Privacy Act of 1974; System of Records, 29616-29617 [2012-12028]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 77, Number 97 (Friday, May 18, 2012)]
[Notices]
[Pages 29616-29617]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-12028]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2012-OS-0057]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a new system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on June 18, 2012 unless 
comments are received which result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Cindy Allard, Chief, OSD/JS Privacy 
Office, Freedom of Information Directorate, Washington Headquarters 
Services, 1155 Defense Pentagon, Washington, DC 20301-1155, or by phone 
at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT. 
The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 14, 2012, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: May 14, 2012.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DCIO 01

System name:
    Defense Industrial Base (DIB) Cyber Security/Information Assurance 
Records.

System location:
    Director, Defense Industrial Base (DIB) Cyber Security/Information 
Assurance (CS/IA) Program, 1235 South Clark Street, Suite 1500, 
Arlington, VA 22202.
    DoD Cyber Crime Center, 911 Elkridge Landing Road, Suite 200, 
Linthicum, MD 21090-2991.

Categories of individuals covered by the system:
    Supporting DoD contractor (hereafter referred to as ``DIB 
company'') personnel (points of contact and individuals submitting 
incident reports) providing DIB company information.

Categories of records in the system:
    DIB company point of contact information includes name, company 
name and mailing address, work division/group, work email, and work 
telephone number.
    DIB incident summary information includes name, company name, work 
division/group, work email, work telephone and fax numbers.

Authority for maintenance of the system:
    10 U.S.C. 2224, Defense Information Assurance Program; 44 U.S.C. 
3544, Federal Agency Responsibilities; HSPD 7, Critical Infrastructure, 
Identification, Prioritization, and Protection; DoD Directive (DoDD) 
3020.40, DoD Policy and Responsibilities for Critical Infrastructure; 
DoDD 5505.13E, DoD Executive Agent for the DoD Cyber Crime Center 
(DC3); DoD Instruction (DoDI) 3020.45, Defense Critical Infrastructure 
Program (DCIP) Management; and DoDI 5205.13, Defense Industrial Base 
(DIB) Cyber Security/Information Assurance (CS/IA) Activities.

Purpose(s):
    To facilitate the sharing of DIB CS/IA cyber threat information and 
best practices to DIB companies to enhance and supplement DIB 
participant capabilities to safeguard DoD information that resides on, 
or transits, DIB unclassified information systems. When incident 
reports are received, DoD Cyber Crime Center (DC3) personnel analyze 
the information reported for cyber threats and vulnerabilities in order 
to develop response measures as well as improve U.S. Government and DIB 
understanding of advanced cyber threat activity. DoD may work with a 
DIB company on a more detailed, digital forensics analysis or damage 
assessment, which may include sharing of additional electronic media/
files or information regarding the incident or the affected systems, 
networks, or information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    DIB company point of contact information may be provided to other 
participating DIB companies to facilitate the sharing of information 
and expertise related to the DIB CS/IA program, cyber threat 
information and best practices, and mitigation strategies.
    Only the DoD ``Blanket Routine Uses'' 1 and 14 set forth at the 
beginning of the Office of the Secretary of Defense (OSD) compilation 
of systems of records notices apply to this system:
    DoD Blanket Routine Use 01 (Law Enforcement).

[[Page 29617]]

    DoD Blanket Routine Use 14 (Counterintelligence).
    Any release of information contained in this system of records 
outside the DoD will be compatible with the purpose(s) for which the 
information is collected and maintained.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    DIB Company POC information is retrieved primarily by company name 
and work division/group and secondarily by individual POC name.
    DIB incident reports are primarily retrieved by incident number but 
may also be retrieved by company name. They are not retrieved by the 
individual name.

Safeguards:
    Records are accessed by DIB CS/IA program office and DC3 personnel 
with security clearances who are properly screened, trained, under a 
signed confidentiality agreement, and determined to have ``need to 
know.'' Access to records requires DoD Common Access Card (CAC) and 
PIN. Physical access controls include security guards, identification 
badges, key cards, cipher locks, and combination locks.

Retention and disposal:
    Disposition pending (treat records as permanent until the National 
Archives and Records Administration has approved the retention and 
disposition schedule).

System manager(s) and address:
    Director, DIB Cyber Security/Information Assurance Office, 1235 
South Clark Street, Suite 1500, Arlington, VA 22202.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
Director, DIB Cyber Security/Information Assurance Office, 1235 South 
Clark Street, Suite 1500, Arlington, VA 22202.
    The individual should provide their name, company name and work 
division/group, and correspondence must be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address a written request to 
the Office of the Secretary of Defense/Joint Staff Freedom of 
Information Act Requester Service Center, 1155 Defense Pentagon, 
Washington DC 20301-1155.
    The request should include the individual's name, company name and 
work division/group, the name and number of this system of records 
notice and correspondence must be signed.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents, and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    From the individual, participating DIB companies, and the Joint 
Personnel Adjudication System (JPAS).

Exemptions claimed for the system:
    None.

[FR Doc. 2012-12028 Filed 5-17-12; 8:45 am]
BILLING CODE 5001-06-P