Privacy Act of 1974; System of Records; Statement of General Routine Uses; Notice of Establishment of Three New General Routine Uses, 42796-42797 [2012-17697]
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42796
Federal Register / Vol. 77, No. 140 / Friday, July 20, 2012 / Notices
Issued in Washington, DC on July 12, 2012.
Brandon Neal,
Director, Office of Small and Disadvantaged
Business Utilization, Office of the Secretary,
U.S. Department of Transportation.
[FR Doc. 2012–17767 Filed 7–19–12; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[DOT–OST–2012–0101]
Privacy Act of 1974; System of
Records; Statement of General Routine
Uses; Notice of Establishment of Three
New General Routine Uses
Office of the Secretary of
Transportation, Department of
Transportation.
ACTION: Notice to establish three new
Privacy Act general routine uses.
AGENCY:
In accordance with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a, the
Department of Transportation’s Office of
the Secretary of Transportation (DOT/
OST) is publishing three new general
routine uses for all DOT systems of
records. Comment is invited on the
three new routine uses. The three new
routine uses are needed to clarify: The
Department’s authority to make
disclosures to any person or entity
acting on behalf of DOT when the
disclosure is necessary to accomplish a
DOT function; that the Department may
make disclosures to audit or oversight
organizations when necessary and
relevant to a particular audit or
oversight investigation of DOT programs
or activities; and that the Department
may make disclosures to other
governmental entities when necessary
for the detection, prevention,
disruption, preemption, or mitigation of
terrorist activities against the United
States, as contemplated by the
Intelligence Reform and Terrorism
Prevention Act of 2004 (Pub. L. 108–
458) and Executive Order 13388
(October 25, 2005).
DATES: Effective August 14, 2012.
Written comments should be submitted
on or before the effective date. If no
comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
ADDRESSES: You may submit comments,
identified by Docket Number DOT–
OST–2012–0101, by one of the
following methods:
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SUMMARY:
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• Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: (202) 493–2251
• Mail: Claire W. Barrett,
Departmental Chief Privacy Officer,
Office of the Chief Information Officer,
U.S. Department of Transportation, 1200
New Jersey Ave. SE., Washington, DC
20590.
Instructions: All submissions received
must include the agency name and
docket number for this notice. All
comments received will be posted
without change to https://www.
regulations.gov, including any personal
information provided.
Docket: For access to the docket to
read background documents or
comments received, go to https://www.
regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Claire W. Barrett, Departmental Chief
Privacy Officer, Office of the Chief
Information Officer, U.S. Department of
Transportation, 1200 New Jersey Ave.
SE., Washington, DC 20590 or privacy@
dot.gov or (202) 527–3284.
SUPPLEMENTARY INFORMATION: The
Privacy Act of 1974, as amended, 5
U.S.C. 552a, governs the means by
which the United States Government
collects, maintains, and uses personally
identifiable information (PII) in a system
of records. A ‘‘system of records’’ is a
group of any records under the control
of a Federal agency from which
information about individuals is
retrieved by name or other personal
identifier. The Privacy Act requires each
agency to publish in the Federal
Register, for public notice and
comment, a system of records notice
(SORN) identifying and describing each
system of records the agency maintains,
including the purposes for which the
agency uses PII in the system and the
routine uses for which the agency
discloses such information outside the
agency. As provided in ‘‘Privacy Act
Guidelines’’ issued by the Office of
Management and Budget (OMB) on July
1, 1975 (see 40 FR 28966), once an
agency has published a routine use that
will apply to all of its systems of records
(i.e., a general routine use) in the
Federal Register for public notice and
comment, the agency may thereafter
incorporate the publication by reference
in each system’s SORN without inviting
further public comment on that use. To
date, DOT has published 12 general
routine uses (see 65 FR 19476,
published April 11, 2000; 68 FR 8647,
published February 23, 2003; and 75 FR
82132, published December 29, 2010).
The three new general routine uses
are compatible with the purposes for
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Frm 00105
Fmt 4703
Sfmt 4703
which the information to be disclosed
under these general routine uses was
originally collected. With respect to the
first new general routine use,
individuals whose PII is in DOT systems
expect that DOT may engage
contractors, experts, consultants, and
others to assist it in performing the
functions and activities that gave rise to
the system of records. This general use
does not contemplate uses that are in
addition to those already identified in
existing DOT SORNs, instead, it clarifies
that DOT may disclose information to
its contractors, consultants, experts and
others when those individuals or
organizations are engaged in those uses
already described in DOT SORNs on
DOT’s behalf. With respect to the
second new general routine use,
individuals whose PII is in DOT systems
expect that their information may be
disclosed to audit or oversight agencies,
like the National Transportation Safety
Board, when and only to the extent
necessary and relevant to the audit or
oversight of DOT activities. Finally,
with respect to the third new general
routine use, individuals whose
information is in DOT systems expect
that certain information may be released
as is necessary and relevant to detect,
prevent, disrupt, or mitigate terrorist
activities against the United States.
For the reasons set forth above, the
following three general routine uses are
established:
13. DOT may disclose records from
this system, as a routine use, to
contractors and their agents, experts,
consultants, and others performing or
working on a contract, service,
cooperative agreement, or other
assignment for DOT, when necessary to
accomplish an agency function related
to this system of records.
14. DOT may disclose records from
this system, as a routine use, to an
agency, organization, or individual for
the purpose of performing audit or
oversight operations related to this
system of records, but only such records
as are necessary and relevant to the
audit or oversight activity. This routine
use does not apply to intra-agency
sharing authorized under Section (b)(1)
of the Privacy Act.
15. DOT may disclose from this
system, as a routine use, records
consisting of, or relating to, terrorism
information (6 U.S.C. 485(a)(5)),
homeland security information (6 U.S.C.
482(f)(1)), or Law enforcement
information (Guideline 2 Report
attached to White House Memorandum,
‘‘Information Sharing Environment,
November 22, 2006) to a Federal, State,
local, tribal, territorial, foreign
government and/or multinational
E:\FR\FM\20JYN1.SGM
20JYN1
Federal Register / Vol. 77, No. 140 / Friday, July 20, 2012 / Notices
agency, either in response to its request
or upon the initiative of the Component,
for purposes of sharing such
information as is necessary and relevant
for the agencies to detect, prevent,
disrupt, preempt, and mitigate the
effects of terrorist activities against the
territory, people, and interests of the
United States of America, as
contemplated by the Intelligence Reform
and Terrorism Prevention Act of 2004
(Pub. L. 108–458) and Executive Order
13388 (October 25, 2005).
Dated: July 16, 2012.
Claire W. Barrett,
DOT Chief Privacy Officer.
[FR Doc. 2012–17697 Filed 7–19–12; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT–OST–2012–0102]
Privacy Act of 1974; Department of
Transportation Office of the
Secretary—DOT/OST–100 Investigative
Record System
Office of the DOT Chief
Information Office, Office of the
Secretary, DOT.
ACTION: Notice of revised Privacy Act
system of records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
Transportation proposes to update and
reissue a current Department of
Transportation system of records titled,
DOT/OST 100 Investigative Record
System. This system of records will
allow the Department of Transportation
Office of the Inspector General to collect
and maintain records on individuals
who may be complainants, subjects,
witnesses, and others who may be
identified during the course of an
investigation. The records and
information collected and maintained in
this system are used to document the
processing of allegations of violations of
criminal, civil, and administrative laws
and regulations relating to DOT
programs, operations, and employees, as
well as contractors and other
individuals and entities associated with
DOT.
As a result of biennial review of the
system, this system of records notice has
been updated within the system name,
system location, categories of
individuals and records in the system,
authority for maintenance of the system,
purposes, routine uses, as well as
storage, retrievability, safeguards,
retention and disposal, system manager
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SUMMARY:
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18:18 Jul 19, 2012
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and address, notification procedure, and
record source categories. There will be
no change to the Privacy Act
exemptions in place for this system of
records. However, the system of records
notice as published in 2000 omitted
certain exemptions contained in DOT’s
Privacy Act regulations. The revised
system of records notice will correct this
error. Additionally, this notice includes
non-substantive changes to simplify the
formatting and text of the previously
published notice. This updated and
revised system will be included in the
Department of Transportation’s
inventory of record systems.
DATES: Effective August 18, 2012.
Written comments should be submitted
on or before the effective date. If no
comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
ADDRESSES: You may submit comments,
identified by Docket Number DOT–
OST–2012–0102, by one of the
following methods:
• Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Docket Management Facility,
U.S. Department of Transportation, 1200
New Jersey Ave. SE., West Building
Ground Floor, Room W12–140,
Washington, DC 20590–0001.
• Hand Delivery or Courier: West
Building Ground Floor, Room W12–140,
1200 New Jersey Ave. SE., between 9
a.m. and 5 p.m. ET, Monday through
Friday, except Federal Holidays.
• Fax: (202) 493–2251.
Instructions: You must include the
agency name and docket number DOT–
OST–2012–0102.
All comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided. Anyone
is able to search the electronic form of
all comments received in any of our
dockets by the name of the individual
submitting the comment (or signing the
comment, if submitted on behalf of an
association, business, labor union, etc.).
Docket: For access to the docket to
read background documents or
comments received, go to https://
www.regulations.gov or to the street
address listed above. Follow the online
instructions for accessing the docket.
FOR FURTHER INFORMATION CONTACT: For
general questions please contact: Seth B.
Kaufman, Department of Transportation,
Office of Inspector General, Seventh
Floor, J–3, 1200 New Jersey Ave. SE.,
Washington, DC 20590; or by facsimile
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Fmt 4703
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42797
(202) 366–1975. For privacy issues
please contact: Claire W. Barrett,
Departmental Chief Privacy Officer,
Privacy Office, Department of
Transportation, Washington, DC 20590;
privacy@dot.gov; or (202) 527–3284.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Transportation (DOT) Office of the
Secretary proposes to update and
reissue a previously published DOT
system of records titled DOT/OST 100
Investigative Record System. This
system of records will allow the
Department of Transportation Office of
the Inspector General to collect and
maintain records on individuals who
may be complainants, subjects,
witnesses, and others who may be
identified during the course of an
investigation. As noted above, the
primary intent of the revision is to add
routine uses to this system. We also seek
to update and clarify other parts of the
system of records notice (SORN) in part
to reflect changes to the OIG
organization and programs since its last
publication in 2000.
The DOT Inspector General is
responsible for conducting and
supervising independent and objective
audits, inspections, and investigations
of the programs and operations of DOT.
OIG promotes economy, efficiency, and
effectiveness within the Department and
prevents and detects fraud, waste, and
abuse in its programs and operations.
OIG’s Office of Investigations
investigates allegations of criminal,
civil, and administrative misconduct
involving DOT employees, contractors,
grantees, and Departmental programs
and activities. This includes
investigating for violations of criminal
laws by entities regulated by DOT,
regardless of whether they receive
Federal funds. These investigations can
result in criminal prosecutions, fines,
civil monetary penalties, and
administrative sanctions.
The DOT/OST 100 Investigative
Record System, system of records assists
the OIG with receiving and processing
allegations of violation of criminal,
civil, and administrative laws and
regulations relating to DOT employees,
contractors, grantees, regulated persons,
and other individuals and entities
associated with DOT. The system
includes both paper investigative files
and OIG’s electronic case management
and tracking information system which
also generates reports. The case
management system allows OIG to
manage information provided during
the course of its investigations, and, in
E:\FR\FM\20JYN1.SGM
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]]>Agencies
[Federal Register Volume 77, Number 140 (Friday, July 20, 2012)]
[Notices]
[Pages 42796-42797]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-17697]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[DOT-OST-2012-0101]
Privacy Act of 1974; System of Records; Statement of General
Routine Uses; Notice of Establishment of Three New General Routine Uses
AGENCY: Office of the Secretary of Transportation, Department of
Transportation.
ACTION: Notice to establish three new Privacy Act general routine uses.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Department of Transportation's
Office of the Secretary of Transportation (DOT/OST) is publishing three
new general routine uses for all DOT systems of records. Comment is
invited on the three new routine uses. The three new routine uses are
needed to clarify: The Department's authority to make disclosures to
any person or entity acting on behalf of DOT when the disclosure is
necessary to accomplish a DOT function; that the Department may make
disclosures to audit or oversight organizations when necessary and
relevant to a particular audit or oversight investigation of DOT
programs or activities; and that the Department may make disclosures to
other governmental entities when necessary for the detection,
prevention, disruption, preemption, or mitigation of terrorist
activities against the United States, as contemplated by the
Intelligence Reform and Terrorism Prevention Act of 2004 (Pub. L. 108-
458) and Executive Order 13388 (October 25, 2005).
DATES: Effective August 14, 2012. Written comments should be submitted
on or before the effective date. If no comments are received, the
proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
ADDRESSES: You may submit comments, identified by Docket Number DOT-
OST-2012-0101, by one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Fax: (202) 493-2251
Mail: Claire W. Barrett, Departmental Chief Privacy
Officer, Office of the Chief Information Officer, U.S. Department of
Transportation, 1200 New Jersey Ave. SE., Washington, DC 20590.
Instructions: All submissions received must include the agency name
and docket number for this notice. All comments received will be posted
without change to https://www.regulations.gov, including any personal
information provided.
Docket: For access to the docket to read background documents or
comments received, go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Claire W. Barrett, Departmental Chief
Privacy Officer, Office of the Chief Information Officer, U.S.
Department of Transportation, 1200 New Jersey Ave. SE., Washington, DC
20590 or privacy@dot.gov or (202) 527-3284.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended, 5
U.S.C. 552a, governs the means by which the United States Government
collects, maintains, and uses personally identifiable information (PII)
in a system of records. A ``system of records'' is a group of any
records under the control of a Federal agency from which information
about individuals is retrieved by name or other personal identifier.
The Privacy Act requires each agency to publish in the Federal
Register, for public notice and comment, a system of records notice
(SORN) identifying and describing each system of records the agency
maintains, including the purposes for which the agency uses PII in the
system and the routine uses for which the agency discloses such
information outside the agency. As provided in ``Privacy Act
Guidelines'' issued by the Office of Management and Budget (OMB) on
July 1, 1975 (see 40 FR 28966), once an agency has published a routine
use that will apply to all of its systems of records (i.e., a general
routine use) in the Federal Register for public notice and comment, the
agency may thereafter incorporate the publication by reference in each
system's SORN without inviting further public comment on that use. To
date, DOT has published 12 general routine uses (see 65 FR 19476,
published April 11, 2000; 68 FR 8647, published February 23, 2003; and
75 FR 82132, published December 29, 2010).
The three new general routine uses are compatible with the purposes
for which the information to be disclosed under these general routine
uses was originally collected. With respect to the first new general
routine use, individuals whose PII is in DOT systems expect that DOT
may engage contractors, experts, consultants, and others to assist it
in performing the functions and activities that gave rise to the system
of records. This general use does not contemplate uses that are in
addition to those already identified in existing DOT SORNs, instead, it
clarifies that DOT may disclose information to its contractors,
consultants, experts and others when those individuals or organizations
are engaged in those uses already described in DOT SORNs on DOT's
behalf. With respect to the second new general routine use, individuals
whose PII is in DOT systems expect that their information may be
disclosed to audit or oversight agencies, like the National
Transportation Safety Board, when and only to the extent necessary and
relevant to the audit or oversight of DOT activities. Finally, with
respect to the third new general routine use, individuals whose
information is in DOT systems expect that certain information may be
released as is necessary and relevant to detect, prevent, disrupt, or
mitigate terrorist activities against the United States.
For the reasons set forth above, the following three general
routine uses are established:
13. DOT may disclose records from this system, as a routine use, to
contractors and their agents, experts, consultants, and others
performing or working on a contract, service, cooperative agreement, or
other assignment for DOT, when necessary to accomplish an agency
function related to this system of records.
14. DOT may disclose records from this system, as a routine use, to
an agency, organization, or individual for the purpose of performing
audit or oversight operations related to this system of records, but
only such records as are necessary and relevant to the audit or
oversight activity. This routine use does not apply to intra-agency
sharing authorized under Section (b)(1) of the Privacy Act.
15. DOT may disclose from this system, as a routine use, records
consisting of, or relating to, terrorism information (6 U.S.C.
485(a)(5)), homeland security information (6 U.S.C. 482(f)(1)), or Law
enforcement information (Guideline 2 Report attached to White House
Memorandum, ``Information Sharing Environment, November 22, 2006) to a
Federal, State, local, tribal, territorial, foreign government and/or
multinational
[[Page 42797]]
agency, either in response to its request or upon the initiative of the
Component, for purposes of sharing such information as is necessary and
relevant for the agencies to detect, prevent, disrupt, preempt, and
mitigate the effects of terrorist activities against the territory,
people, and interests of the United States of America, as contemplated
by the Intelligence Reform and Terrorism Prevention Act of 2004 (Pub.
L. 108-458) and Executive Order 13388 (October 25, 2005).
Dated: July 16, 2012.
Claire W. Barrett,
DOT Chief Privacy Officer.
[FR Doc. 2012-17697 Filed 7-19-12; 8:45 am]
BILLING CODE 4910-9X-P
