Privacy Act of 1974; System of Records, 56629-56630 [2012-22550]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 77, Number 178 (Thursday, September 13, 2012)]
[Notices]
[Pages 56629-56630]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-22550]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2012-OS-0107]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The blanket (k)(1) 
exemption applies to this system of records to accurately describe the 
basis for exempting disclosure of classified information that are or 
may be contained in the records.

DATES: This proposed action will be effective on October 15, 2012 
unless comments are received, which result in a contrary determination. 
Comments will be accepted on or before October 15, 2012.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155, or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 19, 2012, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: September 10, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS E06

System name:
    Enterprise Correspondence Control System (ECCS) (August 19, 2009, 
74 FR 41870).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Correspondence Management Division, 
Executive Services Directorate,

[[Page 56630]]

Washington Headquarters Services, Room 3C843, 1155 Defense Pentagon, 
Washington, DC 20301-1155.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Individuals who either initiated, 
or are the subject of communications with the Office of the Secretary 
of Defense.''

Categories of records in the system:
    Delete entry and replace with ``Name (last name and first name 
initial) and contact information (mailing address, telephone number, 
fax number, email address) of individuals writing to the Secretary of 
Defense. This may include inquiries and other communications pertaining 
to any matter under the cognizance of the Secretary of Defense. Records 
may include complaints, appeals, grievances, investigations, alleged 
improprieties, personnel actions, medical reports, intelligence, and 
related matters associated with the mission and business activities of 
the department. They may be either specific or general in nature and 
may include such personal information as an individual's name, Social 
Security Number (SSN), date and place of birth, description of events 
or incidents of a sensitive or privileged nature, commendatory or 
unfavorable data.
    Staff packages pertaining to individuals. Examples of such packages 
include: Assignment requests, awards, nominations, promotions, and 
presidential support letters; condolence letters, retirement letters 
and letters of appreciation; Senior Executive Service letters and pay 
adjustments, appointment letters, certificates, Secretary of Defense 
letters of appreciation, travel requests, military airlift requests and 
other related documents.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 113, Secretary of 
Defense; 44 U.S.C. Chapter 31, Records Management by Federal Agencies; 
DoD Directive 5105.53, Director of Administration and Management 
(DA&M); DoD Directive 5110.4, Washington Headquarters Services (WHS); 
and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``Information is collected on behalf 
of the Secretary of Defense to support the functions of the Department 
of Defense and maintain a record of actions taken and responses to the 
President, White House staff, other Cabinet officials, Congress, state 
and local officials, corporate officials, members of the Department of 
Defense and the public.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief, Correspondence Management 
Division, Executive Services Directorate, Washington Headquarters 
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief, Correspondence Management 
Division, Executive Services Directorate, Washington Headquarters 
Services, Room 3C843, 1155 Defense Pentagon, Washington, DC 20301-1155.
    The requests should contain the individual's last name, first name 
initial, subject, and document date.''
* * * * *

[FR Doc. 2012-22550 Filed 9-12-12; 8:45 am]
BILLING CODE 5001-06-P