Privacy Act of 1974; New System of Records, 24929-24931 [2012-10017]
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Federal Register / Vol. 77, No. 81 / Thursday, April 26, 2012 / Notices
seq.); section 204 of the E-Government
Act of 2002 (Pub. L. 107–347; 44 U.S.C.
3501 note), and the Office of Federal
Procurement Policy Act (41 U.S.C. 403
et seq.), or similar statutes requiring
agencies to make available publicly
information concerning Federal
financial assistance, including grants,
subgrants, loan awards, cooperative
agreements and other financial
assistance; and contracts, subcontracts,
purchase orders, task orders, and
delivery orders.
I. To other Federal agencies needing
names of potential reviewers or
specialists in particular fields.
J. To other Federal agencies as part of
the Presidential Management Initiative,
E-Grants.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on system file
servers and paper files in the program
offices at NIFA, USDA, Waterfront
Centre, 800 9th Street SW., Washington,
DC 20024.
RETRIEVABILITY:
Records can be retrieved by name,
project leader, co-investigator, and any
other data field such as institution or
title.
SAFEGUARDS:
tkelley on DSK3SPTVN1PROD with NOTICES
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable USDA automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to the computer system containing the
records in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
All records containing personal
information are maintained in secured
file cabinets or are accessed by unique
passwords and logon procedures. Only
those employees with a need-to-know in
order to perform their duties will be
able to access the information.
RETENTION AND DISPOSAL:
Records are retained under the
authority of the REE Policies and
Procedures contained in REE Manual
251.8 ‘‘Records Management’’ and
251.8M ‘‘Records Management
(Manual)’’, which establishes REE
VerDate Mar<15>2010
17:51 Apr 25, 2012
Jkt 226001
policies and procedures for the creation,
maintenance, and disposition of
records, and in accordance with the
General Records Schedules issued by
the National Archives and Records
Administration. The Data File is
cumulative and is maintained
indefinitely, and documents are
disposed according to agency file plan
and disposition schedule. Non-funded
proposals are maintained onsite for 1
year and then disposed after 3 years.
Funded proposals are maintained onsite
for 1 year after completion of the award,
and then transferred to the National
Archive and Records Administration.
SYSTEM MANAGER(S) AND ADDRESS(ES):
Deputy Administrator, Office of
Information Technology (OIT), NIFA,
USDA, Stop 2216, 1400 Independence
Avenue SW., Washington, DC 20250–
2216. The address for express mail or
overnight courier service is: Deputy
Administrator, OIT, NIFA, USDA,
Waterfront Centre, 800 9th Street SW.,
Washington, DC 20024.
NOTIFICATION PROCEDURE:
Individuals seeking notification of
and access to any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the Headquarters or
component’s Freedom of Information
Act (FOIA) Officer, whose contact
information can be found at https://
www.dm.usda.gov/foia_agency
_pocs.htm under ‘‘contacts.’’ If an
individual believes more than one
component maintains Privacy Act
records concerning him or her, the
individual may submit the request to
the Chief FOIA Officer, Department of
Agriculture, 1400 Independence Avenue
SW., Washington, DC 20250.
When seeking records about yourself
from this system of records or any other
Departmental system of records your
request must conform with the Privacy
Act regulations set forth in 6 CFR Part
5. You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Chief FOIA Officer, Department of
Agriculture, 1400 Independence Avenue
SW., Washington, DC 20250. In addition
you should provide the following:
• An explanation of why you believe
the Department would have information
on you;
PO 00000
Frm 00005
Fmt 4703
Sfmt 4703
24929
• Identify the component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created;
• Any additional information that
will help the FOIA staff determine
which USDA component agency may
have responsive records;
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Information in this system is obtained
from the individuals submitting the
proposals and from peer reviewers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2012–10015 Filed 4–25–12; 8:45 am]
BILLING CODE 3410–22–P
DEPARTMENT OF AGRICULTURE
Office of the Secretary
Privacy Act of 1974; New System of
Records
Office of the Secretary, USDA.
Notice of a new system of
AGENCY:
ACTION:
records.
In accordance with the
Privacy Act of 1974, as amended, the
Department of Agriculture (USDA) is
proposing to add a new Forest Service
system to its inventory of records
systems. USDA invites public comment
on this new records system.
DATES: Comments must be received in
writing, on or before May 29, 2012. This
system will be adopted without further
notice, on June 25, 2012, unless
modified to respond to comments
received from the public and published
in a subsequent notice.
ADDRESSES: Send written comments to
the Forest Service Freedom of
Information Act and Privacy Act Officer,
USDA Forest Service, 1400
Independence Avenue SW., Mail Stop
1143, Washington, DC 20250–1143.
Comments may also be sent via email to
SUMMARY:
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Federal Register / Vol. 77, No. 81 / Thursday, April 26, 2012 / Notices
wo_foia@fs.fed.us, or via facsimile to
(202) 260–3245.
FOR FURTHER INFORMATION CONTACT:
Brett Butler, USDA Forest Service, 160
Holdsworth Way, Amherst,
Massachusetts 01003–4230,
bbutler01@fs.fed.us, (413) 545–1387.
Individuals who use telecommunication
devices for the deaf (TDD) may call the
Federal Relay Service (FRS) at 1 (800)
877–8339 between 8 a.m. and 8 p.m.,
Eastern Standard time, Monday through
Friday.
SUPPLEMENTARY INFORMATION:
I. Background
Established in 1905, the Forest
Service is an agency of the U.S.
Department of Agriculture. The mission
of the USDA’s Forest Service is to
sustain the health, diversity, and
productivity of the Nation’s forests and
grasslands, which encompass 193
million acres of land, to meet the needs
of present and future generations.
The purpose of this system is to allow
the Forest Service to maintain records
regarding contact information of private
landowners in the United States who
are solicited to participate in the
National Woodland Owner Survey
(NWOS). The contact information
collected is the name, mailing address,
phone number, and email address; and
it is used to solicit participation in the
NWOS. The information collected
through the survey is used only to
produce statistical reports of general
trends in landowner attributes. The
results from the survey are stored in a
separate database and are not a part of
this system of records.
Pursuant to the Privacy Act, and as
part of the Forest Service’s ongoing
effort to review and update system of
records notices, the agency proposes a
new records system: National Woodland
Owner Survey Database.
tkelley on DSK3SPTVN1PROD with NOTICES
II. Privacy Act
The Privacy Act embodies fair
information principles in a statutory
framework governing the means by
which the United States Government
collects, maintains, uses, and
disseminates individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
for which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass
United States citizens and lawful
permanent residents.
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17:51 Apr 25, 2012
Jkt 226001
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the type and
character of each system of records that
the agency maintains, and the routine
uses that are contained in each system
in order to make agency recordkeeping
practices transparent, to notify
individuals regarding the uses to which
their records are put, and to assist
individuals to more easily find such
files within the agency. Below is the
description of the USDA/FS–58
National Woodland Owner Survey
Database.
A report of the proposed system of
records, required by 5 U.S.C. 552a(r) as
implemented by Office of Management
and Budget (OMB) Circular A–130, was
sent to the Chairman, Committee on
Homeland Security and Governmental
Affairs, United States Senate; the
Chairman, Committee on Oversight and
Government Reform, U.S. House of
Representatives; and the Administrator,
Office of Information and Regulatory
Affairs, OMB.
Dated: March 30, 2012.
Thomas J. Vilsack,
Secretary.
SYSTEM NAME:
National Woodland Owners Database,
USDA/FS–58.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The records in this system are
collected in a database located on secure
servers in Kansas City, Missouri.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Private woodland owners, including
individuals, families, businesses, and
other private groups, in the United
States that are solicited to participate in
the National Woodland Owner Survey.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, mailing address, phone
number, email address, and a unique
identification number that is internally
generated.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
16 U.S.C. 1600–1614; 16 U.S.C. 1641–
1647
PURPOSE(S):
The purpose of this system is to allow
the USDA Forest Service to maintain
records regarding private woodland
owners in the United States who are
solicited to participate in the National
Woodland Owner Survey.
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Fmt 4703
Sfmt 4703
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. Disclose to the Department of
Justice when (a) the agency or any
component thereof; or (b) any employee
of the agency in his or her official
capacity where the Department of
Justice has agreed to represent the
employee; or (c) the United States
Government, is a party to litigation or
has an interest in such litigation, and by
careful review, the agency determines
that the records are both relevant and
necessary to the litigation, and the use
of such records by the Department of
Justice is therefore deemed by the
agency to be for a purpose that is
compatible with the purpose for which
the agency collected the records.
2. Disclose to a court or adjudicative
body in a proceeding when (a) the
agency or any component thereof; or (b)
any employee of the agency in his or her
official capacity; or (c) any employee of
the agency in his or her individual
capacity where the agency has agreed to
represent the employee; or (d) the
United States Government, is a party to
the litigation or has an interest in such
litigation, and by careful review, the
agency determines that the records are
both relevant and necessary to the
litigation, and the use of such records is
therefore deemed by the agency to be for
a purpose that is compatible with the
purpose for which the agency collected
the records.
3. Disclose when a record on its face,
or in conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto,
disclosure may be made to the
appropriate agency, whether Federal,
foreign, State, local, or Tribal, or other
public authority responsible for
enforcing or implementing the statute,
or rule, regulation, or order issued
pursuant thereto, if the information
disclosed is relevant to any
enforcement, regulatory, investigative,
or prosecutive responsibility of the
receiving entity.
4. Disclose to a Member of Congress
or a Congressional staff member in
response to an inquiry of the
Congressional office made at the written
request of the constituent about whom
the record is maintained.
5. Disclose to the National Archives
and Records Administration or to the
General Services Administration for
records management inspections
conducted under 44 U.S.C. 2904 and
2906.
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Federal Register / Vol. 77, No. 81 / Thursday, April 26, 2012 / Notices
6. Disclose to employees of USDA’s
National Agricultural Statistics Service,
agency contractors, grantees, experts,
consultants, or volunteers who have
been engaged by the agency to assist in
the performance of a service related to
this system of records and who need to
have access to the records in order to
perform the activity. Recipients shall be
required to comply with the
requirements of the Privacy Act of 1974,
as amended, pursuant to 5 U.S.C.
552a(m).
7. Disclose to appropriate agencies,
entities, and persons when (1) the
Department suspects or has confirmed
that the security or confidentiality of
information in the system of records has
been compromised; (2) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
SYSTEM MANAGER(S) AND ADDRESS:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Individuals who wish to gain access
to or amend records pertaining to them
should submit a written request to the
System Manager (address above). The
envelope should be marked ‘‘Privacy
Act Request.’’
STORAGE:
Information is maintained in an
electronic database and stored on
secured servers in Kansas City,
Missouri.
SAFEGUARDS:
All electronic records are maintained
in a secure, password-protected,
database and stored on secured servers
in Kansas City, Missouri. The server is
protected by a firewall, and a password
is required for access. Access is limited
to the database manager and to
personnel authorized by the database
manager.
tkelley on DSK3SPTVN1PROD with NOTICES
Individuals may request information
regarding this system of records, or
information as to whether the system
contains records pertaining to them
from the System Manager (address
above). When seeking records about
yourself from this system of records or
any other Departmental system of
records, your request must conform
with the Privacy Act regulations set
forth in 6 CFR part 5. You must first
verify your identity, meaning that you
must provide your full name, current
address, and date and place of birth.
You must sign your request, and your
signature must either be notarized or
submitted under 28 U.S.C. 1746, a law
that permits statements to be made
under penalty of perjury as a substitute
for notarization. While no specific form
is required, you may obtain forms for
this purpose from the Freedom of
Information Act and Privacy Act Officer,
USDA Forest Service, 1400
Independence Avenue SW., Mailstop
1143, Washington, DC 20250–1143,
wo_foia@fs.fed.us, (202) 205–1542.
RECORD ACCESS PROCEDURES:
Use the same procedures as those
described in Notification procedures.
Electronic records are indexed and
retrieved electronically using multiple
queries including name, unique
identification number, or other criteria.
RECORD SOURCE CATEGORIES:
Information on private woodland
owners is initially collected from public
records, such as property tax rolls. The
information is then maintained and
updated with information received from
owners who voluntarily participate in
the National Woodland Owner Survey.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2012–10017 Filed 4–25–12; 8:45 am]
BILLING CODE 3410–11–P
DEPARTMENT OF COMMERCE
RETENTION AND DISPOSAL:
Records are maintained under file
code 4810 and retained and disposed of
in accordance with the appropriate
General Records Schedules of the
National Archives and Records
Administration.
17:51 Apr 25, 2012
NOTIFICATION PROCEDURE:
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
VerDate Mar<15>2010
National Woodland Owner Survey
Coordinator, USDA Forest Service, 160
Holdsworth Way, Amherst,
Massachusetts 01003.
Jkt 226001
Submission for OMB Review;
Comment Request
The Department of Commerce will
submit to the Office of Management and
Budget (OMB) for clearance the
PO 00000
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Fmt 4703
Sfmt 4703
24931
following proposal for collection of
information under the provisions of the
Paperwork Reduction Act (44 U.S.C.
chapter 35).
Agency: International Trade
Administration (ITA).
Title: Watch Duty-Exemption and
7113 Jewelry Duty-Refund Program.
Form Number(s): ITA–340P, ITA–
360P, ITA–361P.
OMB Control Number: 0625–0134.
Type of Request: Regular submission
(extension of a currently approved
information collection).
Number of Respondents: 2.
Average Hours per Response: 6
minutes for Form ITA–340P; 10 minutes
for Form ITA–361P; and 1 minute to
transfer a certificate using Form ITA–
360P.
Burden Hours: 4.
Needs and Uses: Public Law 97–446
as amended, requires the Department of
Commerce and Department of the
Interior to administer the distribution of
watch duty exemptions and watch and
jewelry duty refunds to program
producers in the U.S. insular
possessions (American Samoa, Guam,
U.S. Virgin Islands, and the Northern
Mariana Islands).
Form ITA–340P provides the data to
assist in the verification of duty-free
shipments and make certain the
allocations are not exceeded. Form ITA–
360P and ITA–361P are necessary to
implement the duty refund program.
The primary consideration in collecting
information is the enforcement of the
law and the information gathered is
limited to that necessary to prevent
abuse of the program and to permit a
fair and equitable distribution of its
benefits.
Affected Public: Business or other forprofit organizations.
Frequency: On occasion.
Respondent’s Obligation: Required to
obtain or retain a benefit.
OMB Desk Officer: Wendy Liberante,
(202) 395–3647.
Copies of the above information
collection proposal can be obtained by
calling or writing Jennifer Jessup,
Departmental Paperwork Clearance
Officer, (202) 482–0336, Department of
Commerce, Room 6616, 14th and
Constitution Avenue NW., Washington,
DC 20230 (or via the Internet at
jjessup@doc.gov).
Written comments and
recommendations for the proposed
information collection should be sent
within 30 days of publication of this
notice to Wendy Liberante, OMB Desk
Officer, Fax number (202) 395–5167 or
via the Internet at
Wendy_L._Liberante@omb.eop.gov.
E:\FR\FM\26APN1.SGM
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]]>Agencies
[Federal Register Volume 77, Number 81 (Thursday, April 26, 2012)]
[Notices]
[Pages 24929-24931]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-10017]
-----------------------------------------------------------------------
DEPARTMENT OF AGRICULTURE
Office of the Secretary
Privacy Act of 1974; New System of Records
AGENCY: Office of the Secretary, USDA.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Department of Agriculture (USDA) is proposing to add a new Forest
Service system to its inventory of records systems. USDA invites public
comment on this new records system.
DATES: Comments must be received in writing, on or before May 29, 2012.
This system will be adopted without further notice, on June 25, 2012,
unless modified to respond to comments received from the public and
published in a subsequent notice.
ADDRESSES: Send written comments to the Forest Service Freedom of
Information Act and Privacy Act Officer, USDA Forest Service, 1400
Independence Avenue SW., Mail Stop 1143, Washington, DC 20250-1143.
Comments may also be sent via email to
[[Page 24930]]
wo_foia@fs.fed.us, or via facsimile to (202) 260-3245.
FOR FURTHER INFORMATION CONTACT: Brett Butler, USDA Forest Service, 160
Holdsworth Way, Amherst, Massachusetts 01003-4230, bbutler01@fs.fed.us,
(413) 545-1387. Individuals who use telecommunication devices for the
deaf (TDD) may call the Federal Relay Service (FRS) at 1 (800) 877-8339
between 8 a.m. and 8 p.m., Eastern Standard time, Monday through
Friday.
SUPPLEMENTARY INFORMATION:
I. Background
Established in 1905, the Forest Service is an agency of the U.S.
Department of Agriculture. The mission of the USDA's Forest Service is
to sustain the health, diversity, and productivity of the Nation's
forests and grasslands, which encompass 193 million acres of land, to
meet the needs of present and future generations.
The purpose of this system is to allow the Forest Service to
maintain records regarding contact information of private landowners in
the United States who are solicited to participate in the National
Woodland Owner Survey (NWOS). The contact information collected is the
name, mailing address, phone number, and email address; and it is used
to solicit participation in the NWOS. The information collected through
the survey is used only to produce statistical reports of general
trends in landowner attributes. The results from the survey are stored
in a separate database and are not a part of this system of records.
Pursuant to the Privacy Act, and as part of the Forest Service's
ongoing effort to review and update system of records notices, the
agency proposes a new records system: National Woodland Owner Survey
Database.
II. Privacy Act
The Privacy Act embodies fair information principles in a statutory
framework governing the means by which the United States Government
collects, maintains, uses, and disseminates individuals' records. The
Privacy Act applies to information that is maintained in a ``system of
records.'' A ``system of records'' is a group of any records under the
control of an agency for which information is retrieved by the name of
an individual or by some identifying number, symbol, or other
identifying particular assigned to the individual. In the Privacy Act,
an individual is defined to encompass United States citizens and lawful
permanent residents.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the type and character of each system
of records that the agency maintains, and the routine uses that are
contained in each system in order to make agency recordkeeping
practices transparent, to notify individuals regarding the uses to
which their records are put, and to assist individuals to more easily
find such files within the agency. Below is the description of the
USDA/FS-58 National Woodland Owner Survey Database.
A report of the proposed system of records, required by 5 U.S.C.
552a(r) as implemented by Office of Management and Budget (OMB)
Circular A-130, was sent to the Chairman, Committee on Homeland
Security and Governmental Affairs, United States Senate; the Chairman,
Committee on Oversight and Government Reform, U.S. House of
Representatives; and the Administrator, Office of Information and
Regulatory Affairs, OMB.
Dated: March 30, 2012.
Thomas J. Vilsack,
Secretary.
System name:
National Woodland Owners Database, USDA/FS-58.
Security classification:
None.
System location:
The records in this system are collected in a database located on
secure servers in Kansas City, Missouri.
Categories of individuals covered by the system:
Private woodland owners, including individuals, families,
businesses, and other private groups, in the United States that are
solicited to participate in the National Woodland Owner Survey.
Categories of records in the system:
Name, mailing address, phone number, email address, and a unique
identification number that is internally generated.
Authority for maintenance of the system:
16 U.S.C. 1600-1614; 16 U.S.C. 1641-1647
Purpose(s):
The purpose of this system is to allow the USDA Forest Service to
maintain records regarding private woodland owners in the United States
who are solicited to participate in the National Woodland Owner Survey.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
1. Disclose to the Department of Justice when (a) the agency or any
component thereof; or (b) any employee of the agency in his or her
official capacity where the Department of Justice has agreed to
represent the employee; or (c) the United States Government, is a party
to litigation or has an interest in such litigation, and by careful
review, the agency determines that the records are both relevant and
necessary to the litigation, and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency
collected the records.
2. Disclose to a court or adjudicative body in a proceeding when
(a) the agency or any component thereof; or (b) any employee of the
agency in his or her official capacity; or (c) any employee of the
agency in his or her individual capacity where the agency has agreed to
represent the employee; or (d) the United States Government, is a party
to the litigation or has an interest in such litigation, and by careful
review, the agency determines that the records are both relevant and
necessary to the litigation, and the use of such records is therefore
deemed by the agency to be for a purpose that is compatible with the
purpose for which the agency collected the records.
3. Disclose when a record on its face, or in conjunction with other
records, indicates a violation or potential violation of law, whether
civil, criminal, or regulatory in nature, and whether arising by
general statute or particular program statute, or by regulation, rule,
or order issued pursuant thereto, disclosure may be made to the
appropriate agency, whether Federal, foreign, State, local, or Tribal,
or other public authority responsible for enforcing or implementing the
statute, or rule, regulation, or order issued pursuant thereto, if the
information disclosed is relevant to any enforcement, regulatory,
investigative, or prosecutive responsibility of the receiving entity.
4. Disclose to a Member of Congress or a Congressional staff member
in response to an inquiry of the Congressional office made at the
written request of the constituent about whom the record is maintained.
5. Disclose to the National Archives and Records Administration or
to the General Services Administration for records management
inspections conducted under 44 U.S.C. 2904 and 2906.
[[Page 24931]]
6. Disclose to employees of USDA's National Agricultural Statistics
Service, agency contractors, grantees, experts, consultants, or
volunteers who have been engaged by the agency to assist in the
performance of a service related to this system of records and who need
to have access to the records in order to perform the activity.
Recipients shall be required to comply with the requirements of the
Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).
7. Disclose to appropriate agencies, entities, and persons when (1)
the Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Information is maintained in an electronic database and stored on
secured servers in Kansas City, Missouri.
Retrievability:
Electronic records are indexed and retrieved electronically using
multiple queries including name, unique identification number, or other
criteria.
Safeguards:
All electronic records are maintained in a secure, password-
protected, database and stored on secured servers in Kansas City,
Missouri. The server is protected by a firewall, and a password is
required for access. Access is limited to the database manager and to
personnel authorized by the database manager.
Retention and disposal:
Records are maintained under file code 4810 and retained and
disposed of in accordance with the appropriate General Records
Schedules of the National Archives and Records Administration.
System manager(s) and Address:
National Woodland Owner Survey Coordinator, USDA Forest Service,
160 Holdsworth Way, Amherst, Massachusetts 01003.
Notification procedure:
Individuals may request information regarding this system of
records, or information as to whether the system contains records
pertaining to them from the System Manager (address above). When
seeking records about yourself from this system of records or any other
Departmental system of records, your request must conform with the
Privacy Act regulations set forth in 6 CFR part 5. You must first
verify your identity, meaning that you must provide your full name,
current address, and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization. While no specific form is
required, you may obtain forms for this purpose from the Freedom of
Information Act and Privacy Act Officer, USDA Forest Service, 1400
Independence Avenue SW., Mailstop 1143, Washington, DC 20250-1143, wo_foia@fs.fed.us, (202) 205-1542.
Record access procedures:
Individuals who wish to gain access to or amend records pertaining
to them should submit a written request to the System Manager (address
above). The envelope should be marked ``Privacy Act Request.''
Contesting record procedures:
Use the same procedures as those described in Notification
procedures.
Record source categories:
Information on private woodland owners is initially collected from
public records, such as property tax rolls. The information is then
maintained and updated with information received from owners who
voluntarily participate in the National Woodland Owner Survey.
Exemptions claimed for the system:
None.
[FR Doc. 2012-10017 Filed 4-25-12; 8:45 am]
BILLING CODE 3410-11-P
