Office of Privacy, Records, and Disclosure; Privacy Act of 1974, as Amended, 38363-38374 [2012-15459]

Agencies

• SPECIAL INSPECTOR GENERAL FOR AFGHANISTAN RECONSTRUCTION

[Federal Register Volume 77, Number 124 (Wednesday, June 27, 2012)]
[Notices]
[Pages 38363-38374]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-15459]


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SPECIAL INSPECTOR GENERAL FOR AFGHANISTAN RECONSTRUCTION


Office of Privacy, Records, and Disclosure; Privacy Act of 1974, 
as Amended

AGENCY: Special Inspector General for Afghanistan Reconstruction.

ACTION: Notice of Proposed Privacy Act Systems of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Special Inspector General for Afghanistan Reconstruction (SIGAR) gives 
notice of the establishment of seven Privacy Act systems of records 
with exemptions.

DATES: Comments must be received no later than July 27, 2012. The new 
system

[[Page 38364]]

of records will be effective August 27, 2012 unless SIGAR receives 
comments that would result in a contrary determination.

ADDRESSES: Comments should be sent to Hugo Teufel, Acting General 
Counsel, Special Inspector General for Afghanistan Reconstruction, 2530 
Crystal Drive, Arlington, VA 22202-3934. Comments will be made 
available for inspection up written request. SIGAR will make such 
comments available for public inspection in the Office of Privacy, 
Records, and Disclosure, 9th Floor, 1550 Crystal Drive, Arlington, VA 
22202, on official business days between the hours of 9 a.m. and 5 p.m. 
Eastern time. You can make an appointment to inspect comments by 
telephoning (703) 545-6000. All comments, including attachments and 
other supporting materials, received are part of the public record and 
subject to public disclosure. You should submit only information that 
you wish to make available publicly.

FOR FURTHER INFORMATION CONTACT: Kate Gastner, Public Information 
Manager, Special Inspector General for Afghanistan Reconstruction, 2530 
Crystal Drive, Arlington, VA 22202-3934, (703) 545-5993.

SUPPLEMENTARY INFORMATION: On January 28, 2008, the President signed 
into law the National Defense Authorization Act for Fiscal Year 2008 
(Pub. L. 110-181), which created the Special Inspector General for 
Afghanistan Reconstruction (SIGAR). SIGAR is responsible for 
coordinating and conducting audits and investigations to promote 
efficiency and effectiveness of reconstruction programs, and to detect 
and prevent waste, fraud, and abuse of taxpayers' dollars. Under 5 
U.S.C. Sec.  301, heads of Executive or military departments may 
prescribe regulations governing the conduct of its employees and the 
custody, use, and preservation of the department's records, papers, and 
property. To facilitate SIGAR's audits, investigations, and other 
operations, it plans to create the following systems of records:
    SIGAR-04 Freedom of Information Act and Privacy Act Records;
    SIGAR-05 Audit Records;
    SIGAR-06 Correspondence Records;
    SIGAR-07 Hotline Records;
    SIGAR-08 Investigation Records;
    SIGAR-09 Legal Records;
    SIGAR-10 Legislative Inquiries and Correspondence.
    In the notice of proposed rulemaking, amending 5 CFR Part 9301, 
which is published separately in the Federal Register, SIGAR is 
proposing to exempt records maintained in several systems from certain 
of the Privacy Act's requirements pursuant to 5 U.S.C. 552a(j)(2) and 
(k)(2).
    The Report of the a new system of records, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been submitted to the Committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget, pursuant to Appendix I to OMB 
Circular A-130, ``Federal Agency Responsibilities for Maintaining 
Records About Individuals,'' dated November 30, 2000.
    Sections 552a(e)(4) and (11) of title 5, United States Code, 
provide that an agency public a notice of the establishment or revision 
of a record system which affords the public a 30-day period in which to 
submit comments. To meet this requirement, descriptions of the three 
new systems of records are published in their entirety below.

    Dated: June 19, 2012.
Steven J. Trent,
Acting Inspector General.
SIGAR-04

System name:
    Freedom of Information Act and Privacy Act Records.

System location:
    Office of the Special Inspector General for Afghanistan 
Reconstruction (SIGAR), 1550 Crystal Drive, 9th Floor, Arlington, VA 
22202-4135.

Categories of individuals covered by the system:
    Individuals requesting copies of records from SIGAR under the 
provisions of the FOIA and the PA; individuals who submit FOIA and PA 
requests, or FOIA/PA administrative appeals; individuals whose requests 
and/or records have been referred to the SIGAR by other agencies; and 
in some instances includes attorneys representing individuals 
submitting such requests and appeals, or individuals who are the 
subjects of such requests and appeals.

Categories of records in the system:
    Name, address, and telephone number; description or identification 
of records requested, request control number, furnished and/or denied; 
FOIA and PA division employee name assigned responsibility for 
processing request; dates of request and actions; interim and final 
actions taken on request; persons or offices assigned actions on 
requests; copy of records requested, furnished and/or denied; fee data, 
including payment delinquencies; final determinations of appeals; name/
title of officials responsible for denial of records; and case notes.

Authority for maintenance of the system:
    Pub. L. No. 110-181, Section 1229, National Defense Authorization 
Act for Fiscal Year 2008; 5 U.S.C. Appendix 3, Inspector General Act of 
1978, as amended; 5 U.S.C. 552, Public information; agency rules, 
opinions, orders, records and proceedings; and the Privacy Act of 1974, 
5 U.S.C. 552a, as amended.

Purpose(s):
    The processing of access requests and administrative appeals under 
the FOIA, access and amendment requests and administrative appeals 
under the Privacy Act; for the purpose of participating in litigation 
regarding agency action on such requests and appeals; and for the 
purpose of assisting the SIGAR in carrying out any other 
responsibilities under the FOIA and the Privacy Act. Also used to 
produce statistical reports; and as a data source for management 
information.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To another federal agency when consultation or referral is 
required to process requests.
    2. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    3. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and

[[Page 38365]]

necessary for, the proceeding; (2) is compatible with the purpose for 
which SIGAR collected the records; and (3) the proceedings involve: 
SIGAR, current or former contractors of SIGAR, or other United States 
Government agencies and their components, or a current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who are acting 
in an official capacity, or in any individual capacity where SIGAR or 
other United States Government agency has agreed to represent the 
employee.
    4. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    5. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) SIGAR has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by 
SIGAR or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
SIGAR's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored as paper and/or electronic storage media.

Retrievability:
    Records are retrieved by name of requester and/or assigned request 
control number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established SIGAR computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Office of the Special Inspector General for Afghanistan 
Reconstruction, Director, Privacy, Records, and Disclosure, 2530 
Crystal Drive, Arlington, VA 22202-3934.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Office of the Special Inspector General for Afghanistan 
Reconstruction, Headquarters, Director, Privacy, Records, and 
Disclosure, 2530 Crystal Drive, Arlington, VA 22202.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Special Inspector General for Afghanistan Reconstruction, 
Headquarters, Privacy Act Officer, 2530 Crystal Drive, Arlington, VA 
22202.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Individuals requesting copies of records and individuals 
responsible for processing and/or making determination on requests.

Exemptions claimed for the system:
    During the course of a FOIA/PA action, exempt materials from other 
systems of records may become part of the case records in this system 
of records. To the extent that copies of exempt records from those 
other systems of records are entered into these FOIA/PA case records, 
SIGAR hereby claims the same exemptions for the records as claimed in 
the original primary systems of records which they are a part.
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5),(e)(8), 
(f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and 
(k)(2). See 5 CFR part 9301. For additional information contact the 
System manager.
SIGAR-05

System Name:
    Audit Records.

System location:
    Headquarters, Special Inspector General for Afghanistan 
Reconstruction (SIGAR), 9th Floor, 1550 Crystal Drive, Arlington, VA 
22202-4135, and in SIGAR field offices in Afghanistan.

Categories of Individuals covered by the system:
    Auditors, certain administrative support staff, contractors of 
SIGAR, and certain subjects and/or witnesses referenced in SIGAR's 
audit activities.

Categories of records in the system:
    Name of the auditor, support staff, contractors; audit reports; and 
working papers, which may include copies of correspondence, evidence, 
subpoenas, other documents collected and/or generated by the Audit 
Directorate during the course of official duties.

Authority for maintenance of the system:
    Pub. L. No. 110-181, Sections 1229 and 842, National Defense 
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector 
General Act of 1978, as amended; and 5 U.S.C. Sec.  301, Government 
Organization and Employees.

Purpose(s):
    This system is maintained in order to act as a management 
information system for SIGAR audit projects and personnel and to assist 
in the accurate and timely conduct of audits.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To appropriate Federal, foreign, state, local, Tribal or other 
public authorities or self-regulatory organizations responsible for 
investigating or prosecuting the violation of, or for enforcing or

[[Page 38366]]

implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a potential 
violation of civil or criminal law or regulation.
    2. To the appropriate local, state, foreign or federal agency when 
records alone or in conjunction with other information, indicates a 
violation or potential violation of law whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program pursuant thereto.
    3. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    4. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    5. To the appropriate foreign, state, local, tribal, or other 
public authority or self-regulatory organization for the purpose of (a) 
consulting as to the propriety of access to or amendment or correction 
of information obtained from that authority or organization, or (b) 
verifying the identity of an individual who has requested access to or 
amendment or correction of records.
    6. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    7. To appropriate agencies, entities, and persons when (1) SIGAR 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) SIGAR 
has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by SIGAR or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with SIGAR's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    8. To any source, either private or governmental, to the extent 
necessary to elicit information relevant to a SIGAR audit or 
investigation.
    9. In situations involving an imminent danger of death or physical 
injury, disclose relevant information to an individual or individuals 
who are in danger.
    10. To persons engaged in conducting and reviewing internal and 
external peer reviews of SIGAR to ensure adequate internal safeguards 
and management procedures exist within any office that had received law 
enforcement authorization or to ensure auditing standards applicable to 
Government audits by the Comptroller General of the United States are 
applied and followed.
    11. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the SIGAR has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by SIGAR or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with SIGAR's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored on paper media and/or electronic 
storage media.

Retrievability:
    By name of the auditor, support staff, contractors, or subject of 
the audit.

Safeguards:
    All records are protected from unauthorized access through 
appropriate administrative, physical, and technical safeguards. Paper 
records are maintained in locked cabinets and desks. Electronic records 
are controlled through established SIGAR computer center procedures 
(personnel screening and physical security), and they are password 
protected. Access is limited to those whose official duties require 
access to the records.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Assistant Inspector General for Audits, Special Inspector General 
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA 
22202-3934.

Notification procedure:
    A request by an individual to determine if a system of records 
contains information about themselves should be directed to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, Headquarters, Privacy Act 
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, Headquarters, Privacy Act 
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.

[[Page 38367]]

    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Contesting record procedures:
    In accordance with the SIGAR regulation implementing the Privacy 
Act, a request by an individual to determine if a system of records 
contains information about him/her should be directed to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, Headquarters, Privacy Act 
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934. The request 
should include the requestor's complete name, time period for which 
records are sought, and the office locations(s) where the requestor 
believes the records are located.

Record access procedures:
    Same as notification procedures above.

Contesting record procedures:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the SIGAR 
Privacy Act regulation, proper identification is required before a 
request is processed.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 522a(j)(2) and (k)(2).

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). See 5 CFR part 9301. For additional information contact the 
System manager.
SIGAR-06

System Name:
    Correspondence Records.

System location:
    Headquarters, Special Inspector General for Afghanistan 
Reconstruction, 9th Floor, 1550 Crystal Drive, Arlington, VA 22202-
4135.

Categories of Individuals covered by the system:
    Correspondents; and persons and entities upon whose behalf 
correspondence was initiated.

Categories of records in the system:
    Correspondence received by SIGAR and responses generated thereto; 
and records used to respond to incoming correspondence, including 
information included in SIGAR's other systems of records.

Authority for maintenance of the system:
    Pub. L. No. 110-181, Sections 1229 and 842, National Defense 
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector 
General Act of 1978, as amended; and 5 U.S.C. Sec.  301, Government 
Organization and Employees.

Purpose(s):
    This system consists of correspondence received by SIGAR from 
individuals and their representatives; Federal, foreign, state, local, 
tribal or other public authorities; entities subject to oversight by 
SIGAR; oversight committees; and others who conduct business with SIGAR 
and the responses thereto. It serves as a record of in-coming 
correspondence and the steps taken to respond.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To appropriate Federal, foreign, state, local, tribal or other 
public authorities or self-regulatory organizations responsible for 
investigating or prosecuting violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    2. To the appropriate local, state, foreign, or federal agency when 
records alone or in conjunction with other information, indicates a 
violation or potential violation of law whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program pursuant thereto.
    3. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    4. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    5. To the appropriate foreign, state, local, Tribal, or other 
public authority or self-regulatory organization for the purpose of (a) 
consulting as to the propriety of access to or amendment or correction 
of information obtained from that authority or organization, or (b) 
verifying the identity of an individual who has requested access to or 
amendment or correction of records;
    6. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    7. To appropriate agencies, entities, and persons when (1) SIGAR 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) SIGAR 
has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by SIGAR or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with SIGAR's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

[[Page 38368]]

    8. To foreign governments or international organizations in 
accordance with treaties, international conventions, or agreements.
    9. In situations involving an imminent danger of death or physical 
injury, a record from this system of records may be disclosed as a 
routine use to an individual or individuals who are in danger.
    10. To any source, either private or governmental, to the extent 
necessary to elicit information relevant to a SIGAR audit or 
investigation.
    11. To persons engaged in conducting and reviewing internal and 
external peer reviews of SIGAR to ensure adequate internal safeguards 
and management procedures exist within any office that had received law 
enforcement authorization or to ensure auditing standards applicable to 
government audits by the Comptroller General of the United States are 
applied and followed.
    12. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the SIGAR has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
integrity if this system or other systems or programs (whether 
maintained by SIGAR or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with SIGAR's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored on paper media and/or electronic 
storage media.

Retrievability:
    By name, date, or subject matter.

Safeguards:
    All records are protected from unauthorized access through 
appropriate administrative, physical, and technical safeguards. Paper 
records are maintained in locked cabinets and desks. Electronic records 
are controlled through established SIGAR computer center procedures 
(personnel screening and physical security), and they are password 
protected. Classified information is maintained in locked General 
Services Administration-approved Class 6 security containers. Access is 
limited to those whose official duties require access to the records.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Assistant Inspector General for Management and Support, Special 
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive, 
Arlington, VA 22202-3934.

Notification procedure:
    A request by an individual to determine if a system of records 
contains information about themselves should be directed to the 
Director, Privacy, Records and Disclosure, Special Inspector General 
for Afghanistan Reconstruction, Headquarters, 2530 Crystal Drive, 
Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Privacy, Records and Disclosure, Special Inspector General 
for Afghanistan Reconstruction, Headquarters, 2530 Crystal Drive, 
Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Contesting record procedures:
    Same as notification procedures above.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). See 5 CFR part 9301. For additional information contact the 
system manager.
SIGAR-07

System Name:
    SIGAR Hotline Records.

System location:
    Headquarters, Special Inspector General for Afghanistan 
Reconstruction, 9th Floor, 1550 Crystal Drive, Arlington, VA 22202-
4135, and in SIGAR field offices in Afghanistan.

Categories of individuals covered in the system:
    Individuals who are the subjects of inquiries concerning 
allegations of complaints, who have pertinent knowledge about the 
inquiry, including SIGAR employees, and individuals authorized to 
furnish information; confidential informants, complainants, SIGAR 
Hotline personnel, and other individuals involved in these inquiries.

Categories of records in the system:
    Name of individual or entity involved, case number, report title; 
records resulting from the referral of, and inquiry into, Hotline 
complaints, such as the date of the complaint; the Hotline control 
number; the name of the complainant; the actual allegations; referral 
documents to SIGAR components requesting investigation into SIGAR 
Hotline complaints; referral documents from SIGAR components 
transmitting the SIGAR Hotline Completion Report, which normally 
contains the name of the examining official(s) assigned to the case; 
background information regarding the investigation itself, such as the 
scope of the investigation, relevant facts discovered, information 
received from witnesses, and specific source documents reviewed; the 
investigator's findings, conclusions, and recommendations; and the 
disposition of the case; and internal SIGAR Hotline forms documenting 
review and analysis of SIGAR Hotline Completion Reports received from 
SIGAR components.

Authority for maintenance of the system:
    Pub. L. No. 110-181, Sections 1229 and 842, National Defense 
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector 
General Act of 1978, as amended; and 5 U.S.C. Sec.  301, Government 
Organization and Employees.

[[Page 38369]]

Purpose(s):
    These responsibilities include conducting and supervising 
investigations relating to programs and operations relating to the 
expenditure of appropriated funds and funds otherwise made available 
for the reconstruction of Afghanistan, promoting the economy, 
efficiency, and effectiveness in the administration of such programs 
and operations, and preventing and detecting fraud, waste and abuse in 
such programs and operations. The records are used in investigations of 
individuals and entities suspected of having committed illegal or 
unethical acts. The records are also used in any resulting criminal 
prosecutions, civil proceedings, or administrative actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To appropriate Federal, foreign, state, local, tribal or other 
public authorities or self-regulatory organizations responsible for 
investigating or prosecuting violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    2. To the appropriate local, state, foreign or federal agency when 
records alone or in conjunction with other information, indicates a 
violation or potential violation of law whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program pursuant thereto.
    3. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witnesses, potential witnesses, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    5. To a federal agency, in response to its written request, to 
facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. SIGAR must deem such disclosure to be 
compatible with the purpose for which it collected the information.
    6. To foreign governments or international organizations in 
accordance with treaties, international conventions, or agreements.
    7. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    8. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) SIGAR has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by 
SIGAR or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
SIGAR's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.
    9. In situations involving an imminent danger of death or physical 
injury, a record from this system of records may be disclosed as a 
routine use to an individual or individuals who are in danger.
    10. To any source, either private or governmental, to the extent 
necessary to elicit information relevant to a SIGAR audit or 
investigation.
    11. To persons engaged in conducting and reviewing internal and 
external peer reviews of SIGAR to ensure adequate internal safeguards 
and management procedures exist within any office that had received law 
enforcement authorization or to ensure auditing standards applicable to 
government audits by the Comptroller General of the United States are 
applied and followed.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored on paper media and/or electronic 
storage media.

Retrievability:
    Records may be retrieved by name of individual or entity involved, 
case number, report title, or subject matter.

Safeguards:
    All records are protected from unauthorized access through 
appropriate administrative, physical, and technical safeguards. Paper 
records are maintained in locked cabinets and desks. Electronic records 
are controlled through established SIGAR computer center procedures 
(personnel screening and physical security), and they are password 
protected.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Director, SIGAR Hotline, Office of the Special Inspector General 
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA 
22202-3934.

Notification procedures:
    A request by an individual to determine if a system of records 
contains information about themselves should be directed to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, Headquarters, Privacy Act 
Officer, 2530

[[Page 38370]]

Crystal Drive, Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, Headquarters, Privacy Act 
Officer, 2530 Crystal Drive, Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about a subject individual or corporate entity; 
those authorized by an individual to furnish information; confidential 
informants; and Federal Bureau of Investigation (FBI) and other 
Federal, foreign, state, and local entities.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). See 5 CFR part 9301. For additional information contact the 
System manager.
SIGAR-08

System name:
    Investigation Records.

System location:
    Headquarters, Special Inspector General for Afghanistan 
Reconstruction (SIGAR), 9th Floor, 1550 Crystal Drive, Arlington, VA 
22202 and at SIGAR field offices in Afghanistan.

Categories of individuals covered by the system:
    Individuals filing complaints of criminal, civil, or administrative 
violations, including fraud, waste or mismanagement; individuals 
alleged to have been involved in such violations; individuals 
identified as having been adversely affected by matters investigated by 
SIGAR; individuals who have been identified as possibly relevant to, or 
who are contacted as part of, a SIGAR investigation, including: (1) 
current and former employees of the Departments of Defense and State 
and the Agency for International Development, other Federal agencies, 
and federal contractors, grantees, and persons whose associations with 
current and former employees relate to alleged violations under 
investigation; and, (2) witnesses, complainants, confidential 
informants, suspects, defendants, respondents to SIGAR or other 
subpoenas, or parties who have been identified by SIGAR, other 
agencies, or members of the general public in connection with 
authorized SIGAR functions; and SIGAR employees performing 
investigative functions.

Categories of records in the system:
    Name of subject(s), case number, title of investigative report, 
name of complainant, Social Security Number (SSN), and/or names of 
witnesses, letters, memoranda, and other documents citing complaints of 
alleged criminal or administrative misconduct.
    Investigative files: (1) reports of investigation resulting from 
allegations of misconduct or violations of law with related exhibits, 
statements, affidavits, records or other pertinent documents (including 
those obtained from other sources, such as Federal, state, local, or 
foreign investigative or law enforcement agencies and other government 
agencies) obtained during investigations; (2) transcripts and 
documentation concerning requests and approval for consensual 
(telephone and non-telephone) monitoring; (3) reports from or to other 
law enforcement bodies; (4) prior criminal or noncriminal records of 
individuals as they relate to investigations; (5) subpoenas issued 
pursuant to SIGAR investigations, documents or other evidence produced 
to SIGAR, and legal opinions, advice, and other legal documents 
prepared by SIGAR or other agency counsel; (6) reports of actions taken 
by management personnel regarding misconduct allegations and reports of 
legal actions, including actions resulting from violations of statutes 
referred to the United States Department of Justice for prosecution; 
(7) records involving the disposition of investigations and resulting 
agency actions (e.g., criminal prosecutions, civil proceedings, 
administrative action); and (8) other documentation and materials 
created during the course of or arising out of SIGAR investigations; 
and records containing the name and/or other personal identifying 
information for SIGAR employees; names and other personal identifying 
information for individuals who are investigated or involved as 
complainants, witnesses, informants, or otherwise in SIGAR 
investigations; and details relating to investigations and complaints, 
such as the date of the complaint; case number(s); name of the 
complainant; matters alleged; referral documents; research materials; 
and other documentation.

Authority for maintenance of the system:
    Pub. L. No. 110-181, Sections 1229 and 842, National Defense 
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector 
General Act of 1978, as amended; 5 U.S.C. Sec.  301, Government 
Organization and Employees; and E.O. 9397 (SSN), as amended.

Purpose(s):
    These records are used for conducting and supervising 
investigations relating to programs and operations regarding the 
expenditure of appropriated funds and funds otherwise made available 
for the reconstruction of Afghanistan, promoting the economy, 
efficiency, and effectiveness in the administration of such programs 
and operations, and preventing and detecting fraud, waste and abuse. 
The records are used in investigations of individuals and entities 
suspected of having committed illegal or unethical acts. The records 
are also used in any resulting criminal prosecutions, civil 
proceedings, or administrative actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To appropriate Federal, foreign, state, local, tribal or other 
public authorities or self-regulatory organizations responsible for 
investigating or prosecuting violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    2. For the purpose of an investigation, settlement of claims, or 
the preparation

[[Page 38371]]

and conduct of litigation to (1) persons representing SIGAR in the 
investigation, settlement or litigation, and to individuals assisting 
in such representation; (2) others involved in the investigation, 
settlement, and litigation, and their representatives and individuals 
assisting those representatives; and (3) witness, potential witness, or 
their representatives and assistants, and any other person who possess 
information pertaining to the matter when it is necessary to obtain 
information or testimony relevant to the matter.
    3. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    4. To a federal agency, in response to its written request, to 
facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. SIGAR must deem such disclosure to be 
compatible with the purpose for which the Office collected the 
information.
    5. To foreign governments or international organizations in 
accordance with treaties, international conventions, or agreements.
    6. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    7. To persons engaged in conducting and reviewing internal and 
external peer reviews of SIGAR to ensure adequate internal safeguards 
and management procedures exist within any office that had received law 
enforcement authorization or to ensure auditing standards applicable to 
government audits by the Comptroller General of the United States are 
applied and followed.
    8. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) SIGAR has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by 
SIGAR or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
SIGAR's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records in this system are stored on paper media and/or electronic 
storage media.

Retrievability:
    Records are retrieved by name of subject(s), case number, title of 
investigative report, name of complainant, Social Security Number 
(SSN), and/or names of witnesses.

Safeguards:
    All records are protected from unauthorized access through 
appropriate administrative, physical, and technical safeguards. Paper 
records are maintained in locked cabinets and desks. Electronic records 
are controlled through established SIGAR computer center procedures 
(personnel screening and physical security), and they are password 
protected. Access is limited to those whose official duties require 
access to the records.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Assistant Inspector General for Investigations, 2530 Crystal Drive, 
Arlington, VA 22202-3934.

Notification procedures:
    A request by an individual to determine if a system of records 
contains information about themselves should be directed to the 
Director, Privacy, Records and Disclosure, Office of the Special 
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive, 
Arlington, VA 22202-3934. The request should include the requestor's 
complete name, time period for which records are sought, and the office 
location(s) where the requestor believes the records are located.

Record access procedures:
    A request by an individual to determine if a system of records 
contains information about themselves should be directed to the 
Director, Privacy, Records and Disclosure, Office of the Special 
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive, 
Arlington, VA 22202-3934. The request should include the requestor's 
complete name, time period for which records are sought, and the office 
location(s) where the requestor believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about the subject; those authorized by the 
individual to furnish information; confidential informants; the 
Department of Justice; Federal Bureau of Investigation (FBI); other 
Federal, state, and local agencies; and foreign government agencies.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2). See 5 CFR part 9301. For additional information 
contact the System manager.
SIGAR-09

System name:
    SIGAR Legal Records.

System location:
    Records are maintained at Headquarters, Special Inspector General 
for Afghanistan Reconstruction (SIGAR), 1550 Crystal Drive, 9th Floor, 
Arlington, VA 22202-4135.

[[Page 38372]]

Categories of individuals covered by the system:
    All persons identified in files maintained by the Office of General 
Counsel, which includes attorneys, including: Litigants and other 
claimants against SIGAR and its contractors asserting matters 
including, personal injury, property damage or infringement, contract 
violation and harms resulting from employer-employee relationships; 
persons who are the subjects of claims by SIGAR, such as persons who 
may have violated criminal laws, agency regulations and contracts with 
SIGAR and persons against whom SIGAR considered asserting such claims; 
SIGAR's contractors and potential contractors; SIGAR employees, subject 
to garnishment or assignments; and SIGAR employees and contractors who 
use Alternate Dispute Resolution (ADR).

Categories of records in the system:
    Records concerning legal matters include, (1) litigation and all 
other claims against, and by, SIGAR and its contractors, which have 
been assigned to the Office of General Counsel; (2) SIGAR contracts; 
and (3) records pertaining to ADR. Litigation and claim records may, 
among others, include correspondence, pleadings such as complaints, 
answers counterclaims and motions; depositions, court orders and 
briefs. Records in this system may include documents such as accident 
reports, inspection reports, investigation reports, audit reports, 
personnel files, contracts, consultant agreements, reports pertaining 
to criminal matters of interest to SIGAR, Personnel Security Review 
Board documents, medical records, photographs, telephone records, 
correspondence, memoranda and other related documents. Records may 
contain names, addresses, social security numbers and other personally 
identifiable information.

Authority for maintenance of the system:
    Pub. L. No. 110-181, Sections 1229 and 842, National Defense 
Authorization Act for Fiscal Year 2008; 5 U.S.C. App. 3, Inspector 
General Act of 1978, as amended; and 5 U.S.C. 301, Government 
Organization and Employees.

Purpose:
    To assist SIGAR attorneys in providing legal advice to the agency 
on a wide variety of legal issues; to collect the information of any 
individual who is, or will be, in litigation with the agency, as well 
as the attorneys representing the plaintiff(s) and defendant(s) 
response to claims of employees, former employees, or other 
individuals; to assist in the settlement of claims against the 
government; and to represent SIGAR in litigation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. To appropriate Federal, foreign, state, local, tribal or other 
public authorities or self-regulatory organizations responsible for 
investigating or prosecuting violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    2. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to: (1) A person representing 
SIGAR in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) a 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    4. To a federal, foreign, state, tribal, or local agency to obtain 
information relevant to a SIGAR decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit. SIGAR must deem such disclosure to be compatible with the 
purpose for which SIGAR collected the information.
    5. To facilitate the requesting agency's decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit, to the extent that the information is relevant and necessary 
to the requesting agency's decision on the matter. SIGAR must deem such 
disclosure to be compatible with the purpose for which SIGAR collected 
the information.
    6. To foreign governments or international organizations in 
accordance with treaties, international conventions, or agreements.
    7. To SIGAR contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to SIGAR 
officers and employees under the Privacy Act.
    8. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) SIGAR has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by 
SIGAR or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
SIGAR's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and/or electronic media.

Retrievability:
    Records are retrieved by name, case name, claim name, or assigned 
identifying number.

Safeguards:
    All records are protected from unauthorized access through 
appropriate administrative, physical, and technical safeguards. Paper 
records are maintained in locked cabinets and desks. Electronic records 
are controlled through established SIGAR computer center procedures 
(personnel screening and physical security), and they are password 
protected.

[[Page 38373]]

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    General Counsel, Office of General Counsel, Office of the Special 
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive, 
Arlington, VA 22202-3934.

Notification procedures:
    A request by an individual to determine if a system of records 
contains information about themselves should be directed to 
Headquarters, Special Inspector General for Afghanistan Reconstruction 
(SIGAR), 2530 Crystal Drive, Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to 
Headquarters, Special Inspector General for Afghanistan Reconstruction 
(SIGAR), 2530 Crystal Drive, Arlington, VA 22202-3934.
    The request should include the requester's complete name, time 
period for which records are sought, and the office location(s) where 
the requester believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Subject individuals, inspection reports, other agencies, Office of 
General Counsel attorneys, other agency officers and staff, 
contractors, investigators, and auditors.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2). See 5 CFR part 9301. For additional information 
contact the System manager.
SIGAR-10

System name:
    Legislative Inquiries and Correspondence.

System location:
    Headquarters, Special Inspector General for Afghanistan 
Reconstruction (SIGAR), 2530 Crystal Drive, Arlington, VA 22202-3934 
and in SIGAR field offices in Afghanistan.

Categories of individuals covered by the system:
    Individuals who have requested assistance from their Congressional 
Representative(s), and the member of Congress who corresponded with 
SIGAR.

Categories of records in the system:
    Name and address of constituent, date of letter by a member of 
Congress on behalf of the constituent; name of member of Congress, 
materials forwarded by a member of Congress; and SIGAR response.

Authority for maintenance of the system:
    Sections 1229 and 842, National Defense Authorization Act for 
Fiscal Year 2008, Pub. L. No. 110-181; Inspector General Act of 1978, 
as amended; 5 U.S.C. App. 3; and 5 U.S.C. 301, Government Organization 
and Employees.

Purpose:
    Maintained and used by SIGAR to record legislative inquiries on 
behalf of constituents and legislative inquiries from a member or 
committee, to ensure proper document control of the response, and to 
record the agency's responses to such inquiries.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside SIGAR as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To another federal agency when consultation or referral is 
required to process requests.
    2. To appropriate Federal, foreign, state, local, tribal or other 
public authorities or self-regulatory organizations responsible for 
investigating or prosecuting violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    3. For the purpose of an investigation, settlement of claims, or 
the preparation and conduct of litigation to (1) persons representing 
the agency in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witnesses, potential witnesses, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. To the tribunals, counsel, other parties, witnesses, and the 
public (in publicly available pleadings, filings or discussion in open 
court) when such disclosure: (1) Is relevant to, and necessary for, the 
proceeding; (2) is compatible with the purpose for which SIGAR 
collected the records; and (3) the proceedings involve: (a) SIGAR, 
current or former contractors of SIGAR, or other United States 
Government agencies and their components, or (b) A current or former 
employee of SIGAR, current or former contractors of SIGAR, or other 
United States Government agencies and their components, who is acting 
in an official capacity or in any individual capacity where SIGAR or 
another United States Government agency has agreed to represent the 
employee.
    6. To agency contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to agency 
officers and employees under the Privacy Act.
    7. When (1) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) SIGAR has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
if this system or other systems or programs (whether maintained by 
SIGAR or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
SIGAR's efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.

[[Page 38374]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Records are retrieved by name of constituent, other person of 
interest, or name of member of Congress.

Safeguards:
    All records are protected from unauthorized access through 
appropriate administrative, physical, and technical safeguards. Paper 
records are maintained in locked cabinets and desks. Electronic records 
are controlled through established SIGAR computer center procedures 
(personnel screening and physical security), and they are password 
protected. Classified information is maintained in locked General 
Services Administration-approved Class 6 security containers. Access is 
limited to those whose official duties require access to the records.

Retention and disposal:
    Records in this system will be retained in accordance with a 
schedule to be submitted for approval by the National Archives and 
Records Administration (NARA) and other government-wide records 
schedules, as applicable.

System manager(s) and address:
    Director, Public Affairs, Office of the Special Inspector General 
for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, VA 
22202-3934.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Director, Privacy, Records and Disclosure, Office of the Special 
Inspector General for Afghanistan Reconstruction, 2530 Crystal Drive, 
Arlington, VA 22202-3934.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Director, 
Privacy, Records and Disclosure, Office of the Special Inspector 
General for Afghanistan Reconstruction, 2530 Crystal Drive, Arlington, 
VA 22202-3934.
    The request should include the requestor's complete name, time 
period for which records are sought, and the office location(s) where 
the requestor believes the records are located.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Subject individual, member of Congress, and the author of the 
agency response.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2). See 5 CFR part 9301. For additional information 
contact the system manager.

[FR Doc. 2012-15459 Filed 6-26-12; 8:45 am]
BILLING CODE 3710-L9-P