Privacy Act of 1974, as Amended, 68204-68206 [2012-27698]

Agencies

• DEPARTMENT OF THE TREASURY

[Federal Register Volume 77, Number 221 (Thursday, November 15, 2012)]
[Notices]
[Pages 68204-68206]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-27698]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974, as Amended

AGENCY: Department of the Treasury.

ACTION: Notice of New Privacy Act System of Records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury gives 
notice to establish a new system of records entitled ``Treasury .014--
Department of the Treasury User Profile Services.''

DATES: Comments must be received no later than December 17, 2012. This 
new system will be effective December 20, 2012 unless the Department of 
the Treasury receives comments that would result in a contrary 
determination.

ADDRESSES: Written comments should be submitted to Enterprise Content 
Management (ECM) c/o Office of Privacy, Transparency, and Records 
(PTR), Department of the Treasury, 1500

[[Page 68205]]

Pennsylvania Avenue NW., Washington, DC 20020. Comments can be faxed to 
(202) 622-4102 or emailed to ecmpmo@treasury.gov. The Department will 
make such comments available for public inspection and copying at the 
Department of the Treasury Library, 1500 Pennsylvania Avenue NW., 
Washington, DC 20020 on official business days between the hours of 
9:00 a.m. and 5:00 p.m. Eastern Time. Persons wishing to inspect the 
comments submitted must request an appointment by telephoning (202) 
622-0990. All comments, including attachments and other supporting 
materials, received are part of the public record and subject to public 
disclosure. You should submit only information that you wish to make 
available publicly.

FOR FURTHER INFORMATION CONTACT: For policy questions, contact Veronica 
Marco, Program Director for Privacy, Transparency, and Records at 
Department of the Treasury, 1500 Pennsylvania Avenue NW., Washington, 
DC 20020. For technical questions, contact Chakravarthy Susarla, 
Director of Applications & Support, at Department of the Treasury, 1500 
Pennsylvania Avenue NW., Washington, DC 20020.

SUPPLEMENTARY INFORMATION: The adoption and implementation of 
SharePoint represents the Department of the Treasury's effort to create 
a system for Treasury employees, contractors, grantees, detailees, and 
interns with access to Treasury's Enterprise Content Management 
Environment to communicate in order to increase operational 
efficiencies. The User Profile service application stores information 
about users in a central location. Social computing features, such as 
tagging, and newsfeeds, use this information to facilitate productive 
interactions that enable users to collaborate efficiently. The 
department email directories (e.g., name, department, office phone 
number) auto-populate User Profile Services. In addition, the Profile 
Page feature gives individuals the option to provide additional 
information, such as skills and past projects.
    The report of a new system of records, as required by 5 U.S.C. 
552a(r), has been provided to the Committee on Oversight and Government 
Reform of the House of Representatives, the Committee on Homeland 
Security and Governmental Affairs of the Senate, and the Office of 
Management and Budget.
    The proposed new system of records, entitled ``Treasury .014--
Department of the Treasury SharePoint User Profile Services'' is 
published in its entirety below.

    Dated: October 24, 2012.
Melissa Hartman,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/DO .014

System name:
    Department of the Treasury SharePoint User Profile Services

System location:
    These records are located in the Department of the Treasury's 
(Treasury) Office of Privacy, Transparency, and Records, and any other 
office within a Treasury bureau where the data was entered on the site. 
The locations at which the system is maintained are:
    (1) a. Departmental Offices: 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
    b. The Office of Inspector General: 740 15th Street NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration: 1125 15th 
Street NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program, 
1801 L Street NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau: 1310 G Street NW., 
Washington, DC 20220.
    (3) Office of the Comptroller of the Currency: 250 E Street NW., 
Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing: 14th & C Streets SW., 
Washington, DC 20228.
    (5) Fiscal Services: 401 14th Street SW., Washington, DC 20227.
    (6) Internal Revenue Service: 1111 Constitution Avenue NW., 
Washington, DC 20224.
    (7) United States Mint: 801 9th Street NW., Washington, DC 20220.
    (8) Financial Crimes Enforcement Network: 2070 Chain Bridge Road, 
Vienna, VA 22183.

Categories of individuals covered by the system:
    Treasury employees, detailees, contractors, and interns.

Categories of records in the system:
    Name; name of department/office/bureau; job title; office work and 
cell phone numbers; work email address; office fax number; office 
building location; assistant/alternate point of contact (optional); 
phonetic name (optional); skills/experience (optional); educational 
background (optional); status message (optional), and photograph 
(optional).

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The purpose of this system is to create a central platform through 
which Treasury and its bureaus' employees, detailees, contractors, and 
interns may collaborate and exchange information in order to increase 
operational efficiency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate federal, foreign, 
state, local, tribal, or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, enforcing, or implementing, a statute, rule, regulation, 
order, or license, where the disclosing agency becomes aware of an 
indication of a violation or potential violation of civil or criminal 
law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a court order, 
or in connection with criminal law proceedings or mediation/alternative 
dispute resolution;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to the United States Department of Justice 
for the purpose of representing or providing legal advice to Treasury 
in a proceeding before a court, adjudicative body, or other 
administrative body before which Treasury is authorized to appear, when 
such proceeding involves:
    (A) Treasury or any component thereof;
    (B) Any employee of Treasury in his or her official capacity;
    (C) Any employee of Treasury in his or her individual capacity 
where the Department of Justice or Treasury has agreed to represent the 
employee;
    (D) The United States, when Treasury determines that litigation is 
likely to affect Treasury or any of its components.
    (5) Disclose information to contractors and their agents, experts, 
consultants, and others performing or working on a contract, service, 
grant, cooperative agreement, or other assignment for Treasury, when 
necessary to accomplish an agency function related to this system of 
records;

[[Page 68206]]

    (7) Provide information to appropriate agencies, entities, and 
persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The 
electronic records are stored on magnetic disc, tape, digital media, 
and CD-ROM.

Retrievability:
    Records may be retrieved by name; department; name of office/
bureau; job title; manager/supervisor; office work and cell phone; work 
email address; office fax number; office building location; assistant/
alternate point of contact; phonetic name; skills/experience; 
educational background; and status message.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable Treasury 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the type and amount of data is governed by 
privilege management software and policies developed and enforced by 
federal government personnel and are determined by specific roles and 
responsibilities. Procedural and physical safeguards, such as personal 
accountability, will be utilized. Certified system management personnel 
are responsible for maintaining the system integrity and the data 
confidentiality.

Retention and disposal:
    To the extent there are records identified, they will be destroyed 
in accordance with the appropriate disposition schedule approved by the 
National Archives and Records Administration. Non-record material will 
be removed when no longer deemed necessary by the system owner.

System Manager and address:
    a. Deputy Assistant Secretary for Information Technology and Chief 
Information Officer, 1500 Pennsylvania Avenue NW., Washington, DC 
20020;
    b. Deputy Assistant Secretary for Privacy, Transparency, and 
Records, 1500 Pennsylvania Avenue NW., Washington, DC 20020.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, Subpart C, Appendices A-M. Requests for information and 
specific guidance on where to send requests for records may be 
addressed to: Privacy Act Request, DO, Director, Disclosure Services, 
Department of the Treasury, 1500 Pennsylvania Avenue NW., Washington, 
DC 20220.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records are obtained from Active Directory, Treasury employees, 
detailees, contractors, and interns.

Exemptions claimed for the system:
    None.

[FR Doc. 2012-27698 Filed 11-14-12; 8:45 am]
BILLING CODE 4810-25-P