Departmental Offices; Privacy Act of 1974, System of Records, 8954-8956 [2012-3457]

Agencies

• DEPARTMENT OF THE TREASURY

[Federal Register Volume 77, Number 31 (Wednesday, February 15, 2012)]
[Notices]
[Pages 8954-8956]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-3457]


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DEPARTMENT OF THE TREASURY


Departmental Offices; Privacy Act of 1974, System of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of Proposed Alteration to a Privacy Act System of 
Records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, the United States Department of the Treasury gives 
notice of alterations to its Privacy Act systems of records entitled 
``Treasury/DO .196--Security Information System.''

DATES: Comments should be received no later than March 16, 2012. The 
changes will be effective March 21, 2012 unless the Department receives 
comments that would result in a contrary determination.

ADDRESSES: Comments should be sent to the Office of Security Programs, 
Room 3180 Treasury Annex, 1500 Pennsylvania Avenue NW., Washington, DC 
20220. The Department will make such comments available for public 
inspection and copying at the Department of the Treasury Library, 1500 
Pennsylvania Avenue NW., Washington DC 20020 on official business days 
between the hours of 9 a.m. and 5 p.m. Eastern Time. Persons wishing to 
inspect the comments submitted must request an appointment by 
telephoning (202) 622-0990. All comments, including attachments and 
other supporting materials, received are part of the public record and 
subject to public disclosure. You should submit only information that 
you wish to make available publicly.

FOR FURTHER INFORMATION CONTACT: Wade C. Straw, Director, Office of 
Security Programs, (202) 622-7870 or at wade.straw@Treasury.com.

SUPPLEMENTARY INFORMATION: The Department has reviewed this system of 
records and determined that it should be updated to capture changes 
required by Executive Order 13526, as well as other alterations to:
    (1) Change the name of the system to ``Treasury Information 
Security Program'';
    (2) Add as a category of individuals covered by the system 
individuals who have received security training;
    (3) Increase the types of records in the system reflecting on the 
process to issue courier cards and official credentials;
    (4) Implement pertinent aspects of the Executive Order on security 
classification;
    (5) Revise routine use (1) and add three routine uses under which a 
disclosure from the system is permitted, and
    (6) Update the description under ``storage'' to indicate records 
are also stored electronically.
    The revised and new routine uses read as follows:
    (1) These records may be used to disclose pertinent information to 
appropriate Federal agencies responsible for the protection of national 
security information, or reporting a security violation of, or 
enforcing, or implementing, a statute, rule, regulation, or order, or 
where the Department becomes aware of an indication of a potential 
violation of civil or criminal law or regulation, rule or order.
    (2) These records may be used to disclose pertinent information to 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.
    (3) These records may be used to disclose pertinent information to 
another Federal agency, to a court, or a party in litigation before a 
court or in an administrative proceeding being conducted by a Federal 
agency, when the Federal Government is a party to the judicial or 
administrative proceeding. In those cases where the Federal Government 
is not a party to the proceeding, records may be disclosed if a 
subpoena has been signed by a court of competent jurisdiction.
    (4) These records may be used to disclose pertinent information to 
the United States Department of Justice for the purpose of representing 
or providing legal advice to the Treasury Department (Department) in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Department is authorized to appear, when such 
proceeding involves:
    (A) The Department or any component thereof;
    (B) Any employee of the Department in his or her official capacity;
    (C) Any employee of the Department in his or her individual 
capacity where the Department of Justice or the Department has agreed 
to represent the employee; or

[[Page 8955]]

    (D) The United States, when the Department determines that 
litigation is likely to affect the Department or any of its components.
    The system of records notice was last published in its entirety on 
April 20, 2010, at 75 FR 20690. The proposed alterations to the system 
of records entitled ``Treasury/DO .196--Treasury Information Security 
Program'' is published in its entirety below.

    Dated: January 26, 2012.
 Melissa Hartman,
Deputy Assistant Secretary for Privacy and Treasury Records.
TREASURY/DO .196

System name:
    Treasury Information Security Program.

System location:
    Department of the Treasury, Office of Security Programs, Room 3180 
Treasury Annex, 1500 Pennsylvania Avenue NW., Washington, DC 20220.

Categories of individuals covered by the system:
    (1) Each Department of the Treasury official, by name and position 
title, who has been delegated the authority to downgrade and declassify 
national security information and who is not otherwise authorized to 
originally classify.
    (2) Each Department of the Treasury official, by name and position 
title, who has been delegated the authority for original classification 
of national security information, exclusive of officials specifically 
given this authority via Treasury Order 105-19.
    (3) Department of the Treasury employees who have valid security 
violations as a result of the improper handling/processing, 
safeguarding or storage of classified information or collateral 
national security systems.
    (4) Department of the Treasury employees (including detailees, 
interns and select contractors) who receive initial, specialized and/or 
annual refresher training on requirements for protecting classified 
information.
    (5) Department of the Treasury employees and contractors issued a 
courier card authorizing them to physically transport classified 
information within and between Treasury, bureaus, and other U.S. 
Government agencies and departments.
    (6) Departmental Offices officials and bureau heads issued 
Department of the Treasury credentials as evidence of their authority 
and empowerment to execute and fulfill the duties of their appointed 
office and those Departmental Offices officials authorized to conduct 
official investigations and/or inquiries on behalf of the U.S. 
Government.

Categories of records in the system:
    (1) Report of Authorized Downgrading and Declassification 
Officials, (2) Report of Authorized Classifiers, (3) Record of Security 
Violation, (4) Security Orientation Acknowledgment, (5) Request and 
Receipt for Courier Card, and (6) Request and Receipt for Official 
Credential.

Authority for maintenance of the system:
    Executive Order 13526, dated December 29, 2009 and the Treasury 
Security Manual, TD P 15-71, last updated October 28, 2011.

Purpose(s):
    The system is designed to (1) Oversee compliance with Executive 
Order 13526, Information Security Oversight Office Directives, the 
Treasury Security Manual, and Departmental security programs, (2) 
ensure proper classification of national security information, (3) 
record details of valid security violations, (4) assist in determining 
the effectiveness of information security programs affecting classified 
and sensitive information, and (5) safeguard classified information 
throughout its entire life-cycle.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    These records may be used to disclose pertinent information to:
    (1) Appropriate Federal agencies responsible for the protection of 
national security information, or reporting a security violation of, or 
enforcing, or implementing, a statute, rule, regulation, or order, or 
where the Department becomes aware of an indication of a potential 
violation of civil or criminal law or regulation, rule or order;
    (2) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (3) Another Federal agency, to a court, or a party in litigation 
before a court or in an administrative proceeding being conducted by a 
Federal agency, when the Federal Government is a party to the judicial 
or administrative proceeding. In those cases where the Federal 
Government is not a party to the proceeding, records may be disclosed 
if a subpoena has been signed by a court of competent jurisdiction;
    (4) The United States Department of Justice for the purpose of 
representing or providing legal advice to the Treasury Department 
(Department) in a proceeding before a court, adjudicative body, or 
other administrative body before which the Department is authorized to 
appear, when such proceeding involves:
    (A) The Department or any component thereof;
    (B) Any employee of the Department in his or her official capacity;
    (C) Any employee of the Department in his or her individual 
capacity where the Department of Justice or the Department has agreed 
to represent the employee; or
    (D) The United States, when the Department determines that 
litigation is likely to affect the Department or any of its components, 
and
    (5) Appropriate agencies, entities, and persons when: (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise that there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media and hard copy files.

Retrievability:
    Records may be retrieved by the name of the official or employee, 
contractor, detailee or intern, bureau head and/or chief deputy.

Safeguards:
    Secured in security containers and/or controlled space to which 
access is limited to Office of Security Programs security officials 
with the need to know.

Retention and disposal:
    Records are retained and disposed of in accordance with General 
Records Schedule 18, with the exception of the Record of Security 
Violation (retained for a period of two years) and the Security 
Orientation Acknowledgment, the Request and Receipt for Courier Card, 
and the Request and Receipt for Official Credential, the remaining

[[Page 8956]]

records are destroyed and/or updated on an annual basis. Destruction is 
effected by on-site shredding or other comparable means.

System manager(s) and address:
    Assistant Director, (Information Security), Office of Security 
Programs, Room 3180 Treasury Annex, 1500 Pennsylvania Avenue NW., 
Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to records maintained in this system, or seek 
to contest its content, must submit a written request containing the 
following elements: (1) Identify the record system; (2) identify the 
category and type of records sought; and (3) provide at least two items 
of secondary identification (See 31 CFR Part 1, Appendix A). Address 
inquiries to: Director, Disclosure Services, Department of the 
Treasury, 1500 Pennsylvania Ave. NW., Washington, DC 20220.

Records access procedures:
    See ``notification procedure'' above.

Contesting records procedures:
    See ``notification procedure'' above.

Record source categories:
    The sources of the information are employees of the Department of 
the Treasury. The information concerning any security violation is 
reported by Department of the Treasury security officials and by 
Department of State security officials as concerns Treasury or bureau 
personnel assigned to overseas U.S. diplomatic posts or missions.

Exemptions claimed for the system:
    None.

[FR Doc. 2012-3457 Filed 2-14-12; 8:45 am]
BILLING CODE 4810-25-P