Privacy Act of 1974; System of Records, 40864-40865 [2012-16873]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 77, Number 133 (Wednesday, July 11, 2012)]
[Notices]
[Pages 40864-40865]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-16873]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2012-OS-0086]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Information Systems Agency proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The blanket (k)(1) 
exemption applies to this system of records to accurately describe the 
basis for exempting disclosure of classified information that is or may 
be contained in the records.

DATES: This proposed action will be effective on August 10, 2012 unless 
comments are received which result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jeanette Weathers-Jenkins, DISA 
Privacy Officer, Chief Information Office, 6916 Cooper Avenue, Fort 
Meade, MD 20755-7901, or by phone at (301) 225-8158.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a(r)), as amended, have been published in the Federal 
Register and are available from the address in FOR FURTHER INFORMATION 
CONTACT. The proposed system report, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, was submitted on June 27, 2012, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 5, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.18

System name:
    Contract Support System (CSS).

System location:
    DISA Defense Enterprise Computer Center (DECC-OKC), 8705 Industrial 
Boulevard, Building 3900, Tinker AFB, OK 73145-2713.

Categories of individuals covered by the system:
    Customer and Vendor Point of Contact (POC) is accessed only by the 
Federal/DoD Government contracting officials for contracting purposes.

Categories of records in the system:
    Information collected and nature are defined in the following two 
categories:
    (1) Vendor Data: Vendor POC name, vendor company name, company 
business size, company Dun & Bradstreet Number, company Tax 
Identification Number, company set aside type, company HUBZone 
preference, company ethnic group and company U.S. Business and Women-
Owned Business Identifier, vendor work address, vendor POC work phone, 
and vendor POC work email. Information is used to track the POC at the 
vendor's organization pertaining to specific contracts awarded by 
Procurement and Logistics Directorate/Defense Information Technology 
Contracting Organization (PLD/DITCO).
    (2) Customer Data: Customer name, agency/organization, street 
address, office code, phone number and email address is stored in 
relation to contracts that have been awarded for them by PLD/DITCO. The 
system also collects the training dates for those customers that have 
been designated Contracting Officer Representatives (COR) or Task 
Monitors (TM).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; Public Law 106-229, 
Electronic Signatures in Global and National Commerce Act; Presidential 
Directive on Electronic Commerce, July 1, 1997; OASD(C3I) Policy

[[Page 40865]]

Memorandum dated August 12, 2000, subject: Department of Defense (DoD) 
Public Key Infrastructure (PKI) and, OASD(C3I) Memorandum dated Jan 
2001, subject: Common Access Card (CAC), and Government Paperwork 
Elimination Act.

Purpose(s):
    CSS is a client-server application used by PLD/DITCO contracting 
specialists, contracting officers, budget analysts and managers to 
enter procurement, funding, contractor and user information. CSS 
provides standard reporting, ad-hoc reporting and tracking capability 
of procurement, funding, contractor and user information via central 
Oracle database storage & retrieval of said information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may be specifically 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of NGA's 
compilation of systems of records notices may also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by Common Access Card (CAC) 
and/or passwords which are changed periodically. Additionally, users 
receive training and awareness notices on the proper marking of 
sensitive information. Host Based Security System (HBSS) is operational 
and provides mechanisms to protect, detect, track, and report malicious 
computer-related activities in near real-time.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

System manager(s) and address:
    CSS Program Manager/Technical Manager: 2300 East Drive, Scott Air 
Force Base, IL 62225-5406.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DITCO FOIA Officer, 2300 East Drive, Scott Air 
Force Base, IL 62225-5406.
    Requests must include the individual's full name, rank, grade or 
title, component affiliation, work email address, telephone number, 
assigned office or unit, complete mailing address, and specific 
contract number and name of Vendor awarded the contract.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the DITCO FOIA Officer, located at 2300 East Drive, Scott Air Force 
Base, IL 62225-5406.
    Requests must include the individual's full name, rank, grade or 
title, component affiliation, work email address, telephone number, 
assigned office or unit, complete mailing address, and specific 
contract number and name of Vendor awarded the contract.

Contesting record procedures:
    DISA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DISA 
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
system manager.

Record source categories:
    Vendor POC data obtained and manually entered by contracting 
officials and system administrators. The source of verification of the 
data is the Central Contractor Registration (CCR). The information 
source for the federal customer information comes directly from the 
customer and is entered by contracting officers/specialists and system 
administrators.

Exemptions claimed for the system:
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and 
published in 32 CFR part 316. For additional information contact the 
system manager.

[FR Doc. 2012-16873 Filed 7-10-12; 8:45 am]
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