System of Records; Presidential Management Fellows Program, 61791-61794 [2012-25030]
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Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices
new process for revising input values to
this analysis.
The Commission had previously
issued a Notice of Consideration of
Issuance of Amendment published in
the Federal Register on May 15, 2012
(77 FR 28632). However, by letter dated
September 27, 2012 (ADAMS Accession
No. ML12272A098), the licensee
withdrew the proposed change.
For further details with respect to this
action, see the application for
amendment dated October 24, 2012, as
supplemented by letters dated March
30, April 12, April 30, and June 18,
2012, and the licensee’s letter dated
September 27, 2012, which withdrew
the application for license amendment.
Dated at Rockville, Maryland, this 3rd day
of October, 2012.
For the Nuclear Regulatory Commission.
Joseph M. Sebrosky,
Senior Project Manager, Plant Licensing
Branch IV, Division of Operating Reactor
Licensing, Office of Nuclear Reactor
Regulation.
[FR Doc. 2012–24996 Filed 10–10–12; 8:45 am]
BILLING CODE 7590–01–P
NUCLEAR REGULATORY
COMMISSION
Advisory Committee On Reactor
Safeguards (ACRS) Meeting of the
ACRS Subcommittee On US–APWR;
Notice of Meeting
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The ACRS Subcommittee on US–
APWR will hold a meeting on October
18–19, 2012, Room T–2B1, 11545
Rockville Pike, Rockville, Maryland.
The entire meeting will be open to
public attendance, with the exception of
a portion that may be closed to protect
information that is propriety pursuant to
5 U.S.C. 552(c)(4). The agenda for the
subject meeting shall be as follows:
Thursday, October 18, 2012—8:30 a.m.
Until 5 p.m.; Friday, October 19, 2012—
8:30 a.m. Until 12 p.m.
The Subcommittee will review
Chapter 4, ‘‘Reactor,’’ of the Safety
Evaluation Reports associated with the
US–APWR design certification and the
Comanche Peak Combined License
Application (COLA). They will also
review the following Topical Reports:
MUAP–07008–P, ‘‘Mitsubishi Fuel
Design Criteria and Methodology’’ and
MUAP–7010–P, ‘‘Non-LOCA
Methodology,’’ The Subcommittee will
hear presentations by and hold
discussions with representatives of the
NRC staff, Luminant Generation
Company, LLC, Mitsubishi Heavy
Industries (MHI), and other interested
persons regarding this matter. The
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Subcommittee will gather information,
analyze relevant issues and facts, and
formulate proposed positions and
actions, as appropriate, for deliberation
by the Full Committee.
Members of the public desiring to
provide oral statements and/or written
comments should notify the Designated
Federal Official (DFO), Girija Shukla
(Telephone 301–415–6855 or email:
Girija.Shukla@nrc.gov) five days prior to
the meeting, if possible, so that
appropriate arrangements can be made.
Thirty-five hard copies of each
presentation or handout should be
provided to the DFO thirty minutes
before the meeting. In addition, one
electronic copy of each presentation
should be emailed to the DFO one day
before the meeting. If an electronic copy
cannot be provided within this
timeframe, presenters should provide
the DFO with a CD containing each
presentation at least thirty minutes
before the meeting. Electronic
recordings will be permitted only
during those portions of the meeting
that are open to the public. Detailed
procedures for the conduct of and
participation in ACRS meetings were
published in the Federal Register on
October 17, 2011, (76 FR 64126–64127).
Detailed meeting agendas and meeting
transcripts are available on the NRC
Web site at https://www.nrc.gov/readingrm/doc-collections/acrs. Information
regarding topics to be discussed,
changes to the agenda, whether the
meeting has been canceled or
rescheduled, and the time allotted to
present oral statements can be obtained
from the Web site cited above or by
contacting the identified DFO.
Moreover, in view of the possibility that
the schedule for ACRS meetings may be
adjusted by the Chairman as necessary
to facilitate the conduct of the meeting,
persons planning to attend should check
with these references if such
rescheduling would result in a major
inconvenience.
If attending this meeting, please enter
through the One White Flint North
building, 11555 Rockville Pike,
Rockville, MD. After registering with
security, please contact Mr. Theron
Brown (Telephone 240–888–9835) to be
escorted to the meeting room.
Dated: October 3, 2012.
Antonio Dias,
Technical Advisor, Advisory Committee on
Reactor Safeguards.
[FR Doc. 2012–25003 Filed 10–10–12; 8:45 am]
BILLING CODE 7590–01–P
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61791
OFFICE OF PERSONNEL
MANAGEMENT
System of Records; Presidential
Management Fellows Program
U.S. Office of Personnel
Management (OPM).
ACTION: Notice of amendment to system
of records.
AGENCY:
OPM has amended an existing
system of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a). This action
is necessary to meet the requirements of
the Privacy Act to publish in the
Federal Register notice of the existence
and character of system of records
maintained by the agency (5 U.S.C.
552a(e)(4)). One category of information
is no longer necessary to collect, and
two categories of information are being
added to the systems notice. In addition,
Presidential Management Fellows
Program data formerly collected by the
Office of Personnel Management Human
Resource Solutions will now be
collected by a contractor. A routine use
was added to permit releases from the
system to OPM or other government
contractors who need access to the
system.
SUMMARY:
The amendments to the systems
notice will become effective 40 days
after the date of publication in the
Federal Register unless comments are
received that result in further changes to
the notice. The system has been
operational for 14 years. Comments will
be accepted until November 20, 2012.
ADDRESSES: Written comments must be
sent to the U.S. Office of Personnel
Management, Presidential Management
Fellows Program, ATTN: Juanita
Wheeler (OPM\Central–11), 1900 E
Street NW., Room 6500, Washington,
DC 20415 or email PMF@opm.gov.
FOR FURTHER INFORMATION CONTACT:
Todd Hewell, (202) 606–1040, fax (202)
606–3040, or email to pmf@opm.gov.
Please include your complete mailing
address with your request.
SUPPLEMENTARY INFORMATION: This
notice serves to update and amend
collection and maintenance of
OPM\Central–11 (Presidential
Management Fellows Program) as a
result of new program regulations as
well as a change from a governmentoperated Talent Acquisition System
(TAS) to a contractor operated system.
The PMF Program authority changed
with Executive Order 13562, Recruiting
and Hiring Students and Recent
Graduates (Presidential Management
Fellows Program), signed by President
Barack Obama on December 27, 2010.
Changes to data collection listed within
DATES:
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Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices
the categories of records for this system
include the following: (1) Elimination of
nominations by accredited educational
institutions (hence, the elimination of
Nominee status for applicants); (2) the
added collection of academic transcripts
for verification of eligibility; and (3) the
collection of Applicant Flow Data in the
TAS in accordance with the approved
Office of Management and Budget
Approval #3046–0046. As part of its
effort to revamp the PMF Program, the
program office sought to improve the
applicant experience and improve the
data collection systems by contracting
with a private talent acquisition system
provider. Pursuant to the contract with
OPM, that provider is required to
comply with any applicable
requirements of the Privacy Act.
In addition, pursuant to the terms of
the contract, each contract employee
who has access to the PMF system is
required to undergo an adjudication of
their fitness to have access to work of
this nature and to assess their fitness to
perform this work, based upon an
appropriate background investigation.
Beginning in November 2012, data for
the Class of 2013 will be collected by
the contractor. During the initial six
months of operation, the existing OPM
Human Resource Services (HRS)
operated system in Macon, GA will
continue to function in parallel with the
new system and will remain the system
of record for 2012 and prior Presidential
Management Fellows. By March 2013,
all data contained in the HRS system in
Macon will be migrated to the
contractor. A routine use has been
added to this systems notice to permit
release of records to contractors working
on the system pursuant to a contract
with OPM or the Federal government.
U.S. Office of Personnel Management.
John Berry,
Director.
OPM\CENTRAL–11
SYSTEM NAME:
Presidential Management Fellows
(PMF) Program Records.
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SYSTEM LOCATION:
Presidential Management Fellows
Program Office, U.S. Office of Personnel
Management, 1900 E Street NW., Room
6500, Washington, DC 20415. Electronic
records will be stored at contractor
facilities located in Ashburn, VA
(Primary site) and McLean, VA
(Alternate site).
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system contains records on
current and former PMFs; students
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pursuing or recently completing an
advanced degrees, such as a masters or
professional degree; as well as contact
information for Program stakeholders
(e.g., Agency PMF Coordinators,
supervisors of PMFs).
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information
about the covered individuals relating to
name, Social Security Number,
academic background, home address,
telephone numbers, email addresses,
employment history, veterans’
preference, academic transcripts and
other personal information needed
during the application, assessment, and
selection processes, and as needed for
training and development opportunities
impacting PMFs and participating
agencies. The system will also contain
applicant flow data collected in
accordance with the Office of
Management and Budget Approval
#3046–0046. This system will contain
confidential evaluation information and
assessment scores not available to the
public, to applicants, to academic
institutions, and to participating Federal
Agencies.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 13562, signed by
President Barack Obama on December
27, 2010.
PURPOSE(S):
These records are used by program
personnel for the following reasons:
a. To determine basic program
eligibility and to evaluate applicants in
a structured assessment process
conducted by OPM.
b. To group the interested individuals
into various categories (e.g., Candidates,
Applicants, Eligibles, Ineligibles, SemiFinalists, Finalists, Non-Selectees,
Fellows, Former Fellows, and Alumni)
and make a final determination as to
those applicants who will be referred (as
Finalists to become Fellows) to
participating Federal Agencies for
employment consideration.
c. For program evaluation functions to
determine the effectiveness of the
program and to improve program
operations.
d. To facilitate interaction and
communication between PMF Program
participants and alumni.
e. To track PMF appointments,
certifications, conversions,
reappointments, withdrawals,
resignations, extensions, and waivers.
f. To track agency reimbursements for
PMF appointments.
g. To schedule and track PMF
participation in Program-sponsored
training and development events (e.g.,
orientation, forums, graduation).
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h. To track contact information of
Applicants (at all stages), Agency PMF
Coordinators, PMF supervisors,
Pathways Program Officers, and other
relevant stakeholders.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records and information in
these records may be used:
1. To refer pertinent information to
the appropriate Federal, State or local
agency responsible for investigating,
prosecuting, enforcing or implementing
a statute, rule, regulation or order when
there is an indication of a violation or
potential violation of civil or criminal
law or regulation.
2. To provide information to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of the individual.
3. To disclose information to another
Federal Agency, a Court, or a party in
litigation before a court or in an
administrative proceeding being
conducted by a Federal Agency, when
the Government is a party to the judicial
or administrative proceeding. In those
cases where the Government is not a
party to the proceeding, records may be
disclosed if a subpoena has been signed
by a judge.
4. To disclose information to the U.S.
Department of Justice or in a proceeding
before a court, adjudicative body or
other administrative body before which
OPM is authorized to appear, when:
a. OPM, or any component thereof; or
b. Any employee of OPM in his or her
official capacity; or
c. Any employee of OPM in his or her
individual capacity where the
Department of Justice or OPM has
agreed to represent the employee; or
d. The United States, when OPM
determines that litigation is likely to
affect OPM or any of its components, is
a party to litigation or has an interest in
such litigation, and the use of such
records by the Department of Justice or
OPM is deemed by OPM to be relevant
and necessary to the litigation provided,
however, that the disclosure is
compatible with the purpose for which
records were collected.
5. To disclose information to officials
of the Merit Systems Protection Board or
the Office of the Special Counsel, when
requested in connection with appeals,
special studies of the civil service and
other merit systems, review of OPM
rules and regulations, investigations of
alleged or possible prohibited personnel
practices, and such other functions, e.g.,
as prescribed in 5 U.S.C. 1205 and 1206,
or as may be authorized by law.
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6. To disclose information to the
Equal Employment Opportunity
Commission, when requested, in
connection with investigations into
alleged or possible discrimination
practices in the Federal sector,
examination of Federal affirmative
employment programs, compliance by
Federal Agencies with the Uniform
Guidelines on Employee Selection
Procedures, or other functions vested in
the Commission.
7. To disclose information to the
Federal Labor Relations Authority or its
General Counsel, when requested, in
connection with investigations of
allegations of unfair labor practices or
matters before the Federal Service
Impasses Panel.
8. To refer candidates to Federal
Agencies for employment consideration.
9. To refer candidates to State and
local governments, congressional
offices, international organizations, and
other public offices, with permission of
the candidates, for the purpose of
employment consideration and
developmental opportunities.
10. To refer Fellows for consideration
for reassignment, reappointment, and/or
promotion within the employing
Federal Agencies.
11. As a data source for management
information of summary descriptive
statistics and analytical studies in
support of the function for which the
records are collected and maintained, or
for related personnel research functions
or manpower studies, or to locate
individuals for personnel research.
12. To request information from a
Federal, State, or local agency
maintaining civil, criminal or other
information relevant to an agency
decision concerning the hiring or
retention of a candidate.
13. To provide an academic
institution with information on a recent
graduate’s participation in the PMF
Program, covering application, selection
and appointment to a Federal position
at a certain grade level, and graduation
(completion of the PMF Program).
14. To disclose information to
contractors performing or working on a
contract on behalf of OPM, or job for the
Federal Government.
POLICIES AND PRACTICES OF STORING,
RETRIEVING, SAFEGUARDING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
All data stored within the contractor
hosting and backup facilities is
encrypted utilizing data at rest
encryption technologies. A complete
data backup is stored on a weekly basis
and is then replicated to a physically
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separate datacenter location and kept for
the duration of the retention period.
Paper copies of the scoring for the inperson assessments are maintained in
lockable metal file cabinets or in a
secured office suite at OPM
Headquarters, 1900 E Street NW.,
Washington, DC and in computerized
systems accessible to only those
program staff whose official duties
necessitate such access. Up until
electronic records are migrated to the
contractor system, OPM computerized
systems adhere to current information
technology and security policies and
requirements and include confidential
passwords for access to these automated
records.
RETRIEVABILITY:
These records are indexed by name of
applicants, maiden name (if applicable),
graduate schools, State of residence,
Social Security Number, professional/
graduate/undergraduate degree,
veterans’ preference, status in PMF
Program (e.g., Candidate, Applicant,
Eligible, Ineligible, Semi-Finalist,
Finalist, Non-Selectee, Fellow, Former
Fellow, and Alumni), citizenship,
foreign language(s), geographic
employment preference(s), skill sets/
competencies, and any combination of
these.
Proper safeguards are in place within
both the primary and alternate hosting
facilities. Each facility leverages security
equipment, techniques, and procedures
to control, monitor, and record access to
the facility, including customer cage
areas. Data centers are staffed at all
times, i.e., even during the night, on
weekends, and on holidays. All
perimeter doors have biometric with
card access readers. Each door is also
equipped with sensors to alert security
staff of forced entries and is monitored
by closed-circuit television. Records are
maintained in a secured space and in
computerized systems accessible to only
those program staff whose official duties
necessitate such access. Confidential
passwords are required for access to
these automated records. Computerized
systems adhere to current information
technology and security policies and
requirements. All contractor personnel
with a need to access data records in
this system will undergo a background
security investigation prior to being
granted access. All of that provider’s
officials having access to the PMF
system will undergo an adjudication,
pursuant to the terms of the contract, of
their fitness to have access to work of
this nature and to assess their fitness to
perform this work, based upon an
Frm 00058
appropriate background investigation.
In addition, contractor personnel are
required by the terms of the contract to
adhere to relevant provisions of the
Privacy Act.
RETENTION AND DISPOSAL:
Application files are maintained for a
maximum of three (3) years; the
automated data base of PMF participant
information will be destroyed when no
longer needed for administrative
purposes.
The PMF Program Office maintains a
database system tracking all applicant
history and program status from 1997 to
the present. All hardcopies are
maintained in lockable filing cabinets
and are archived in accordance with
OPM’s Records Management Handbook
and records retention schedules.
MEDIA SANITIZATION AND DISPOSAL
The contractor has adopted and
implemented policies and procedures to
address removal of confidential
information including protected data
from electronic media before the media
are made available for re-use, and final
disposition of confidential information
including protected data and/or the
hardware or media on which it is stored.
Destruction is done on-site through
specialized services.
SYSTEM MANAGER(S) AND ADDRESS:
SAFEGUARDS:
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Presidential Management Fellows
Program Office, Attn: Rob Timmins,
U.S. Office of Personnel Management,
1900 E Street NW., Room 6500,
Washington, DC 20415, Office (202)
606–1040, Fax (202) 606–3040, Email
pmf@opm.gov.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire
whether this system contains
information about them should contact
the system manager. You must furnish
the following information for your
records to be located and identified:
a. Full Name at Time of Application
b. Maiden Name (if applicable)
c. Home Address referenced at Time
of Application
d. Advanced Academic Degree
referenced at Time of Application
e. Year Applied to Program
RECORD ACCESS PROCEDURE:
Specific materials in this system have
been exempted from Privacy Act
provisions at 5 U.S.C. 552a(d), regarding
access to and amendment of records.
The section of the notice, titled Systems
Exempted from Certain Provisions of the
Act, indicates the kinds of materials
exempted and the reasons for exempting
them from access.
Current or former applicants who
wish to gain access to their non-exempt
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Federal Register / Vol. 77, No. 197 / Thursday, October 11, 2012 / Notices
records should direct such a request in
writing to the system manager. You
must furnish the following information
for your records to be located and
identified.
a. Full Name at Time of Application
b. Maiden Name (if applicable)
c. Home Address referenced at Time
of Application
d. Advanced Academic Degree
referenced at Time of Application
e. Year Applied to Program
Individuals must also comply with
OPM’s Privacy Act regulations regarding
verification of identity and access to
records (5 CFR 297).
CONTESTING RECORD PROCEDURE:
Specific material in this system has
been exempted from Privacy act
provisions at 5 U.S.C. 552a(d), regarding
access to and amendment of records.
The section of the notice titled Systems
Exempted from Certain Provisions of the
Act, indicates the kinds of materials
exempted and the reasons for exempting
them from amendment.
Current or applicants wishing to
request amendment of their non-exempt
records should contact the OPM PMF
system manager. You must furnish the
following information for your records
to be located and identified:
a. Full Name at Time of Application
b. Maiden Name (if applicable)
c. Home Address referenced at Time
of Application
d. Advanced Academic Degree
referenced at Time of Application
e. Year Applied to Program
Individuals must also comply with
OPM’s Privacy Act regulations regarding
verification of identity and amendment
of records (5 CFR 297).
RECORD SOURCE CATEGORIES:
Information in this system of records
is obtained from:
a. The individual to whom it applies;
b. Colleges and Universities;
c. Federal officials involved in the
screening and selection process;
d. Employing Federal Agencies.
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SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
This system contains testing and
examination materials that are used
solely to determine individual
qualifications for appointment or
promotion in the Federal service. The
Privacy Act at 5 U.S.C. 552a(k)(6),
permits an agency to exempt all such
testing or examination material and
information from certain provisions of
the Act when disclosure of the material
would compromise the objectivity or
fairness of the testing or examination
process. OPM has claimed exemptions
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from the requirements of 5 U.S.C.
552a(d), which relate to access to and
amendment of records, for any such
testing or examination materials in the
system.
[FR Doc. 2012–25030 Filed 10–10–12; 8:45 am]
BILLING CODE 6325–39–P
SECURITIES AND EXCHANGE
COMMISSION
[Release No. 34–67976; File No. SR–Phlx–
2012–105]
Self-Regulatory Organizations;
NASDAQ OMX PHLX LLC; Order
Approving Proposed Rule Change, as
Modified by Amendment No. 1 Thereto,
Regarding Treasury Securities Options
October 4, 2012.
I. Introduction
On August 7, 2012, NASDAQ OMX
PHLX LLC (‘‘Exchange’’ or ‘‘Phlx’’) filed
with the Securities and Exchange
Commission (‘‘Commission’’), pursuant
to Section 19(b)(1) of the Securities
Exchange Act of 1934 (‘‘Act’’) 1 and Rule
19b–4 thereunder,2 a proposed rule
change to adopt new rules in the
Exchange’s 1000D Series to permit the
listing and trading of options on
Treasury securities. The proposed rule
change was published for comment in
the Federal Register on August 23,
2012.3 On September 25, 2012, the
Exchange filed Amendment No. 1 to the
proposed rule change.4 The Commission
received no comments on the proposal.
This order approves the proposed rule
change, as modified by Amendment No.
1 thereto.
II. Description of the Proposal
The Exchange proposes to adopt rules
that would, in conjunction with current
applicable Exchange rules and
procedures, permit the listing and
trading of options on Treasury
securities.5 The Exchange intends to list
1 15
U.S.C. 78s(b)(1).
CFR 240.19b–4.
3 See Securities Exchange Act Release No. 67683
(August 17, 2012), 77 FR 51088 (August 23, 2012)
(‘‘Notice’’).
4 In Amendment No. 1, the Exchange proposed
minor wording changes to substitute the phrase
‘‘options listing timeframe’’ for the certain other
phrases throughout the rule text and Exhibit 1.
Amendment No. 1 is technical in nature, and
therefore the Commission is not publishing
Amendment No. 1 for public comment.
5 Subsection (a)(1) of proposed Rule 1001D
defines the term ‘‘Treasury security’’ as a bond or
note or other evidence of indebtedness that is a
direct obligation of, or an obligation guaranteed as
to principal or interest by, the United States or a
corporation in which the United States has a direct
or indirect interest (except debt securities
guaranteed as to timely payment of principal and
2 17
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and trade standardized options on two
specific types of marketable on-the-run
Treasury securities: notes and bonds.
Treasury securities options will be
designated by reference to the issuer of
the underlying Treasury security,
principal amount, expiration month
(and year for the longest term option
series), exercise price, type (put or call),
stated rate of interest, and stated date of
maturity or nominal term to maturity.
Pricing and Transparency. Treasury
securities are initially sold in a
scheduled auction process and
thereafter trade in a secondary market.
The Exchange asserts that the prices of
Treasury securities are widely
disseminated, active, and visible to
traders and investors. In addition, the
Exchange represents that it intends to
obtain real-time Treasury prices from a
market data provider so that it can use
these data in support of the Exchange’s
market, regulatory, and surveillance
operations, as well as for opening and
determining settlement values for
Treasury options. The Exchange has
represented that, 30 days prior to the
start of trading Treasury security
options, it will make an announcement,
via an Options Trader Alert, to its
member organizations regarding the
details of the proposed real-time
Treasury price offering. The Exchange
has represented that, on the basis of the
real-time Treasury data that the
Exchange is able to get, it may offer an
alternative Treasury data feed to
Exchange members that may desire to
acquire such data from the Exchange.
The Exchange would list options only
on on-the-run Treasury securities. The
Exchange believes that these securities
are extremely liquid and afford
excellent price discovery because onthe-run (as opposed to off-the-run)
Treasury securities are the most recently
issued U.S. Treasury bonds or notes and
are the most frequently traded securities
of a maturity. Further, the Exchange
notes that on-the-run Treasury securities
are readily quoted and offered by
numerous public sources and brokerdealers, and that prices are also
available from exchanges that trade
derivatives on Treasuries.
Trading Rules. Treasury securities
options will trade on the Exchange’s
electronic options platform, Phlx XL,6
and settle like equity options on the
interest by the Government National Mortgage
Association). Securities issued or guaranteed by
individual departments or agencies of the United
States are sometimes referred to by the title of the
department or agency involved (e.g., a ‘‘Treasury
security’’ is a debt instrument that is issued by the
U.S. Treasury).
6 See Securities Exchange Act Release No. 59995
(May 28, 2009), 74 FR 26750 (June 3, 2009) (SR–
Phlx–2009–32) (order approving Phlx XL II).
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]]>Agencies
[Federal Register Volume 77, Number 197 (Thursday, October 11, 2012)]
[Notices]
[Pages 61791-61794]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-25030]
=======================================================================
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OFFICE OF PERSONNEL MANAGEMENT
System of Records; Presidential Management Fellows Program
AGENCY: U.S. Office of Personnel Management (OPM).
ACTION: Notice of amendment to system of records.
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SUMMARY: OPM has amended an existing system of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a). This action is necessary to meet
the requirements of the Privacy Act to publish in the Federal Register
notice of the existence and character of system of records maintained
by the agency (5 U.S.C. 552a(e)(4)). One category of information is no
longer necessary to collect, and two categories of information are
being added to the systems notice. In addition, Presidential Management
Fellows Program data formerly collected by the Office of Personnel
Management Human Resource Solutions will now be collected by a
contractor. A routine use was added to permit releases from the system
to OPM or other government contractors who need access to the system.
DATES: The amendments to the systems notice will become effective 40
days after the date of publication in the Federal Register unless
comments are received that result in further changes to the notice. The
system has been operational for 14 years. Comments will be accepted
until November 20, 2012.
ADDRESSES: Written comments must be sent to the U.S. Office of
Personnel Management, Presidential Management Fellows Program, ATTN:
Juanita Wheeler (OPM\Central-11), 1900 E Street NW., Room 6500,
Washington, DC 20415 or email PMF@opm.gov.
FOR FURTHER INFORMATION CONTACT: Todd Hewell, (202) 606-1040, fax (202)
606-3040, or email to pmf@opm.gov. Please include your complete mailing
address with your request.
SUPPLEMENTARY INFORMATION: This notice serves to update and amend
collection and maintenance of OPM\Central-11 (Presidential Management
Fellows Program) as a result of new program regulations as well as a
change from a government-operated Talent Acquisition System (TAS) to a
contractor operated system. The PMF Program authority changed with
Executive Order 13562, Recruiting and Hiring Students and Recent
Graduates (Presidential Management Fellows Program), signed by
President Barack Obama on December 27, 2010. Changes to data collection
listed within
[[Page 61792]]
the categories of records for this system include the following: (1)
Elimination of nominations by accredited educational institutions
(hence, the elimination of Nominee status for applicants); (2) the
added collection of academic transcripts for verification of
eligibility; and (3) the collection of Applicant Flow Data in the TAS
in accordance with the approved Office of Management and Budget
Approval 3046-0046. As part of its effort to revamp the PMF
Program, the program office sought to improve the applicant experience
and improve the data collection systems by contracting with a private
talent acquisition system provider. Pursuant to the contract with OPM,
that provider is required to comply with any applicable requirements of
the Privacy Act.
In addition, pursuant to the terms of the contract, each contract
employee who has access to the PMF system is required to undergo an
adjudication of their fitness to have access to work of this nature and
to assess their fitness to perform this work, based upon an appropriate
background investigation. Beginning in November 2012, data for the
Class of 2013 will be collected by the contractor. During the initial
six months of operation, the existing OPM Human Resource Services (HRS)
operated system in Macon, GA will continue to function in parallel with
the new system and will remain the system of record for 2012 and prior
Presidential Management Fellows. By March 2013, all data contained in
the HRS system in Macon will be migrated to the contractor. A routine
use has been added to this systems notice to permit release of records
to contractors working on the system pursuant to a contract with OPM or
the Federal government.
U.S. Office of Personnel Management.
John Berry,
Director.
OPM\CENTRAL-11
SYSTEM NAME:
Presidential Management Fellows (PMF) Program Records.
SYSTEM LOCATION:
Presidential Management Fellows Program Office, U.S. Office of
Personnel Management, 1900 E Street NW., Room 6500, Washington, DC
20415. Electronic records will be stored at contractor facilities
located in Ashburn, VA (Primary site) and McLean, VA (Alternate site).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system contains records on current and former PMFs; students
pursuing or recently completing an advanced degrees, such as a masters
or professional degree; as well as contact information for Program
stakeholders (e.g., Agency PMF Coordinators, supervisors of PMFs).
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information about the covered individuals
relating to name, Social Security Number, academic background, home
address, telephone numbers, email addresses, employment history,
veterans' preference, academic transcripts and other personal
information needed during the application, assessment, and selection
processes, and as needed for training and development opportunities
impacting PMFs and participating agencies. The system will also contain
applicant flow data collected in accordance with the Office of
Management and Budget Approval 3046-0046. This system will
contain confidential evaluation information and assessment scores not
available to the public, to applicants, to academic institutions, and
to participating Federal Agencies.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 13562, signed by President Barack Obama on December
27, 2010.
PURPOSE(S):
These records are used by program personnel for the following
reasons:
a. To determine basic program eligibility and to evaluate
applicants in a structured assessment process conducted by OPM.
b. To group the interested individuals into various categories
(e.g., Candidates, Applicants, Eligibles, Ineligibles, Semi-Finalists,
Finalists, Non-Selectees, Fellows, Former Fellows, and Alumni) and make
a final determination as to those applicants who will be referred (as
Finalists to become Fellows) to participating Federal Agencies for
employment consideration.
c. For program evaluation functions to determine the effectiveness
of the program and to improve program operations.
d. To facilitate interaction and communication between PMF Program
participants and alumni.
e. To track PMF appointments, certifications, conversions,
reappointments, withdrawals, resignations, extensions, and waivers.
f. To track agency reimbursements for PMF appointments.
g. To schedule and track PMF participation in Program-sponsored
training and development events (e.g., orientation, forums,
graduation).
h. To track contact information of Applicants (at all stages),
Agency PMF Coordinators, PMF supervisors, Pathways Program Officers,
and other relevant stakeholders.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
These records and information in these records may be used:
1. To refer pertinent information to the appropriate Federal, State
or local agency responsible for investigating, prosecuting, enforcing
or implementing a statute, rule, regulation or order when there is an
indication of a violation or potential violation of civil or criminal
law or regulation.
2. To provide information to a congressional office from the record
of an individual in response to an inquiry from the congressional
office made at the request of the individual.
3. To disclose information to another Federal Agency, a Court, or a
party in litigation before a court or in an administrative proceeding
being conducted by a Federal Agency, when the Government is a party to
the judicial or administrative proceeding. In those cases where the
Government is not a party to the proceeding, records may be disclosed
if a subpoena has been signed by a judge.
4. To disclose information to the U.S. Department of Justice or in
a proceeding before a court, adjudicative body or other administrative
body before which OPM is authorized to appear, when:
a. OPM, or any component thereof; or
b. Any employee of OPM in his or her official capacity; or
c. Any employee of OPM in his or her individual capacity where the
Department of Justice or OPM has agreed to represent the employee; or
d. The United States, when OPM determines that litigation is likely
to affect OPM or any of its components, is a party to litigation or has
an interest in such litigation, and the use of such records by the
Department of Justice or OPM is deemed by OPM to be relevant and
necessary to the litigation provided, however, that the disclosure is
compatible with the purpose for which records were collected.
5. To disclose information to officials of the Merit Systems
Protection Board or the Office of the Special Counsel, when requested
in connection with appeals, special studies of the civil service and
other merit systems, review of OPM rules and regulations,
investigations of alleged or possible prohibited personnel practices,
and such other functions, e.g., as prescribed in 5 U.S.C. 1205 and
1206, or as may be authorized by law.
[[Page 61793]]
6. To disclose information to the Equal Employment Opportunity
Commission, when requested, in connection with investigations into
alleged or possible discrimination practices in the Federal sector,
examination of Federal affirmative employment programs, compliance by
Federal Agencies with the Uniform Guidelines on Employee Selection
Procedures, or other functions vested in the Commission.
7. To disclose information to the Federal Labor Relations Authority
or its General Counsel, when requested, in connection with
investigations of allegations of unfair labor practices or matters
before the Federal Service Impasses Panel.
8. To refer candidates to Federal Agencies for employment
consideration.
9. To refer candidates to State and local governments,
congressional offices, international organizations, and other public
offices, with permission of the candidates, for the purpose of
employment consideration and developmental opportunities.
10. To refer Fellows for consideration for reassignment,
reappointment, and/or promotion within the employing Federal Agencies.
11. As a data source for management information of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel research functions or manpower studies, or to locate
individuals for personnel research.
12. To request information from a Federal, State, or local agency
maintaining civil, criminal or other information relevant to an agency
decision concerning the hiring or retention of a candidate.
13. To provide an academic institution with information on a recent
graduate's participation in the PMF Program, covering application,
selection and appointment to a Federal position at a certain grade
level, and graduation (completion of the PMF Program).
14. To disclose information to contractors performing or working on
a contract on behalf of OPM, or job for the Federal Government.
POLICIES AND PRACTICES OF STORING, RETRIEVING, SAFEGUARDING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
All data stored within the contractor hosting and backup facilities
is encrypted utilizing data at rest encryption technologies. A complete
data backup is stored on a weekly basis and is then replicated to a
physically separate datacenter location and kept for the duration of
the retention period.
Paper copies of the scoring for the in-person assessments are
maintained in lockable metal file cabinets or in a secured office suite
at OPM Headquarters, 1900 E Street NW., Washington, DC and in
computerized systems accessible to only those program staff whose
official duties necessitate such access. Up until electronic records
are migrated to the contractor system, OPM computerized systems adhere
to current information technology and security policies and
requirements and include confidential passwords for access to these
automated records.
RETRIEVABILITY:
These records are indexed by name of applicants, maiden name (if
applicable), graduate schools, State of residence, Social Security
Number, professional/graduate/undergraduate degree, veterans'
preference, status in PMF Program (e.g., Candidate, Applicant,
Eligible, Ineligible, Semi-Finalist, Finalist, Non-Selectee, Fellow,
Former Fellow, and Alumni), citizenship, foreign language(s),
geographic employment preference(s), skill sets/competencies, and any
combination of these.
SAFEGUARDS:
Proper safeguards are in place within both the primary and
alternate hosting facilities. Each facility leverages security
equipment, techniques, and procedures to control, monitor, and record
access to the facility, including customer cage areas. Data centers are
staffed at all times, i.e., even during the night, on weekends, and on
holidays. All perimeter doors have biometric with card access readers.
Each door is also equipped with sensors to alert security staff of
forced entries and is monitored by closed-circuit television. Records
are maintained in a secured space and in computerized systems
accessible to only those program staff whose official duties
necessitate such access. Confidential passwords are required for access
to these automated records. Computerized systems adhere to current
information technology and security policies and requirements. All
contractor personnel with a need to access data records in this system
will undergo a background security investigation prior to being granted
access. All of that provider's officials having access to the PMF
system will undergo an adjudication, pursuant to the terms of the
contract, of their fitness to have access to work of this nature and to
assess their fitness to perform this work, based upon an appropriate
background investigation. In addition, contractor personnel are
required by the terms of the contract to adhere to relevant provisions
of the Privacy Act.
RETENTION AND DISPOSAL:
Application files are maintained for a maximum of three (3) years;
the automated data base of PMF participant information will be
destroyed when no longer needed for administrative purposes.
The PMF Program Office maintains a database system tracking all
applicant history and program status from 1997 to the present. All
hardcopies are maintained in lockable filing cabinets and are archived
in accordance with OPM's Records Management Handbook and records
retention schedules.
Media Sanitization and Disposal
The contractor has adopted and implemented policies and procedures
to address removal of confidential information including protected data
from electronic media before the media are made available for re-use,
and final disposition of confidential information including protected
data and/or the hardware or media on which it is stored. Destruction is
done on-site through specialized services.
SYSTEM MANAGER(S) AND ADDRESS:
Presidential Management Fellows Program Office, Attn: Rob Timmins,
U.S. Office of Personnel Management, 1900 E Street NW., Room 6500,
Washington, DC 20415, Office (202) 606-1040, Fax (202) 606-3040, Email
pmf@opm.gov.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system contains
information about them should contact the system manager. You must
furnish the following information for your records to be located and
identified:
a. Full Name at Time of Application
b. Maiden Name (if applicable)
c. Home Address referenced at Time of Application
d. Advanced Academic Degree referenced at Time of Application
e. Year Applied to Program
RECORD ACCESS PROCEDURE:
Specific materials in this system have been exempted from Privacy
Act provisions at 5 U.S.C. 552a(d), regarding access to and amendment
of records. The section of the notice, titled Systems Exempted from
Certain Provisions of the Act, indicates the kinds of materials
exempted and the reasons for exempting them from access.
Current or former applicants who wish to gain access to their non-
exempt
[[Page 61794]]
records should direct such a request in writing to the system manager.
You must furnish the following information for your records to be
located and identified.
a. Full Name at Time of Application
b. Maiden Name (if applicable)
c. Home Address referenced at Time of Application
d. Advanced Academic Degree referenced at Time of Application
e. Year Applied to Program
Individuals must also comply with OPM's Privacy Act regulations
regarding verification of identity and access to records (5 CFR 297).
CONTESTING RECORD PROCEDURE:
Specific material in this system has been exempted from Privacy act
provisions at 5 U.S.C. 552a(d), regarding access to and amendment of
records. The section of the notice titled Systems Exempted from Certain
Provisions of the Act, indicates the kinds of materials exempted and
the reasons for exempting them from amendment.
Current or applicants wishing to request amendment of their non-
exempt records should contact the OPM PMF system manager. You must
furnish the following information for your records to be located and
identified:
a. Full Name at Time of Application
b. Maiden Name (if applicable)
c. Home Address referenced at Time of Application
d. Advanced Academic Degree referenced at Time of Application
e. Year Applied to Program
Individuals must also comply with OPM's Privacy Act regulations
regarding verification of identity and amendment of records (5 CFR
297).
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from:
a. The individual to whom it applies;
b. Colleges and Universities;
c. Federal officials involved in the screening and selection
process;
d. Employing Federal Agencies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system contains testing and examination materials that are
used solely to determine individual qualifications for appointment or
promotion in the Federal service. The Privacy Act at 5 U.S.C.
552a(k)(6), permits an agency to exempt all such testing or examination
material and information from certain provisions of the Act when
disclosure of the material would compromise the objectivity or fairness
of the testing or examination process. OPM has claimed exemptions from
the requirements of 5 U.S.C. 552a(d), which relate to access to and
amendment of records, for any such testing or examination materials in
the system.
[FR Doc. 2012-25030 Filed 10-10-12; 8:45 am]
BILLING CODE 6325-39-P
