Privacy Act of 1974; Notice of a New System of Records, Enterprise Wide Operations Data Store, 72368-72370 [2012-29356]
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Federal Register / Vol. 77, No. 234 / Wednesday, December 5, 2012 / Notices
collection including number of
respondents, frequency of responses,
and hours of responses: An estimation
of the total number of record keeping
and reporting hours per response is 11
Number of
respondents
Paperwork requirement
Number of
responses
Total
responses
hours. The number of respondents is 52.
The total hours requested is 8,320.
Hours per
response
Cost per
response *
Total hours
Total cost
IDIS Activity Completion ...............................
Grantee Website Reporting ..........................
52
52
14
20
728
1,040
10
1
7,280
1,040
$290.00
14.50
$211,120
30,1600
Total Paperwork Burden ........................
........................
........................
........................
........................
8,320
........................
241,280
(* This figure is based on GS–11 salary.)
Authority: The Paperwork Reduction Act
of 1995, 44 U.S.C. Chapter 35, as amended.
Dated: November 29, 2012.
Clifford Taffet,
General Deputy Assistant Secretary, Office
of Community Planning & Development.
[FR Doc. 2012–29354 Filed 12–4–12; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5613–N–11]
Privacy Act of 1974; Notice of a New
System of Records, Enterprise Wide
Operations Data Store
Office of the Chief Information
Officer.
ACTION: Notification of New Privacy Act
System of Records, Enterprise Wide
Operations Data Store.
AGENCY:
Pursuant to the provision of
the Privacy Act of 1974, as amended (5
U.S.C. 552a), the U.S. Department of
Housing and Urban Development (HUD)
is providing notice of its intent to
establish a new system of records, the
Enterprise Wide Operations Data Store
(EWODS) for one of its Departmental
Offices, the Government Mortgage
National Associate (Ginnie Mae), Office
of Mortgage-Back Securities (MBS),
which focuses on guaranteeing Ginnie
Mae investors a timely payment of
principal and interest on MBS backed
by federally insured or guaranteed
loans. The EWODS is to serve as a
central back-end repository to manage
various reporting, pooling, and risk
management activities associated with
the mortgage-backed securities process.
The EWODS production activities will
typically maintain data submitted to
Ginnie Mae by Issuers who issue
securities backed by insured or
guaranteed mortgage loans, mainly
those administered for HUD’s Federal
Housing Administration or the U.S.
Department of Veterans Affairs. The
EWODS system is expected to
standardize the mortgage-backed
securities activities and improve
significantly the efficiency of Ginnie
mstockstill on DSK4VPTVN1PROD with
SUMMARY:
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Mae’s production activities, pooling,
reporting and risk management efforts.
DATES: Effective Date: This proposal
shall become effective, without further
notice, January 4, 2013, unless
comments are received during or before
this period which would result in a
contrary determination.
Comments Due Date: January 4, 2013.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, U.S.
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410–
3000. Communications should refer to
the above docket number and title. FAX
comments are not acceptable. A copy of
each communication submitted will be
available for public inspection and
copying between 8:00 a.m. and 5:00
p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Inquiries pertaining to Privacy Act
records, contact Donna RobinsonStaton, Chief Privacy Officer, telephone
number (202) 402–8073, 451 Seventh
Street SW., Washington, DC 20410
(Attention: Capitol View Building, 4th
Floor) [The above telephone number is
not a toll free number]. A
telecommunications device for hearingand speech-impaired persons (TTY) is
available by calling the Federal
Information Relay Service’s toll-free
telephone number (800) 877–8339.
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, notice is given that
HUD proposes to establish a new system
of records. The system report was
submitted to the Office of Management
and Budget (OMB), the Senate
Committee on Homeland Security and
Governmental Affairs, and the House
Committee on Government Reform
pursuant to Paragraph 4c of Appendix l
to OMB Circular No. A–130, ‘‘Federal
Agencies Responsibilities for
Maintaining Records About
Individuals,’’ July 25, 1994 (59 FR
37914).
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42
U.S.C. 3535(d).
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Dated: November 7, 2012.
Kevin R. Cooke,
Deputy Chief Information Officer.
GINNIE MAE/TN.01
SYSTEM NAME:
Enterprise Wide Operational Data
Store (EWODS)
SYSTEM LOCATION:
Bank of New York Mellon (Contractor
site), New York, New York. Access is
authorized via application and approval
process for rights and privileges
administered by Ginnie Mae’s Security
Officer.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Categories of individuals covered by
this system include individual borrower
data associated with government
insured or guaranteed mortgage loans
that are the underlying collateral for
Ginnie Mae-guaranteed mortgagebacked securities (MBS); issuers and
document custodians involved in the
pooling, certification, and monthly
reporting process; and individuals who
currently or previously held physical
certificates of Ginnie Mae-guaranteed
mortgage-backed securities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information collected and nature
collected are defined in the following
four categories:
1. Loan origination and servicing data:
Borrower/co-borrower name, Social
Security Number, gender, date of birth,
and income and other financial data
(such as credit score) of the borrower
and any co-borrower; property address,
mortgage amount, origination date,
funding date, payments made,
maximum claim amount, payment
option selected by the borrower,
remaining amount of principal that may
be drawn by the borrower, reasons for
delinquency, unique identifiers
assigned by insuring agencies, such as
the Federal Housing Administration
(FHA), U.S. Department of Veterans
Affairs (VA), U.S. Department of
Agriculture Rural Development (RD)
formerly the Rural Housing Service and
Farmers Home Administration, or HUD
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Federal Register / Vol. 77, No. 234 / Wednesday, December 5, 2012 / Notices
Office of Public and Indian Housing
(PIH), the loan number assigned by the
issuer, the loan number assigned by the
Mortgage Electronic Registrations
System, and Ginnie Mae loan number.
2. Physical security holders
(investors) data: Social Security
Number/Tax ID, name, mailing address,
phone number, or email address of
those holding the security.
3. Issuer and document custodian
data: Name, title, and phone number of
the issuer and document custodian
employees involved in the pooling,
certification, and monthly reporting
process.
4. Security Level Data: Ginnie Mae
pool number, Committee on Uniform
Securities Identification Procedures
(CUSIP) number, pool issuance
characteristics, maturity date, security
rate, and pool balance amount.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 306(g) of the National
Housing Act, 12 U.S.C. 1721(g). The
collection of Social Security Numbers
are authorized pursuant to the Internal
Revenue Service Code 26 U.S.C. 6109
and 26 C.F.R. 1.6049–4 and 1.6050H–2.
mstockstill on DSK4VPTVN1PROD with
PURPOSE(S):
Ginnie Mae uses the information
collected in EWODS to administer and
carry out its functions as guarantor of
securities under Section 306(g) of the
National Housing Act, 12 U.S.C.
1721(g). The primary purpose of this
system of records is to serve as a central
back-end repository to house loan
origination and servicing, security
holder, issuer, document custodian, and
security-level data associated with
government insured and guaranteed
mortgage loans that are underlying
collateral for Ginnie Mae-guaranteed
mortgage-backed securities. The system
maintains data submitted to Ginnie Mae
by issuers who issue securities backed
by insured or guaranteed mortgage
loans, mainly those administered for
HUD’s Federal Housing Administration
or the U.S. Department of Veterans
Affairs. The data housed in the system
is necessary to support the pooling
process by which eligible issuers create
Ginnie Mae-guaranteed MBS. The
system also captures security-level data
that is created for the purposes of
disclosure, and security holder
information that is used to ensure
timely payment of a pro rata share of the
principal and interest on the underlying
mortgage loans in a security, net of
servicing and guaranty fees, to MBS
investors. If Ginnie Mae defaults and
extinguishes an issuer, then one of
Ginnie Mae’s functions as guarantor of
securities will be to begin servicing the
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mortgage loans. Ginnie Mae must collect
borrower SSNs so that it may, if it
extinguishes an issuer and begins to
service the mortgage loans, comply with
IRS reporting requirements, including
the requirement to provide the IRS and
borrowers with information returns
regarding interest received on which
Ginnie Mae must identify the borrower
SSNs.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act (Accordingly,
discretionary disclosures that may apply
to EWODS 1), other routine uses are as
follows:
(a) To the public for the purpose of
achieving a fair and open market in
Ginnie Mae-guaranteed single and
multiclass securities by making
information available to investors that
should lead to greater investor
confidence and more accurate pricing
on these securities that could decrease
the cost of individual borrowing. In all
cases, the public will access on Ginnie
Mae’s Web site a public use file that will
be maintained for such purposes and
will only contain [de-identified] data
that is structured to protect borrower
and co-borrower confidentiality where
identities may be discerned. The
authority for this routine use is Section
306(g) of the National Housing Act, 5
U.S.C. 552a and the SORN when
published to establish the routine use.
(b) To other Federal agencies to
ascertain if the loan is insured or
guaranteed by a Federal agency under
an eligible insuring or guaranteeing
authority. The authority for this routine
use is Section 306(g) of the National
Housing Act, 5 U.S.C. 552a and the
SORN when published to establish the
routine use.
(c) To the Internal Revenue Service
and to state and local governments—for
reporting payments for interest. The
authority is Section 306(g) of the
National Housing Act, 26 U.S.C. 6109,
26 CFR 1.6049–4, 5 U.S.C. 552a, and the
SORN when published to establish the
routine use.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic files are stored on servers
and back-up files are stored on tapes.
Servers are stored in a secured server
room and at an offsite secured facility
1 https://portal.hud.gov/hudportal/documents/
huddoc?id=append1.pdf.
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72369
for disaster contingency. Hard copy data
submissions are imaged by a third-party
vendor and stored securely at the
contractor’s office or at a secured offsite
document storage facility.
RETRIEVABILITY:
For loan origination and servicing
data, information will be retrieved by
borrower/co-borrower name, Social
Security Number, property address,
Ginnie Mae loan number, MERS loan
number, loan number assigned by the
issuer, or unique identifiers assigned by
insuring agencies. For physical security
holders (investors) data, information can
be retrieved by Social Security Number/
Tax ID, name, address, phone number,
or email address. For loan issuers and
document custodians, information can
be retrieved by name and phone
number. For security-level data,
information can be retrieved by Ginnie
Mae pool number of CUSIP.
SAFEGUARDS:
Electronic records are maintained in a
secured computer network behind a
firewall. Access to records is limited to
authorized personnel. All information
that is stored on EWODS is accessed
according to user rights and privileges
that are authenticated by the access
manager for the system. Paper-based
records are kept in a secure location at
contractor’s site with limited access to
authorized personnel.
RETENTION AND DISPOSAL:
In accordance with HUD Records
Disposition Schedule 2225.6, Appendix
64. Records are retained for at least 7
years after pool maturity or when all
claims arising under the pool have been
satisfied, whichever is later. After which
paper records are shredded or burned,
and/or media records are disposed of
pursuant to Federal media sanitization
requirements.
SYSTEM MANAGER(S) AND ADDRESS:
Ginnie Mae, Office of Securities
Operations, U.S. Department of Housing
and Urban Development, 550 12th
Street SW., 3rd Floor, Washington, DC
20024.
RECORD ACCESS AND NOTIFICATION
PROCEDURES:
The Department’s rules for providing
access to records to the individual
concerned appear in 24 CFR part 16.
Since the Borrowers and Co-borrowers
information associated with loan
originations in EWODS is collected and
submitted to Ginnie Mae by issuers
responsible for the loan data, individual
borrowers and co-borrowers seeking to
determine whether this system of
records contains information about
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Federal Register / Vol. 77, No. 234 / Wednesday, December 5, 2012 / Notices
them, or those seeking access to such
loan records, should address inquiries
to or contact the appropriate mortgagee
identified on their loan payment
statements. Ginnie Mae does not have
the ability to modify these types of
records within EWODS. Any other
written requests must provide
verification of your identity by
providing two proofs of official
identification. Your verification of
identity must include your original
signature and must be notarized.
For physical security holders
(investors) data, written requests must
include full name, Social Security
Number/Tax ID, mailing address, and
phone number of the requestor.
For loan issuers, issuer proxy, and
guarantor’s data, written request must
include name, title, mailing address,
and phone number of the requestor.
All requests should be directed to
Ginnie Mae, Office of Securities
Operations, U.S. Department of Housing
and Urban Development, 550 12th
Street SW., 3rd Floor, Washington, DC
20024. Attention: Privacy Officer.
CONTESTING RECORD PROCEDURES:
The procedures for requesting
amendment or correction of records
appear in 24 CFR part 16. If additional
information is needed, contact:
(i) In relation to contesting contents of
records, the Departmental Privacy
Officer, U.S. Department of Housing and
Urban Development, 451 Seventh Street
SW., Room 2256, Washington, DC
20410; and
(ii) In relation to appeals of initial
denials, HUD, Departmental Privacy
Appeals Officer, Office of General
Counsel, U.S. Department of Housing
and Urban Development, 451 Seventh
Street SW., Washington, DC 20410.
RECORD SOURCE CATEGORIES:
mstockstill on DSK4VPTVN1PROD with
For loan origination data, records are
established using information received
from issuers of Ginnie Mae-guaranteed
mortgage-backed securities via system
interface or via hard-copy form. For
physical security holders (investors)
data, records were established from
information received by lenders creating
the security, via hard copy forms.
Physical securities are still held by
investors but are no longer issued by
Ginnie Mae. For loan issuers and issuer
proxy data, records are established
using information from the initial
approval process, via hard copy
application forms.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. 2012–29356 Filed 12–4–12; 8:45 am]
BILLING CODE 4210–67–P
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DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5639–N–03]
Notice of Regulatory Waiver Requests
Granted for the Third Quarter of
Calendar Year 2012
AGENCY:
Office of the General Counsel,
HUD.
ACTION:
Notice.
Section 106 of the Department
of Housing and Urban Development
Reform Act of 1989 (the HUD Reform
Act) requires HUD to publish quarterly
Federal Register notices of all
regulatory waivers that HUD has
approved. Each notice covers the
quarterly period since the previous
Federal Register notice. The purpose of
this notice is to comply with the
requirements of section 106 of the HUD
Reform Act. This notice contains a list
of regulatory waivers granted by HUD
during the period beginning on July 1,
2012, and ending on September 30,
2012.
FOR FURTHER INFORMATION CONTACT: For
general information about this notice,
contact Camille E. Acevedo, Associate
General Counsel for Legislation and
Regulations, Department of Housing and
Urban Development, 451 7th Street SW.,
Room 10282, Washington, DC 20410–
0500, telephone 202–708–1793 (this is
not a toll-free number). Persons with
hearing- or speech-impairments may
access this number through TTY by
calling the toll-free Federal Relay
Service at 800–877–8339.
For information concerning a
particular waiver that was granted and
for which public notice is provided in
this document, contact the person
whose name and address follow the
description of the waiver granted in the
accompanying list of waivers that have
been granted in the third quarter of
calendar year 2012.
SUPPLEMENTARY INFORMATION: Section
106 of the HUD Reform Act added a
new section 7(q) to the Department of
Housing and Urban Development Act
(42 U.S.C. 3535(q)), which provides
that:
1. Any waiver of a regulation must be
in writing and must specify the grounds
for approving the waiver;
2. Authority to approve a waiver of a
regulation may be delegated by the
Secretary only to an individual of
Assistant Secretary or equivalent rank,
and the person to whom authority to
waive is delegated must also have
authority to issue the particular
regulation to be waived;
3. Not less than quarterly, the
Secretary must notify the public of all
SUMMARY:
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Fmt 4703
Sfmt 4703
waivers of regulations that HUD has
approved, by publishing a notice in the
Federal Register. These notices (each
covering the period since the most
recent previous notification) shall:
a. Identify the project, activity, or
undertaking involved;
b. Describe the nature of the provision
waived and the designation of the
provision;
c. Indicate the name and title of the
person who granted the waiver request;
d. Describe briefly the grounds for
approval of the request; and
e. State how additional information
about a particular waiver may be
obtained.
Section 106 of the HUD Reform Act
also contains requirements applicable to
waivers of HUD handbook provisions
that are not relevant to the purpose of
this notice.
This notice follows procedures
provided in HUD’s Statement of Policy
on Waiver of Regulations and Directives
issued on April 22, 1991 (56 FR 16337).
In accordance with those procedures
and with the requirements of section
106 of the HUD Reform Act, waivers of
regulations are granted by the Assistant
Secretary with jurisdiction over the
regulations for which a waiver was
requested. In those cases in which a
General Deputy Assistant Secretary
granted the waiver, the General Deputy
Assistant Secretary was serving in the
absence of the Assistant Secretary in
accordance with the office’s Order of
Succession.
This notice covers waivers of
regulations granted by HUD from July 1,
2012 through September 30, 2012. For
ease of reference, the waivers granted by
HUD are listed by HUD program office
(for example, the Office of Community
Planning and Development, the Office
of Fair Housing and Equal Opportunity,
the Office of Housing, and the Office of
Public and Indian Housing, etc.). Within
each program office grouping, the
waivers are listed sequentially by the
regulatory section of title 24 of the Code
of Federal Regulations (CFR) that is
being waived. For example, a waiver of
a provision in 24 CFR part 58 would be
listed before a waiver of a provision in
24 CFR part 570.
Where more than one regulatory
provision is involved in the grant of a
particular waiver request, the action is
listed under the section number of the
first regulatory requirement that appears
in 24 CFR and that is being waived. For
example, a waiver of both § 58.73 and
§ 58.74 would appear sequentially in the
listing under § 58.73.
Waiver of regulations that involve the
same initial regulatory citation are in
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]]>Agencies
[Federal Register Volume 77, Number 234 (Wednesday, December 5, 2012)]
[Notices]
[Pages 72368-72370]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-29356]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5613-N-11]
Privacy Act of 1974; Notice of a New System of Records,
Enterprise Wide Operations Data Store
AGENCY: Office of the Chief Information Officer.
ACTION: Notification of New Privacy Act System of Records, Enterprise
Wide Operations Data Store.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provision of the Privacy Act of 1974, as
amended (5 U.S.C. 552a), the U.S. Department of Housing and Urban
Development (HUD) is providing notice of its intent to establish a new
system of records, the Enterprise Wide Operations Data Store (EWODS)
for one of its Departmental Offices, the Government Mortgage National
Associate (Ginnie Mae), Office of Mortgage-Back Securities (MBS), which
focuses on guaranteeing Ginnie Mae investors a timely payment of
principal and interest on MBS backed by federally insured or guaranteed
loans. The EWODS is to serve as a central back-end repository to manage
various reporting, pooling, and risk management activities associated
with the mortgage-backed securities process. The EWODS production
activities will typically maintain data submitted to Ginnie Mae by
Issuers who issue securities backed by insured or guaranteed mortgage
loans, mainly those administered for HUD's Federal Housing
Administration or the U.S. Department of Veterans Affairs. The EWODS
system is expected to standardize the mortgage-backed securities
activities and improve significantly the efficiency of Ginnie Mae's
production activities, pooling, reporting and risk management efforts.
DATES: Effective Date: This proposal shall become effective, without
further notice, January 4, 2013, unless comments are received during or
before this period which would result in a contrary determination.
Comments Due Date: January 4, 2013.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel, U.S.
Department of Housing and Urban Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410-3000. Communications should refer to
the above docket number and title. FAX comments are not acceptable. A
copy of each communication submitted will be available for public
inspection and copying between 8:00 a.m. and 5:00 p.m. weekdays at the
above address.
FOR FURTHER INFORMATION CONTACT: Inquiries pertaining to Privacy Act
records, contact Donna Robinson-Staton, Chief Privacy Officer,
telephone number (202) 402-8073, 451 Seventh Street SW., Washington, DC
20410 (Attention: Capitol View Building, 4th Floor) [The above
telephone number is not a toll free number]. A telecommunications
device for hearing- and speech-impaired persons (TTY) is available by
calling the Federal Information Relay Service's toll-free telephone
number (800) 877-8339.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, notice is given that HUD proposes to
establish a new system of records. The system report was submitted to
the Office of Management and Budget (OMB), the Senate Committee on
Homeland Security and Governmental Affairs, and the House Committee on
Government Reform pursuant to Paragraph 4c of Appendix l to OMB
Circular No. A-130, ``Federal Agencies Responsibilities for Maintaining
Records About Individuals,'' July 25, 1994 (59 FR 37914).
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: November 7, 2012.
Kevin R. Cooke,
Deputy Chief Information Officer.
GINNIE MAE/TN.01
System name:
Enterprise Wide Operational Data Store (EWODS)
System Location:
Bank of New York Mellon (Contractor site), New York, New York.
Access is authorized via application and approval process for rights
and privileges administered by Ginnie Mae's Security Officer.
Categories of Individuals Covered By the System:
Categories of individuals covered by this system include individual
borrower data associated with government insured or guaranteed mortgage
loans that are the underlying collateral for Ginnie Mae-guaranteed
mortgage-backed securities (MBS); issuers and document custodians
involved in the pooling, certification, and monthly reporting process;
and individuals who currently or previously held physical certificates
of Ginnie Mae-guaranteed mortgage-backed securities.
Categories of Records in the System:
Information collected and nature collected are defined in the
following four categories:
1. Loan origination and servicing data: Borrower/co-borrower name,
Social Security Number, gender, date of birth, and income and other
financial data (such as credit score) of the borrower and any co-
borrower; property address, mortgage amount, origination date, funding
date, payments made, maximum claim amount, payment option selected by
the borrower, remaining amount of principal that may be drawn by the
borrower, reasons for delinquency, unique identifiers assigned by
insuring agencies, such as the Federal Housing Administration (FHA),
U.S. Department of Veterans Affairs (VA), U.S. Department of
Agriculture Rural Development (RD) formerly the Rural Housing Service
and Farmers Home Administration, or HUD
[[Page 72369]]
Office of Public and Indian Housing (PIH), the loan number assigned by
the issuer, the loan number assigned by the Mortgage Electronic
Registrations System, and Ginnie Mae loan number.
2. Physical security holders (investors) data: Social Security
Number/Tax ID, name, mailing address, phone number, or email address of
those holding the security.
3. Issuer and document custodian data: Name, title, and phone
number of the issuer and document custodian employees involved in the
pooling, certification, and monthly reporting process.
4. Security Level Data: Ginnie Mae pool number, Committee on
Uniform Securities Identification Procedures (CUSIP) number, pool
issuance characteristics, maturity date, security rate, and pool
balance amount.
Authority for Maintenance of the System:
Section 306(g) of the National Housing Act, 12 U.S.C. 1721(g). The
collection of Social Security Numbers are authorized pursuant to the
Internal Revenue Service Code 26 U.S.C. 6109 and 26 C.F.R. 1.6049-4 and
1.6050H-2.
Purpose(s):
Ginnie Mae uses the information collected in EWODS to administer
and carry out its functions as guarantor of securities under Section
306(g) of the National Housing Act, 12 U.S.C. 1721(g). The primary
purpose of this system of records is to serve as a central back-end
repository to house loan origination and servicing, security holder,
issuer, document custodian, and security-level data associated with
government insured and guaranteed mortgage loans that are underlying
collateral for Ginnie Mae-guaranteed mortgage-backed securities. The
system maintains data submitted to Ginnie Mae by issuers who issue
securities backed by insured or guaranteed mortgage loans, mainly those
administered for HUD's Federal Housing Administration or the U.S.
Department of Veterans Affairs. The data housed in the system is
necessary to support the pooling process by which eligible issuers
create Ginnie Mae-guaranteed MBS. The system also captures security-
level data that is created for the purposes of disclosure, and security
holder information that is used to ensure timely payment of a pro rata
share of the principal and interest on the underlying mortgage loans in
a security, net of servicing and guaranty fees, to MBS investors. If
Ginnie Mae defaults and extinguishes an issuer, then one of Ginnie
Mae's functions as guarantor of securities will be to begin servicing
the mortgage loans. Ginnie Mae must collect borrower SSNs so that it
may, if it extinguishes an issuer and begins to service the mortgage
loans, comply with IRS reporting requirements, including the
requirement to provide the IRS and borrowers with information returns
regarding interest received on which Ginnie Mae must identify the
borrower SSNs.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act (Accordingly, discretionary disclosures that
may apply to EWODS \1\), other routine uses are as follows:
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\1\ https://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf.
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(a) To the public for the purpose of achieving a fair and open
market in Ginnie Mae-guaranteed single and multiclass securities by
making information available to investors that should lead to greater
investor confidence and more accurate pricing on these securities that
could decrease the cost of individual borrowing. In all cases, the
public will access on Ginnie Mae's Web site a public use file that will
be maintained for such purposes and will only contain [de-identified]
data that is structured to protect borrower and co-borrower
confidentiality where identities may be discerned. The authority for
this routine use is Section 306(g) of the National Housing Act, 5
U.S.C. 552a and the SORN when published to establish the routine use.
(b) To other Federal agencies to ascertain if the loan is insured
or guaranteed by a Federal agency under an eligible insuring or
guaranteeing authority. The authority for this routine use is Section
306(g) of the National Housing Act, 5 U.S.C. 552a and the SORN when
published to establish the routine use.
(c) To the Internal Revenue Service and to state and local
governments--for reporting payments for interest. The authority is
Section 306(g) of the National Housing Act, 26 U.S.C. 6109, 26 CFR
1.6049-4, 5 U.S.C. 552a, and the SORN when published to establish the
routine use.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Electronic files are stored on servers and back-up files are stored
on tapes. Servers are stored in a secured server room and at an offsite
secured facility for disaster contingency. Hard copy data submissions
are imaged by a third-party vendor and stored securely at the
contractor's office or at a secured offsite document storage facility.
Retrievability:
For loan origination and servicing data, information will be
retrieved by borrower/co-borrower name, Social Security Number,
property address, Ginnie Mae loan number, MERS loan number, loan number
assigned by the issuer, or unique identifiers assigned by insuring
agencies. For physical security holders (investors) data, information
can be retrieved by Social Security Number/Tax ID, name, address, phone
number, or email address. For loan issuers and document custodians,
information can be retrieved by name and phone number. For security-
level data, information can be retrieved by Ginnie Mae pool number of
CUSIP.
Safeguards:
Electronic records are maintained in a secured computer network
behind a firewall. Access to records is limited to authorized
personnel. All information that is stored on EWODS is accessed
according to user rights and privileges that are authenticated by the
access manager for the system. Paper-based records are kept in a secure
location at contractor's site with limited access to authorized
personnel.
Retention and Disposal:
In accordance with HUD Records Disposition Schedule 2225.6,
Appendix 64. Records are retained for at least 7 years after pool
maturity or when all claims arising under the pool have been satisfied,
whichever is later. After which paper records are shredded or burned,
and/or media records are disposed of pursuant to Federal media
sanitization requirements.
System Manager(s) and Address:
Ginnie Mae, Office of Securities Operations, U.S. Department of
Housing and Urban Development, 550 12th Street SW., 3rd Floor,
Washington, DC 20024.
Record Access and Notification Procedures:
The Department's rules for providing access to records to the
individual concerned appear in 24 CFR part 16. Since the Borrowers and
Co-borrowers information associated with loan originations in EWODS is
collected and submitted to Ginnie Mae by issuers responsible for the
loan data, individual borrowers and co-borrowers seeking to determine
whether this system of records contains information about
[[Page 72370]]
them, or those seeking access to such loan records, should address
inquiries to or contact the appropriate mortgagee identified on their
loan payment statements. Ginnie Mae does not have the ability to modify
these types of records within EWODS. Any other written requests must
provide verification of your identity by providing two proofs of
official identification. Your verification of identity must include
your original signature and must be notarized.
For physical security holders (investors) data, written requests
must include full name, Social Security Number/Tax ID, mailing address,
and phone number of the requestor.
For loan issuers, issuer proxy, and guarantor's data, written
request must include name, title, mailing address, and phone number of
the requestor.
All requests should be directed to Ginnie Mae, Office of Securities
Operations, U.S. Department of Housing and Urban Development, 550 12th
Street SW., 3rd Floor, Washington, DC 20024. Attention: Privacy
Officer.
Contesting Record Procedures:
The procedures for requesting amendment or correction of records
appear in 24 CFR part 16. If additional information is needed, contact:
(i) In relation to contesting contents of records, the Departmental
Privacy Officer, U.S. Department of Housing and Urban Development, 451
Seventh Street SW., Room 2256, Washington, DC 20410; and
(ii) In relation to appeals of initial denials, HUD, Departmental
Privacy Appeals Officer, Office of General Counsel, U.S. Department of
Housing and Urban Development, 451 Seventh Street SW., Washington, DC
20410.
Record Source Categories:
For loan origination data, records are established using
information received from issuers of Ginnie Mae-guaranteed mortgage-
backed securities via system interface or via hard-copy form. For
physical security holders (investors) data, records were established
from information received by lenders creating the security, via hard
copy forms. Physical securities are still held by investors but are no
longer issued by Ginnie Mae. For loan issuers and issuer proxy data,
records are established using information from the initial approval
process, via hard copy application forms.
Systems Exempted from Certain Provisions of the Act:
None.
[FR Doc. 2012-29356 Filed 12-4-12; 8:45 am]
BILLING CODE 4210-67-P
