Privacy Act of 1974, as Amended, 2689-2691 [2012-989]

Agencies

• BUREAU OF CONSUMER FINANCIAL PROTECTION

[Federal Register Volume 77, Number 12 (Thursday, January 19, 2012)]
[Notices]
[Pages 2689-2691]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-989]


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BUREAU OF CONSUMER FINANANCIAL PROTECTION

[Docket No. CFPB-2012-0004]


Privacy Act of 1974, as Amended

AGENCY: Bureau of Consumer Financial Protection.

ACTION: Notice of Proposed Privacy Act System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Bureau of Consumer Financial Protection, hereinto referred to as the 
Consumer Financial Protection Bureau (``CFPB'' or the ``Bureau''), 
gives notice of the establishment of a Privacy Act System of Records.

DATES: Comments must be received no later than February 21, 2012. The 
new system of records will be effective February 28, 2012, unless the 
comments received result in a contrary determination.

ADDRESSES: You may submit comments, identified by Docket No. CFPB-2012-
0004, by any of the following methods:
     Electronic: https://www.regulations.gov. Follow the 
instructions for submitting comments.
     Mail or Hand Delivery/Courier in Lieu of Mail: Claire 
Stapleton, Chief Privacy Officer, Consumer Financial Protection Bureau, 
1700 G Street NW., Washington, DC 20006.

All submissions must include the agency name and docket number for this 
notice. In general all comments received will be posted without change 
to https://www.regulations.gov. In addition, comments will be available 
for public inspection and copying at 1700 G Street NW., Washington, DC 
20006, on official business days between the hours of 10 a.m. and 5 
p.m. Eastern Time. You can make an appointment to inspect comments by 
telephoning (202) 435-7220. All comments, including attachments and 
other supporting materials, will become part of the public record and 
subject to public disclosure. You should submit only information that 
you wish to make available publicly.

FOR FURTHER INFORMATION CONTACT: Claire Stapleton, Chief Privacy 
Officer, Consumer Financial Protection Bureau; 1700 G Street NW., 
Washington, DC 20006, (202) 435-7220.

SUPPLEMENTARY INFORMATION: The Dodd-Frank Wall Street Reform and 
Consumer Protection Act (``Act''), Public Law 111-203, Title X, 
established the CFPB to administer and enforce Federal consumer 
financial protection law. The CFPB will maintain the records covered by 
this notice.
    The new system of records described in this notice ``CFPB.013 -CFPB 
External Contact Database'' will maintain records concerning the 
activities and operations of the CFPB's external affairs activities.
    The report of the new system of records has been submitted to the 
Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and the Office of Management and Budget, 
pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
November 30, 2000, and the Privacy Act, 5 U.S.C. 552a(r).
    The system of records entitled ``CFPB.013--CFPB External Contact 
Database'' is published in its entirety below.

    Dated: January 13, 2012.
Claire Stapleton,
Chief Privacy Officer.
CFPB.013

System Name:
    CFPB External Contact Database.

System Location:
    Consumer Financial Protection Bureau, 1700 G Street NW., Washington 
DC, 20006.

Categories of individuals covered by the system:
    Individuals covered by this system include all individuals involved 
in CFPB communications with external affairs related activities, (1) 
Media representatives (including, without limitations, newspaper, 
magazine, radio or television station, wire service, or any other form 
of media) who request interviews or meetings with the CFPB staff; (2) 
individuals who accompany the CFPB staff on official travel; (3) 
individuals who request building passes for access to the CFPB facility 
(including, without limitations, media representatives, correspondents, 
technicians, and/or producers); (4) individuals who request information 
from the CFPB Communications Office concerning specific issues and/or 
topics; (5) individuals who have been contacted for media events, 
interviews or meetings, occasions, invitations, travel opportunities or 
the placement of articles; (6) individuals on the mailing list for the 
CFPB speeches or updates; (7) individuals who request the CFPB accept a 
speaking engagement, accept an honor, attend a function, or request 
information about the CFPB, and its mission and/or policies, etc.; (8) 
individuals who have participated in a survey or focus group sponsored 
by the CFPB; (9) CFPB contacts of nongovernmental organizations 
throughout the United States (media, external affairs, educational, 
etc.); (10) officials of Federal, state and local governments; (11) 
present and past CFPB staff (assignment history); (12) CFPB staff 
authorized to perform domestic speaking/media engagements; and (13) 
CFPB staff involved external affairs related communications.

Categories of records in the system:
    Records in the system will include information related to 
communications with external affairs contacts. Such records include: 
(1) Contact information (name, business phone number, email address) 
for individuals who are involved in the operation of the CFPB's 
external affairs activities; (2) domestic travel records, including 
dates, places

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visited and purpose of trip, biographies, speaking engagements, and 
interviews; (3) communications between CFPB staff and individuals 
representing the media, non-profits, academia, and the private sector; 
(4) information necessary to obtain entry into CFPB facility; such as, 
name, address, telephone number, date of birth, Social Security 
numbers, state of citizenship; (5) press releases; (6) names of local 
media organizations, non-profit, academia, and private sector 
organizations; (7) information on CFPB staff who ask the CFPB for 
permission to publish information about themselves or articles they 
have authored; (8) information on individuals who have participated in 
either a survey or focus group sponsored by the CFPB; (9) invitations 
sent to the CFPB to participate in or attend a speaking engagement, 
including the names of requesters and/or the organizations they 
represent, phone numbers, email addresses, assigned action officials 
and status; (10); automated and hard copy travel records, usually 
contain names, titles, addresses, organizations, telephone/fax/internet 
numbers, when necessary for travel documents;

Authority for maintenance of the system:
    Public Law 111-203, Title X, sections 1011, 1012, 1021, codified at 
12 U.S.C. 5491, 5492, 5511.

Purpose(s):
    The purpose of the system is to enable the CFPB to communicate with 
the American public about its mission and activities. The information 
will be used to facilitate the CFPB's activities, including external 
contacts with the media, non-profits, academia, and the private sector. 
The information collected will also facilitate CFPB events and press 
conferences.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed, consistent with the CFPB's rules 
relating to Disclosure of Records and Information. Rules are 
promulgated at 12 CFR part 1070 et seq to:
    (1) Appropriate agencies, entities, and persons when: (a) The CFPB 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) the CFPB 
has determined that, as a result of the suspected or confirmed 
compromise, there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the CFPB or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the CFPB's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm;
    (2) Another Federal or state agency to (a) permit a decision as to 
access, amendment or correction of records to be made in consultation 
with or by that agency, or (b) verify the identity of an individual or 
the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (3) To the Office of the President in response to an inquiry from 
that office made at the request of the subject of a record or a third 
party on that person's behalf;
    (4) Congressional offices in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Contractors, agents, or other authorized individuals performing 
work on a contract, service, cooperative agreement, job, or other 
activity on behalf of the CFPB or Federal Government and who have a 
need to access the information in the performance of their duties or 
activities;
    (6) The U.S. Department of Justice (``DOJ'') for its use in 
providing legal advice to the CFPB or in representing the CFPB in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the CFPB is authorized to appear, where the use of 
such information by the DOJ is deemed by the CFPB to be relevant and 
necessary to the litigation, and such proceeding names as a party or 
interests:
    (a) The CFPB;
    (b) Any employee of the CFPB in his or her official capacity;
    (c) Any employee of the CFPB in his or her individual capacity 
where DOJ has agreed to represent the employee; or
    (d) The United States, where the CFPB determines that litigation is 
likely to affect the CFPB or any of its components;
    (7) A court, magistrate, or administrative tribunal in the course 
of an administrative proceeding or judicial proceeding, including 
disclosures to opposing counsel or witnesses (including expert 
witnesses) in the course of discovery or other pre-hearing exchanges of 
information, litigation, or settlement negotiations, where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (8) A grand jury pursuant either to a Federal or state grand jury 
subpoena, or to a prosecution request that such record be released for 
the purpose of its introduction to a grand jury, where the subpoena or 
request has been specifically approved by a court. In those cases where 
the Federal Government is not a party to the proceeding, records may be 
disclosed if a subpoena has been signed by a judge;
    (9) Appropriate agencies, entities, and persons, to the extent 
necessary to secure information relevant to the CFPB's external affairs 
activities, including external contacts with the media, non-profits, 
academia, and the private sector; and
    (10) Members of the media, Federal, state, and local government 
officials or other recipients of the CFPB's external affairs 
communications to inform them about attendees and invited guests of the 
CFPB media events and press briefings.

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Records are retrievable by the name of the individual or 
organization, date of received inquiry or request, or assigned file 
number, email address or by some combination thereof.

Safeguards:
    Access to electronic records is restricted to authorized personnel 
who have been issued non-transferrable access codes and passwords. 
Other records are maintained in locked file cabinets or rooms with 
access limited to those personnel whose official duties require access.

Retention and disposal:
    The CFPB will maintain electronic and paper records indefinitely 
until the National Archives and Records Administration (NARA) approves 
the CFPB's records disposition schedule.

System manager(s) and address:
    Consumer Financial Protection Bureau, Media Relations Officer, 1500 
Pennsylvania Ave. NW. (Attn: 1801 L Street NW.), Washington, DC 20220.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing in Title 
12, Chapter 10 of the CFR, ``Disclosure of Records and Information.'' 
Address such requests to: Chief Privacy Officer, Bureau of

[[Page 2691]]

Consumer Financial Protection, 1700 G Street NW., Washington, DC 20006.

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Information in this system is obtained directly from the individual 
who is the subject of these records, and/or the agency or organization 
that the individual represents; and the CFPB staff involved in the 
external affairs operations.

Exemptions claimed for the system:
    None.

[FR Doc. 2012-989 Filed 1-18-12; 8:45 am]
BILLING CODE 4810-AM-P