Office of Urban Indian Health Programs Funding Opportunity: Title V HIV/AIDS Program, 36557-36563 [2012-14887]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Indian Health Service

[Federal Register Volume 77, Number 118 (Tuesday, June 19, 2012)]
[Notices]
[Pages 36557-36563]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-14887]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Indian Health Service


Office of Urban Indian Health Programs Funding Opportunity: Title 
V HIV/AIDS Program

    Announcement Type: New Limited Competition.
    Funding Announcement Number: HHS-2012-IHS-UIHP-0001.
    Catalog of Federal Domestic Assistance Number: 93.193.
Key Dates
    Application Deadline Date: July 16, 2012.
    Review Date: July 30, 2012.
    Earliest Anticipated Start Date: September 1, 2012.

I. Funding Opportunity Description

Statutory Authority

    The Indian Health Service (IHS) is accepting limited competitive 
grant applications for the Office of Urban Indian Health Programs Title 
V HIV/AIDS program. This program is authorized under: The Indian Health 
Care Improvement Act, as amended, 25 U.S.C. 1653. This program is 
described in the Catalog of Federal Domestic Assistance under 93.193.
    Justification for limited competition: The Minority AIDS Initiative 
funding that the grants are awarded from was awarded to the IHS 
specifically for Title V urban grantees.
    Background. This limited competition announcement seeks to expand 
the Office of Urban Indian Health Programs' (OUIHP) existing Title V 
grants to increase awareness of HIV/AIDS status among urban American 
Indians/Alaska Natives (AI/AN) and to expand, as well as build, the 
capacity to diagnose and treat HIV/AIDS in the underserved urban AI/AN 
population. This will provide routine and/or rapid HIV screening, 
prevention, and pre- and post-test counseling (when appropriate). It 
will also include referral to services not provided on-site, outreach 
to high risk urban AI/AN populations, and follow-up with referred 
patients/clients. Enhancement of urban Indian health program HIV/AIDS 
activities is necessary to reduce the incidence of HIV/AIDS in the 
urban Indian communities by increasing access to HIV related services, 
reducing stigma, and making testing routine.

Purpose

    The purpose of this IHS grant announcement is to enhance HIV 
testing, including rapid testing and/or standard HIV antibody testing, 
and to provide a more focused effort to address HIV/AIDS prevention, 
targeting some of the largest urban Indian populations in the United 
States. It will also include outreach to high risk urban AI/AN 
populations, referral for services not provided on-site, and follow-up 
with referred patients/clients. The grantees will attempt to provide 
routine HIV screening for adults as per 2006 Centers for Disease 
Control and Prevention (CDC) guidelines and pre- and post-test 
counseling (when appropriate). These grants will be used to identify 
best practices to increase capacity at the local level, and assist 
urban Indian health program sites with meeting HIV testing and 
treatment needs in urban AI/AN populations in the United States. The 
nature of these projects will require collaboration with the OUIHP to: 
(1) Coordinate activities with the IHS National HIV Program; (2) 
participate in projects in other operating divisions of the Department 
of Health and Human Services (HHS), such as the CDC, Substance Abuse 
and Mental Health Services Administration, Health Resource and Services 
Administration, and the Office of HIV/AIDS Policy; and (3) to the 
extent permitted by law, submit and share anonymous, non-identifiable 
data on HIV/AIDS testing, treatment, and education. These grants are 
also intended to encourage development of sustainable, routine HIV 
screening programs in urban Indian health program facilities that are 
aligned with 2006 CDC HIV Screening guidelines (https://www.cdc.gov/mmwr/preview/mmwrhtml/rr5514a1.htm). Key features include streamlined 
consent and counseling procedures (verbal consent, opt-out), a clear 
HIV screening policy, identifying and implementing any necessary staff 
training, community awareness, and a clear follow-up protocol for HIV-
positive results, including linkages to care. Grantees may choose to 
bundle HIV tests with sexually transmitted disease (STD) screening.

II. Award Information

    Type of Award: Grant.
    Estimated Funds Available: The total amount of funding identified 
for the current fiscal year 2012 is approximately $600,000. Individual 
award amounts are anticipated to be between $30,000 and $60,000. 
Competing and continuation awards issued under this announcement are 
subject to the availability of funds. In the absence of funding, the 
IHS is under no obligation to make awards that are selected for funding 
under this announcement.
    Anticipated Number of Awards: Approximately 10 awards will be 
issued under this program announcement.
    Project Period: The project period will be for three years and will 
run consecutively from September 1, 2012 to August 31, 2015.

III. Eligibility Information

1. Eligibility

    This funding announcement is limited to Title V Urban Indian 
organizations, as defined by 25 U.S.C. 1603(29), that meet the 
following criteria:
     Received State certification to conduct HIV rapid testing 
(where needed);
     Health professionals and staff have been trained in the 
HIV/AIDS screening tools, education, prevention, counseling, and other 
interventions for urban AI/AN;
     Developed programs to address community and group support 
to sustain risk-reduction skills;
     Implemented HIV/AIDS quality assurance and improvement 
programs;
     Operate at an IHS defined full ambulatory level (a full 
ambulatory program is defined as an organization that has a provider on 
staff at least 40 hours per week) or limited ambulatory level (defined 
as an organization that has a provider on staff less than 40 hours per 
week); and
     Must provide proof of non-profit status with the 
application.
    ``Urban Indian organization'' means a nonprofit corporate body 
situated in an urban center, governed by an urban Indian controlled 
board of directors, and providing for the maximum participation of all 
interested Indian groups and individuals, which body is capable of 
legally cooperating with other public and private entities for the 
purposes of performing the activities described in [25 U.S.C. 1653(a)]. 
25 U.S.C. 1603(29).
    Note: Please refer to Section IV.2 (Application and Submission 
Information/Subsection 2, Content and Form of Application Submission) 
for additional poof of applicant status documents required such as 
tribal resolutions, proof of non-profit status, etc.

[[Page 36558]]

2. Cost Sharing or Matching

    The Indian Health Service does not require matching funds or cost 
sharing for grants or cooperative agreements.

3. Other Requirements

    If application budgets exceed the highest dollar amount outlined 
under the ``Estimated Funds Available'' section within this funding 
announcement, your application will be considered ineligible and will 
not be reviewed for further consideration. IHS will not return your 
application to you. You will be notified by email or certified mail by 
the Division of Grants Management of this decision.
    Proof of Non-Profit Status Organizations claiming non-profit status 
must submit proof. A copy of the 501(c)(3) Certificate must be received 
with your application submission by the deadline due date of July 16, 
2012.
    Letters of Intent will not be required under this funding 
opportunity announcement.
    Applicants submitting any of the above additional documentation 
after the initial application submission due date are required to 
ensure the information was received by the IHS by obtaining 
documentation confirming delivery (i.e. FedEx tracking, postal return 
receipt, etc.).

IV. Application and Submission Information

1. Obtaining Application Materials

    The application package and detailed instructions for this 
announcement can be found at https://www.Grants.gov or https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_funding.
    Information regarding the electronic application process may be 
directed to Paul Gettys at (301) 443-2114.

2. Content and Form Application Submission

    The applicant must include the project narrative as an attachment 
to the application package. Mandatory documents for all applicants 
include:
     Table of contents.
     Abstract (one page) summarizing the project.
     Application forms:
    [cir] SF-424, Application for Federal Assistance.
    [cir] SF-424A, Budget Information--Non-Construction Programs.
    [cir] SF-424B, Assurances--Non-Construction Programs.
     Budget Justification and Narrative (must be single spaced 
and not exceed 5 pages).
     Project Narrative (must not exceed 20 pages).
    [cir] Background information on the urban Indian organization
    [cir] Proposed scope of work, objectives, and activities that 
provide a description of what will be accomplished, including a one-
page Timeframe Chart.
     Letter of Support from Organization's Board of Directors.
     501(c)(3) Certificate (if applicable).
     Biographical sketches for all Key Personnel.
     Contractor/Consultant resumes or qualifications and scope 
of work.
     Disclosure of Lobbying Activities (SF-LLL).
     Copy of current Negotiated Indirect Cost rate (IDC) 
agreement (required) in order to receive IDC.
     Organizational Chart (optional).
     Documentation of current OMB A-133 required Financial 
Audit (if applicable).
    Acceptable forms of documentation include:
    [cir] Email confirmation from Federal Audit Clearinghouse (FAC) 
that audits were submitted; or
    [cir] Face sheets from audit reports. These can be found on the FAC 
Web site: https://harvester.census.gov/sac/dissem/
accessoptions.html?submit=Go+To+Database
    Public Policy Requirements: All Federal-wide public policies apply 
to IHS grants with exception of the Discrimination policy.
Requirements for Project and Budget Narratives
    A. Project Narrative: This narrative should be a separate Word 
document that is no longer than 20 pages and must: Be single-spaced, be 
type written, have consecutively numbered pages, use black type not 
smaller than 12 characters per one inch, and be printed on one side 
only of standard size 8\1/2\'' x 11'' paper.
    Be sure to succinctly answer all questions listed under the 
evaluation criteria (refer to Section V.1, Evaluation criteria in this 
announcement) and place all responses and required information in the 
correct section (noted below), or they will not be considered or 
scored. These narratives will assist the Objective Review Committee 
(ORC) in becoming more familiar with the grantee's activities and 
accomplishments prior to this possible grant award. If the narrative 
exceeds the page limit, only the first 20 pages will be reviewed. The 
20-page limit for the narrative does not include the work plan, 
standard forms, table of contents, budget, budget justifications, 
narratives, and/or other appendix items.
    There are three parts to the narrative: Part A--Program 
Information; Part B--Program Planning and Evaluation; and Part C--
Program Report. See below for additional details about what must be 
included in the narrative.

Part A: Program Information
    Section 1: Needs
Part B: Program Planning and Evaluation
    Section 1: Program Plans
    Section 2: Program Evaluation
Part C: Program Report
    Section 1: Describe major activities over the last 24 months.
    Section 2: Describe major accomplishments over the last 24 months.

    B. Budget Narrative: This narrative must describe the budget 
requested and match the scope of work described in the project 
narrative. The budget narrative should not exceed 5 pages.

3. Submission Dates and Times

    Applications must be submitted electronically through Grants.gov by 
12:00 a.m., midnight Eastern Daylight Time (EDT) on July 16, 2012. Any 
application received after the application deadline will not be 
accepted for processing, nor will it be given further consideration for 
funding. You will be notified by the Division of Grants Management via 
email or certified mail of this decision.
    If technical challenges arise and assistance is required with the 
electronic application process, contact Grants.gov Customer Support via 
email to support@grants.gov or at (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays). If problems persist, contact Paul Gettys, Division 
of Grants Management (DGM) (Paul.Gettys@ihs.gov) at (301) 443-5204. 
Please be sure to contact Mr. Gettys at least ten days prior to the 
application deadline. Please do not contact the DGM until you have 
received a Grants.gov tracking number. In the event you are not able to 
obtain a tracking number, call the DGM as soon as possible.
    If an applicant needs to submit a paper application instead of 
submitting electronically via Grants.gov, prior approval must be 
requested and obtained (see Section IV.6 below for additional 
information). The waiver must be documented in writing (emails are 
acceptable), before submitting a paper application. A copy of the 
written approval must be submitted along with the hardcopy that is 
mailed to the DGM. Once your waiver request has been approved, you will 
receive a confirmation of approval and the mailing address to submit 
your application. Paper applications that are

[[Page 36559]]

submitted without a waiver from the Acting Director of DGM will not be 
reviewed or considered further for funding. You will be notified via 
email or certified email of this decision by the Grants Management 
Officer of DGM. Paper applications must be received by the DGM no later 
than 5:00 p.m., EDT, on the application deadline date. Late 
applications will not be accepted for processing or considered for 
funding.
    Other Important Due Dates: Proof of Non-Profit Status: Due date 
July 16, 2012.

4. Intergovernmental Review

    Executive Order 12372 requiring intergovernmental review is not 
applicable to this program.

5. Funding Restrictions

     Pre-award costs are not allowable.
     The available funds are inclusive of direct and 
appropriate indirect costs.
     Only one grant/cooperative agreement will be awarded per 
applicant.
     IHS will not acknowledge receipt of applications.

6. Electronic Submission Requirements

    All applications must be submitted electronically. Please use the 
https://www.Grants.gov Web site to submit an application electronically 
and select the ``Find Grant Opportunities'' link on the homepage. 
Download a copy of the application package, complete it offline, and 
then upload and submit the completed application via the https://www.Grants.gov Web site. Electronic copies of the application may not 
be submitted as attachments to email messages addressed to IHS 
employees or offices.
    Applicants that receive a waiver to submit paper application 
documents must follow the rules and timelines that are noted above. The 
applicant must seek assistance at least ten days prior to the 
application deadline.
    Applicants that do not adhere to the timelines for Central 
Contractor Registry (CCR) and/or https://www.Grants.gov registration or 
that fail to request timely assistance with technical issues will not 
be considered for a waiver to submit a paper application.
    Please be aware of the following:
    a. Please search for the application package in https://www.Grants.gov by entering the CFDA number or the Funding Opportunity 
Number. Both numbers are located in the header of this announcement.
    b. If you experience technical challenges while submitting your 
application electronically, please contact Grants.gov Support directly 
at: support@grants.gov or (800) 518-4726. Customer Support is available 
to address questions 24 hours a day, 7 days a week (except on Federal 
holidays).
    c. Upon contacting Grants.gov, obtain a tracking number as proof of 
contact. The tracking number is helpful if there are technical issues 
that cannot be resolved and waiver from the agency must be obtained.
    d. If it is determined that a waiver is needed, you must submit a 
request in writing (emails are acceptable) to GrantsPolicy@ihs.gov with 
a copy to Tammy.Bagley@ihs.gov. Please include a clear justification 
for the need to deviate from our standard electronic submission 
process.
    e. If the waiver is approved, the application should be sent 
directly to the DGM by the deadline date of July 16, 2012, by 5:00pm 
EDT.
    f. Applicants are strongly encouraged not to wait until the 
deadline date to begin the application process through Grants.gov as 
the registration process for CCR and Grants.gov could take up to 
fifteen working days.
    g. Please use the optional attachment feature in Grants.gov to 
attach additional documentation that may be requested by the DGM.
    h. All applicants must comply with any page limitation requirements 
described in this Funding Announcement.
    i. After you electronically submit your application, you will 
receive an automatic acknowledgment from Grants.gov that contains a 
Grants.gov tracking number. The DGM will download your application from 
Grants.gov and provide necessary copies to the appropriate agency 
officials. Neither the DGM nor the OUIHP will notify applicants that 
the application has been received.
    j. Email applications will not be accepted under this announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
    All IHS applicants and grantee organizations are required to obtain 
a DUNS number and maintain an active registration in the CCR database. 
The DUNS number is a unique 9-digit identification number provided by 
D&B which uniquely identifies your entity. The DUNS number is site 
specific; therefore, each distinct performance site may be assigned a 
DUNS number. Obtaining a DUNS number is easy, and there is no charge. 
To obtain a DUNS number, you may access it through https://fedgov.dnb.com/webform, or to expedite the process, call (866) 705-
5711.
    Effective October 1, 2010, all HHS recipients were asked to start 
reporting information on subawards, as required by the Federal Funding 
Accountability and Transparency Act of 2006, as amended (``Transparency 
Act''). Accordingly, all IHS grantees must notify potential first-tier 
subrecipients that no entity may receive a first-tier subaward unless 
the entity has provided its DUNS number to the prime grantee 
organization. This requirement ensures the use of a universal 
identifier to enhance the quality of information available to the 
public pursuant to the Transparency Act.
Central Contractor Registry (CCR)
    Organizations that have not registered with CCR will need to obtain 
a DUNS number first and then access the CCR online registration through 
the CCR home page at https://www.bpn.gov/ccr/default.aspx (U.S. 
organizations will also need to provide an Employer Identification 
Number from the Internal Revenue Service that may take an additional 2-
5 weeks to become active). Completing and submitting the registration 
takes approximately one hour to complete and your CCR registration will 
take approximately 3-5 business days to process. Registration with the 
CCR is free of charge. Applicants may register online at https://www.bpn.gov/ccrupdate/NewRegistration.aspx.
    Additional information on implementing the Transparency Act, 
including the specific requirements for DUNS and CCR, can be found on 
the IHS Grants Management, Grants Policy Web site: https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_policy_topics.

V. Application Review Information

    The instructions for preparing the application narrative also 
constitute the evaluation criteria for reviewing and scoring the 
application. Weights assigned to each section are noted in parentheses. 
The 20 page narrative should include only the first year of activities; 
information for multi-year projects should be included as an appendix. 
See ``Multi-year Project Requirements'' at the end of this section for 
more information. The narrative section should be written in a manner 
that is clear to outside reviewers unfamiliar with prior related 
activities of the applicant. It should be well organized, succinct, and 
contain all information necessary for reviewers to understand the 
project fully. Points will be assigned to each evaluation criteria 
adding up to a total of 100 points. A minimum score of 60 points is 
required

[[Page 36560]]

for funding. Points are assigned as follows:

1. Criteria

A. Understanding of the Need and Necessary Capacity (15 points)
1. Understanding of the Problem
    a. Define the project target population, identify their unique 
characteristics, and describe the impact of HIV on the population.
    b. Describe the gaps/barriers in HIV testing for the population.
    c. Describe the unique cultural or sociological barriers of the 
target population to adequate access for the described services.
2. Facility Capability
    a. Briefly describe your clinic programs and services and how this 
initiative will assist to commence, compliment, and/or expand existing 
efforts.
    b. Describe your clinic's ability to conduct this initiative 
through:
     Your clinic's present resources.
     Collaboration with other providers.
     Partnerships established to accept referrals for 
counseling, testing, and referral and confirmatory blood tests and/or 
social services for individuals who test HIV positive.
     Linkages to treatment and care: partnerships established 
to refer out of your clinic for specialized treatment, care, 
confirmatory testing (if applicable), and counseling services.
B. Work Plan (40 points)
1. Project Goal and Objectives
    Address all of the following program goals and objectives of the 
project. The objectives must be specific as well as quantitatively and 
qualitatively measurable to ensure achievement of goal(s).
     Implementation Plan.
    a. Identify the proposed program activities and explain how these 
activities will build capacity to meet local level urban AI/AN needs 
and increase and sustain HIV screening.
    b. Describe policy and procedure changes anticipated for 
implementation that include:
    (1) Support of the 2006 CDC Revised HIV Testing Recommendations.
    (2) Community awareness.
    (3) Age ranges of persons to be screened.
    (4) Bundling of HIV testing with STD tests.
    (5) Type of HIV Screen/Test (Rapid, Conventional, Western Blot) and 
who will perform the test (in-house, send-out).
    (6) Protocols to integrate strong referrals or care continuity into 
local system of care.
    c. Provide a clear timeline with quarterly milestones for project 
implementation.
    d. Certify that the program identified and agreed to follow the 
state regulations for HIV testing in their state and how the clinic 
will follow their state reporting guidelines for seropositive results.
    e. Describe how individuals will be selected for testing to 
identify selection criteria and which group(s)--if any--will be, via 
state laws or regulations, offered testing in an opt-out format.
    f. Describe how the program will ensure that clients receive their 
test results, particularly clients who test positive.
    g. Describe how the program will ensure that individuals with 
initial HIV-positive test results will receive confirmatory tests. If 
you do not provide confirmatory HIV testing, you must provide a letter 
of intent or Memorandum of Understanding with an external laboratory 
documenting the process through which initial HIV-positive test results 
will be confirmed.
    h. Describe the program strategies for linking potential 
seropositive patients to care.
    i. Describe the program quality assurance strategies.
    j. Describe how the program will train, support and retain staff 
providing counseling and testing.
    k. Describe how the program will ensure client confidentiality.
    l. Describe how the program will ensure that its services are 
culturally fluent and relevant.
    m. Describe how the program will attempt to streamline procedures 
so as to reduce the overall cost per test administered.
C. Project Evaluation (20 points)
1. Evaluation Plan
    The grantee shall provide a plan for building program capacity to 
meet the needs of the local level urban AI/AN population as well as 
monitoring and evaluating the HIV rapid test and/or standard HIV 
antibody test.
2. Reporting Requirements
    The following quantitative and qualitative measures shall be 
addressed:
     Required Quantitative Indicators (quantitative).
    a. Number of tests performed and number of test refusals.
    b. Gender, age, sexual orientation, and race/ethnicity of persons 
receiving services.
    c. Number of clients learning of their serostatus for the first 
time via this testing initiative (unique patients, non-repeated tests).
    d. Number of reactive tests and confirmed seropositive (actual and 
proportion).
    e. Number of clients linked to care/treatment or referrals for 
prevention counseling as defined by attendance of at least one 
appointment, within three months of diagnosis.
    f. Number of individuals receiving their confirmatory test results.
    g. Number of patients with positive test result who are re-engaged 
for care.
    h. Number of referral and linkage to other medical and social 
services such as mental health, substance abuse, safety/domestic 
violence, and other services as needed.
    i. Number of patients not treated/linked to care for HIV and HIV-
related morbidities.
     Required Qualitative Information
    a. Measures in place to protect confidentiality.
    b. Identify barriers of implementation as well as lessons learned 
for best practices to share with other urban Indian organizations, as 
well as IHS and Tribal entities.
    c. Sustainability plan and measures of ongoing testing in future 
years, after grant money has been spent.
     Other quantitative indicators may be collected to improve 
clinic processes and add to information reported; however, they are not 
required.
    a. Number of clients who refused due to prior knowledge of status.
    b. Number of rapid versus standard antibody test.
    c. Number of false negatives and/or positives after confirmatory 
testing.
     Develop a plan for obtaining knowledge, attitudes, and 
behavior data pending official approval of patient survey.
D. Organizational Capabilities Qualifications (10 points)
    This section outlines the broader capacity of the organization to 
complete the project outlined in the work plan. It includes the 
identification of personnel responsible for completing tasks and the 
chain of responsibility for successful completion of the project 
outlined in the work plan.
    1. Describe the organizational structure.
    2. Describe the ability of the organization to manage the proposed 
project. Include information regarding similarly sized projects in 
scope and financial assistance as well as other grants and projects 
successfully completed.

[[Page 36561]]

    3. Describe what equipment (i.e., phone, Web sites, etc.) and 
facility space (i.e., office space) will be available for use during 
the proposed project. Include information about any equipment not 
currently available that will be purchased throughout the agreement.
    4. List key personnel who will work on the project.
     Identify existing personnel and new program staff to be 
hired.
     In the appendix, include position descriptions and resumes 
for all key personnel. Position descriptions should clearly describe 
each position and duties indicating desired qualifications, experience, 
and requirements related to the proposed project and how they will be 
supervised. Resumes must indicate that the proposed staff member is 
qualified to carry out the proposed project activities and who will 
determine if the work of a contractor is acceptable.
     Note who will be writing the progress reports.
     If a position is to be filled, indicate that information 
on the proposed position description.
     If the project requires additional personnel beyond those 
covered by the supplemental grant, (i.e., Information Technology 
support, volunteers, interviewers, etc.), note these and address how 
these positions will be filled and, if funds are required, the source 
of these funds.
     If personnel are to be only partially funded by this 
supplemental grant, indicate the percentage of time to be allocated to 
this project and identify the resources used to fund the remainder of 
the individual's salary.
E. Categorical Budget and Budget Justification (15 points)
    This section should provide a clear estimate of the project program 
costs and justification for expenses for the entire grant period. The 
budget and budget justification should be consistent with the tasks 
identified in the work plan.
    The budget focus should be on routinizing and sustaining HIV 
testing services as well as reducing the cost per person tested.
    1. Categorical budget (Form SF 424A, Budget Information Non-
Construction Programs) completing each of the budget periods requested.
    2. Narrative justification for all costs, explaining why each line 
item is necessary or relevant to the proposed project. Include 
sufficient details to facilitate the determination of cost 
allowability.
    3. Budget justification should include a brief program narrative 
for the second and third years.
    4. If indirect costs are claimed, indicate and apply the current 
negotiated rate to the budget. Include a copy of the rate agreement in 
the appendix.
Multi-Year Project Requirements (if applicable)
    Projects requiring second and/or third year must include a brief 
project narrative and budget (one additional page per year) addressing 
the developmental plans for each additional year of the project.
Appendix Items
    1. Work plan, logic model and/or time line for proposed objectives.
    2. Position descriptions for key staff.
    3. Resumes of key staff that reflect current duties.
    4. Consultant or contractor proposed scope of work and letter of 
commitment (if applicable).
    5. Current Indirect Cost Agreement.
    6. Organizational chart(s) highlighting proposed project staff and 
their supervisors as well as other key contacts within the organization 
and key community contacts.
    7. Map of area to benefit project identifying where target 
population resides and project location(s). Include trails, parks, 
schools, bike paths and other such applicable information.
    8. Additional documents to support narrative (i.e. data tables, key 
news articles, etc.).

1. Review and Selection

    Each application will be prescreened by the DGM staff for 
eligibility and completeness as outlined in the funding announcement. 
Incomplete applications and applications that are non-responsive to the 
eligibility criteria will not be referred to the ORC. Applicants will 
be notified by DGM, via email or letter, to outline minor missing 
components (i.e., signature on the SF-424, audit documentation, key 
contact form) needed for an otherwise complete application. All missing 
documents must be sent to DGM on or before the due date listed in the 
email of notification of missing documents required.
    To obtain a minimum score for funding by the ORC, applicants must 
address all program requirements and provide all required 
documentation. Applicants that receive less than a minimum score will 
be considered to be ``Disapproved'' and will be informed via email or 
regular mail by the IHS Program Office of their application's 
deficiencies. A summary statement outlining the strengths and 
weaknesses of the application will be provided to each disapproved 
applicant. The summary statement will be sent to the Authorized 
Organizational Representative (AOR) that is identified on the face page 
(SF-424), of the application within 60 days of the completion of the 
Objective Review.

VI. Award Administration Information

1. Award Notices

    The Notice of Award (NoA) is a legally binding document signed by 
the Grants Management Officer and serves as the official notification 
of the grant award. The (NoA) will be initiated by the DGM and will be 
mailed via postal mail or emailed to each entity that is approved for 
funding under this announcement. The NoA is the authorizing document 
for which funds are dispersed to the approved entities and reflects the 
amount of Federal funds awarded, the purpose of the grant, the terms 
and conditions of the award, the effective date of the award, and the 
budget/project period.
Disapproved Applicants
    Applicants who received a score less than the recommended funding 
level for approval, 60, and were deemed to be disapproved by the 
Objective Review Committee, will receive an Executive Summary Statement 
from the IHS Program Office within 30 days of the conclusion of the ORC 
outlining the weaknesses and strengths of their application submitted. 
The IHS program office will also provide additional contact information 
as needed to address questions and concerns as well as provide 
technical assistance if desired.
Approved But Unfunded Applicants
    Approved but unfunded applicants that met the minimum scoring range 
and were deemed by the ORC to be ``Approved,'' but were not funded due 
to lack of funding, will have their applications held by DGM for a 
period of 1 year. If additional funding becomes available during the 
course of FY2012, the approved application maybe re-considered by the 
awarding program office for possible funding. You will also receive an 
Executive Summary Statement from the IHS Program Office within 30 days 
of the conclusion of the ORC.
    Note: Any correspondence other than the official NoA signed by an 
IHS Grants Management Official announcing to the Project Director that 
an award has been made to their organization is not an

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authorization to implement their program on behalf of IHS.

2. Administrative Requirements

    Grants are administered in accordance with the following 
regulations, policies, and OMB cost principles:
    A. The criteria as outlined in this Program Announcement.
    B. Administrative Regulations for Grants:
     45 CFR, Part 92, Uniform Administrative Requirements for 
Grants and Cooperative Agreements to State, Local and Tribal 
Governments.
     45 CFR, Part 74, Uniform Administrative Requirements for 
Awards and Subawards to Institutions of Higher Education, Hospitals, 
and other Non-profit Organizations.
    C. Grants Policy:
     HHS Grants Policy Statement, Revised 01/07.
    D. Cost Principles:
     Title 2: Grant and Agreements, Part 225--Cost Principles 
for State, Local, and Indian Tribal Governments (OMB Circular A-87).
     Title 2: Grant and Agreements, Part 230--Cost Principles 
for Non-Profit Organizations (OMB Circular A-122).
    E. Audit Requirements:
     OMB Circular A-133, Audits of States, Local Governments, 
and Non-profit Organizations.

3. Indirect Costs

    This section applies to all grant recipients that request 
reimbursement of indirect costs (IDC) in their grant application. In 
accordance with HHS Grants Policy Statement, Part II-27, IHS requires 
applicants to obtain a current IDC rate agreement prior to award. The 
rate agreement must be prepared in accordance with the applicable cost 
principles and guidance as provided by the cognizant agency or office. 
A current rate covers the applicable grant activities under the current 
award's budget period. If the current rate is not on file with the DGM 
at the time of award, the IDC portion of the budget will be restricted. 
The restrictions remain in place until the current rate is provided to 
the DGM.
    Generally, IDC rates for IHS grantees are negotiated with the 
Division of Cost Allocation (DCA) https://rates.psc.gov/ and the 
Department of Interior (National Business Center) https://www.aqd.nbc.gov/services/ICS.aspx. If your organization has questions 
regarding the indirect cost policy, please call (301) 443-5204 to 
request assistance.

1. Reporting Requirements

    Grantees must submit required reports consistent with the 
applicable deadlines. Failure to submit required reports within the 
time allowed may result in suspension or termination of an active 
grant, withholding of additional awards for the project, or other 
enforcement actions such as withholding of payments or converting to 
the reimbursement method of payment. Continued failure to submit 
required reports may result in one or both of the following: (1) The 
imposition of special award provisions; and (2) the non-funding or non-
award of other eligible projects or activities. This requirement 
applies whether the delinquency is attributable to the failure of the 
grantee organization or the individual responsible for preparation of 
the reports.
    The reporting requirements for this program are noted below.
 Progress Reports
    Program progress reports are required semi annually, within 30 days 
after the budget period ends. These reports must include a brief 
comparison of actual accomplishments to the goals established for the 
period, or, if applicable, provide sound justification for the lack of 
progress, and other pertinent information as required. A final report 
must be submitted within 90 days of expiration of the budget/project 
period.
 Financial Reports
    Federal Financial Report FFR (SF-425), Cash Transaction Reports are 
due 30 days after the close of every calendar quarter to the Division 
of Payment Management, HHS at: https://www.dpm.psc.gov. It is 
recommended that you also send a copy of your FFR (SF-425) report to 
your Grants Management Specialist. Failure to submit timely reports may 
cause a disruption in timely payments to your organization.
    Grantees are responsible and accountable for accurate information 
being reported on all required reports: the Progress Reports and 
Federal Financial Report.
 Federal Subaward Reporting System (FSRS)
    This award may be subject to the Transparency Act subaward and 
executive compensation reporting requirements of 2 CFR Part 170.
    The Federal Funding Accountability and Transparency Act of 2006, as 
amended (``Transparency Act''), requires the Office of Management and 
Budget (OMB) to establish a single searchable database, accessible to 
the public, with information on financial assistance awards made by 
Federal agencies. The Transparency Act also includes a requirement for 
recipients of Federal grants to report information about first-tier 
subawards and executive compensation under Federal assistance awards.
    Effective October 1, 2010 IHS implemented a Term of Award into all 
IHS Standard Terms and Conditions, NoAs and funding announcements 
regarding this requirement. This IHS Term of Award is applicable to all 
IHS grant and cooperative agreements issued on or after October 1, 
2010, with a $25,000 subaward obligation dollar threshold met for any 
specific reporting period. Additionally, all new (discretionary) IHS 
awards (where the project period is made up of more than one budget 
period) and were: (1) the project period start date was October 1, 2010 
or after and (2) the primary awardee will have a $25,000 subaward 
obligation dollar threshold during any specific reporting period will 
be required to conduct address the FSRS reporting. For the full IHS 
award term implementing this requirement and additional award 
applicability information, visit the Grants Management Grants Policy 
Web site at: https://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_policy_topics.
    Telecommunication for the hearing impaired is available at: TTY 
(301) 443-6394.

VII. Agency Contacts

    1. Questions on the programmatic issues may be directed to: 
Danielle Steward, Health Systems Specialist, Office of Urban Indian 
Health Programs, 801 Thompson Avenue, Suite 200, Rockville, MD 20852, 
(301) 443-4680 or danielle.steward@ihs.gov.
    2. Questions on grants management and fiscal matters may be 
directed to: Patience Musikikongo, Grants Management Specialist, 801 
Thompson Avenue, TMP Suite 360, Rockville, MD 20852, (301) 443-5204 or 
Patience.Musikikongo@ihs.gov.

VIII. Other Information

    The Public Health Service strongly encourages all cooperative 
agreement and contract recipients to provide a smoke-free workplace and 
promote the non-use of all tobacco products. In addition, Public Law 
103-227, the Pro-Children Act of 1994, prohibits smoking in certain 
facilities (or in some cases, any portion of the facility) in which 
regular or routine education, library, day care, health care, or early 
childhood development services are provided to children. This is 
consistent with the HHS mission to protect and advance the

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physical and mental health of the American people.

    Dated: June 4, 2012.
Yvette Roubideaux,
Director, Indian Health Service.
[FR Doc. 2012-14887 Filed 6-18-12; 8:45 am]
BILLING CODE 4165-16-P