bureau’s hiring or retention of an
employee or issuance of a security
clearance, license, contract, grant, or
other benefit;
(4) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in
accordance with international
agreements;
(6) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(7) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
(8) Unions recognized as exclusive
bargaining representatives under the
Civil Service Reform Act of 1978, 5
U.S.C. 7111 and 7114;
(9) Third parties during the course of
an authorized criminal or administrative
investigation;
(10) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
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1309
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
RETRIEVABILITY:
Name or numeric identifier.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with National Archives
and Records Administration (NARA)
regulations, and NARA-approved
records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief Financial Officer, United
States Mint, 801 9th Street NW.,
Washington, DC 20220;
(2) Plant Manager, United States Mint,
151 North Independence Mall East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint,
320 West Colfax Avenue, Denver, CO
80204;
(4) Plant Manager, United States Mint,
155 Hermann Street, San Francisco, CA
94102;
(5) Plant Manager, United States Mint,
West Point, NY 10996; and
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox, KY
40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, or seeking
access to any record contained in the
system of records, or seeking to contest
its content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Managers and Addresses’’
above). Requests may be made in
accordance with instructions appearing
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Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices
at 31 CFR Part 1, subpart C, appendix
H. Requests for information or specific
guidance on where to send records
requests should be addressed to the
following official: Disclosure Officer,
United States Mint, 801 9th Street NW.,
Washington, DC 20220.
The individual must submit a written
request containing identification, to
include at least one of the following: (a)
United States Federal employee
identification; (b) driver’s license; (c)
officially notarized statement attesting
to or affirming to the individual’s
identity; or (d) other means of
identification, such as Social Security
number and date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
United States Mint employees and
appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .004
SYSTEM NAME:
Occupational Safety and Health
Accident and Injury Records; Claims for
Injuries or Damage Compensation
Records—Treasury/United States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996; and
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
United States Mint employees, former
employees, and members of the public.
CATEGORIES OF RECORDS IN THE SYSTEM:
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Accident/Injury/Illness Records;
Motor Vehicle Accident Data; Claims
Against the Government; and Operators
Training/Licensing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3701 and 3721; 5 U.S.C.
chapter 81; 29 U.S.C. 668; 28 U.S.C.
2680 et seq.; 29 CFR Part 1960; 31 CFR
Parts 3 and 4; E.O. 12196; E.O. 9397, as
amended by E.O.13478.
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PURPOSES:
The purpose of this system is to
permit the United States Mint to more
effectively and efficiently process and
manage claims and to provide statistics
that allow us to prepare mandatory
reports and focus our resources to
continually improve the safety of our
workforce, work environment, and
equipment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A federal, state, or local agency
that has requested information relevant
or necessary to the requesting agency’s
or the bureau’s hiring or retention of an
employee or issuance of a security
clearance, license, contract, grant, or
other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in
accordance with international
agreements;
(5) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
(7) Third parties during the course of
an authorized criminal or administrative
investigation;
(8) Physicians providing medical
services or advice to United States Mint
management and employees, or to
private physicians of United States Mint
employees, for the purpose of assisting
in making medical diagnoses or
treatment;
(9) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
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Fmt 4703
Sfmt 4703
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
RETRIEVABILITY:
By name, Social Security number,
date, or location.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with National Archives
and Records Administration (NARA)
regulations, and NARA-approved
General Records Control, DOL, OSHA,
EPA, and United States Mint records
retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division,
Chief, United States Mint Police, and
Safety Officer, United States Mint, 801
9th Street NW., Washington, DC 20220;
(2) Plant Manager, United States Mint,
151 North Independence Mall East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint,
320 West Colfax Avenue, Denver, CO
80204;
(4) Plant Manager, United States Mint,
155 Hermann Street, San Francisco, CA
94102;
(5) Plant Manager, United States Mint,
West Point, NY 10996; and
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox, KY
40121.
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NOTIFICATION PROCEDURE:
CATEGORIES OF RECORDS IN THE SYSTEM:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, or seeking
access to any record contained in the
system of records, or seeking to contest
its content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Managers and Addresses’’
above). Requests may be made in
accordance with instructions appearing
at 31 CFR Part 1, subpart C, appendix
H. Requests for information or specific
guidance on where to send records
requests should be addressed to the
following official: Disclosure Officer,
United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written
request containing identification, to
include at least one of the following: (a)
United States Federal employee
identification; (b) driver’s license; (c)
officially notarized statement attesting
or affirming to the individual’s identity;
or (d) other means of identification,
including Social Security number and
date of birth.
Information necessary for managers
and supervisors to effectively carry out
supervisory responsibilities. Included
are records such as copies of personnel
actions, performance appraisals,
quarterly reviews, disciplinary actions,
overtime reports, tardiness reports, work
assignments, alternative work schedule
request forms, telecommute agreements,
training reports, training requests,
applications for employment, home
addresses, phone numbers, leave
reports, leave requests, and employee
awards. (Supervisors maintain varying
combinations of the above records.
Some supervisors may maintain all or
none of the above records depending
upon the nature and size of the
operation or organization and the
number of individuals supervised.)
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Employees, supervisors, medical staff,
general public, and visitors to the
facilities of the United States Mint.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
SYSTEM NAME:
Employee-Supervisor Performance
Evaluation, Counseling, and Time and
Attendance Records—Treasury/United
States Mint.
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SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY; and
(6) United States Bullion Depository,
Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
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5 U.S.C. 301.
PURPOSES:
The purpose of this system is to
permit the United States Mint to:
maintain performance records used to
support awards, promotions,
performance-based actions, training,
and other personnel actions; to track
and evaluate performance based upon
the accomplishments of each employee;
and to accurately calculate employee
leave accruals, track usage, compensate
separating employees with lump sum
entitlements, and bill employees who
owe payment for leave taken in excess
of their leave balance.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
TREASURY/UNITED STATES MINT .005
United States Mint employees and
former employees.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
These records may be used to disclose
information to:
(1) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A federal, state, or local agency
that has requested information relevant
to or necessary to the requesting
agency’s or the bureau’s hiring or
retention of an employee, or issuance of
a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
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Sfmt 4703
1311
(4) Foreign governments in
accordance with international
agreements;
(5) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
(7) Third parties during the course of
an authorized criminal or administrative
investigation;
(8) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with National Archives
and Records Administration (NARA)
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SYSTEM LOCATION:
regulations, and NARA-approved
records retention schedules.
United States Mint, 801 9th Street
NW., Washington, DC 20220.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division,
United States Mint, 801 9th Street NW.,
Washington, DC 20220;
(2) Plant Manager, United States Mint,
151 North Independence Mall East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint,
320 West Colfax Avenue, Denver, CO
80204;
(4) Plant Manager, United States Mint,
155 Hermann Street, San Francisco, CA
94102;
(5) Plant Manager, United States Mint,
West Point, NY 10996; and
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox, KY
40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, or seeking
access to any record contained in the
system of records, or seeking to contest
its content, should be addressed to the
head of the organizational unit having
immediate custody of the records (See
‘‘System Managers and Addresses’’
above). Requests may be made in
accordance with instructions appearing
at 31 CFR Part 1, subpart C, appendix
H. Requests for information or specific
guidance on where to send records
requests should be addressed to the
following official: Disclosure Officer,
United States Mint, 801 9th Street NW.,
Washington, DC 20220.
The individual must submit a written
request containing identification, to
include at least one of the following: (a)
United States Federal employee
identification; (b) driver’s license; (c)
officially notarized statement attesting
or affirming to the individual’s identity;
or (d) other means of identification,
including Social Security number and
date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
Employees, former employers, and
appropriate agency officials.
srobinson on DSK4SPTVN1PROD with
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .007
SYSTEM NAME:
General Correspondence—Treasury/
United States Mint.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Members of the public, Members of
Congress, United States Mint officials,
and officials from other federal agencies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Incoming correspondence, public
comments and replies pertaining to the
mission, function, and operation of the
United States Mint.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5131 and 5132; OMB
Memorandum M–10–06.
PURPOSES:
The purpose of this system is to
permit the United States Mint to
respond effectively and in a timely
manner to the correspondence and
comments that it receives on many
issues from its various stakeholders,
including Members of Congress and the
general public.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A federal, state, or local agency
that has requested information relevant
to or necessary to the requesting
agency’s or the bureau’s hiring or
retention of an employee, or issuance of
a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in
accordance with international
agreements;
(5) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
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Fmt 4703
Sfmt 4703
(7) Third parties during the course of
an authorized criminal or administrative
investigation;
(8) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
RETRIEVABILITY:
By name (limited retrievability by
subject or control number).
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with National Archives
and Records Administration (NARA)
regulations, and NARA-approved
records retention schedules.
SYSTEM MANAGER AND ADDRESS:
Executive Secretariat, United States
Mint, 801 9th Street NW., Washington,
DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, or seeking
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access to any record contained in the
system of records, or seeking to contest
its content, should be addressed to the
Executive Secretariat (See ‘‘System
Manager and Address’’ above). Requests
may be made in accordance with
instructions appearing at 31 CFR Part 1,
subpart C, appendix H. Requests for
information or specific guidance on
where to send records requests should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street NW., Washington, DC
20220. The individual must submit a
written request containing his or her
name.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
The general public, Members of
Congress, and other federal officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .008
SYSTEM NAME:
Employee Background Investigations
Files—Treasury/United States Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street
NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former United States
Mint employees, applicants for
employment, and current contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of individual, location of
United States Mint facility, and reports
by United States Mint Police and federal
government security personnel
performing investigative services for the
United States Mint.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C.; 40 U.S.C. 1315; 31 U.S.C.
321, 31 U.S.C. 5141 (note); 5 U.S.C.
3301, 3302; 5 CFR Parts 731 and 736;
E.O. 10450, as amended; Treasury Order
101–33 (March 30, 2010).
srobinson on DSK4SPTVN1PROD with
PURPOSES:
The purpose of this system is to
permit the United States Mint to collect
and maintain background investigation
records on applicants and current
United States Mint employees and
contractors for issuance of security
clearances, access to United States Mint
facilities, or other administrative
reasons.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
These records may be used to disclose
information to:
(1) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A federal, state, or local agency
that has requested information relevant
to or necessary to the requesting
agency’s or the bureau’s hiring or
retention of an employee, or issuance of
a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in
accordance with international
agreements;
(5) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(6) The news media at the Department
of Justice’s direction or approval, in
accordance with guidelines contained in
28 CFR 50.2, which relate to an agency’s
functions relating to civil and criminal
proceedings;
(7) Third parties during the course of
an authorized criminal or administrative
investigation;
(8) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
1313
STORAGE:
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Fmt 4703
Sfmt 4703
Paper documents and electronic
records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with National Archives
and Records Administration (NARA)
regulations, and NARA-approved
records retention schedules.
SYSTEM MANAGERS AND ADDRESS:
Chief, United States Mint Police, and
Chief, Human Resources Division,
United States Mint, 801 9th Street NW.,
Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, seeking access
to any record contained in the system of
records, or seeking to contest its content
should be addressed to the System
Manager named above. Requests may be
made in accordance with instructions
appearing at 31 CFR Part 1, subpart C,
appendix H. Requests for information or
specific guidance on where to send
records requests should be addressed to
the following official: Disclosure
Officer, United States Mint, 801 9th
Street NW., Washington, DC 20220.
The individual must submit a written
request containing identification, to
include at least one of the following: (a)
United States Federal employee
identification; (b) driver’s license; (c)
officially notarized statement attesting
or affirming to the individual’s identity;
or (d) other means of identification,
including Social Security number and
date of birth.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
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RECORD SOURCE CATEGORIES:
interested party demand while
remaining within mandated mintage
levels, as applicable.
United States Mint and other law
enforcement officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
As authorized by 5 U.S.C. 552a(k)(2),
this system is exempt from the
following provisions: subsections (c)(3);
(d); (e)(1); (e)(4)(G), (H) & (I); and (f) of
5 U.S.C. 552a.
TREASURY/UNITED STATES MINT .009
SYSTEM NAME:
Retail Sales System (RSS); Customer
Mailing List; Order Processing Records
for Coin Sets, Medals, and Numismatic
Items; Records of Undelivered Orders;
and Product Descriptions, Availability,
and Inventory—Treasury/United States
Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street
NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Members of the public and United
States Mint employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, addresses, phone numbers,
email addresses, and order history of
customers purchasing numismatic
items, of individuals who wish to
receive notification of numismatic
offerings by the United States Mint, and
of individuals requesting information
and promotional materials (and their
intended use of requested materials and
information).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5111, 5112, 5132, 5136, and
31 CFR Part 92.
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PURPOSES:
The purpose of this system is to
permit the United States Mint to:
maintain a mailing list of customers and
interested parties to provide continuous
communication and promotional
materials about existing and upcoming
numismatic product offerings,
circulating coins, and
activities; record and maintain
records of customers’ and interested
parties’ order information and requests
for promotional materials; capture and
process orders through each stage of the
order life cycle; maintain integrity and
security of orders, customer information
and the system; research and resolve
orders that were not successfully
delivered to customers and interested
parties; and maintain a list of its
products and monitor and maintain
product and promotional material
inventory levels to meet customer and
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting officers, managers,
supervisors, and government officials
with an official interest in cash
receivables and debts owed the
Government;
(2) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(3) A federal, state, or local agency
that has requested information relevant
to or necessary to the requesting
agency’s or the bureau’s hiring or
retention of an employee, or issuance of
a security clearance, license, contract,
grant, or other benefit;
(4) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in
accordance with international
agreements;
(6) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(7) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
(8) Third parties during the course of
an authorized criminal or administrative
investigation;
(9) Contractors performing work
under a contract or agreement for the
federal government, when necessary to
accomplish an agency function related
to this system of records, in compliance
with the Privacy Act of 1974, as
amended;
(10) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
PO 00000
Frm 00119
Fmt 4703
Sfmt 4703
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic
records.
RETRIEVABILITY:
Name, address, phone number,
customer number or order number,
order date, whether or not the account
is ‘flagged’ (such as due to an unusual
quantity or an order requiring
verification for processing and
completion), shipment tracking number,
and any internal identification number
that may be assigned to the request.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management. Only those individuals
requiring the information to
accommodate handling of transactions
with the customers can access
information pertaining to an individual.
RETENTION AND DISPOSAL:
Records are maintained and disposed
of in accordance with Government
Accountability Office guidance,
National Archives and Records
Administration (NARA) regulations, and
NARA-approved records retention
schedules.
SYSTEM MANAGER AND ADDRESS:
Associate Director for Sales and
Marketing, United States Mint, 801 9th
Street, NW., Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to
be notified if they are currently named
in this system of records, or seeking
access to any record contained in the
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system of records, or seeking to contest
its content, should be addressed to the
‘‘System Manager and Address’’
described above. Requests may be made
in accordance with instructions
appearing at 31 CFR Part 1, subpart C,
appendix H. Requests for information or
specific guidance on where to send
records requests should be addressed to
the following official: Disclosure
Officer, United States Mint, 801 9th
Street, NW., Washington, DC 20220.
Individuals who have previously
registered on the bureau’s Web site for
a customer account or electronic
product notifications may access their
system records online by authenticating
with their valid username and
password. Individuals making requests
and inquiries concerning their system
records must provide identification to
include their name, address, telephone
number, customer identification number
and order number (or a combination of
identifying information including order
information depending on the request)
which must be successfully validated in
the system.
Requests by individuals to modify
open orders cannot be made online or
by telephone, but must be made in
writing by a manually signed document
accompanied by valid photo
identification. Such requests must also
include the individual’s name, address,
telephone number, customer
identification number, and order
number (or a combination of identifying
information concerning the request
including order information), which
must be successfully validated in the
system.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
Solutions Department, its Office of Chief
Counsel, and any other office within the
United States Mint where an action
arose. Locations at which the system is
maintained are:
(1) United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East, Philadelphia,
PA 19106;
(3) United States Mint, 320 West
Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann
Street, San Francisco, CA 94102;
(5) United States Mint, West Point,
NY 10996; and
(6) United States Bullion Depository,
Fort Knox, KY 40121
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals covered by the system
include employees and former
employees of the United States Mint,
and applicants for employment;
adjudicators and legal counsel or other
representatives; and other members of
the public who are witnesses or
complainants.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains
information and documents relating to
grievances, including Union and
Agency grievances filed pursuant to
negotiated collective bargaining
agreements and nonbargaining unit
employee grievances. System records
also contain information and documents
relating to adverse personnel actions
(including performance-based actions
and other personnel matters) and
discrimination complaints, such as
witness statements, interview reports,
and correspondence. The system also
includes information and documents
concerning actions before Third Parties
where applicable, such as pleadings,
findings, decisions, and exhibits.
RECORD SOURCE CATEGORIES:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Members of the public and
government employees.
5 U.S.C. 1302, 5 U.S.C. 7701 and
7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch.
71. E.O.’s. 11491, 11616, 11636, 11838,
11901, 12027, and 12107; 29 CFR 1614;
and negotiated agreements between the
United States Mint and exclusively
recognized labor unions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/United States Mint .012
srobinson on DSK4SPTVN1PROD with
SYSTEM NAME:
Union and Agency Negotiated
Grievances; Adverse Personnel Actions;
Discrimination Complaints; Complaints
and Actions before Arbitrators,
Administrative Tribunals, and Courts
(Third Parties)—Treasury/United States
Mint.
SYSTEM LOCATION:
These records are located in the
United States Mint’s Workforce
VerDate Mar<15>2010
19:11 Jan 07, 2013
Jkt 229001
PURPOSES:
The purpose of this system is to
permit the United States Mint to (1)
support actions that fall under Title 5 or
Title 42 of the United States Code; (2)
track, manage and maintain grievances,
adverse personnel actions and
discrimination complaints; (3) maintain
accurate statistical data for mandated
reports; (4) enforce decisions and
judgments; and (5) maintain historical
PO 00000
Frm 00120
Fmt 4703
Sfmt 4703
1315
reference information to ensure
consistency of its personnel actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate federal, state, local, or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license;
(2) A federal, state, or local agency
that has requested information relevant
to or necessary to the requesting
agency’s or the bureau’s hiring or
retention of an employee or issuance of
a security clearance, license, contract,
grant, or other benefit;
(3) A court, magistrate, or
administrative tribunal in the course of
presenting evidence, including
disclosures to opposing counsel or
witnesses in the course of civil
discovery, litigation, or settlement
negotiations, in response to a courtordered subpoena, or in connection
with criminal law proceedings;
(4) A Congressional office in response
to an inquiry made at the request of the
individual to whom the record pertains;
(5) The news media, at the
Department of Justice’s direction or
approval, in accordance with guidelines
contained in 28 CFR 50.2, which relate
to an agency’s functions relating to civil
and criminal proceedings;
(6) Unions recognized as exclusive
bargaining representatives under the
Civil Service Reform Act of 1978, 5
U.S.C. 7111 and 7114;
(7) Third parties during the course of
an authorized criminal or administrative
investigation;
(8) To appropriate agencies, entities,
and persons when (a) the United States
Mint suspects or has confirmed that the
security, confidentiality, or availability
of information in the system of records
has been compromised; (b) the United
States Mint has determined that as a
result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
United States Mint or another agency or
entity) that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the United States
Mint’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
E:\FR\FM\08JAN1.SGM
08JAN1
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Federal Register / Vol. 78, No. 5 / Tuesday, January 8, 2013 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM MANAGERS AND ADDRESSES:
STORAGE:
Paper documents and electronic
records.
RETRIEVABILITY:
Records may be retrieved by the
names of the individuals on whom they
are maintained, by case number, or by
the subject or date of the action.
SAFEGUARDS:
Paper records are stored in secured
filing cabinets with access only by
authorized personnel. Electronic records
are stored in secured systems subject to
access controls in accordance with
Department of the Treasury and United
States Mint policies and procedures.
Access to electronic records is restricted
to authorized personnel, and is subject
to multiple controls including an access
approval process, unique user identifier,
user authentication and account
management, and password
management.
RETENTION AND DISPOSAL:
srobinson on DSK4SPTVN1PROD with
Records are maintained and disposed
of in accordance with National Archives
and Records Administration (NARA)
regulations, and NARA-approved
records retention schedules.
VerDate Mar<15>2010
19:11 Jan 07, 2013
Jkt 229001
(1) Chief, Human Resources Division,
United States Mint, 801 9th Street NW.,
Washington, DC 20220;
(2) Plant Manager, United States Mint,
151 North Independence Mall East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint,
320 West Colfax Avenue, Denver, CO
80204;
(4) Plant Manager, United States Mint,
155 Hermann Street, San Francisco, CA
94102;
(5) Plant Manager, United States Mint,
West Point, NY 10996; and
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox, KY
40121.
NOTIFICATION PROCEDURE:
Individuals who have filed a
grievance, appeal, or complaint about a
United States Mint decision or
determination or about conditions
existing in the United States Mint
already have been provided a copy of
the record. The contest, amendment, or
correction of a record is permitted
during the prosecution of the action to
whom the record pertains. After a case
has been closed, however, requests from
individuals wishing to be notified if
they are named in this system of
records, seeking access to any record
contained in the system of records, or
seeking to contest its content should be
addressed to the head of the
organizational unit having immediate
PO 00000
Frm 00121
Fmt 4703
Sfmt 9990
custody of the records (See ‘‘System
Managers and Addresses’’ above).
Requests may be made in accordance
with instructions appearing at 31 CFR
Part 1, subpart C, appendix H. Requests
for information or specific guidance on
where to send records requests should
be addressed to the following official:
Disclosure Officer, United States Mint,
801 9th Street, NW., Washington, DC
20220.
The individual must submit a written
request with information sufficient to
verify the identity of the requester such
as full name, date of birth, a brief
description of the grievance, and the
approximate date of submission.
RECORD ACCESS PROCEDURES:
See ‘‘Notification Procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification Procedure’’ above.
RECORD SOURCE CATEGORIES:
The sources of these records are as
follows: (a) individuals to whom the
record pertains; (b) Agency officials; (c)
affidavits or statements from employees
and third parties; (d) testimony of
witnesses; (e) official documents and
correspondence relating to the
grievance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2013–00191 Filed 1–7–13; 8:45 am]
BILLING CODE 4810–37–P
E:\FR\FM\08JAN1.SGM
08JAN1
]]>Agencies
[Federal Register Volume 78, Number 5 (Tuesday, January 8, 2013)]
[Notices]
[Pages 1307-1316]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-00191]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
United States Mint
Privacy Act of 1974; Systems of Records
AGENCY: United States Mint, Treasury.
ACTION: Notice of systems of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the United States Mint, Treasury, is
publishing its inventory of Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular
No. A-130, the United States Mint has completed a review of its Privacy
Act systems of records notices to identify changes that will more
accurately describe these records. The systems of records were last
published in their entirety on July 22, 2008, at 73 FR 42662-42670.
The changes throughout the document are editorial in nature and
reflect non-substantive updates to the United States Mint's management
and retention of records.
Systems Covered by This Notice
This notice covers all systems of records maintained by the United
States Mint as of January 8, 2013. The system notices are reprinted in
their entirety following the Table of Contents.
Veronica Marco,
Acting Deputy Assistant Secretary for Privacy, Transparency, and
Records.
Table of Contents
United States Mint
UNITED STATES MINT .001--Cash Receivable Accounting Information
System.
UNITED STATES MINT .003--Employee and Former Employee Travel and
Training Accounting Information System.
UNITED STATES MINT .004--Occupational Safety and Health, Accident
and Injury Records, and Claims for Injuries or Damage Compensation
Records.
UNITED STATES MINT .005--Employee-Supervisor Performance Evaluation,
Counseling, and Time and Attendance Records.
UNITED STATES MINT .007--General Correspondence.
UNITED STATES MINT .008--Employee Background Investigations Files.
UNITED STATES MINT .009--Retail Sales System (RSS); Customer Mailing
List; Order Processing Records for Coin Sets, Medals and Numismatic
Items; Records of Undelivered Orders; and Product Descriptions,
Availability and Inventory.
UNITED STATES MINT .012--Union and Agency Negotiated Grievances;
Adverse Personnel Actions; Discrimination Complaints; Complaints and
Actions before Arbitrators, Administrative Tribunals and Courts
(Third Parties).
United States Mint
[[Page 1308]]
TREASURY/UNITED STATES MINT .001
SYSTEM NAME:
Cash Receivable Accounting Information System--Treasury/United
States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the United States Mint. Members
of the public and United States Mint employees who have purchased
numismatic items from the United States Mint.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Receivables due from United States Mint employees, former
employees, and the general public for lost Government property, salary
overpayments, and sales of numismatic items; and
(2) Receivables due from United States Mint employees and former
employees who have outstanding travel advances, salary advances, or
leave advances (cash equivalents).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 55; 31 U.S.C. 5111(a)(3).
PURPOSES:
The purpose of this system is to permit the United States Mint to
track and record the creation and payment of the financial obligations
to the United States Mint reflected in the system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Accounting officers, managers, supervisors, and government
officials with an official interest in cash receivables and debts owed
the Government;
(2) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A federal, state, or local agency that has requested
information relevant or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with international
agreements;
(6) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(8) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an authorized criminal or
administrative investigation to the extent necessary to obtain
information pertinent to the investigation;
(10) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name or numeric identifier.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized accounting personnel. Electronic records are stored
in secured systems subject to access controls in accordance with
Department of the Treasury and United States Mint policies and
procedures. Access to electronic records is restricted to authorized
personnel, and is subject to multiple controls including an access
approval process, unique user identifier, user authentication and
account management, and password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with
Government Accountability Office guidance, National Archives and
Records Administration (NARA) regulations, and NARA-approved records
retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief Financial Officer, United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing at 31 CFR Part 1, subpart C, appendix H.
Requests for information or specific guidance on where to send records
requests should be addressed to the following official: Disclosure
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to
[[Page 1309]]
include at least one of the following: (a) United States Federal
employee identification; (b) driver's license; (c) officially notarized
statement attesting or affirming to the individual's identity; or (d)
other means of identification, such as Social Security number and date
of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``NOTIFICATION PROCEDURE'' above.
RECORD SOURCE CATEGORIES:
United States Mint employees and appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .003
SYSTEM NAME:
Employee and Former Employee Travel and Training Accounting
Information System--Treasury/United States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the United States Mint who have
engaged in travel and training.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Schedule of Payments generated from the Electronic
Certification System (ECS) with supporting documents such as Travel
Voucher and Application and Account for Advance of Funds; (2) Travel
Authority; and (3) Request, Authorization, Agreement and Certification
of Training.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapters 41 and 57.
PURPOSES:
The purpose of this system is to permit the United States Mint to
track and record the creation and payment of travel and training
advances owed to the United States Mint.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Accounting officers, managers, supervisors, and government
officials with an official interest in cash receivables and debts owed
the Government;
(2) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A federal, state, or local agency that has requested
information relevant or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with international
agreements;
(6) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(8) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an authorized criminal or
administrative investigation;
(10) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name or numeric identifier.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief Financial Officer, United States Mint, 801 9th Street
NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing
[[Page 1310]]
at 31 CFR Part 1, subpart C, appendix H. Requests for information or
specific guidance on where to send records requests should be addressed
to the following official: Disclosure Officer, United States Mint, 801
9th Street NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting to or affirming to the
individual's identity; or (d) other means of identification, such as
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
United States Mint employees and appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .004
SYSTEM NAME:
Occupational Safety and Health Accident and Injury Records; Claims
for Injuries or Damage Compensation Records--Treasury/United States
Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees, former employees, and members of the
public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Accident/Injury/Illness Records; Motor Vehicle Accident Data;
Claims Against the Government; and Operators Training/Licensing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3701 and 3721; 5 U.S.C. chapter 81; 29 U.S.C. 668; 28
U.S.C. 2680 et seq.; 29 CFR Part 1960; 31 CFR Parts 3 and 4; E.O.
12196; E.O. 9397, as amended by E.O.13478.
PURPOSES:
The purpose of this system is to permit the United States Mint to
more effectively and efficiently process and manage claims and to
provide statistics that allow us to prepare mandatory reports and focus
our resources to continually improve the safety of our workforce, work
environment, and equipment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) Physicians providing medical services or advice to United
States Mint management and employees, or to private physicians of
United States Mint employees, for the purpose of assisting in making
medical diagnoses or treatment;
(9) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name, Social Security number, date, or location.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved General Records Control, DOL, OSHA, EPA, and United States
Mint records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division, Chief, United States Mint
Police, and Safety Officer, United States Mint, 801 9th Street NW.,
Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
[[Page 1311]]
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing at 31 CFR Part 1, subpart C, appendix H.
Requests for information or specific guidance on where to send records
requests should be addressed to the following official: Disclosure
Officer, United States Mint, 801 9th Street, NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting or affirming to the
individual's identity; or (d) other means of identification, including
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
Employees, supervisors, medical staff, general public, and visitors
to the facilities of the United States Mint.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .005
SYSTEM NAME:
Employee-Supervisor Performance Evaluation, Counseling, and Time
and Attendance Records--Treasury/United States Mint.
SYSTEM LOCATIONS:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY; and
(6) United States Bullion Depository, Fort Knox, KY 40121.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information necessary for managers and supervisors to effectively
carry out supervisory responsibilities. Included are records such as
copies of personnel actions, performance appraisals, quarterly reviews,
disciplinary actions, overtime reports, tardiness reports, work
assignments, alternative work schedule request forms, telecommute
agreements, training reports, training requests, applications for
employment, home addresses, phone numbers, leave reports, leave
requests, and employee awards. (Supervisors maintain varying
combinations of the above records. Some supervisors may maintain all or
none of the above records depending upon the nature and size of the
operation or organization and the number of individuals supervised.)
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
PURPOSES:
The purpose of this system is to permit the United States Mint to:
maintain performance records used to support awards, promotions,
performance-based actions, training, and other personnel actions; to
track and evaluate performance based upon the accomplishments of each
employee; and to accurately calculate employee leave accruals, track
usage, compensate separating employees with lump sum entitlements, and
bill employees who owe payment for leave taken in excess of their leave
balance.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA)
[[Page 1312]]
regulations, and NARA-approved records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division, United States Mint, 801 9th
Street NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the system of records, or seeking to contest its
content, should be addressed to the head of the organizational unit
having immediate custody of the records (See ``System Managers and
Addresses'' above). Requests may be made in accordance with
instructions appearing at 31 CFR Part 1, subpart C, appendix H.
Requests for information or specific guidance on where to send records
requests should be addressed to the following official: Disclosure
Officer, United States Mint, 801 9th Street NW., Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting or affirming to the
individual's identity; or (d) other means of identification, including
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
Employees, former employers, and appropriate agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .007
SYSTEM NAME:
General Correspondence--Treasury/United States Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the public, Members of Congress, United States Mint
officials, and officials from other federal agencies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Incoming correspondence, public comments and replies pertaining to
the mission, function, and operation of the United States Mint.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5131 and 5132; OMB Memorandum M-10-06.
PURPOSES:
The purpose of this system is to permit the United States Mint to
respond effectively and in a timely manner to the correspondence and
comments that it receives on many issues from its various stakeholders,
including Members of Congress and the general public.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name (limited retrievability by subject or control number).
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGER AND ADDRESS:
Executive Secretariat, United States Mint, 801 9th Street NW.,
Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking
[[Page 1313]]
access to any record contained in the system of records, or seeking to
contest its content, should be addressed to the Executive Secretariat
(See ``System Manager and Address'' above). Requests may be made in
accordance with instructions appearing at 31 CFR Part 1, subpart C,
appendix H. Requests for information or specific guidance on where to
send records requests should be addressed to the following official:
Disclosure Officer, United States Mint, 801 9th Street NW., Washington,
DC 20220. The individual must submit a written request containing his
or her name.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
The general public, Members of Congress, and other federal
officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED STATES MINT .008
SYSTEM NAME:
Employee Background Investigations Files--Treasury/United States
Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former United States Mint employees, applicants for
employment, and current contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of individual, location of United States Mint facility, and
reports by United States Mint Police and federal government security
personnel performing investigative services for the United States Mint.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C.; 40 U.S.C. 1315; 31 U.S.C. 321, 31 U.S.C. 5141 (note); 5
U.S.C. 3301, 3302; 5 CFR Parts 731 and 736; E.O. 10450, as amended;
Treasury Order 101-33 (March 30, 2010).
PURPOSES:
The purpose of this system is to permit the United States Mint to
collect and maintain background investigation records on applicants and
current United States Mint employees and contractors for issuance of
security clearances, access to United States Mint facilities, or other
administrative reasons.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) Foreign governments in accordance with international
agreements;
(5) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) The news media at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGERS AND ADDRESS:
Chief, United States Mint Police, and Chief, Human Resources
Division, United States Mint, 801 9th Street NW., Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, seeking access to any record
contained in the system of records, or seeking to contest its content
should be addressed to the System Manager named above. Requests may be
made in accordance with instructions appearing at 31 CFR Part 1,
subpart C, appendix H. Requests for information or specific guidance on
where to send records requests should be addressed to the following
official: Disclosure Officer, United States Mint, 801 9th Street NW.,
Washington, DC 20220.
The individual must submit a written request containing
identification, to include at least one of the following: (a) United
States Federal employee identification; (b) driver's license; (c)
officially notarized statement attesting or affirming to the
individual's identity; or (d) other means of identification, including
Social Security number and date of birth.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
[[Page 1314]]
RECORD SOURCE CATEGORIES:
United States Mint and other law enforcement officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
As authorized by 5 U.S.C. 552a(k)(2), this system is exempt from
the following provisions: subsections (c)(3); (d); (e)(1); (e)(4)(G),
(H) & (I); and (f) of 5 U.S.C. 552a.
TREASURY/UNITED STATES MINT .009
SYSTEM NAME:
Retail Sales System (RSS); Customer Mailing List; Order Processing
Records for Coin Sets, Medals, and Numismatic Items; Records of
Undelivered Orders; and Product Descriptions, Availability, and
Inventory--Treasury/United States Mint.
SYSTEM LOCATION:
United States Mint, 801 9th Street NW., Washington, DC 20220.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the public and United States Mint employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, addresses, phone numbers, email addresses, and order history
of customers purchasing numismatic items, of individuals who wish to
receive notification of numismatic offerings by the United States Mint,
and of individuals requesting information and promotional materials
(and their intended use of requested materials and information).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5111, 5112, 5132, 5136, and 31 CFR Part 92.
PURPOSES:
The purpose of this system is to permit the United States Mint to:
maintain a mailing list of customers and interested parties to provide
continuous communication and promotional materials about existing and
upcoming numismatic product offerings, circulating coins, and
activities; record and maintain records of customers' and
interested parties' order information and requests for promotional
materials; capture and process orders through each stage of the order
life cycle; maintain integrity and security of orders, customer
information and the system; research and resolve orders that were not
successfully delivered to customers and interested parties; and
maintain a list of its products and monitor and maintain product and
promotional material inventory levels to meet customer and interested
party demand while remaining within mandated mintage levels, as
applicable.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Accounting officers, managers, supervisors, and government
officials with an official interest in cash receivables and debts owed
the Government;
(2) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(3) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee, or issuance of a security
clearance, license, contract, grant, or other benefit;
(4) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(5) Foreign governments in accordance with international
agreements;
(6) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(7) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(8) Third parties during the course of an authorized criminal or
administrative investigation;
(9) Contractors performing work under a contract or agreement for
the federal government, when necessary to accomplish an agency function
related to this system of records, in compliance with the Privacy Act
of 1974, as amended;
(10) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name, address, phone number, customer number or order number, order
date, whether or not the account is `flagged' (such as due to an
unusual quantity or an order requiring verification for processing and
completion), shipment tracking number, and any internal identification
number that may be assigned to the request.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management. Only those individuals requiring the information
to accommodate handling of transactions with the customers can access
information pertaining to an individual.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with
Government Accountability Office guidance, National Archives and
Records Administration (NARA) regulations, and NARA-approved records
retention schedules.
SYSTEM MANAGER AND ADDRESS:
Associate Director for Sales and Marketing, United States Mint, 801
9th Street, NW., Washington, DC 20220.
NOTIFICATION PROCEDURE:
Requests from individuals wishing to be notified if they are
currently named in this system of records, or seeking access to any
record contained in the
[[Page 1315]]
system of records, or seeking to contest its content, should be
addressed to the ``System Manager and Address'' described above.
Requests may be made in accordance with instructions appearing at 31
CFR Part 1, subpart C, appendix H. Requests for information or specific
guidance on where to send records requests should be addressed to the
following official: Disclosure Officer, United States Mint, 801 9th
Street, NW., Washington, DC 20220.
Individuals who have previously registered on the bureau's Web site
for a customer account or electronic product notifications may access
their system records online by authenticating with their valid username
and password. Individuals making requests and inquiries concerning
their system records must provide identification to include their name,
address, telephone number, customer identification number and order
number (or a combination of identifying information including order
information depending on the request) which must be successfully
validated in the system.
Requests by individuals to modify open orders cannot be made online
or by telephone, but must be made in writing by a manually signed
document accompanied by valid photo identification. Such requests must
also include the individual's name, address, telephone number, customer
identification number, and order number (or a combination of
identifying information concerning the request including order
information), which must be successfully validated in the system.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
Members of the public and government employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/United States Mint .012
SYSTEM NAME:
Union and Agency Negotiated Grievances; Adverse Personnel Actions;
Discrimination Complaints; Complaints and Actions before Arbitrators,
Administrative Tribunals, and Courts (Third Parties)--Treasury/United
States Mint.
SYSTEM LOCATION:
These records are located in the United States Mint's Workforce
Solutions Department, its Office of Chief Counsel, and any other office
within the United States Mint where an action arose. Locations at which
the system is maintained are:
(1) United States Mint, 801 9th Street NW., Washington, DC 20220;
(2) United States Mint, 151 North Independence Mall East,
Philadelphia, PA 19106;
(3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street, San Francisco, CA
94102;
(5) United States Mint, West Point, NY 10996; and
(6) United States Bullion Depository, Fort Knox, KY 40121
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include employees and former
employees of the United States Mint, and applicants for employment;
adjudicators and legal counsel or other representatives; and other
members of the public who are witnesses or complainants.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains information and documents relating
to grievances, including Union and Agency grievances filed pursuant to
negotiated collective bargaining agreements and nonbargaining unit
employee grievances. System records also contain information and
documents relating to adverse personnel actions (including performance-
based actions and other personnel matters) and discrimination
complaints, such as witness statements, interview reports, and
correspondence. The system also includes information and documents
concerning actions before Third Parties where applicable, such as
pleadings, findings, decisions, and exhibits.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 1302, 5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5
U.S.C. Ch. 71. E.O.'s. 11491, 11616, 11636, 11838, 11901, 12027, and
12107; 29 CFR 1614; and negotiated agreements between the United States
Mint and exclusively recognized labor unions.
PURPOSES:
The purpose of this system is to permit the United States Mint to
(1) support actions that fall under Title 5 or Title 42 of the United
States Code; (2) track, manage and maintain grievances, adverse
personnel actions and discrimination complaints; (3) maintain accurate
statistical data for mandated reports; (4) enforce decisions and
judgments; and (5) maintain historical reference information to ensure
consistency of its personnel actions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose information to:
(1) Appropriate federal, state, local, or foreign agencies
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license;
(2) A federal, state, or local agency that has requested
information relevant to or necessary to the requesting agency's or the
bureau's hiring or retention of an employee or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) A court, magistrate, or administrative tribunal in the course
of presenting evidence, including disclosures to opposing counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations, in response to a court-ordered subpoena, or in connection
with criminal law proceedings;
(4) A Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(5) The news media, at the Department of Justice's direction or
approval, in accordance with guidelines contained in 28 CFR 50.2, which
relate to an agency's functions relating to civil and criminal
proceedings;
(6) Unions recognized as exclusive bargaining representatives under
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(7) Third parties during the course of an authorized criminal or
administrative investigation;
(8) To appropriate agencies, entities, and persons when (a) the
United States Mint suspects or has confirmed that the security,
confidentiality, or availability of information in the system of
records has been compromised; (b) the United States Mint has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the United States Mint or
another agency or entity) that rely upon the compromised information;
and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the United States
Mint's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.
[[Page 1316]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Records may be retrieved by the names of the individuals on whom
they are maintained, by case number, or by the subject or date of the
action.
SAFEGUARDS:
Paper records are stored in secured filing cabinets with access
only by authorized personnel. Electronic records are stored in secured
systems subject to access controls in accordance with Department of the
Treasury and United States Mint policies and procedures. Access to
electronic records is restricted to authorized personnel, and is
subject to multiple controls including an access approval process,
unique user identifier, user authentication and account management, and
password management.
RETENTION AND DISPOSAL:
Records are maintained and disposed of in accordance with National
Archives and Records Administration (NARA) regulations, and NARA-
approved records retention schedules.
SYSTEM MANAGERS AND ADDRESSES:
(1) Chief, Human Resources Division, United States Mint, 801 9th
Street NW., Washington, DC 20220;
(2) Plant Manager, United States Mint, 151 North Independence Mall
East, Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320 West Colfax Avenue,
Denver, CO 80204;
(4) Plant Manager, United States Mint, 155 Hermann Street, San
Francisco, CA 94102;
(5) Plant Manager, United States Mint, West Point, NY 10996; and
(6) Officer-in-Charge, United States Bullion Depository, Fort Knox,
KY 40121.
NOTIFICATION PROCEDURE:
Individuals who have filed a grievance, appeal, or complaint about
a United States Mint decision or determination or about conditions
existing in the United States Mint already have been provided a copy of
the record. The contest, amendment, or correction of a record is
permitted during the prosecution of the action to whom the record
pertains. After a case has been closed, however, requests from
individuals wishing to be notified if they are named in this system of
records, seeking access to any record contained in the system of
records, or seeking to contest its content should be addressed to the
head of the organizational unit having immediate custody of the records
(See ``System Managers and Addresses'' above). Requests may be made in
accordance with instructions appearing at 31 CFR Part 1, subpart C,
appendix H. Requests for information or specific guidance on where to
send records requests should be addressed to the following official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
The individual must submit a written request with information
sufficient to verify the identity of the requester such as full name,
date of birth, a brief description of the grievance, and the
approximate date of submission.
RECORD ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD SOURCE CATEGORIES:
The sources of these records are as follows: (a) individuals to
whom the record pertains; (b) Agency officials; (c) affidavits or
statements from employees and third parties; (d) testimony of
witnesses; (e) official documents and correspondence relating to the
grievance.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2013-00191 Filed 1-7-13; 8:45 am]
BILLING CODE 4810-37-P
