Privacy Act of 1974; System of Records, 47641-47652 [2012-19572]

Agencies

• FEDERAL HOUSING FINANCE AGENCY

[Federal Register Volume 77, Number 154 (Thursday, August 9, 2012)]
[Notices]
[Pages 47641-47652]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-19572]


=======================================================================
-----------------------------------------------------------------------

FEDERAL HOUSING FINANCE AGENCY

[No. 2012-N-10]


Privacy Act of 1974; System of Records

AGENCY: Federal Housing Finance Agency.

[[Page 47642]]


ACTION: Notice of proposed revision of system of records, establishment 
of new systems of records, and the removal of systems of records 
notices; request for comments.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended (Privacy Act), the Federal Housing Finance Agency 
(FHFA) gives notice of and requests comments on the proposed revision 
of one existing system of records, the establishment of four new 
systems of records, and the removal of three existing systems of 
records notices.
    The revised existing system of records is ``Fraud Reporting 
System'' (FHFA-6). The proposed systems of records are: ``Visitor 
Badge, Employee and Contractor Personnel Day Pass, and Trackable Mail 
System'' (FHFA-17), ``Reasonable Accommodation Information System'' 
(FHFA-18), ``Computer Systems Activity and Access Records System'' 
(FHFA-19), and ``Telecommunications System'' (FHFA-20).
    In addition, upon the effective date of this notice, the Office of 
Federal Housing Enterprise Oversight systems of records notices, 
``OFHEO-10 Reasonable Accommodation Information System'' (73 FR 19236 
(April 9, 2008)), ``OFHEO-08 Computer Systems Activity and Access 
Records System'' (71 FR 6085 (February 6, 2006)), and ``OFHEO-09 
Telecommunications System'' (71 FR 39123 (July 11, 2006)) will be 
removed.

DATES: The effective date of the notice is September 18, 2012 unless 
comments necessitate otherwise. FHFA will publish a new notice if, in 
order to review comments, the effective date is delayed or if changes 
are made based on comments received. To be assured of consideration, 
comments must be received on or before September 10, 2012.

ADDRESSES: Submit comments, identified by ``2012-N-10,'' using only one 
of the following methods:
     Email: Comments to Alfred M. Pollard, General Counsel, may 
be sent by email to RegComments@fhfa.gov. Please include ``2012-N-10'' 
in the subject line of the message.
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by email 
to FHFA at RegComments@fhfa.gov to ensure timely receipt by FHFA. 
Please include ``2012-N-10'' in the subject line of the message.
     U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Alfred M. 
Pollard, General Counsel, Attention: Comments/2012-N-10, Federal 
Housing Finance Agency, 400 Seventh Street SW., Washington, DC 20024. 
Please note that all mail sent to the FHFA via the U.S. Postal Service 
is routed through a national irradiation facility, a process that may 
delay delivery by approximately two weeks. For any time-sensitive 
correspondence, please plan accordingly.
     Hand Delivered/Courier: The hand delivery address is: 
Alfred M. Pollard, General Counsel, Attention: Comments/2012-N-10, 
Federal Housing Finance Agency, 400 Seventh Street SW., Washington, DC 
20024. The package should be delivered to the Seventh Street entrance 
Guard Desk, First Floor, on business days between 9 a.m. to 5 p.m.

See SUPPLEMENTARY INFORMATION for additional information on submission 
and posting of comments.

FOR FURTHER INFORMATION CONTACT: Stacy Easter, Privacy Act Officer, 
privacy@fhfa.gov or 202-649-3803, or David A. Lee, Senior Agency 
Official for Privacy, privacy@fhfa.gov or 202-649-3803 (not toll free 
numbers), Federal Housing Finance Agency, Eighth Floor, 400 Seventh 
Street SW., Washington, DC 20024. The telephone number for the 
Telecommunications Device for the Deaf is 800-877-8339.

SUPPLEMENTARY INFORMATION: 

I. Comments

    FHFA seeks public comments on the revised and proposed systems of 
records, and will take all comments into consideration. See 5 U.S.C. 
552a(e)(4) and (11). In addition to referencing ``Comments/2012-N-10,'' 
please reference the title and the system of records number your 
comment addresses.
    All comments received will be posted without change on the FHFA Web 
site at https://www.fhfa.gov, and will include any personal information 
provided, such as name, address (mailing and email), and telephone 
numbers. In addition, copies of all comments received will be available 
without change for public inspection on business days between the hours 
of 10 a.m. and 3 p.m., at the Federal Housing Finance Agency, Eighth 
Floor, 400 Seventh Street SW., Washington, DC 20024, without change. To 
make an appointment to inspect comments, please call the Office of 
General Counsel at 202-649-3804.

II. Introduction

    This notice satisfies the Privacy Act requirement that an agency 
publish a system of records notice in the Federal Register when there 
is an addition or change to an agency's systems of records. Congress 
has recognized that application of all requirements of the Privacy Act 
to certain categories of records may have an undesirable and often 
unacceptable effect upon agencies in the conduct of necessary public 
business. Consequently, Congress established general exemptions and 
specific exemptions that could be used to exempt records from 
provisions of the Privacy Act. Congress also required that exempting 
records from provisions of the Privacy Act would require the head of an 
agency to publish a determination to exempt a record from the Privacy 
Act as a rule in accordance with the Administrative Procedure Act. The 
Acting Director of FHFA has determined that records and information in 
these five systems of records are not exempt from the requirements of 
the Privacy Act.
    As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (61 FR 6427, 6435 February 20, 1996), FHFA has 
submitted a report describing the five systems of records covered by 
this notice to the Committee on Oversight and Government Reform of the 
House of Representatives, the Committee on Homeland Security and 
Governmental Affairs of the Senate, and the Office of Management and 
Budget.

III. Proposed Systems of Records

    The system of records ``Fraud Reporting System'' (FHFA-6) is being 
revised to address new records that will be collected, to update the 
routine uses of such records, and to make non-substantive edits.
    The proposed new system ``Visitor Badge, Employee and Contractor 
Personnel Day Pass, and Trackable Mail System'' (FHFA-17), will contain 
records related to members of the public and employees and contractor 
personnel from other Federal agencies who visit FHFA; FHFA employees 
and contractor personnel who require a day pass to access FHFA 
facilities; and FHFA employees who pre-register or authorize visitors 
to enter FHFA facilities. The system also covers individuals or 
organizations that send or deliver trackable mail to FHFA (e.g., 
express mail, courier mail, or other forms of

[[Page 47643]]

mail that are tracked from the sender to the recipient).
    The other three proposed systems of records notices will revise and 
replace three existing systems of records notices issued by one of 
FHFA's predecessor agencies, the Office of Federal Housing Enterprise 
Oversight (OFHEO). The underlying systems remain intact. New notices, 
with additional information collected, and routine uses identified, are 
being issued to reflect that OFHEO no longer exists and that the new 
notices are issued by FHFA. These three proposed systems are described 
below.
    The ``Reasonable Accommodation Information System'' (FHFA-18) will 
contain information related to requests for reasonable accommodation 
from employees, applicants, or others. This new system of records 
notice will replace the system of records notice issued by OFHEO, 
``OFHEO-10 Reasonable Accommodation Information Systems'' (73 FR 19236 
(April 9, 2008)), which will be removed on the effective date of this 
notice.
    The ``Computer Systems Activity and Access Records System'' (FHFA-
19) will contain information related to use of FHFA computer systems. 
This system of records notice will replace the system of records notice 
issued by OFHEO, ``OFHEO-08 Computer Systems Activity and Access 
Records Systems'' (71 FR 6085 (February 6, 2006)), which will be 
removed on the effective date of this notice.
    The ``Telecommunications System'' (FHFA-20) will contain 
information related to the use of FHFA telecommunication systems. This 
system of records notice will replace the system of records notice 
issued by OFHEO, ``OFHEO-9 Telecommunications Systems'' (71 FR 39123 
(July 11, 2006)), which will be removed on the effective date of this 
notice.
    The revised and proposed systems of records notices are set out in 
their entirety and described in detail below.
FHFA-6

System Name:
    Fraud Reporting System.

Security Classification:
    Unclassified but sensitive.

System Location:
    Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 
20024; and any alternate work site utilized by employees of the Federal 
Housing Finance Agency or by individuals assisting such employees.

Categories of Individuals Covered by the System:
    Information about individuals who are suspected of or have been 
found to have engaged in fraud or possible fraud in connection with the 
origination, funding, sale, purchase or insurance of a mortgage loan, 
or the related real estate transaction, or a financial instrument 
involving the Federal National Mortgage Association, the Federal Home 
Loan Mortgage Corporation, or the Federal Home Loan Banks (individually 
``regulated entity'', and collectively, ``regulated entities''), or who 
are suspected of or have been found to have engaged in other financial 
misconduct. Such records may also include information on individuals: 
(a) Who have or are currently engaged in a transaction with a regulated 
entity; (b) who have performed or are currently performing services 
that relate to transactions with a regulated entity; (c) who are 
directors, officers, employees, agents of a regulated entity, or other 
institution engaged in financial transactions or mortgage services; (d) 
who are actual or potential victims of fraud or possible fraud; (e) who 
are named as possible witnesses; (f) who have or might have information 
about reported matters; (g) who are named as preparers of any reports; 
and (h) who are named as persons to be contacted by FHFA.

Categories of Records in the System:
    Records may include name, address, telephone number, electronic 
mail address, Social Security number, name of institution(s) involved, 
financial information (such as account number, mortgage loan amount, 
amount of suspected fraud, and other loan or financial information), 
online profile or account information, and information pertaining to 
criminal prosecutions, civil actions, enforcement proceedings, and 
investigations resulting from or relating to the fraud or suspected 
fraud.

Authority for Maintenance of the System:
    The system is established and maintained pursuant to 12 U.S.C. 
4513, 4513b, 4514, 4526 and 4642 and 12 CFR part 1233.

Purpose(s):
    The information in this system of records will be used by FHFA in 
carrying out the statutory authorities of the Director to require the 
regulated entities to report fraud or suspected fraud involving a 
mortgage loan, financial instrument purchased or sold by a regulated 
entity, or other financial misconduct consistent with the safety and 
soundness responsibilities of FHFA under the Federal Housing 
Enterprises Financial Safety and Soundness Act of 1992, as amended.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, tribal, foreign or a 
financial regulatory organization, including the Financial Crimes 
Enforcement Network and other law enforcement and government entities, 
as determined by FHFA to be appropriate and that are charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing a statute, or rule, regulation 
or order issued pursuant thereto.
    (3) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe that the individual to whom 
the record is disclosed may have further information about the matters 
related therein, and those matters appeared to be relevant at the time 
to the subject matter of the inquiry.
    (4) To any individual with whom FHFA contracts to reproduce, by 
typing, photocopy or other means, any record

[[Page 47644]]

within this system for use by FHFA and its employees in connection with 
their official duties or to any individual who is utilized by FHFA to 
perform clerical or stenographic functions relating to the official 
business of FHFA.
    (5) To members of advisory committees that are created by FHFA or 
by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.
    (8) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, or in connection with criminal law 
proceedings, or in response to a subpoena from a court of competent 
jurisdiction.
    (9) To the Office of Management and Budget, Department of Justice 
(DOJ), Department of Labor, Office of Personnel Management, Equal 
Employment Opportunity Commission, Office of Special Counsel, 
Department of Homeland Security, or other Federal agencies to obtain 
advice regarding statutory, regulatory, policy, and other requirements 
related to the purpose for which FHFA collected the records.
    (10) To DOJ, (including United States Attorney Offices), or other 
Federal agencies conducting litigation or in proceedings before any 
court, adjudicative or administrative body, when it is necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation:
    1. FHFA;
    2. Any employee of FHFA in his/her official capacity;
    3. Any employee of FHFA in his/her individual capacity where DOJ or 
FHFA has agreed to represent the employee; or
    4. The United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FHFA 
collected the records.
    (11) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (12) To a Federal agency, organization, or individual for the 
purpose of performing audit or oversight operations as authorized by 
law, but only such information as is necessary and relevant to such 
audit or oversight function.
    (13) To a regulated entity.
    (14) To a federal, state, local, tribal, foreign, or international 
agency in response to its request for information concerning the hiring 
or retention of an employee; the issuance of a security clearance; the 
reporting of an investigation of an employee; the letting of a 
contract; or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (15) To a Bar Association, Accountancy Board, or other federal, 
state, local, tribal, or foreign licensing or oversight authority; or 
professional association or self-regulatory authority to the extent 
that it performs similar functions (including the Public Company 
Accounting Oversight Board) for investigations or possible disciplinary 
action.

Disclosure to Consumer Reporting Agencies:
    Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made from this 
system to consumer reporting agencies as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

Policies and Practice for Storing, Retrieving, Accessing, Retaining and 
Disposing of Records in the System:
Storage:
    Records in this system are stored in paper and electronic format.

Retrievability:
    Records may be retrieved by name, address, or other unique 
identifier.

Safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked file rooms, locked file cabinets, or locked 
safes. Access to the records is restricted to those who require the 
records in the performance of official duties related to the purposes 
for which the system is maintained.

Retention and Disposal:
    Records are maintained in accordance with National Archives and 
Records Administration and FHFA retention schedules. Records are 
disposed of according to accepted techniques.

System Manager(s) and Address:
    Office of General Counsel, and Divisions of Enterprise Regulation 
and Bank Regulation, Federal Housing Finance Agency, 400 7th Street 
SW., Washington, DC 20024.

Notification Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Access Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Contesting Record Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your

[[Page 47645]]

electronic submission, letter, or facsimile and the subject line, 
envelope, or facsimile cover sheet ``Privacy Act Request'' in 
accordance with the procedures set forth in 12 CFR part 1204.

Record Source Categories:
    The information is obtained from the regulated entities and other 
sources.

Exemptions Claimed for the System:
    Information in this system is exempt from disclosure under 
subsections 552a(d)(5), and 552a(k)(2) of the Privacy Act.
FHFA-17

System Name:
    Visitor Badge, Employee and Contractor Personnel Day Pass, and 
Trackable Mail System.

Security Classification:
    Sensitive but unclassified.

System Location:
    Federal Housing Finance Agency, 400 Seventh Street SW., Washington, 
DC 20024, and any alternate work site utilized by employees of the 
Federal Housing Finance Agency (FHFA) or individuals assisting such 
employees.

Categories of Individuals Covered by the System:
    Members of the public and employees/contractor personnel from other 
Federal agencies who visit FHFA; FHFA employees and contractor 
personnel who require a day pass; and FHFA employees who pre-register 
or authorize visitors to enter FHFA office space. The system also 
covers individuals or organizations that send or deliver trackable mail 
to FHFA (e.g., express mail, courier mail, or other forms of mail that 
are tracked from the sender to the recipient).

Categories of Records in the System:
    Records may include name, photograph, signature, company name, the 
number of the printed badges issued, visitor category, phone number, 
facsimile number, address, electronic mail address; and location, date, 
and time of entry into the FHFA facility. Records may also include the 
following information from identification (ID) cards: Identification 
card number, date of birth, height, weight, color of hair and eyes, 
date of ID card expiration, and issuing jurisdiction. Records may also 
include the following information from HSPD-12 PIV cards: Name, 
photograph, biometric data, date of ID card expiration, agency and 
other information stored on the microchip. Further information 
contained within the system may be the name and title of the person 
being visited; the reason for the visit to the facility; notation of 
approved parking; and the name, phone number and electronic mail 
address of FHFA personnel requesting authorization for the visitor 
access. The system may maintain check-in and check-out times, current 
status of visitor, and ID number assigned for each visitor record.
    For trackable mail, records may include package check in time, 
number of packages, name of employee or contractor personnel to whom 
the package is addressed, location of package, sender's name and 
address, type of package, added description (if appropriate), carrier 
or agent delivering the package, time and name of person to whom 
package is delivered, final destination within FHFA, and mail tracking 
number assigned to the package.

Authority for Maintenance of the System:
    12 U.S.C. 4513(a)(2)B) and Executive Order 13231, Critical 
Infrastructure Protection in the Information Age (October 16, 2001).

Purpose(s):
    The purpose of the system is to permit access to FHFA facilities by 
public visitors and representatives from other Federal agencies. It is 
also used to issue day passes for FHFA employees or contractor 
personnel who are not presently in possession of their Federal 
Government-issued ID card (i.e., HSPD-12) and need to enter the 
workplace to perform their duties. The system is further used to record 
and monitor the status of trackable mail.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, tribal, foreign or a 
financial regulatory organization charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing a statute, or rule, regulation or order issued pursuant 
thereto.
    (3) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe that the individual to whom 
the record is disclosed may have further information about the matters 
related therein, and those matters appeared to be relevant at the time 
to the subject matter of the inquiry.
    (4) To any individual with whom FHFA contracts to reproduce, by 
typing, photocopy or other means, any record within this system for use 
by FHFA and its employees in connection with their official duties or 
to any individual who is utilized by FHFA to perform clerical or 
stenographic functions relating to the official business of FHFA.
    (5) To members of advisory committees that are created by FHFA or 
by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.
    (8) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, or in connection with criminal law 
proceedings, or in response to a subpoena from a court of competent 
jurisdiction.

[[Page 47646]]

    (9) To the Office of Management and Budget, Department of Justice 
(DOJ), Department of Labor, Office of Personnel Management, Equal 
Employment Opportunity Commission, Office of Special Counsel, 
Department of Homeland Security, or other Federal agencies to obtain 
advice regarding statutory, regulatory, policy, and other requirements 
related to the purpose for which FHFA collected the records.
    (10) To DOJ, (including United States Attorney Offices), or other 
Federal agency conducting litigation or in proceedings before any 
court, adjudicative or administrative body, when it is necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation:
    1. FHFA;
    2. Any employee of FHFA in his/her official capacity;
    3. Any employee of FHFA in his/her individual capacity where DOJ or 
FHFA has agreed to represent the employee; or
    4. The United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FHFA 
collected the records.
    (11) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (12) To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to such audit or 
oversight function.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk or tape records are stored in locked 
file rooms, locked file cabinets, or locked safes.

Retrievability:
    Records may be retrieved by name, address, visitor ID number, 
trackable mail tracking number, or some other unique identifier.

Safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked file rooms, locked file cabinets, or locked 
safes. Access to the records is restricted to those who require the 
records in the performance of official duties related to the purposes 
for which the system is maintained.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules and FHFA Records Retention and Disposition Schedules. 
Disposal is by shredding or other appropriate disposal system.

System Manager(s) and Address:
    Office of the Chief Operating Officer, Federal Housing Finance 
Agency, 400 Seventh Street SW., Washington, DC 20024.

Notification Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Access Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Contesting Record Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Source Categories:
    Information is provided by visitors seeking access to FHFA 
facilities to meet with FHFA employees or contractor personnel, or to 
attend FHFA sponsored events; by FHFA employees who pre-register 
visitors; by FHFA employees or contractors who do not have their 
Federal Government-issued ID card (i.e., HSPD-12) and need access to 
FHFA facilities; by individuals sending trackable mail; and by carriers 
or agents that deliver such mail.

Exemptions Claimed for the System:
    None.
FHFA-18

System Name:
    Reasonable Accommodation Information System.

Security Classification:
    Sensitive but unclassified.

System Location:
    Federal Housing Finance Agency, 400 Seventh Street SW., Washington, 
DC 20024, and any alternate work site utilized by employees of the 
Federal Housing Finance Agency (FHFA) or individuals assisting such 
employees.

Categories of Individuals Covered by the System:
    Applicants for employment, employees (current and former), and any 
other individuals who request or receive a reasonable accommodation 
under Sections 501, 504, and 701 of the Rehabilitation Act of 1973, and 
the Americans with Disabilities Act, as amended. This also includes 
authorized individuals or representatives (e.g., family member or 
attorney) who file requests for reasonable accommodation on behalf of 
an applicant for

[[Page 47647]]

employment, employee, or other individual, as well as former employees 
who requested or received reasonable accommodation during their 
employment with FHFA.

Categories of Records in the System:
    Records may include requester's name, contact information (i.e., 
address, telephone number, email address and any other information 
provided), or other unique identifier; requester's authorized 
representative's name and contact information (i.e., address, telephone 
number, email address and any other information provided); requester's 
status (i.e., applicant, employee, or other); request date; job(s) 
(occupational series, grade level, and agency component) for which a 
reasonable accommodation had been requested; other reasons for 
requesting a reasonable accommodation; information concerning the 
nature of any disability and the need for accommodation; and 
appropriate medical or other documentation provided in support of the 
request. Records may also include details of a reasonable accommodation 
request to include type(s) of accommodation requested; whether the 
accommodation requested was pre-employment or during employment, or for 
some other reason; how the requested accommodation would assist the 
individual in applying for a job, performing current job functions, or 
meeting some other need/requirement; the amount of time taken to 
process the request; whether the request was granted or denied and, if 
denied, the reason for the denial; and the sources of any assistance 
consulted in trying to identify possible reasonable accommodations.

Authority for Maintenance of the System:
    The Rehabilitation Act of 1973 (29 U.S.C. 791); Americans with 
Disabilities Act, as amended; 29 CFR part 1630; Executive Orders 13163, 
13164 and 13548; Equal Employment Opportunity Commission (EEOC) Policy 
Guidance on Executive Order 13164; and EEOC Enforcement Guidance: 
Application of the American with Disabilities Act (ADA) to Contingent 
Workers Placed by Temporary Agencies and Other Staffing Firms.

Purpose(s):
    The purpose of the system is to allow FHFA to collect and maintain 
records on applicants for employment, employees (including former 
employees), and others who request a reasonable accommodation under 
Sections 501, 504, and 701 of the Rehabilitation Act of 1973 and the 
Americans with Disabilities Act, as amended, and to In addition, the 
purpose of the System is to track and report to appropriate entities 
the processing of requests for reasonable accommodation to ensure 
compliance with applicable laws and regulations, and to preserve and 
maintain the confidentiality of medical information. Information in 
this system will be used to evaluate, approve, deny, and/or implement a 
request for reasonable accommodation.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, tribal, foreign or a 
financial regulatory organization charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing a statute, or rule, regulation or order issued pursuant 
thereto.
    (3) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe that the individual to whom 
the record is disclosed may have further information about the matters 
related therein, and those matters appeared to be relevant at the time 
to the subject matter of the inquiry.
    (4) To any individual with whom FHFA contracts to reproduce, by 
typing, photocopy or other means, any record within this system for use 
by FHFA and its employees in connection with their official duties or 
to any individual who is utilized by FHFA to perform clerical or 
stenographic functions relating to the official business of FHFA.
    (5) To members of advisory committees that are created by FHFA or 
by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.
    (8) To FHFA employees and others, including persons, consultants, 
contractor personnel, entities, vendors or suppliers, employees of 
other government agencies, whether federal, state, or local, as 
necessary to make a decision on a request for accommodation or to 
implement the decision.
    (9) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena from a court of competent jurisdiction.
    (10) To another Federal agency or commission with responsibility 
for labor or employment relations or other issues, including equal 
employment opportunity and reasonable accommodation issues, when that 
agency or commission has jurisdiction over reasonable accommodation.
    (11) To the Office of Management and Budget, Department of Justice 
(DOJ), Department of Labor, Office of Personnel Management, Equal 
Employment Opportunity Commission, or Office of Special Counsel to 
obtain advice regarding statutory, regulatory, policy, and other 
requirements related to reasonable accommodation.
    (12) To appropriate third parties contracted by FHFA to facilitate 
mediation or other dispute resolution procedures or programs.

[[Page 47648]]

    (13) To the Department of Defense for purposes of procuring 
assistive technologies and services through the Computer/Electronic 
Accommodation Program in response to a request for reasonable 
accommodation.
    (14) To DOJ, (including United States Attorney Offices), or other 
Federal agency conducting litigation or in proceedings before any 
court, adjudicative or administrative body, when it is necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation:
    1. FHFA;
    2. Any employee of FHFA in his/her official capacity;
    3. Any employee of FHFA in his/her individual capacity where DOJ or 
FHFA has agreed to represent the employee; or
    4. The United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FHFA 
collected the records.
    (15) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (16) To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to such audit or 
oversight function.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk or tape records are stored in locked 
file rooms, locked file cabinets, or locked safes.

Retrievability:
    Records may be retrieved by name, or some other unique identifier.

Safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked file rooms, locked file cabinets, or locked 
safes. Access to the records is restricted to those who require the 
records in the performance of official duties related to the purposes 
for which the system is maintained.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules and FHFA Records Retention and Disposition Schedules. 
Disposal is by shredding or other appropriate disposal system.

System Manager(s) and Address:
    Office of the Minority and Women Inclusion, Federal Housing Finance 
Agency, 400 Seventh Street SW., Washington, DC 20024.

Notification Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Access Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Contesting Record Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Source Categories:
    Information is provided by applicants for employment, employees, 
other individuals requesting a reasonable accommodation, or their 
authorized representatives, as well as individuals who are responsible 
for processing such requests.

Exemptions Claimed for the System:
    None.
FHFA-19

System Name:
    Computer Systems Activity and Access Records System.

Security Classification:
    Sensitive but unclassified.

System Location:
    Federal Housing Finance Agency, 400 Seventh Street SW., Washington, 
DC 20024, and any alternate work site utilized by employees of the 
Federal Housing Finance Agency (FHFA) or by individuals assisting such 
employees.

Categories of Individuals Covered by the System:
    Employees and contractor personnel of FHFA, members of the public, 
employees and contractor personnel from other Federal agencies, and 
individuals or organizations who provide information to FHFA via 
electronic mail, text message, instant message, facsimile, social 
media, Web site feedback forms, smart phone, laptops, desktops, 
tablets, or similar devices or methods.

Categories of Records in the System:
    Records may include the name, address, telephone number, electronic 
mail address, instant message ID, and similar identifiers of the 
individual accessing FHFA information systems; the source Internet 
Protocol (IP) address used to access the information system, the date 
and time of log-on and log-off to the information system, the 
information resources which were accessed to include the file or page 
name, and a description of actions

[[Page 47649]]

performed by the individual; the destination IP address of the system, 
which may include the Uniform Resource Locator address, date and time 
of the connection and disconnection, and size of the transmission; 
keywords propagated by Internet/Intranet Web sites; technical machine 
data as the system may generate, such as machine-name field and media 
access control address, and browser type and version; electronic mail 
systems, including the electronic mail address of the sender and 
receiver of the electronic mail message, and the subject, date, 
content, and time of the electronic mail; user access to FHFA office 
automation networks, including wireless networks, as well as denials of 
access; information relating to mainframe/enterprise server and 
wireless access; and verification and authorization records, such as 
successful logins and failed login attempts and password changes.

Authority for Maintenance of the System:
    The Computer Security Act of 1987, 40 U.S.C. 11331, and 12 U.S.C. 
4513(a)(2)(B).

Purpose(s):
    The underlying data in this system of records is used by FHFA 
computer systems and security employees or persons authorized to assist 
these employees to plan and manage computer system services and to 
otherwise perform their official duties. Authorized FHFA employees or 
contractor personnel may use the records in the system to monitor an 
individual's use of FHFA information systems, and to ensure compliance 
with the FHFA information systems guidelines and procedures, including 
those for wireless or remote access. Authorized FHFA employees or 
contractor personnel may use the records in this system to investigate 
improper access or use related to the computer system; to initiate 
disciplinary or other actions related to improper access or use; or, 
where the record(s) may appear to indicate a violation or potential 
violation of law, to refer such record(s) to the appropriate 
investigative office within FHFA, or law enforcement agencies for 
investigation.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, tribal, foreign or a 
financial regulatory organization charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing a statute, or rule, regulation or order issued pursuant 
thereto.
    (3) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe that the individual to whom 
the record is disclosed may have further information about the matters 
related therein, and those matters appeared to be relevant at the time 
to the subject matter of the inquiry.
    (4) To any individual with whom FHFA contracts to reproduce, by 
typing, photocopy or other means, any record within this system for use 
by FHFA and its employees in connection with their official duties or 
to any individual who is utilized by FHFA to perform clerical or 
stenographic functions relating to the official business of FHFA.
    (5) To members of advisory committees that are created by FHFA or 
by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) Disclosure may be made to a Congressional office from the 
record of an individual in response to an inquiry from the 
Congressional office made at the request of that individual.
    (7) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.
    (8) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena from a court of competent jurisdiction.
    (9) To the Office of Management and Budget, Department of Justice 
(DOJ), Department of Labor, Office of Personnel Management, Equal 
Employment Opportunity Commission, Office of Special Counsel, 
Department of Homeland Security, or other Federal agencies to obtain 
advice regarding statutory, regulatory, policy, and other requirements 
related to the purpose for which FHFA collected the records.
    (10) To DOJ, (including United States Attorney Offices), or other 
Federal agency conducting litigation or in proceedings before any 
court, adjudicative or administrative body, when it is necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation:
    1. FHFA;
    2. Any employee of FHFA in his/her official capacity;
    3. Any employee of FHFA in his/her individual capacity where DOJ or 
FHFA has agreed to represent the employee; or
    4. The United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FHFA 
collected the records.
    (11) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (12) To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to such audit or 
oversight function.

Disclosure to Consumer Reporting Agencies:
    None.

[[Page 47650]]

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms, locked file cabinets, or locked safes.

Retrievability:
    Records may be retrieved by name, address, email address, telephone 
number, IP or MAC address, or some other unique identifier.

Safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked file rooms, locked file cabinets, or locked 
safes. Access to the records is restricted to those who require the 
records in the performance of official duties related to the purposes 
for which the system is maintained.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules and FHFA Records Retention and Disposition Schedules. 
Disposal is by shredding or other appropriate disposal system.

System Manager(s) and Address:
    Office of Technology and Information Management, Federal Housing 
Finance Agency, 400 Seventh Street SW., Washington, DC 20024.

Notification Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Access Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Contesting Record Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Source Categories:
    Most records are generated internally from computer activity logs, 
individuals covered by the system who submit information to FHFA, and 
FHFA employees and contractor personnel.

Exemptions Claimed for the System:
    None.
FHFA-20

System Name:
    Telecommunications System.

Security Classification:
    Sensitive but unclassified.

System Location:
    Federal Housing Finance Agency, 400 Seventh Street SW., Washington, 
DC 20024, and any alternate work site utilized by employees of the 
Federal Housing Finance Agency (FHFA) or by individuals assisting such 
employees.

Categories of Individuals Covered by the System:
    Employees and contractor personnel of FHFA and other individuals 
who use, or are assigned FHFA telecommunications devices, including 
Voice over Internet Protocol (VOIP), landline, and cellular telephones; 
wireless devices including wireless hand-held devices; and facsimile 
machines. Members of the public, employees, and contractor personnel 
from other Federal agencies, and other individuals who provide 
information to FHFA via electronic mail, text message, instant message, 
facsimile, social media, Web site feedback forms, telephone (landline, 
VOIP, and cellular), or other similar methods.

Categories of Records in the System:
    Records may include name, photograph, signature, company name, 
telephone number, cellular number, facsimile number, BlackBerry PIN and 
number, home or work address, electronic mail address, instant message 
identification, voice recordings, pager number, and similar 
information. In addition, records may include information relating to 
the use of FHFA telecommunication devices such as, name, address, 
source, target, duration, and date; charges billed to telecommunication 
devices; assignment of telecommunication devices to individuals covered 
by this system and telecommunication device number; and the results of 
administrative inquiries to determine responsibility for the use or 
misuse of a telecommunication device or telecommunication resources, 
including the placement of local and long distance telephone calls.

Authority for Maintenance of the System:
    The Computer Security Act of 1987, 40 U.S.C. 1441, and 12 U.S.C. 
4513(a)(2)(B).

Purpose(s):
    The records in this system are maintained to facilitate management 
of telecommunication systems and devices; to analyze information to 
verify usage; to determine responsibility for use of telecommunications 
systems or devices including placement of specific local and long 
distance calls; to prevent and detect the misuse of telecommunication 
resources; and to serve as the basis for appropriate disciplinary 
action in the event those resources are being or have been misused.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA

[[Page 47651]]

as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Where there is an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, the relevant records 
in the system of records may be referred, as a routine use, to the 
appropriate agency, whether federal, state, local, tribal, foreign or a 
financial regulatory organization charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing a statute, or rule, regulation or order issued pursuant 
thereto.
    (3) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe that the individual to whom 
the record is disclosed may have further information about the matters 
related therein, and those matters appeared to be relevant at the time 
to the subject matter of the inquiry.
    (4) To any individual with whom FHFA contracts to reproduce, by 
typing, photocopy or other means, any record within this system for use 
by FHFA and its employees in connection with their official duties or 
to any individual who is utilized by FHFA to perform clerical or 
stenographic functions relating to the official business of FHFA.
    (5) To members of advisory committees that are created by FHFA or 
by Congress to render advice and recommendations to FHFA or to 
Congress, to be used solely in connection with their official, 
designated functions.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To contractor personnel, grantees, volunteers, interns, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or project for FHFA.
    (8) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena from a court of competent jurisdiction.
    (9) To the Office of Management and Budget, Department of Justice 
(DOJ), Department of Labor, Office of Personnel Management, Equal 
Employment Opportunity Commission, Office of Special Counsel, 
Department of Homeland Security, or other Federal agencies to obtain 
advice regarding statutory, regulatory, policy, and other requirements 
related to the purpose for which FHFA collected the records.
    (10) To DOJ, (including United States Attorney Offices), or other 
Federal agency conducting litigation or in proceedings before any 
court, adjudicative or administrative body, when it is necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation:
    1. FHFA;
    2. Any employee of FHFA in his/her official capacity;
    3. Any employee of FHFA in his/her individual capacity where DOJ or 
FHFA has agreed to represent the employee; or
    4. The United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FHFA 
collected the records.
    (11) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (12) To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to such audit or 
oversight function.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms, locked file cabinets, or locked safes.

Retrievability:
    Records may be retrieved by name, address, email address, telephone 
number, or some other unique identifier.

Safeguards:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked file rooms, locked file cabinets, or locked 
safes. Access to the records is restricted to those who require the 
records in the performance of official duties related to the purposes 
for which the system is maintained.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules and FHFA Records Retention and Disposition Schedules. 
Disposal is by shredding or other appropriate disposal system.

System Manager(s) and Address:
    Office of Technology and Information Management, Federal Housing 
Finance Agency, 400 Seventh Street SW., Washington, DC 20024.

Notification Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

[[Page 47652]]

Record Access Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Contesting Record Procedures:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer either 
electronically, or by regular mail, or facsimile. Submit electronic 
requests at https://publicaccesslink.fhfa.gov/palMain.aspx. The regular 
mail address is: Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20024. The facsimile number is: 202-
649-1073. For the quickest possible handling, mark your electronic 
submission, letter, or facsimile and the subject line, envelope, or 
facsimile cover sheet ``Privacy Act Request'' in accordance with the 
procedures set forth in 12 CFR part 1204.

Record Source Categories:
    Information is provided by individuals accessing or using FHFA 
telecommunication resources or devices.

Exemptions Claimed for the System:
    None.

    Dated: August 1, 2012.
Edward J. DeMarco,
Acting Director, Federal Housing Finance Agency.
[FR Doc. 2012-19572 Filed 8-8-12; 8:45 am]
BILLING CODE 8070-01-P