Privacy Act; System of Records: Records of the Office of White House Liaison, State-34, 57639-57640 [2012-23004]
Download as PDF
<![CDATA[
Federal Register / Vol. 77, No. 181 / Tuesday, September 18, 2012 / Notices
Records of the Office of White House
Liaison.
prepared following Presidential
attestation of an appointment;
documents related to accretion of duties
requests including requests for approval
submitted to the White House and
internal Department processing of the
accretion of duties; position description;
Foreign Service Residence and
Dependency Report; Race and National
Origin Identification; and resignation
letters and responses from the President.
SECURITY CLASSIFICATION:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DEPARTMENT OF STATE
White House Liaison, State-34,’’ will
read as set forth below.
[Public Notice 8027]
Joyce A. Barr,
Assistant Secretary for Administration, U.S.
Department of State.
Privacy Act; System of Records:
Records of the Office of White House
Liaison, State-34
Notice is hereby given that
the Department of State proposes to
amend an existing system of records,
Records of the Office of White House
Liaison, State-34, pursuant to the
provisions of the Privacy Act of 1974, as
amended (5 U.S.C.552a) and Office of
Management and Budget Circular No.
A–130, Appendix I.
SUMMARY:
This system of records will be
effective on October 29, 2012, unless we
receive comments that will result in a
contrary determination.
DATES:
Any persons interested in
commenting on the amended system of
records may do so by writing to the
Director, Office of Information Programs
and Services, A/GIS/IPS, Department of
State, SA–2, 515 22nd Street NW.,
Washington, DC 20522–8001.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Director, Office of Information Programs
and Services, A/GIS/IPS, Department of
State, SA–2, 515 22nd Street NW.,
Washington, DC 20522–8001.
The
Department of State proposes that the
current system will retain the name
‘‘Records of the Office of White House
Liaison’’ (64 FR 922). The system
maintains information used by the
White House Liaison Office for the
consideration, review, clearance and
appointment of an individual to a noncareer appointment. The amended
system of records will include
modifications to the following sections:
Categories of Individuals Covered by the
System, Categories of Records in the
System, Routine Uses, Safeguards,
Retrievability, Retention and Disposal,
and administrative updates. The
following section has been added to the
system of records, Records of the Office
of White House Liaison, State-34, to
ensure Privacy Act of 1974 compliance:
Purpose.
The Department’s report was filed
with the Office of Management and
Budget. The amended system
description, ‘‘Records of the Office of
mstockstill on DSK4VPTVN1PROD with NOTICES
SUPPLEMENTARY INFORMATION:
VerDate Mar<15>2010
18:39 Sep 17, 2012
Jkt 226001
57639
STATE–34
SYSTEM NAME:
Classified and Unclassified.
SYSTEM LOCATION:
Department of State; 2201 C Street,
NW; Washington, DC 20520.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Potential candidates and candidates
who are being considered for non-career
appointments within the Department of
State including Presidential
appointments requiring Senate
confirmation, non-career Senior
Executive Service, Schedule C and
limited term non-career appointments.
Individuals selected for non-career
appointments within the Department
and who are at various stages of
employment approval and confirmation
clearance processes. Individuals who
currently hold a non-career position
within the Department and career
ambassadors.
CATEGORIES OF RECORDS IN THE SYSTEM:
An individual’s prospective and/or
confirmed Presidential appointment
records typically contain, but are not
limited to, full name, date and place of
birth, Social Security number, and
contact information. Records also
include resumes; requisite employment
forms which include financial
disclosure forms, employment history,
background and security clearance
information received from Executive
Offices and Bureau of Human
Resources; Congressional forms (Senate
Foreign Relations Committee
questionnaire, competence statements
for the Senate Foreign Relations
Committee, Federal Campaign
Contribution Report); letters of
recommendation; biographic summary;
White House draft press release;
agreement telegrams (if bilateral
ambassadorial positions); employment
documents for non-career selectees;
correspondence, memoranda and/or
email exchanges relative to appointment
processing, selection and nomination;
transmittal correspondence from the
private sector, other government
agencies and the Executive and
Legislative branches of Federal
government; official appointment notice
PO 00000
Frm 00084
Fmt 4703
Sfmt 4703
22 U.S.C. 2651a (Organization of the
Department of State); 22 U.S.C. 3921
(Management of the Foreign Service); 5
U.S.C. 301 (Departmental Regulations).
PURPOSE:
The information in the system is used
for the consideration, review, clearance
and appointment of an individual to a
non-career appointment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USERS:
The records in this system may be
disclosed to the White House Office of
Presidential Personnel and the Office of
White House Counsel for the purposes
of consideration, review, clearance and
appointment of an individual to a
Presidential position/title. Information
may be made available to members of
Congress for purposes of confirming
nominees to presidentially-appointed
positions.
The Department of State periodically
publishes in the Federal Register its
standard routine uses which apply to all
of its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
routine uses apply to Records of the
Office of White House Liaison, State-34.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic and paper records.
RETRIEVABILITY:
By individual name.
SAFEGUARDS:
All users are given cyber security
awareness training which covers the
procedures for handling Sensitive but
Unclassified information, including
personally identifiable information (PII).
Annual refresher training is mandatory.
In addition, all Foreign Service and
Civil Service employees and those
Locally Engaged Staff who handle PII
are required to take the FSI distance
learning course instructing employees
on privacy and security requirements,
including the rules of behavior for
E:\FR\FM\18SEN1.SGM
18SEN1
57640
Federal Register / Vol. 77, No. 181 / Tuesday, September 18, 2012 / Notices
handling PII and the potential
consequences if it is handled
improperly. Before being granted access
to Records of the Office of White House
Liaison, a user must first be granted
access to the Department of State
computer system.
Remote access to the Department of
State network from non-Department
owned systems is authorized only
through a Department approved access
program. Remote access to the network
is configured with the Office of
Management and Budget Memorandum
M–07–16 security requirements which
include but are not limited to two-factor
authentication and time out function.
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. Access to the
Department of State, its annexes and
posts abroad is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
When it is determined that a user no
longer needs access, the user account is
disabled.
RETENTION AND DISPOSAL:
These records will be maintained
until they become inactive at which
time they will be retired or destroyed in
accordance with published record
schedules of the Department of State
and as approved by the National
Archives and Records Administration.
More specific information may be
obtained by writing to the Director;
Office of Information Programs and
Services, A/GIS/IPS, SA–2, Department
of State, 515 22nd Street NW.,
Washington, DC 20522–8100.
mstockstill on DSK4VPTVN1PROD with NOTICES
SYSTEM MANAGER(S) AND ADDRESS:
Senior Adviser to the Secretary for
Appointments and White House
Liaison, Room 7245, Department of
State, 2201 C Street NW.,Washington
DC 20520.
NOTIFICATION PROCEDURES:
Individuals who have reason to
believe that the Office of the White
House Liaison might have records
VerDate Mar<15>2010
18:39 Sep 17, 2012
Jkt 226001
pertaining to themselves should write to
the Director, Office of Information
Programs and Services, A/GIS/IPS, SA–
2, Department of State, 515 22nd Street
NW., Washington, DC 20522–8100. The
individual must specify that he/she
wishes the records of the White House
Liaison Office to be checked. At a
minimum, the individual must include:
name, date and place of birth,
approximate dates of employment with
the Department of State, particularly the
time during which the individual was a
candidate or held a non-career
Presidential appointment; current
mailing address and zip code; and
signature.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access
to records pertaining to themselves
should write to the Director, Office of
Information Programs and Services
(address above).
CONTESTING RECORD PROCEDURES:
Individuals who wish to amend
records pertaining to themselves should
write to the Director, Office of
Information Programs and Services
(address above).
RECORD SOURCE CATEGORIES:
These records contain information
obtained directly from the individual
who is the subject of these records;
Office of the Legal Adviser; Bureau of
Diplomatic Security; Bureau of Human
Resources; Bureau of Legislative Affairs;
the White House Office of Presidential
Personnel: and/or individuals who
know or worked with the subject and
may offer recommendations.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Pursuant to 5 U.S.C. 552a (k)(1) and
(k)(5), certain records in this system are
classified or contain confidential source
information and are exempted from 5
U.S.C. 522a(c)(3), (d), (e)(l),(e)(4)(G), (H)
and (I), and (f). See Department of State
Rules published under 22 CFR 171.36.
[FR Doc. 2012–23004 Filed 9–17–12; 8:45 am]
BILLING CODE 4710–24–P
DEPARTMENT OF TRANSPORTATION
Intelligent Transportation Systems
Program Advisory Committee; Notice
of Meeting
ITS Joint Program Office,
Research and Innovative Technology
Administration, U.S. Department of
Transportation.
ACTION: Notice.
AGENCY:
PO 00000
Frm 00085
Fmt 4703
Sfmt 4703
The Intelligent Transportation
Systems (ITS) Program Advisory
Committee (ITS PAC) will hold a
meeting on October 10, 2012, from 8
a.m. to 5 p.m. (EST), and on October 11,
2012, from 8 a.m. to 4 p.m. (EST) in
Room 1122, Building 520 of the
University of Michigan North Campus
Research Complex, 1600 Huron
Parkway, Ann Arbor, Michigan 48109.
The ITS PAC, established under
Section 5305 of Public Law 109–59,
Safe, Accountable, Flexible, Efficient
Transportation Equity Act: A Legacy for
Users, August 10, 2005, and re-chartered
on January 23, 2012, was created to
advise the Secretary of Transportation
on all matters relating to the study,
development, and implementation of
intelligent transportation systems.
Through its sponsor, the ITS Joint
Program Office, the ITS PAC makes
recommendations to the Secretary
regarding ITS Program needs, objectives,
plans, approaches, content, and
progress.
The following is a summary of the
meeting tentative agenda. October 10:
(1) Opening Remarks; (2) ITS Joint
Program Office Briefing; (3) ITS
Technology Review; (4) Safety Pilot
Demonstration; and (5) Discussion of
Safety Pilot Program. October 11: (1) ITS
Security/Implementation Discussion; (2)
Subcommittee Breakout Meetings; (3)
Subcommittee Reports; (4) 2012 Interim
Advice Memorandum Discussion; and
(5) Summary and Wrap-up.
The meeting will be open to the
public, but limited space will be
available on a first-come, first-served
basis. Members of the public who wish
to present oral statements at the meeting
must request approval from Mr. Stephen
Glasscock, the Committee Designated
Federal Official, at (202) 366–9126 not
later than October 3, 2012.
Questions about the agenda or written
comments may be submitted by U.S.
Mail to: U.S. Department of
Transportation, Research and Innovative
Technology Administration, ITS Joint
Program Office, Attention: Stephen
Glasscock, 1200 New Jersey Avenue SE,
HOIT, Washington, DC 20590 or faxed
to (202) 493–2027. The ITS Joint
Program Office requests that written
comments be submitted not later than
October 3, 2012.
Notice of this meeting is provided in
accordance with the Federal Advisory
Committee Act and the General Services
Administration regulations (41 CFR Part
102–3) covering management of Federal
advisory committees.
E:\FR\FM\18SEN1.SGM
18SEN1
]]>Agencies
[Federal Register Volume 77, Number 181 (Tuesday, September 18, 2012)]
[Notices]
[Pages 57639-57640]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-23004]
[[Page 57639]]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice 8027]
Privacy Act; System of Records: Records of the Office of White
House Liaison, State-34
SUMMARY: Notice is hereby given that the Department of State proposes
to amend an existing system of records, Records of the Office of White
House Liaison, State-34, pursuant to the provisions of the Privacy Act
of 1974, as amended (5 U.S.C.552a) and Office of Management and Budget
Circular No. A-130, Appendix I.
DATES: This system of records will be effective on October 29, 2012,
unless we receive comments that will result in a contrary
determination.
ADDRESSES: Any persons interested in commenting on the amended system
of records may do so by writing to the Director, Office of Information
Programs and Services, A/GIS/IPS, Department of State, SA-2, 515 22nd
Street NW., Washington, DC 20522-8001.
FOR FURTHER INFORMATION CONTACT: Director, Office of Information
Programs and Services, A/GIS/IPS, Department of State, SA-2, 515 22nd
Street NW., Washington, DC 20522-8001.
SUPPLEMENTARY INFORMATION: The Department of State proposes that the
current system will retain the name ``Records of the Office of White
House Liaison'' (64 FR 922). The system maintains information used by
the White House Liaison Office for the consideration, review, clearance
and appointment of an individual to a non-career appointment. The
amended system of records will include modifications to the following
sections: Categories of Individuals Covered by the System, Categories
of Records in the System, Routine Uses, Safeguards, Retrievability,
Retention and Disposal, and administrative updates. The following
section has been added to the system of records, Records of the Office
of White House Liaison, State-34, to ensure Privacy Act of 1974
compliance: Purpose.
The Department's report was filed with the Office of Management and
Budget. The amended system description, ``Records of the Office of
White House Liaison, State-34,'' will read as set forth below.
Joyce A. Barr,
Assistant Secretary for Administration, U.S. Department of State.
STATE-34
SYSTEM NAME:
Records of the Office of White House Liaison.
SECURITY CLASSIFICATION:
Classified and Unclassified.
SYSTEM LOCATION:
Department of State; 2201 C Street, NW; Washington, DC 20520.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Potential candidates and candidates who are being considered for
non-career appointments within the Department of State including
Presidential appointments requiring Senate confirmation, non-career
Senior Executive Service, Schedule C and limited term non-career
appointments. Individuals selected for non-career appointments within
the Department and who are at various stages of employment approval and
confirmation clearance processes. Individuals who currently hold a non-
career position within the Department and career ambassadors.
CATEGORIES OF RECORDS IN THE SYSTEM:
An individual's prospective and/or confirmed Presidential
appointment records typically contain, but are not limited to, full
name, date and place of birth, Social Security number, and contact
information. Records also include resumes; requisite employment forms
which include financial disclosure forms, employment history,
background and security clearance information received from Executive
Offices and Bureau of Human Resources; Congressional forms (Senate
Foreign Relations Committee questionnaire, competence statements for
the Senate Foreign Relations Committee, Federal Campaign Contribution
Report); letters of recommendation; biographic summary; White House
draft press release; agreement telegrams (if bilateral ambassadorial
positions); employment documents for non-career selectees;
correspondence, memoranda and/or email exchanges relative to
appointment processing, selection and nomination; transmittal
correspondence from the private sector, other government agencies and
the Executive and Legislative branches of Federal government; official
appointment notice prepared following Presidential attestation of an
appointment; documents related to accretion of duties requests
including requests for approval submitted to the White House and
internal Department processing of the accretion of duties; position
description; Foreign Service Residence and Dependency Report; Race and
National Origin Identification; and resignation letters and responses
from the President.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. 2651a (Organization of the Department of State); 22
U.S.C. 3921 (Management of the Foreign Service); 5 U.S.C. 301
(Departmental Regulations).
PURPOSE:
The information in the system is used for the consideration,
review, clearance and appointment of an individual to a non-career
appointment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USERS:
The records in this system may be disclosed to the White House
Office of Presidential Personnel and the Office of White House Counsel
for the purposes of consideration, review, clearance and appointment of
an individual to a Presidential position/title. Information may be made
available to members of Congress for purposes of confirming nominees to
presidentially-appointed positions.
The Department of State periodically publishes in the Federal
Register its standard routine uses which apply to all of its Privacy
Act systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to Records of the Office
of White House Liaison, State-34.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic and paper records.
RETRIEVABILITY:
By individual name.
SAFEGUARDS:
All users are given cyber security awareness training which covers
the procedures for handling Sensitive but Unclassified information,
including personally identifiable information (PII). Annual refresher
training is mandatory. In addition, all Foreign Service and Civil
Service employees and those Locally Engaged Staff who handle PII are
required to take the FSI distance learning course instructing employees
on privacy and security requirements, including the rules of behavior
for
[[Page 57640]]
handling PII and the potential consequences if it is handled
improperly. Before being granted access to Records of the Office of
White House Liaison, a user must first be granted access to the
Department of State computer system.
Remote access to the Department of State network from non-
Department owned systems is authorized only through a Department
approved access program. Remote access to the network is configured
with the Office of Management and Budget Memorandum M-07-16 security
requirements which include but are not limited to two-factor
authentication and time out function.
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation.
Access to the Department of State, its annexes and posts abroad is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage.
When it is determined that a user no longer needs access, the user
account is disabled.
RETENTION AND DISPOSAL:
These records will be maintained until they become inactive at
which time they will be retired or destroyed in accordance with
published record schedules of the Department of State and as approved
by the National Archives and Records Administration. More specific
information may be obtained by writing to the Director; Office of
Information Programs and Services, A/GIS/IPS, SA-2, Department of
State, 515 22nd Street NW., Washington, DC 20522-8100.
SYSTEM MANAGER(S) AND ADDRESS:
Senior Adviser to the Secretary for Appointments and White House
Liaison, Room 7245, Department of State, 2201 C Street NW.,Washington
DC 20520.
NOTIFICATION PROCEDURES:
Individuals who have reason to believe that the Office of the White
House Liaison might have records pertaining to themselves should write
to the Director, Office of Information Programs and Services, A/GIS/
IPS, SA-2, Department of State, 515 22nd Street NW., Washington, DC
20522-8100. The individual must specify that he/she wishes the records
of the White House Liaison Office to be checked. At a minimum, the
individual must include: name, date and place of birth, approximate
dates of employment with the Department of State, particularly the time
during which the individual was a candidate or held a non-career
Presidential appointment; current mailing address and zip code; and
signature.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to records pertaining to
themselves should write to the Director, Office of Information Programs
and Services (address above).
CONTESTING RECORD PROCEDURES:
Individuals who wish to amend records pertaining to themselves
should write to the Director, Office of Information Programs and
Services (address above).
RECORD SOURCE CATEGORIES:
These records contain information obtained directly from the
individual who is the subject of these records; Office of the Legal
Adviser; Bureau of Diplomatic Security; Bureau of Human Resources;
Bureau of Legislative Affairs; the White House Office of Presidential
Personnel: and/or individuals who know or worked with the subject and
may offer recommendations.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a (k)(1) and (k)(5), certain records in
this system are classified or contain confidential source information
and are exempted from 5 U.S.C. 522a(c)(3), (d), (e)(l),(e)(4)(G), (H)
and (I), and (f). See Department of State Rules published under 22 CFR
171.36.
[FR Doc. 2012-23004 Filed 9-17-12; 8:45 am]
BILLING CODE 4710-24-P
