Privacy Act of 1974; System of Records, 46528-46529 [2012-18957]

Agencies

• Postal Service

[Federal Register Volume 77, Number 150 (Friday, August 3, 2012)]
[Notices]
[Pages 46528-46529]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-18957]


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POSTAL SERVICE


Privacy Act of 1974; System of Records

AGENCY: Postal ServiceTM.

ACTION: Notice of modification to existing system of records.

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SUMMARY: The United States Postal Service[supreg] is proposing to 
modify a Customer Privacy Act System of Records. These modifications 
reflect the needs of two new Postal Service programs to assist 
customers with package and mail tracking. Also, there is an update to 
the current system manager's title.

DATES: The revision will become effective without further notice on 
September 4, 2012 unless comments received on or before that date 
result in a contrary determination.

ADDRESSES: Comments may be mailed or delivered to the Records Office, 
United States Postal Service, 475 L'Enfant Plaza SW., Room 9431, 
Washington, DC 20260-2201. Copies of all written comments will be 
available at this address for public inspection and photocopying 
between 8 a.m. and 4 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Jane Eyre, Manager, Records Office, 
202-268-2608.

SUPPLEMENTARY INFORMATION: This notice is in accordance with the 
Privacy Act requirement that agencies publish their amended systems of 
records in the Federal Register when there is a revision, change, or 
addition. The Postal ServiceTM has reviewed this system of 
records and has determined that this Customer Privacy Act System of

[[Page 46529]]

Records should be revised to modify Categories of Records in the 
System, Purpose(s), Retrievability, Retention and Disposal, and the 
System Manager(s) and Address.

I. Background

    In its continuing effort to improve its value-added services, the 
Postal Service will launch two new programs in 2012. The first will 
assist business mailers with tracking mail pieces sent to their 
customers. The tracking of these mail pieces will utilize the 11-digit 
ZIP Code and/or an Intelligent Mail Barcode. The second will strengthen 
the digital relationship with consumers and aid all customers with 
package tracking and visibility within the Postal Service network and 
through other carrier networks.
    Additionally, in June, 2012, the Postal Service made additional 
management and organizational changes.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    The Postal Service is enhancing our customers' visibility of their 
mailings. The first program will automate the process to provide 
business mailers with mail piece induction information. The second 
program will integrate tracking information from multiple carriers.
    Lastly, in regards to the system manager title update, there is a 
continuing need to reflect changes in the identity or title of 
responsible officials.

III. Description of Changes to Systems of Records

    The Postal Service is modifying one system of records listed below. 
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written data, views, or arguments on this proposal. A report of 
the proposed modifications has been sent to Congress and to the Office 
of Management and Budget for their evaluation. The Postal Service does 
not expect this amended notice to have any adverse effect on individual 
privacy rights. The affected system is as follows:
USPS 820.200

SYSTEM NAME:
    Mail Management and Tracking Activity.

    Accordingly, for the reasons stated, the Postal Service proposes 
changes in the existing system of records as follows:
USPS 820.200

SYSTEM NAME:
    Mail Management and Tracking Activity.

CATEGORIES OF RECORDS IN THE SYSTEM:
    [CHANGE TO READ]
    1. Customer information: Customer or contact name, mail and email 
address(es), title or role, phone number(s), and cellphone carrier.
* * * * *
    [CHANGE TO READ]
    5. Customer preference data: Hold mail begin and end date, 
redelivery date, delivery options, shipping and pickup preferences, 
drop ship codes, comments and instructions, mailing frequency, 
preferred delivery dates, and preferred means of contact.
* * * * *
    [ADD NEW TEXT]
    7. Mail Images: Images of mail pieces captured during normal mail 
processing operations.

PURPOSE(S):
* * * * *
    [CHANGE TO READ]
    3. To provide customers with information about the status of 
mailings within the USPS network or other carrier networks.
    [ADD NEW TEXT]
    4. To provide business mailers with information about the status of 
mailings within the USPS mail processing network.
    [RENUMBER REMAINING TEXT]

RETRIEVABILITY:
    [CHANGE TO READ]
    By customer name, customer ID(s), logon ID, mailing address(es), 
11-digit ZIP Code, or any Intelligent Mail Barcode.

RETENTION AND DISPOSAL:
* * * * *
    [ADD NEW TEXT]
    5. Mailpiece images will be retained up to 3 days.
* * * * *
    [RENUMBER REMAING TEXT AND ADD NEW TEXT]
    7. USPS and other carrier network tracking records are retained for 
up to 30 days for mail and up to 90 days for packages and special 
services.
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    [ADD NEW TEXT]
    President, Digital Solutions, United States Postal Service, 475 
L'Enfant Plaza SW., Washington, DC 20260.
    Chief Information Officer, United States Postal Service, 475 
L'Enfant Plaza SW., Washington, DC 20260.
    [CHANGE TO READ]
    Chief Marketing/Sales Officer and Executive Vice President, United 
States Postal Service, 475 L'Enfant Plaza SW., Washington, DC 20260.
* * * * *

Stanley F. Mires,
Attorney, Legal Policy & Legislative Advice.
[FR Doc. 2012-18957 Filed 8-2-12; 8:45 am]
BILLING CODE 7710-12-P