Statement of Organization, Functions, and Delegations of Authority; Office of the Deputy Assistant Secretary for Administration, 67653-67655 [2012-27524]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration for Children and Families

[Federal Register Volume 77, Number 219 (Tuesday, November 13, 2012)]
[Notices]
[Pages 67653-67655]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-27524]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Statement of Organization, Functions, and Delegations of 
Authority; Office of the Deputy Assistant Secretary for Administration

AGENCY: Administration for Children and Families, HHS.

ACTION: Notice.

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SUMMARY: Statement of Organizations, Functions, and Delegations of 
Authority.
    The Administration for Children and Families (ACF) has reorganized 
the Office of the Deputy Assistant Secretary for Administration 
(ODASA). This reorganization establishes the Office of Diversity 
Management and Equal Employment Opportunity (ODME). In addition, it 
realigns the acquisition oversight function to the Ethics Team in the 
Immediate Office of the Deputy Assistant Secretary for Administration.

FOR FURTHER INFORMATION CONTACT: Cheryl Jones, Acting Deputy Assistant 
Secretary for Administration, 370 L'Enfant Promenade SW., Washington, 
DC 20447, (202) 401-9238.
    This notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (HHS), Administration for Children and Families (ACF) as 
follows: Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, (ODASA), as last amended, 76 FR 68764-68766, November 
7, 2011.
    I. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.00 Mission, delete in its entirety and replace with 
the following:

    KP.00 MISSION. The Deputy Assistant Secretary for Administration 
serves as principal advisor to the Assistant Secretary for Children 
and Families on all aspects of personnel administration and 
management; information resource management; financial management 
activities; grants policy and overseeing the issuance of grants; 
acquisition advisory services; the ethics program; staff development 
and training activities; organizational development and 
organizational analysis; administrative services; facilities 
management; and State systems policy. The Deputy Assistant Secretary 
for Administration oversees the Diversity Management and Equal 
Employment Opportunity program and all administrative special 
initiative activities for ACF.

    II. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.10 Organization, delete in its entirety and replace 
with the following:

    KP.10 ORGANIZATION. The Office of the Deputy Assistant Secretary 
for Administration is headed by the Deputy Assistant Secretary who 
reports to the Assistant Secretary for Children and Families. The 
Office is organized as follows:

Immediate Office of the Deputy Assistant Secretary for 
Administration (KPA)
Office of Information Services (KPB)
Office of Financial Services (KPC)
Office of Workforce Planning and Development (KPD)
Office of Grants Management (KPG)
Grants Management Regional Units (KPGDI-X)
Office of Diversity Management and Equal Employment Opportunity 
(KPH)

    III. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, paragraph A, delete in its entirety 
and replace with the following:

    KP.20 FUNCTIONS. A. The Immediate Office of the Deputy Assistant 
Secretary for Administration (ODASA) directs and coordinates all 
administrative activities for the Administration for Children and 
Families (ACF). The Deputy Assistant Secretary for Administration 
serves as ACF's: Chief Financial Officer; Chief Grants Management 
Officer; Federal Manager's Financial Integrity Act (FMFIA) 
Management Control Officer; Principal Information Resource 
Management Official serving as Chief Information Officer; Deputy 
Ethics Counselor; Personnel Security Representative; and Reports 
Clearance Officer. The Deputy Assistant Secretary for Administration 
serves as the ACF liaison to the Office of the General Counsel, and 
as appropriate, initiates action in securing resolution of legal 
matters relating to management of the agency, and represents the 
Assistant Secretary on all administrative litigation matters.
    The Deputy Assistant Secretary for Administration represents the 
Assistant Secretary in HHS and with other Federal agencies and task 
forces in defining objectives and priorities, and in coordinating 
activities associated with Federal reform initiatives. ODASA 
provides leadership of assigned ACF special initiatives arising from 
Departmental, Federal and non-Federal directives to improve service 
delivery to customers.
    The Deputy Assistant Secretary for Administration provides day-
to-day executive leadership and direction to the Immediate Office of 
the Deputy Assistant Secretary, Office of Information Services, 
Office of Financial Services, Office of Workforce Planning and 
Development, and the Office of Grants Management. The Immediate 
Office of the Deputy Assistant Secretary for Administration consists 
of the Deputy Director, Chief of Staff, and the Management 
Operations Team (formerly referred to as the Administrative Team), 
the Budget Team, Facilities Team, and Ethics Team.
    The Management Operations Team coordinates human capital 
management needs within ODASA. The Team provides leadership, 
guidance, oversight and liaison functions for ODASA personnel 
related issues and activities as well as other administrative 
functions within ODASA. The Management Operations Team coordinates 
with the Office of Workforce Planning and Development to provide 
ODASA staff with a full array of personnel services, including 
position management, performance management, employee recognition, 
staffing, recruitment, employee and labor relations, employee 
worklife, payroll liaison, staff development, training services, and 
special hiring and placement programs. The Team develops and 
implements ACF travel policies and procedures consistent with 
Federal requirements. The Team provides technical assistance and 
oversight; coordinates ACF's use of the Travel Management System; 
manages employee participation in the Travel Charge Card program, 
and coordinates Travel Management Center services for ACF. It 
purchases and tracks common use supplies, stationery and 
publications. It plans and manages reprographic services.

[[Page 67654]]

    The Budget Team manages the formulation and execution of ODASA's 
Federal administration budget and assigned ACF program and common 
expense budgets. The Budget Team maintains budgetary controls on 
ODASA accounts, reconciling accounting reports and invoices, and 
monitoring all spending. The Team develops, defends and executes the 
assigned funds for rent, repair and alterations, facilities 
activities, telecommunication, information technology, personnel 
services and training. The Team also controls ODASA's credit card 
for small purchases.
    The Facilities Team is responsible for planning, managing, and 
directing ACF's facility, safety, security, and emergency management 
programs. The Team serves as the lead for ACF in coordination and 
liaison with Departmental, GSA and other Federal agencies on 
implementation of Federal facility and security directives. The 
Facilities Team serves as lead and coordinator for all tenant 
matters in ACF Headquarter locations. The Team coordinates facility 
activities for ACF's regional offices. The Team is responsible for 
planning and executing ACF's environmental health program, and 
ensuring that appropriate occupational health and safety plans are 
in place. The Team is responsible for issuing, managing and 
controlling badge and cardkey systems to control access to agency 
space for security purposes. The Team provides, prepares, 
coordinates, and disseminates information, policy and procedural 
guidance on administrative and materiel management issues on an 
agency-wide basis. It directs and/or coordinates management 
initiatives to improve ACF administrative and materiel management 
services with the goal of continually improving services while 
containing costs. The Team establishes and manages contracts and/or 
blanket purchase agreements for administrative support and materiel 
management services, including space design, building alteration and 
repair, reprographics, moving, labor, property management and 
inventory, systems furniture acquisitions and assembly, and fleet 
management. The Team provides management and oversight of ACF mail 
delivery services and activities, including Federal and contractor 
postal services nationwide, covering all classes of U.S. Postal 
Service mail, priority and express mail services, and courier 
services, etc. The Team plans, manages/operates employee 
transportation programs, including shuttle service and fleet 
management; employee and visitor parking. The Team directs all 
activities associated with the ACF Master Housing Plan, including 
coordination and development of the agency long-range space budget; 
planning, budgeting, identification, solicitation, acceptance and 
utilization of office and special purpose space, repairs, and 
alterations; serving as principal liaison with GSA and other Federal 
agencies, building managers and materiel engineers, architects and 
commercial representatives, for space acquisitions, negotiation of 
lease terms, dealing with sensitive issues such as handicapped 
barriers, and space shortages. It develops and maintains space floor 
plans and inventories, directory boards, and locator signs. The Team 
serves as principal liaison with private and/or Federal building 
managers for all administrative services and materiel management 
activities. The Team develops and implements policies and procedures 
for the ACF Personal Property Management program, including managing 
the ACF Personal Property Inventory, and other personal property 
activities.
    The Ethics and Acquisition Team manages the agency-wide ethics 
program, and provides advice and technical assistance and counsel on 
the delivery of acquisition advisory services within the agency. The 
Team ensures that the agency and ACF employees are in compliance 
with the Executive Branch Standards of Ethical Conduct, the HHS 
Supplemental Standards of Ethical Conduct, the criminal conflict of 
interest statutes, and other ethics related laws and regulations. 
The Agency-wide ethics program includes the public financial 
disclosure reporting system, confidential financial disclosure 
reporting system, outside activity prior approval and annual report 
process, non-federal source cash or in-kind travel reimbursement, 
procurement integrity enforcement, standards of ethical conduct 
determinations, conflicts resolution, advisory committees ethics 
program, advice and counsel, education and training, and 
enforcement. The Ethics Officer reports directly to the DASA, who 
serves as the ACF Deputy Ethics Counselor.
    The Team provides expert advice and counsel to ACF officials on 
acquisition issues, develops guidance and procedures, and ensures 
compliance with applicable regulations, rules, and policies. The 
Team serves as the liaison with the contracting offices, and 
provides analysis, evaluation, consultation, and advice to 
management on acquisition strategies. The Team leads the ACF 
implementation on cost effective strategies and in the development 
of the ACF annual acquisition plan. The Team works with ACF offices 
to strategically plan short-term and long-term objectives, and leads 
the agency workgroup on acquisition activities. The Team works with 
the ACF Training Officer and the Acquisition Career Manager to 
coordinate and communicate certification training for ACF's 
Contracting Officer's Representatives.

    IV. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, paragraph D, delete in its entirety 
and replace with the following:

    D. The Office of Workforce Planning and Development (OWPD) 
advises the Deputy Assistant Secretary for Administration on human 
resource management, and organizational and employee development 
activities for ACF. OWPD provides leadership, direction and 
oversight for human resource management services provided to ACF 
with the Program Support Center (PSC). OWPD, in collaboration and 
coordination with the PSC, provides advice and assistance to ACF 
managers in their personnel management activities, including 
recruitment, selection, position management, performance management, 
designated performance and incentive awards and employee assistance 
programs and other services to ACF employees. OWPD provides 
management, direction and oversight of the following personnel 
administrative services: the exercise of appointing authority, 
position classification, awards authorization, performance 
management evaluation, personnel action processing and record 
keeping, merit promotion, special hiring, and placement programs. 
OWPD serves as liaison between ACF, the Department, and the Office 
of Personnel Management. It provides technical advice and assistance 
on personnel policy, regulations, and laws. OWPD formulates and 
interprets policies pertaining to existing personnel administration 
and management matters and formulates and interprets new human 
resource programs and strategies. The Office, in collaboration and 
coordination with the PSC, provides oversight and management 
advisory services on all ACF employee relations issues. The Office 
plans and coordinates ACF employee relations and labor relations 
activities, including the application and interpretation of the 
Federal Labor Management Relations Program collective bargaining 
agreements, disciplinary and adverse action regulations and appeals. 
The Office participates in the formulation and implementation of 
policies, practices and matters affecting bargaining unit employees' 
working conditions by assuring management's compliance with the 
Federal Labor Relations Program (5 U.S.C. Chapter 71). The Office 
maintains oversight, leadership and direction of the labor-
management and employee relations services provided under contract 
with the PSC.
    OWPD is responsible for formulation, planning, analysis and 
development of ACF human resource policies and programs, workforce 
planning, and liaison functions to the Department on ACF payroll 
matters. The Office formulates and oversees the implementation of 
ACF-wide policies, regulations and procedures concerning all aspects 
of the Senior Executive Service (SES), and SES-equivalent 
recruitment, staffing, position establishment, compensation, award, 
performance management and related personnel areas. The Office 
manages the ACF SES performance recognition systems and provides 
services for functions of the Executive Secretary to the Executive 
Resources Board and the Performance Review Board. OWPD coordinates 
Schedule C and executive personnel activity with the Office of the 
Secretary and is the focal point for data, reports and analyses 
relating to Schedule C, SES and Executive-level personnel. OWPD 
advises the Deputy Assistant Secretary for Administration on 
organizational analysis and development including: delegations of 
authority; planning for new organizational elements; and planning, 
organizing and performing studies, analyses and evaluations related 
to structural, functional and organizational issues, problems, and 
policies to ensure organizational effectiveness. The Office 
administers ACF's system for review, approval and documentation of 
delegations of authority. The Office provides technical assistance 
and guidance to ACF offices on intra-component organizational 
proposals and is responsible for development and/or

[[Page 67655]]

review of inter-component organizational proposals. The Office 
develops policies and procedures for implementing organizational 
development activities and provides leadership of assigned ACF 
special initiatives arising from Departmental, Federal and non-
Federal directives to improve service delivery to customers and to 
enhance employee work environment. The Office manages and 
coordinates designated incentive awards programs. The Office 
develops training policies and plans for ACF. It provides leadership 
in directing and managing Agency-wide staff development and training 
activities for ACF. OWPD is responsible for the functional 
management of all information technology and software training, 
common needs training, and management training in the Agency, 
including policy development, guidance, technical assistance, and 
evaluation of all aspects of career employee, supervisory, 
management and executive training. The Office provides leadership in 
managing/overseeing and monitoring the ACF Training Resource Center 
and the Computer Training and Information Centers. The Office 
develops and manages the consolidated training budget for the 
Agency.

    V. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP. 20 Functions, add the following:

    The Office of Diversity Management and Equal Employment 
Opportunity (ODME) serves as the principal advisor, through the 
Deputy Assistant Secretary for Administration, to the Assistant 
Secretary on all aspects of the Agency's Diversity Management and 
Equal Employment Opportunity programs.
    The Office serves as the liaison between ACF and the HHS. ODME 
directs and manages the ACF Equal Employment Opportunity programs in 
accordance with Equal Employment Opportunity Commission (EEOC) 
regulations and HHS guidelines. The immediate oversight is provided 
by a staff under the direction of the ACF EEO Officer. ODME develops 
and evaluates programs and procedures designed to identify and 
eliminate discrimination in employment, training, incentive awards, 
promotion and career opportunities. They are responsible for 
implementing and evaluating a cost-effective, timely and impartial 
system for processing individual complaints of discrimination under 
the Title VII of the Civil Rights Act of 1964, as amended. The Staff 
provides information, guidance, advice and technical assistance to 
ACF supervisors and managers on affirmative employment planning and 
other means of achieving parity and promoting work force diversity. 
The Staff is responsible for ensuring that ACF-conducted programs 
create an environment that is free of discrimination, where all 
employees may work without fear of reprisal or discriminatory 
harassment; where qualified employees and applicants with 
disabilities receive reasonable accommodations; and where all 
employees are recognized for their individual performance and 
contributions to ACF, without regard to race, national origin, 
color, age, religion, sex (including pregnancy and gender identity), 
sexual orientation, disability (physical or mental), status as a 
parent, genetic information, or other non-merit factor.
    The staff is responsible for assessing current and future needs 
required to meet organizational goals and objectives and ensuring 
the diversity of ACF workforce. ODME works proactively to enhance 
the employment of women, minorities, veterans, and people with 
disabilities. This is achieved through policy development, 
oversight, complaints prevention, outreach, and education and 
training programs. The Staff implements the applicable provisions of 
the Americans with Disabilities Act of 1990.

    Dated: November 1, 2012.
George H. Sheldon,
Acting Assistant Secretary for Children and Families.
[FR Doc. 2012-27524 Filed 11-9-12; 8:45 am]
BILLING CODE 4184-40-P