Privacy Act; System of Records: State-35, Information Access Programs Records, 48199-48201 [2012-19796]
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Federal Register / Vol. 77, No. 156 / Monday, August 13, 2012 / Notices
these Determinations be published in
the Federal Register.
FOR FURTHER INFORMATION CONTACT: For
further information, including a list of
the exhibit objects, contact Paul W.
Manning, Attorney-Adviser, Office of
the Legal Adviser, U.S. Department of
State (telephone: 202–632–6469). The
mailing address is U.S. Department of
State, SA–5, L/PD, Fifth Floor (Suite
5H03), Washington, DC 20522–0505.
Dated: August 6, 2012.
J. Adam Ereli,
Principal Deputy Assistant Secretary, Bureau
of Educational and Cultural Affairs,
Department of State.
[FR Doc. 2012–19800 Filed 8–10–12; 8:45 am]
BILLING CODE 4710–05–P
State, SA–5, L/PD, Fifth Floor (Suite
5H03), Washington, DC 20522–0505.
Dated: August 7, 2012.
J. Adam Ereli,
Principal Deputy Assistant Secretary, Bureau
of Educational and Cultural Affairs,
Department of State.
[FR Doc. 2012–19798 Filed 8–10–12; 8:45 am]
[Public Notice 7978]
Culturally Significant Objects Imported
for Exhibition Determinations:
‘‘Bernini: Sculpting in Clay’’
Notice is hereby given of the
following determinations: Pursuant to
the authority vested in me by the Act of
October 19, 1965 (79 Stat. 985; 22 U.S.C.
2459), Executive Order 12047 of March
27, 1978, the Foreign Affairs Reform and
Restructuring Act of 1998 (112 Stat.
2681, et seq.; 22 U.S.C. 6501 note, et
seq.), Delegation of Authority No. 234 of
October 1, 1999, and Delegation of
Authority No. 236–3 of August 28, 2000
(and, as appropriate, Delegation of
Authority No. 257 of April 15, 2003), I
hereby determine that the objects to be
included in the exhibition ‘‘Bernini:
Sculpting in Clay,’’ imported from
abroad for temporary exhibition within
the United States, are of cultural
significance. The objects are imported
pursuant to loan agreements with the
foreign owners or custodians. I also
determine that the exhibition or display
of the exhibit objects at the Metropolitan
Museum of Art, New York, New York,
from on or about October 3, 2012, until
on or about January 6, 2013, the Kimbell
Art Museum, Fort Worth, Texas, from
on or about February 3, 2013, until on
or about April 14, 2013, and at possible
additional exhibitions or venues yet to
be determined, is in the national
interest. I have ordered that Public
Notice of these Determinations be
published in the Federal Register.
FOR FURTHER INFORMATION CONTACT: For
further information, including a list of
the exhibit objects, contact Paul W.
Manning, Attorney-Adviser, Office of
the Legal Adviser, U.S. Department of
State (telephone: 202–632–6469). The
mailing address is U.S. Department of
mstockstill on DSK4VPTVN1PROD with NOTICES
SUMMARY:
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16:29 Aug 10, 2012
Jkt 226001
Dated: June 18, 2012.
Joyce A. Barr,
Assistant Secretary for Administration, U.S.
Department of State.
STATE-35
SYSTEM NAME:
Information Access Programs Records.
BILLING CODE 4710–05–P
SECURITY CLASSIFICATION:
Unclassified and Classified.
DEPARTMENT OF STATE
SYSTEM LOCATION:
[Public Notice 7979]
Privacy Act; System of Records: State35, Information Access Programs
Records
Notice is hereby given that
the Department of State proposes to
amend an existing system of records,
Information Access Programs Records,
State-35, pursuant to the provisions of
the Privacy Act of 1974, as amended (5
U.S.C. 552a) and Office of Management
and Budget Circular No. A–130,
Appendix I.
SUMMARY:
DEPARTMENT OF STATE
48199
This system of records will be
effective on September 24, 2012, unless
we receive comments that will result in
a contrary determination.
DATES:
Any persons interested in
commenting on the amended system of
records may do so by writing to the
Director; Office of Information Programs
and Services, A/GIS/IPS; Department of
State, SA–2; 515 22nd Street NW.;
Washington, DC 20522–8001.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Director; Office of Information Programs
and Services, A/GIS/IPS; Department of
State, SA–2; 515 22nd Street NW.;
Washington, DC 20522–8001.
The
Department of State proposes that the
current system retain the name
‘‘Information Access Programs
Records.’’ The proposed system will
include revisions to the following
sections: Categories of individuals,
Categories of records, Authorities,
Purpose, Routine Uses, Safeguards, and
other administrative updates. The
following section has been added to the
system of records, Information Access
Programs Records, State-35, to ensure
Privacy Act of 1974 compliance:
Disclosure to Consumer Reporting
Agencies.
The Department’s report was filed
with the Office of Management and
Budget. The amended system
description, ‘‘Information Access
Programs Records, State-35,’’ will read
as set forth below.
SUPPLEMENTARY INFORMATION:
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Fmt 4703
Sfmt 4703
Department of State; SA–2; 515 22nd
Street NW.; Washington, DC 20522–
8001.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals requesting access to
Department of State records under the
Freedom of Information Act, the Privacy
Act, the Ethics in Government Act, the
access provisions of Executive Order
13526 or a successor order on national
security information, and Touhy
regulations. Also covered are
individuals and entities requesting
access to Department of State records
pursuant to certain other authorities for
special document requests, discovery
and litigation support requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the system include but are
not limited to the request letters and
Department responses, copies of
responsive records (if applicable) and
any other correspondence, memoranda,
interrogatories and declarations related
to the processing of the request from the
initial receipt stage through to
completion, amendment, appeal and
litigation.
Hard copy records and electronic
records may contain: the date of the
request; requester’s name and
requester’s mailing and email address;
Social Security number (if provided by
the requester) or other personal
identifiers; place of birth, and/or date of
birth in the form of scanned hardcopy
documents or case tracking information
entered into the system during the
initial processing stage; type of case;
case number; dates of acknowledgement
letters; fee categories; search and review
taskings; number of documents/pages
found, reviewed and released or denied;
date of response and, where applicable,
the exemptions applied pursuant to the
Freedom of Information Act or Privacy
Act. These records may also contain
names, addresses and phone numbers of
attorneys, law firms, judges and U.S.
attorneys involved with the processing
or litigation of the case, as well as
separate but related court decisions.
E:\FR\FM\13AUN1.SGM
13AUN1
48200
Federal Register / Vol. 77, No. 156 / Monday, August 13, 2012 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 (Management of
Executive Agencies); 5 U.S.C. 552
(Freedom of Information Act); 5 U.S.C.
552a (Privacy Act); 22 U.S.C. 2651a
(Organization of the Department of
State); 22 U.S.C. 3921 (Management of
Foreign Service) and Executive Order
13526 (Classified National Security
Information).
PURPOSE:
The information in this system
supports the Department in the
administration of its statutory
responsibility for processing requests for
access; amendments; appeals; special
projects for Congress, the Government
Accountability Office, and the
Department of Justice in support of
court orders and subpoenas; discovery,
litigation support, and litigation
pursuant to the Freedom of Information
Act, the Privacy Act, Executive Order
13526 or a successor order on national
security information, and Touhy
regulations.
mstockstill on DSK4VPTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information in this system may be
disclosed to:
1. Government agencies that have
custody of Department of State records
or that share with the Department
responsibility for granting access to
certain categories of records, to
coordinate decisions on access to
records;
2. Government agencies for
concurrence reviews in
recommendations for access to
classified or restricted material and in
making appropriate arrangements for
such access;
3. A Court or adjudicative body for a
proceeding, when the agency, or any
component thereof, or any employee of
the agency in his or her official capacity,
is a party to litigation or has an interest
in such litigation, and the agency
determines that use of such records is
relevant and necessary to the litigation;
4. Department of Justice for the
purpose of obtaining its advice on any
aspect of the processing of requests for
information under the access provisions
of the laws or in connection with
litigation;
5. Actual or potential party to
litigation or the party’s attorney for the
purpose of negotiation or discussion on
such matters as settlement of the case or
matter, plea bargaining or in formal or
informal discovery proceedings;
6. Office of Management and Budget,
National Archives and Records
Administration or the Interagency
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16:29 Aug 10, 2012
Jkt 226001
Security Oversight Office, for the
purpose of obtaining advice regarding
agency obligations under any access
provisions or restrictions of law;
7. Interagency Security Classification
Appeals Panel or member agencies for
the purpose of obtaining advice
regarding agency obligations under any
access provisions or restrictions of law;
and
8. In response to a properly issued
subpoena.
9. To the National Archives and
Records Administration, Office of
Government Information Services
(OGIS), to the extent necessary to fulfill
its responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures, and compliance with the
Freedom of Information Act, and to
facilitate OGIS’ offering of mediation
services to resolve disputes between
persons making FOIA requests and
administrative agencies.
The Department of State periodically
publishes in the Federal Register its
standard routine uses which apply to all
of its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
routine uses apply to Information
Access Programs Records, State-35.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy and electronic media.
RETRIEVABILITY:
Individual name, case number.
SAFEGUARDS:
All users are given cyber security
awareness training which covers the
procedures for handling Sensitive but
Unclassified information, including
personally identifiable information (PII).
Annual refresher training is mandatory.
In addition, all Foreign Service and
Civil Service employees and those
Locally Engaged Staff who handle PII
are required to take the Foreign Service
Institute distance learning course
instructing employees on privacy and
security requirements, including the
rules of behavior for handling PII and
the potential consequences if it is
handled improperly.
Before being granted access to
Information Access Programs Records, a
user must first be granted access to the
Department of State computer system.
All employees of the Department of
State with authorized access have
PO 00000
Frm 00078
Fmt 4703
Sfmt 4703
undergone a thorough background
security investigation. Access to the
Department of State, its annexes, and
posts abroad is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel. Access
to computerized files is passwordprotected and under the direct
supervision of the system manager. In
addition, all cases and user-accessible
records containing PII are only
accessible by cleared individuals whose
login is contained on the Access Control
List (ACL). If an individual is not listed
on the ACL, he/she does not have any
access to electronic records containing
PII in the system. The system manager
has the capability of printing audit trails
of access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
RETENTION AND DISPOSAL:
Records are retired and destroyed in
accordance with published Department
of State Records Disposition Schedules
as approved by the National Archives
and Records Administration (NARA).
More specific information may be
obtained by writing to the Director;
Office of Information Programs and
Services, A/GIS/IPS; SA–2, Department
of State; 515 22nd Street NW.;
Washington, DC 20522–8001.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Information
Programs and Services, SA–2;
Department of State; 515 22nd Street
NW.; Washington, DC 20522–8001.
NOTIFICATION PROCEDURE:
Individuals who have reason to
believe that the Office of Information
Programs and Services might have
records maintained under their name or
personal identifier should write to the
Director, Office of Information Programs
and Services; SA–2; Department of
State; 515 22nd Street NW.;
Washington, DC 20522–8001. The
individual must specify that he/she
wishes the system to be checked. At a
minimum, the individual must include:
Name; date and place of birth; current
mailing address and zip code; signature;
case number if available; and other
information helpful in identifying the
record.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to
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Federal Register / Vol. 77, No. 156 / Monday, August 13, 2012 / Notices
themselves should write to the Director,
Office of Information Programs and
Services (address above).
CONTESTING RECORD PROCEDURES:
(See above.)
RECORD SOURCE CATEGORIES:
These records may contain
information obtained from the requester,
attorneys representing the requester and
others authorized to represent
requesters, records systems searched,
and officials of other government
agencies who may have provided/
referred information relative to the
request including, but not limited to
documents, advice, concurrence,
recommendations and disclosure
determinations.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Pursuant to 5 U.S.C. 552a(j)(2),
records in this system of records may be
exempted from any part of the Privacy
Act except 5 U.S.C. 552a(b), (c)(1) and
(2), (e)(4)(A) through (F), (e)(6), (7), (9),
(10), and (11), and (i).
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2),
(k)(3), (k)(4), (k)(5), (k)(6), and (k)(7),
records in this system of records may be
exempted from 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I) and (f).
When the Department of State is
processing requests under the purpose
of this system, exempt materials from
other systems of records may become
part of the records in this system. To the
extent that copies of exempt records
from other systems of records are
entered into this system, the Department
of State hereby claims the same
exemptions for those records that are
claimed for the original primary systems
of records from which they originated.
[FR Doc. 2012–19796 Filed 8–10–12; 8:45 am]
BILLING CODE 4710–24–P
DEPARTMENT OF TRANSPORTATION
Federal Aviation Administration
Membership in the National Parks
Overflights Advisory Group Aviation
Rulemaking Committee
Federal Aviation
Administration, Transportation.
ACTION: Notice.
mstockstill on DSK4VPTVN1PROD with NOTICES
AGENCY:
By Federal Register notice
(See 77 FR 27835–27836; May 11, 2012)
the National Park Service (NPS) and the
Federal Aviation Administration (FAA)
invited interested persons to apply to
fill six upcoming openings on the
National Parks Overflights Advisory
Group (NPOAG) Aviation Rulemaking
SUMMARY:
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16:29 Aug 10, 2012
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Committee (ARC). The notice invited
interested persons to apply to fill six
vacancies representing commercial air
tour operators (2), general aviation (1),
Native American tribal (1), and
environmental (2) concerns due to the
incumbent members’ completion of
three-year term appointments on
October 9, 2012. This notice informs the
public of the persons selected to fill five
of the six vacancies on the NPOAG
ARC. Vacancies filled include the two
commercial tour operator openings, the
general aviation opening, the tribal
opening, and one of the environmental
openings. Since the previous notice did
not draw enough responses from
individuals for the remaining
environmental vacancy, NPS and FAA
are also using this notice to invite other
interested individuals to apply for the
remaining environmental opening. If
you responded to the initial notice for
the environmental openings, you will
still be under consideration and need
not re-apply.
DATES: Persons interested in applying
for the remaining NPOAG opening
representing environmental concerns
need to apply by September 12, 2012.
FOR FURTHER INFORMATION CONTACT:
Barry Brayer, Special Programs Staff,
Federal Aviation Administration,
Western-Pacific Region Headquarters,
P.O. Box 92007, Los Angeles, CA
90009–2007, telephone: (310) 725–3800,
email: Barry.Brayer@faa.gov.
SUPPLEMENTARY INFORMATION:
Background
The National Parks Air Tour
Management Act of 2000 (the Act) was
enacted on April 5, 2000, as Public Law
106–181. The Act required the
establishment of the advisory group
within 1 year after its enactment. The
NPOAG was established in March 2001.
The advisory group is comprised of a
balanced group of representatives of
general aviation, commercial air tour
operations, environmental concerns,
and Native American tribes. The
Administrator of the FAA and the
Director of NPS (or their designees)
serve as ex officio members of the
group. Representatives of the
Administrator and Director serve
alternating 1-year terms as chairman of
the advisory group.
In accordance with the Act, the
advisory group provides ‘‘advice,
information, and recommendations to
the Administrator and the Director—
(1) On the implementation of this title
[the Act] and the amendments made by
this title;
(2) On commonly accepted quiet
aircraft technology for use in
PO 00000
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Fmt 4703
Sfmt 4703
48201
commercial air tour operations over a
national park or tribal lands, which will
receive preferential treatment in a given
air tour management plan;
(3) On other measures that might be
taken to accommodate the interests of
visitors to national parks; and
(4) At the request of the Administrator
and the Director, safety, environmental,
and other issues related to commercial
air tour operations over a national park
or tribal lands.’’
Membership
The current NPOAG ARC is made up
of one member representing general
aviation, three members representing
the commercial air tour industry, four
members representing environmental
concerns, and two members
representing Native American interests.
Current members of the NPOAG ARC
are as follows:
Heidi Williams representing general
aviation; Alan Stephen, Elling
Halvorson, and Matthew Zuccaro
representing commercial air tour
operators; Chip Dennerlein, Greg Miller,
Kristen Brengel, and Dick Hingson
representing environmental interests;
and Rory Majenty and Ray Russell
representing Native American tribes.
Selection
Selected to fill the air tour operator
vacancies, for additional terms, are
returning members Alan Stephen and
Matthew Zuccaro. Selected to fill the
general aviation vacancy is returning
member Heidi Williams. Selected to fill
the Native American opening is new
member Martin Begaye. Selected to fill
one of the environmental vacancies is
returning member Greg Miller. These
members’ new or additional terms begin
on October 10, 2012. The term of service
for NPOAG ARC members is 3 years.
Additional Opening
In order to retain balance within the
NPOAG ARC with one remaining
opening, the FAA and NPS invite
persons interested in representing
environmental concerns on the ARC to
contact Mr. Barry Brayer (contact
information is written above in FOR
FURTHER INFORMATION CONTACT).
Requests to serve on the ARC must be
made to Mr. Brayer in writing and
postmarked or emailed on or before
September 12, 2012. The request should
indicate whether or not you are a
member of an association or group
related to environmental issues or
concerns or have another affiliation
with issues relating to aircraft flights
over national parks. The request should
also state what expertise you would
bring to the NPOAG ARC as related to
E:\FR\FM\13AUN1.SGM
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]]>Agencies
[Federal Register Volume 77, Number 156 (Monday, August 13, 2012)]
[Notices]
[Pages 48199-48201]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-19796]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice 7979]
Privacy Act; System of Records: State-35, Information Access
Programs Records
SUMMARY: Notice is hereby given that the Department of State proposes
to amend an existing system of records, Information Access Programs
Records, State-35, pursuant to the provisions of the Privacy Act of
1974, as amended (5 U.S.C. 552a) and Office of Management and Budget
Circular No. A-130, Appendix I.
DATES: This system of records will be effective on September 24, 2012,
unless we receive comments that will result in a contrary
determination.
ADDRESSES: Any persons interested in commenting on the amended system
of records may do so by writing to the Director; Office of Information
Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd
Street NW.; Washington, DC 20522-8001.
FOR FURTHER INFORMATION CONTACT: Director; Office of Information
Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd
Street NW.; Washington, DC 20522-8001.
SUPPLEMENTARY INFORMATION: The Department of State proposes that the
current system retain the name ``Information Access Programs Records.''
The proposed system will include revisions to the following sections:
Categories of individuals, Categories of records, Authorities, Purpose,
Routine Uses, Safeguards, and other administrative updates. The
following section has been added to the system of records, Information
Access Programs Records, State-35, to ensure Privacy Act of 1974
compliance: Disclosure to Consumer Reporting Agencies.
The Department's report was filed with the Office of Management and
Budget. The amended system description, ``Information Access Programs
Records, State-35,'' will read as set forth below.
Dated: June 18, 2012.
Joyce A. Barr,
Assistant Secretary for Administration, U.S. Department of State.
STATE-35
SYSTEM NAME:
Information Access Programs Records.
SECURITY CLASSIFICATION:
Unclassified and Classified.
SYSTEM LOCATION:
Department of State; SA-2; 515 22nd Street NW.; Washington, DC
20522-8001.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals requesting access to Department of State records under
the Freedom of Information Act, the Privacy Act, the Ethics in
Government Act, the access provisions of Executive Order 13526 or a
successor order on national security information, and Touhy
regulations. Also covered are individuals and entities requesting
access to Department of State records pursuant to certain other
authorities for special document requests, discovery and litigation
support requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the system include but are not limited to the request
letters and Department responses, copies of responsive records (if
applicable) and any other correspondence, memoranda, interrogatories
and declarations related to the processing of the request from the
initial receipt stage through to completion, amendment, appeal and
litigation.
Hard copy records and electronic records may contain: the date of
the request; requester's name and requester's mailing and email
address; Social Security number (if provided by the requester) or other
personal identifiers; place of birth, and/or date of birth in the form
of scanned hardcopy documents or case tracking information entered into
the system during the initial processing stage; type of case; case
number; dates of acknowledgement letters; fee categories; search and
review taskings; number of documents/pages found, reviewed and released
or denied; date of response and, where applicable, the exemptions
applied pursuant to the Freedom of Information Act or Privacy Act.
These records may also contain names, addresses and phone numbers of
attorneys, law firms, judges and U.S. attorneys involved with the
processing or litigation of the case, as well as separate but related
court decisions.
[[Page 48200]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 (Management of Executive Agencies); 5 U.S.C. 552
(Freedom of Information Act); 5 U.S.C. 552a (Privacy Act); 22 U.S.C.
2651a (Organization of the Department of State); 22 U.S.C. 3921
(Management of Foreign Service) and Executive Order 13526 (Classified
National Security Information).
PURPOSE:
The information in this system supports the Department in the
administration of its statutory responsibility for processing requests
for access; amendments; appeals; special projects for Congress, the
Government Accountability Office, and the Department of Justice in
support of court orders and subpoenas; discovery, litigation support,
and litigation pursuant to the Freedom of Information Act, the Privacy
Act, Executive Order 13526 or a successor order on national security
information, and Touhy regulations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in this system may be disclosed to:
1. Government agencies that have custody of Department of State
records or that share with the Department responsibility for granting
access to certain categories of records, to coordinate decisions on
access to records;
2. Government agencies for concurrence reviews in recommendations
for access to classified or restricted material and in making
appropriate arrangements for such access;
3. A Court or adjudicative body for a proceeding, when the agency,
or any component thereof, or any employee of the agency in his or her
official capacity, is a party to litigation or has an interest in such
litigation, and the agency determines that use of such records is
relevant and necessary to the litigation;
4. Department of Justice for the purpose of obtaining its advice on
any aspect of the processing of requests for information under the
access provisions of the laws or in connection with litigation;
5. Actual or potential party to litigation or the party's attorney
for the purpose of negotiation or discussion on such matters as
settlement of the case or matter, plea bargaining or in formal or
informal discovery proceedings;
6. Office of Management and Budget, National Archives and Records
Administration or the Interagency Security Oversight Office, for the
purpose of obtaining advice regarding agency obligations under any
access provisions or restrictions of law;
7. Interagency Security Classification Appeals Panel or member
agencies for the purpose of obtaining advice regarding agency
obligations under any access provisions or restrictions of law; and
8. In response to a properly issued subpoena.
9. To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures, and compliance with the
Freedom of Information Act, and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
The Department of State periodically publishes in the Federal
Register its standard routine uses which apply to all of its Privacy
Act systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to Information Access
Programs Records, State-35.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy and electronic media.
RETRIEVABILITY:
Individual name, case number.
SAFEGUARDS:
All users are given cyber security awareness training which covers
the procedures for handling Sensitive but Unclassified information,
including personally identifiable information (PII). Annual refresher
training is mandatory. In addition, all Foreign Service and Civil
Service employees and those Locally Engaged Staff who handle PII are
required to take the Foreign Service Institute distance learning course
instructing employees on privacy and security requirements, including
the rules of behavior for handling PII and the potential consequences
if it is handled improperly.
Before being granted access to Information Access Programs Records,
a user must first be granted access to the Department of State computer
system.
All employees of the Department of State with authorized access
have undergone a thorough background security investigation. Access to
the Department of State, its annexes, and posts abroad is controlled by
security guards and admission is limited to those individuals
possessing a valid identification card or individuals under proper
escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel. Access to computerized files
is password-protected and under the direct supervision of the system
manager. In addition, all cases and user-accessible records containing
PII are only accessible by cleared individuals whose login is contained
on the Access Control List (ACL). If an individual is not listed on the
ACL, he/she does not have any access to electronic records containing
PII in the system. The system manager has the capability of printing
audit trails of access from the computer media, thereby permitting
regular and ad hoc monitoring of computer usage.
RETENTION AND DISPOSAL:
Records are retired and destroyed in accordance with published
Department of State Records Disposition Schedules as approved by the
National Archives and Records Administration (NARA). More specific
information may be obtained by writing to the Director; Office of
Information Programs and Services, A/GIS/IPS; SA-2, Department of
State; 515 22nd Street NW.; Washington, DC 20522-8001.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Information Programs and Services, SA-2;
Department of State; 515 22nd Street NW.; Washington, DC 20522-8001.
NOTIFICATION PROCEDURE:
Individuals who have reason to believe that the Office of
Information Programs and Services might have records maintained under
their name or personal identifier should write to the Director, Office
of Information Programs and Services; SA-2; Department of State; 515
22nd Street NW.; Washington, DC 20522-8001. The individual must specify
that he/she wishes the system to be checked. At a minimum, the
individual must include: Name; date and place of birth; current mailing
address and zip code; signature; case number if available; and other
information helpful in identifying the record.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to
[[Page 48201]]
themselves should write to the Director, Office of Information Programs
and Services (address above).
CONTESTING RECORD PROCEDURES:
(See above.)
RECORD SOURCE CATEGORIES:
These records may contain information obtained from the requester,
attorneys representing the requester and others authorized to represent
requesters, records systems searched, and officials of other government
agencies who may have provided/referred information relative to the
request including, but not limited to documents, advice, concurrence,
recommendations and disclosure determinations.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(j)(2), records in this system of records
may be exempted from any part of the Privacy Act except 5 U.S.C.
552a(b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10),
and (11), and (i).
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), (k)(3), (k)(4), (k)(5),
(k)(6), and (k)(7), records in this system of records may be exempted
from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f).
When the Department of State is processing requests under the
purpose of this system, exempt materials from other systems of records
may become part of the records in this system. To the extent that
copies of exempt records from other systems of records are entered into
this system, the Department of State hereby claims the same exemptions
for those records that are claimed for the original primary systems of
records from which they originated.
[FR Doc. 2012-19796 Filed 8-10-12; 8:45 am]
BILLING CODE 4710-24-P
