Privacy Act of 1974, System of Records, 73973-73974 [2012-29994]

Download as PDF 73973 Notices Federal Register Vol. 77, No. 239 Wednesday, December 12, 2012 This section of the FEDERAL REGISTER contains documents other than rules or proposed rules that are applicable to the public. Notices of hearings and investigations, committee meetings, agency decisions and rulings, delegations of authority, filing of petitions and applications and agency statements of organization and functions are examples of documents appearing in this section. AGENCY FOR INTERNATIONAL DEVELOPMENT Privacy Act of 1974, System of Records United States Agency for International Development. ACTION: Altered system of records. AGENCY: The United States Agency for International Development (USAID) is issuing public notice of its intent to alter a system of records maintained in accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as amended, entitled ‘‘USAID–33, Phoenix Financial Management System’’. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of record systems maintained by the agency (5 U.S.C. 522a(e)(4)). System addresses have been expanded. DATES: Public comments must be received on or before January 25, 2013. Unless comments are received that would require a revision; this update to the system of records will become effective on January 25, 2013. ADDRESSES: You may submit comments: SUMMARY: Paper Comments • Fax: (703) 666–5670. • Mail: Chief Privacy Officer, United States Agency for International Development, 2733 Crystal Drive, 11th Floor, Arlington, VA 22202. mstockstill on DSK4VPTVN1PROD with Electronic Comments • Federal eRulemaking Portal: https:// www.regulations.gov. Follow the instructions on the Web site for submitting comments. • Email: privacy@usaid.gov. FOR FURTHER INFORMATION CONTACT: For general questions, please contact, USAID Privacy Office, United States Agency for International Development, 2733 Crystal Drive, 11th Floor, VerDate Mar<15>2010 15:48 Dec 11, 2012 Jkt 229001 Arlington, VA 22202. Email: privacy@usaid.gov. The Phoenix Financial Management System was established as an Agency-wide system of record since it is required to collect, maintain or store personal data requiring protection under the Privacy Act. It is USAID’s core financial management system and accounting system of record. Phoenix enables USAID to effectively and efficiently analyze, allocate and report on U.S. foreign assistance funds. Phoenix includes modules such as General Ledger, Accounts Payable, Accounts Receivables, and Budget Execution, which are required to perform necessary accounting operations. Phoenix falls under strict regulatory audit requirements from the Office of Management and Budget, as well as the General Accountability Office. SUPPLEMENTARY INFORMATION: Dated: December 3, 2012. William Morgan, Chief Information Security Officer—Chief Privacy Officer. USAID–33 SYSTEM NAME: imports the following data elements from NFC Payroll files for Personnel Services Contractors (PSC) and direct hires: Name, social security number, details of payroll transactions and work phone numbers. Phoenix imports the following data elements from the E2 Travel system for each traveler: Name, date of travel (month/year) and destination. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Privacy Act of 1974 (Pub. L. 93–579), sec. 552a(c), (e), (f), and (p). PURPOSE(S): Records in this system will be used: (1) The payroll information is used to associate PSC payroll-related payments with their contracts and track direct hire payroll payments in the system in order to produce 1099 files. If this information is not imported form NFC to Phoenix, then USAID cannot comply with IRS regulations to maintain and produce 1099s. (2) The travel information is used to associate E2 travel records with Phoenix accounting information regarding travel authorization and funding. Phoenix Financial Management System. ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SECURITY CLASSIFICATION: USAID may disclose relevant system records in accordance with any current and future blanket routine uses established for its record systems. These may be for internal communications or with external partners. Sensitive But Unclassified. SYSTEM LOCATIONS: (1) Beltsville Information Management Center (BIMC), 8101 O’Dell Rd., Beltsville, MD 20705—DRP Servers. (2) Global Financial Service Center (GFSC—DoS), 1969 Dyess Ave., Building A, Computer Room 2A228, Charleston, SC 29405—Production Servers. (3) Terremark, 50 Northeast 9th Street, Miami, FL 33132—Terremark Data Center Reporting, Development and Test Servers. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system contains records of current employees, contractors, personal service contractors (PSCs), consultants, partners, and those receiving foreign assistance funds. CATEGORIES OF RECORDS COVERED BY THE SYSTEM: This system contains USAID organizational information. Phoenix PO 00000 Frm 00001 Fmt 4703 Sfmt 4703 DISCLOSURE TO CONSUMER REPORTING AGENCIES: These records are not disclosed to consumer reporting agencies. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic records are maintained in user-authenticated, password-protected systems. RETRIEVABILITY: All records are accessed only by authorized personnel who have a need to access the records in the performance of their official duties. Information is retrieved by name or by a system specific ID (Vendor ID, Traveller ID, etc.). SSN is not employed as a key, but only present for tax reporting purposes. E:\FR\FM\12DEN1.SGM 12DEN1 73974 Federal Register / Vol. 77, No. 239 / Wednesday, December 12, 2012 / Notices SAFEGUARDS: EXEMPTIONS CLAIMED FOR THE SYSTEM: Administrative, managerial and technical controls are in place. Phoenix has a current Security Assessment and Authorization (A&A) in place. Phoenix is secured through access control provided to only those individuals with a need to know within the Agency. Further, access to the PII is limited to the staff within the CMP and CAR divisions. Phoenix is maintained by the U.S. government, not contractors. None. Meredith Snee, Privacy Analyst. [FR Doc. 2012–29994 Filed 12–11–12; 8:45 am] BILLING CODE P DEPARTMENT OF AGRICULTURE Forest Service Information Collection: ArapahoRoosevelt National Forest Visitor Surveys for Recreation Transportation System Alternatives Study RETENTION AND DISPOSAL: Records are retained in accordance with approved National Archives and Records Administration Schedules. Forest Service, USDA. Notice; request for comment. AGENCY: SYSTEM MANAGER(S) AND ADDRESS: ACTION: David Ostermeyer, United States Agency for International Development, U.S. Department of State Annex 44, 455, 301 4th Street SW., Washington, DC 20547. SUMMARY: NOTIFICATION PROCEDURES: Individuals requesting notification of the existence of records on them must send the request in writing to the Chief Privacy Officer, USAID, 2733 Crystal Drive, 11th Floor, Arlington, VA 22202. The request must include the requestor’s full name, his/her current address and a return address for transmitting the information. The request shall be signed by either notarized signature or by signature under penalty of perjury and reasonably specify the record contents being sought. RECORD ACCESS PROCEDURES: Individuals wishing to request access to a record must submit the request in writing according to the ‘‘Notification Procedures’’ above. An individual wishing to request access to records in person must provide identity documents, such as government-issued photo identification, sufficient to satisfy the custodian of the records that the requester is entitled to access. CONTESTING RECORD PROCEDURES: mstockstill on DSK4VPTVN1PROD with An individual requesting amendment of a record maintained on himself or herself must identify the information to be changed and the corrective action sought. Requests must follow the ‘‘Notification Procedures’’ above. RECORD SOURCE CATEGORIES: The records contained in this system will be provided by and updated by the individual who is the subject of the record. VerDate Mar<15>2010 15:48 Dec 11, 2012 Jkt 229001 In accordance with the Paperwork Reduction Act of 1995, the Forest Service is seeking comments from all interested individuals and organizations on the new information collection, Arapaho-Roosevelt National Forest Visitor Surveys for Transportation System Alternatives Study. Comments must be received in writing on or before February 11, 2013 to be assured of consideration. Comments received after that date will be considered to the extent practicable. ADDRESSES: Comments concerning this notice should be addressed to Carol Kruse, 2150 Centre Ave-Building E, Fort Collins, CO 80526. Comments also may be submitted via facsimile to (970) 295–6696, ATTN: Carol Kruse, or by email to: ckruse@fs.fed.us. The public may inspect comments received at the Arapaho-Roosevelt Supervisor’s Office, 2150 Centre AveBldg E, Fort Collins, CO 80526 during normal business hours. Visitors are encouraged to call ahead to 970–295– 6663 to facilitate entry to the building. FOR FURTHER INFORMATION CONTACT: Carol Kruse, Special Projects Coordinator, Arapaho-Roosevelt National Forest, 970–295–6663. Individuals who use telecommunication devices for the deaf (TDD) may call the Federal Relay Service (FRS) at 1–800–877–8339, 24 hours a day, 7 days a week, including holidays. SUPPLEMENTARY INFORMATION: Title: Arapaho-Roosevelt National Forest Visitor Surveys for Recreation Transportation System Alternatives Study. OMB Number: 0596–NEW. Expiration Date of Approval: Not applicable. DATES: PO 00000 Frm 00002 Fmt 4703 Sfmt 4703 Type of Request: New. Abstract: With over 5.4 million recreation visits annually, the ArapahoRoosevelt is one of the most visited national forests in the nation. Encompassing both sides of the Continental Divide and the urban Front Range, from the Denver area to the Wyoming border, the ArapahoRoosevelt urban forest provides outdoor recreation opportunities, services, and facilities to the residents of Colorado and visitors throughout the nation and around the world. The population of the Front Range metropolitan area served by the Arapaho-Roosevelt National Forest is approximately 3.3 million and is predicted to double in the next 25 years. The demand for access to recreational facilities within the forest is expected to increase at nearly the same rate. Three Front Range recreation sites, Brainard Lake Recreation Area (including the Indian Peaks Wilderness), Mount Evans Recreation Area, and the Guanella Pass area are already experiencing resource damage and a reduction in the quality of visitor experience due to heavy use. As access demands increase, resource conditions and the quality of visitor experience are anticipated to decline even further. The Forest Service is evaluating the potential for the addition of alternative transportation to existing recreation transportation systems accessing these sites. The purpose of this evaluation is to determine if this addition will help the Agency better manage its recreation opportunities and resources, thereby improving its delivery of services to an ever-increasing public. The Forest Service received a grant from the Paul S. Sarbanes Transit in Parks Program in 2010 to conduct research at the three aforementioned recreation sites. This program will help the Agency make the determination as to what mode(s) of alternative transportation would improve service delivery, resource management, and visitor experience quality. At the present time, data pertaining to traffic, parking, and resource conditions are being collected. In the summer of 2013, the Forest Service will collect feedback from visitors to assess their opinions about potential changes in the transportation system and the impact it would have on their recreation experience. Under the following authorities, the Forest Service is obligated to actively solicit public input to improve National Forest System lands management to better serve the public: 1. Forest Service Administration Organic Act of 1897 [16 U.S.C. 473–478, 479–482, and 551] as amended, E:\FR\FM\12DEN1.SGM 12DEN1

Agencies

[Federal Register Volume 77, Number 239 (Wednesday, December 12, 2012)]
[Notices]
[Pages 73973-73974]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-29994]


========================================================================
Notices
                                                Federal Register
________________________________________________________________________

This section of the FEDERAL REGISTER contains documents other than rules 
or proposed rules that are applicable to the public. Notices of hearings 
and investigations, committee meetings, agency decisions and rulings, 
delegations of authority, filing of petitions and applications and agency 
statements of organization and functions are examples of documents 
appearing in this section.

========================================================================


Federal Register / Vol. 77, No. 239 / Wednesday, December 12, 2012 / 
Notices

[[Page 73973]]



AGENCY FOR INTERNATIONAL DEVELOPMENT


Privacy Act of 1974, System of Records

AGENCY: United States Agency for International Development.

ACTION: Altered system of records.

-----------------------------------------------------------------------

SUMMARY: The United States Agency for International Development (USAID) 
is issuing public notice of its intent to alter a system of records 
maintained in accordance with the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, entitled ``USAID-33, Phoenix Financial Management System''. 
This action is necessary to meet the requirements of the Privacy Act to 
publish in the Federal Register notice of the existence and character 
of record systems maintained by the agency (5 U.S.C. 522a(e)(4)). 
System addresses have been expanded.

DATES: Public comments must be received on or before January 25, 2013. 
Unless comments are received that would require a revision; this update 
to the system of records will become effective on January 25, 2013.

ADDRESSES: You may submit comments:

Paper Comments

     Fax: (703) 666-5670.
     Mail: Chief Privacy Officer, United States Agency for 
International Development, 2733 Crystal Drive, 11th Floor, Arlington, 
VA 22202.

Electronic Comments

     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions on the Web site for submitting comments.
     Email: privacy@usaid.gov.

FOR FURTHER INFORMATION CONTACT: For general questions, please contact, 
USAID Privacy Office, United States Agency for International 
Development, 2733 Crystal Drive, 11th Floor, Arlington, VA 22202. 
Email: privacy@usaid.gov.

SUPPLEMENTARY INFORMATION: The Phoenix Financial Management System was 
established as an Agency-wide system of record since it is required to 
collect, maintain or store personal data requiring protection under the 
Privacy Act. It is USAID's core financial management system and 
accounting system of record. Phoenix enables USAID to effectively and 
efficiently analyze, allocate and report on U.S. foreign assistance 
funds. Phoenix includes modules such as General Ledger, Accounts 
Payable, Accounts Receivables, and Budget Execution, which are required 
to perform necessary accounting operations. Phoenix falls under strict 
regulatory audit requirements from the Office of Management and Budget, 
as well as the General Accountability Office.

    Dated: December 3, 2012.
William Morgan,
Chief Information Security Officer--Chief Privacy Officer.
USAID-33

SYSTEM NAME:
    Phoenix Financial Management System.

SECURITY CLASSIFICATION:
    Sensitive But Unclassified.

SYSTEM LOCATIONS:
    (1) Beltsville Information Management Center (BIMC), 8101 O'Dell 
Rd., Beltsville, MD 20705--DRP Servers.
    (2) Global Financial Service Center (GFSC--DoS), 1969 Dyess Ave., 
Building A, Computer Room 2A228, Charleston, SC 29405--Production 
Servers.
    (3) Terremark, 50 Northeast 9th Street, Miami, FL 33132--Terremark 
Data Center Reporting, Development and Test Servers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records of current employees, contractors, 
personal service contractors (PSCs), consultants, partners, and those 
receiving foreign assistance funds.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    This system contains USAID organizational information. Phoenix 
imports the following data elements from NFC Payroll files for 
Personnel Services Contractors (PSC) and direct hires: Name, social 
security number, details of payroll transactions and work phone 
numbers. Phoenix imports the following data elements from the E2 Travel 
system for each traveler: Name, date of travel (month/year) and 
destination.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Privacy Act of 1974 (Pub. L. 93-579), sec. 552a(c), (e), (f), and 
(p).

PURPOSE(S):
    Records in this system will be used:
    (1) The payroll information is used to associate PSC payroll-
related payments with their contracts and track direct hire payroll 
payments in the system in order to produce 1099 files. If this 
information is not imported form NFC to Phoenix, then USAID cannot 
comply with IRS regulations to maintain and produce 1099s.
    (2) The travel information is used to associate E2 travel records 
with Phoenix accounting information regarding travel authorization and 
funding.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    USAID may disclose relevant system records in accordance with any 
current and future blanket routine uses established for its record 
systems. These may be for internal communications or with external 
partners.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    These records are not disclosed to consumer reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are maintained in user-authenticated, password-
protected systems.

RETRIEVABILITY:
    All records are accessed only by authorized personnel who have a 
need to access the records in the performance of their official duties. 
Information is retrieved by name or by a system specific ID (Vendor ID, 
Traveller ID, etc.). SSN is not employed as a key, but only present for 
tax reporting purposes.

[[Page 73974]]

SAFEGUARDS:
    Administrative, managerial and technical controls are in place. 
Phoenix has a current Security Assessment and Authorization (A&A) in 
place. Phoenix is secured through access control provided to only those 
individuals with a need to know within the Agency. Further, access to 
the PII is limited to the staff within the CMP and CAR divisions. 
Phoenix is maintained by the U.S. government, not contractors.

RETENTION AND DISPOSAL:
    Records are retained in accordance with approved National Archives 
and Records Administration Schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    David Ostermeyer, United States Agency for International 
Development, U.S. Department of State Annex 44, 455, 301 4th Street 
SW., Washington, DC 20547.

NOTIFICATION PROCEDURES:
    Individuals requesting notification of the existence of records on 
them must send the request in writing to the Chief Privacy Officer, 
USAID, 2733 Crystal Drive, 11th Floor, Arlington, VA 22202. The request 
must include the requestor's full name, his/her current address and a 
return address for transmitting the information. The request shall be 
signed by either notarized signature or by signature under penalty of 
perjury and reasonably specify the record contents being sought.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to a record must submit the 
request in writing according to the ``Notification Procedures'' above. 
An individual wishing to request access to records in person must 
provide identity documents, such as government-issued photo 
identification, sufficient to satisfy the custodian of the records that 
the requester is entitled to access.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on 
himself or herself must identify the information to be changed and the 
corrective action sought. Requests must follow the ``Notification 
Procedures'' above.

RECORD SOURCE CATEGORIES:
    The records contained in this system will be provided by and 
updated by the individual who is the subject of the record.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Meredith Snee,
Privacy Analyst.
[FR Doc. 2012-29994 Filed 12-11-12; 8:45 am]
BILLING CODE P
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