Privacy Act of 1974 System of Records Notice, 2048-2051 [2012-547]
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2048
Federal Register / Vol. 77, No. 9 / Friday, January 13, 2012 / Notices
Eligibility and Nomination Criteria
Nomination Guidelines containing
information on eligibility and
nomination criteria are at https://
go.usa.gov/1dU.
Dated: January 9, 2012.
David J. Kappos,
Under Secretary of Commerce for Intellectual
Property and Director of the United States
Patent and Trademark Office.
[FR Doc. 2012–600 Filed 1–12–12; 8:45 am]
BILLING CODE P
COMMITTEE FOR PURCHASE FROM
PEOPLE WHO ARE BLIND OR
SEVERELY DISABLED
Procurement List Proposed Additions
Committee for Purchase From
People Who Are Blind or Severely
Disabled.
ACTION: Proposed Additions to the
Procurement List.
AGENCY:
The Committee is proposing
to add services to the Procurement List
that will be provided by the nonprofit
agencies employing persons who are
blind or have other severe disabilities.
Comments Must Be Received On or
Before: 2/13/2012.
ADDRESSES: Committee for Purchase
From People Who Are Blind or Severely
Disabled, Jefferson Plaza 2, Suite 10800,
1421 Jefferson Davis Highway,
Arlington, Virginia, 22202–3259.
FOR FURTHER INFORMATION CONTACT:
Barry S. Lineback, Telephone: (703)
603–7740, Fax: (703) 603–0655, or email
CMTEFedReg@AbilityOne.gov.
SUPPLEMENTARY INFORMATION: This
notice is published pursuant to 41
U.S.C. 47 8503 (a)(2) and 41 CFR 51–2.3.
Its purpose is to provide interested
persons an opportunity to submit
comments on the proposed actions.
SUMMARY:
Additions
If the Committee approves the
proposed additions, the entities of the
Federal Government identified in this
notice will be required to furnish the
services listed below from the nonprofit
agencies employing persons who are
blind or have other severe disabilities.
mstockstill on DSK4VPTVN1PROD with NOTICES
Regulatory Flexibility Act Certification
I certify that the following action will
not have a significant impact on a
substantial number of small entities.
The major factors considered for this
certification were:
1. If approved, the action will not
result in any additional reporting,
recordkeeping or other compliance
requirements for small entities other
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than the small organizations that will
provide the services to the Government.
2. If approved, the action will result
in authorizing small entities to provide
the services to the Government.
3. There are no known regulatory
alternatives which would accomplish
the objectives of the Javits-WagnerO’Day Act (41 U.S.C. Chapter 85) in
connection with the services proposed
for addition to the Procurement List.
Comments on this certification are
invited. Commenters should identify the
statement(s) underlying the certification
on which they are providing additional
information.
End of Certification
The following services are proposed
for addition to the Procurement List for
production by the nonprofit agencies
listed:
Services:
Service Type/Location: Contractor-Operated
Civil Engineer Supply Store, 30th Civil
Engineering Squadron, Vandenberg AFB,
CA.
NPA: Industries of the Blind, West Allis, WI.
Contracting Activity: 30th Contracting
Squadron, Vandenberg AFB, CA.
Service Type/Location: Base Supply Center,
National Maritime Intelligence Center/
Office of Naval Intelligence, 4251
Suitland Road, Suitland, MD.
NPA: Winston-Salem Industries for the
Blind, Inc., Winston-Salem, NC.
Contracting Activity: Dept. of the Navy,
Office of Naval Intelligence, Washington,
DC.
Barry S. Lineback,
Director, Business Operations.
[FR Doc. 2012–538 Filed 1–12–12; 8:45 am]
BILLING CODE 6353–01–P
COMMODITY FUTURES TRADING
COMMISSION
Privacy Act of 1974 System of Records
Notice
Commodity Futures Trading
Commission.
ACTION: Notice; publication of existence
and character of two new systems of
records.
AGENCY:
The Commodity Futures
Trading Commission is establishing two
new systems of records under the
Privacy Act of 1974: one, for the
collection of information related to new
procedures for accounting and
determining financial responsibility for
lost, stolen, damaged or destroyed CFTC
property assigned to CFTC employees,
volunteers, interns, contractors and
consultants; and two, for the collection
of information related to internal
SUMMARY:
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electronic collaboration tools which use
Microsoft SharePoint, including the
CFTC Intranet and social media tools
within the Intranet.
DATES: Comments must be received on
or before February 13, 2012.
ADDRESSES: You may submit comments
identified by ‘‘Lost or Damaged Property
SORN’’ or ‘‘Internal Electronic
Collaboration Tools SORN’’ as
applicable, by any of the following
methods:
• Agency Web site, via its Comments
Online process: https://
comments.cftc.gov. Follow the
instructions for submitting comments
through the Web site.
• Federal eRulemaking Portal:
Comments may be submitted at https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: David A. Stawick, Secretary of
the Commission, Commodity Futures
Trading Commission, Three Lafayette
Centre, 1155 21st Street, NW.,
Washington, DC 20581.
• Hand Delivery/Courier: Same as
mail above.
Please submit your comments using
only one method.
All comments must be submitted in
English, or if not, accompanied by an
English translation. Comments will be
posted as received to www.cftc.gov. You
should submit only information that
you wish to make available publicly. If
you wish the Commission to consider
information that you believe is exempt
from disclosure under the Freedom of
Information Act, a petition for
confidential treatment of the exempt
information may be submitted according
to the procedures established in § 145.9
of the Commission’s regulations, 17 CFR
145.9.
The Commission reserves the right,
but shall have no obligation, to review,
pre-screen, filter, redact, refuse or
remove any or all of a submission from
www.cftc.gov that it may deem to be
inappropriate for publication, such as
obscene language. All submissions that
have been redacted or removed that
contain comments on the merits of the
notice will be retained in the public
comment file and will be considered as
required under all applicable laws, and
may be accessible under the Freedom of
Information Act.
FOR FURTHER INFORMATION CONTACT:
Kathy Harman-Stokes, Chief Privacy
Officer, kharman-stokes@cftc.gov, (202)
418–6629, Office of the Executive
Director, Commodity Futures Trading
Commission, Three Lafayette Centre,
1155 21st Street, NW., Washington, DC
20581.
SUPPLEMENTARY INFORMATION:
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Federal Register / Vol. 77, No. 9 / Friday, January 13, 2012 / Notices
I. The Privacy Act
Under the Privacy Act of 1974, 5
U.S.C. 552a, a ‘‘system of records’’ is
defined as any group of records under
the control of a Federal Government
agency from which information about
individuals is retrieved by name or
other personal identifier. The Privacy
Act establishes the means by which
government agencies must collect,
maintain, and use personally
identifiable information associated with
an individual in a government system of
records.
Each government agency is required
to publish a notice in the Federal
Register of a system of records in which
the agency identifies and describes each
system of records it maintains, the
reasons why the agency uses the
personally identifying information
therein, the routine uses for which the
agency will disclose such information
outside the agency, and how individuals
may exercise their rights under the
Privacy Act to determine if the system
contains information about them.
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II. Lost, Stolen, Damaged or Destroyed
CFTC Property
The CFTC assigns its employees,
interns, volunteers, contractors and
consultants (‘‘employees’’) certain
accountable CFTC property for their use
in accomplishing their official duties.
The CFTC is obligated to account for
such property for financial
responsibility and audit purposes and,
in certain situations, to recover costs for
property that has been lost, stolen,
damaged or destroyed. The property for
which an accounting is required
includes, but is not limited to, sensitive
property, such as a Blackberry or laptop,
that requires special controls or is
especially vulnerable to loss, theft or
misuse, and other property, including
printers, monitors, scanners, and
cameras.
The Commission is establishing a new
business process to require employees
to report when CFTC property is lost,
stolen, damaged or destroyed, and for
the CFTC to document the
determination of financial responsibility
for the property. The new Privacy Act
system of records includes information
supplied by the employee; evidence and
records requested to facilitate the
determination of financial
responsibility, such as copies of police
reports, accident reports and
photographs; Property Survey Board
interviews and other notes, meeting
minutes, and findings and
recommendations concerning
responsibility for reimbursement; and
information related to the final decision
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by the Executive Director. The system of
records also contains information on
reimbursement and, if an employee
disagrees with a finding of
responsibility, records related to the
employee’s appeal.
III. Internal Electronic Collaboration
Tools
The CFTC is implementing internal
electronic collaboration tools utilizing
the Microsoft SharePoint platform.
These tools will upgrade the
Commission’s intranet, allow users to
set up team collaboration workspaces,
facilitate sharing of documents, policies
and information, and allow limited
social networking through the
SharePoint ‘‘MySites’’ feature. The new
Intranet, built on these tools, will
include Commission policies,
procedures, forms, organization charts,
news clips, links to other sites that are
helpful for staff members, and links to
other CFTC SharePoint sites containing
shared documents and other
information. The Intranet will include
content regarding program offices,
services and support, and projects and
activities. By connecting to a CFTC
network administration database, the
Intranet will display a directory of all
CFTC users, including titles, contact
information and the photograph used
for CFTC credentials for all employees,
interns, volunteers, consultants and
contractors (collectively ‘‘users’’).
Certain SharePoint sites may include
personal contact information for users.
The MySites feature will allow CFTC
users to set up a personal profile,
identify subject matter areas about
which they are knowledgeable, upload
pictures, and publish notes, tags,
content, and messages that are similar to
email. MySites includes a ‘‘newsfeed’’
to alert selected users when one user
has added or changed information on
his or her MySites page. Users will be
able to manually select ‘‘colleagues,’’
which the colleague may approve or
deny, and create and join groups.
Overall, the internal collaboration tools
will provide invaluable dissemination
and exchange of information, allowing
users to stay connected within a
dashboard that each user can
personalize.
While most of the information in the
collaboration tools will involve
Commission policies, forms, activities
and other business, the tools will
display personally identifiable
information (‘‘PII’’) in the form of the
CFTC user name, title, business contact
information, the photograph a user uses
for credentials to access CFTC facilities,
and organizational chart and hierarchy
information. Those users who elect to
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2049
participate in MySites will be able to
publish additional personal information
to selected colleagues only, to specified
teams or groups, and/or to all CFTC
users, as they choose. That personal
information may include personal
photographs, information about their
family status (such as whether they are
married or have children), their hobbies
or personal activities, and other content.
All CFTC users will need to use the
internal electronic collaboration tools to
perform their official duties, for
example, to use the Intranet to obtain
business phone numbers of other CFTC
users, to view internal policies, to link
to specific SharePoint sites containing
Commission business information, or
use SharePoint workspaces with other
team members. On the other hand, the
use of MySites is purely voluntary.
Those who elect to use MySites will
have some control over which other
users may see their personal
information; however, as will be
explained to MySites users, Intranet site
administrators and other CFTC staff
members with a legitimate need to know
the information for official purposes
will have full access to view all content,
including all personal content posted
through MySites. Intranet users will be
clearly informed that, if they use
MySites, they have no reasonable
expectation of privacy in any
information they post, as with any other
information passing through or stored
on CFTC equipment.
The Internal Electronic Collaboration
Tools system of records will contain
CFTC business information, business
contact information and photographs for
CFTC users, at times personal contact
information, and any personal
information a user chooses to post
within MySites.
IV. Notice: Lost, Stolen, Damaged or
Destroyed CFTC Property
System Number:
CFTC–46.
SYSTEM NAME:
Lost, Stolen, Damaged or Destroyed
CFTC Property.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This system is located in the
Commission’s principal office at
Commodity Futures Trading
Commission, Three Lafayette Centre,
1155 21st Street, NW., Washington, DC
20581.
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Federal Register / Vol. 77, No. 9 / Friday, January 13, 2012 / Notices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CFTC employees, interns, volunteers,
contractors and consultants who have
experienced the loss, theft, damage or
destruction of CFTC accountable
property assigned to them.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records includes the
information provided by employees,
volunteers, interns, contractors or
consultants on a Lost, Stolen, Damaged
or Destroyed CFTC Property reporting
form, such as name, office contact
information, and details concerning the
loss, theft, damage or destruction of
property; evidence and records
collected from the employee, volunteer,
intern, contractor or consultant, his or
her supervisor or others interviewed;
copies of police reports, accident
reports, photographs and notes from
interviews; meeting minutes from
Property Survey Board meetings;
findings, recommendations and the final
decision concerning responsibility for
reimbursement; information concerning
reimbursement; and, if applicable,
records related to an appeal.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Commodity Exchange Act Section
2(a)(5) (7 U.S.C. 2(a)(5)), Section 2(a)(6)
(7 U.S.C. 2(a)(6)) and Section 2(a)(12) (7
U.S.C. 2(a)(12)), and the rules and
regulations promulgated thereunder; the
Federal Property and Administrative
Services Act of 1949, 40 U.S.C. 471 et
seq.; the Federal Managers’ Financial
Integrity Act of 1982, 31 U.S.C. 3512(b)
and (c); and the Government Employee’s
Standard of Conduct, 5 CFR 2635.704.
PURPOSE(S):
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The purpose of the new system of
records is to facilitate reporting by
employees, interns, volunteers,
contractors and consultants when CFTC
property assigned to them is lost, stolen,
damaged or destroyed, to allow the
CFTC Logistics and Operations Unit
(L&O), a new Property Survey Board,
and/or the Commission’s Executive
Director to review reports and related
evidence, to determine whether the
employee, intern, volunteer, contractor
or consultant should be held financially
responsible for reimbursing the CFTC
for the costs of the property, and to
allow an appeal of a decision.
Resources Branch, to facilitate the
accounting for and determination of
financial responsibility of employees,
volunteers, interns, contractors and
consultants for lost, stolen, damaged or
destroyed CFTC property assigned to
them. Information in this system may
also be disclosed in accordance with the
blanket routine uses that appear in the
Commission’s Privacy Act Systems of
Records Notices, see, e.g., 76 FR 5974
(Feb. 2, 2011).
Officer, located at the Commodity
Futures Trading Commission, Three
Lafayette Centre, 1155 21st Street NW.,
Washington, DC 20581.
NOTIFICATION PROCEDURE:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESS CONTROLS, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Individuals seeking to determine
whether this system of records contains
information about themselves or seeking
access to records about themselves in
this system of records, or contesting the
content of records about themselves
contained in this system of records
should address written inquiry to the
Office of General Counsel, Paralegal
Specialist, Commodity Futures Trading
Commission, Three Lafayette Centre,
1155 21st Street NW., Washington, DC
20581. Telephone (202) 418–5011.
STORAGE:
RECORD SOURCE CATEGORIES:
Paper records are stored in file
folders, binders, computer disks, and
are uploaded into the CFTC network.
Electronic records, including emails,
spreadsheets, PDF files and documents
maintained on a SharePoint site, are
stored on the Commission’s network
and other electronic media as needed,
such as encrypted hard drives and backup media.
Employees, volunteers, interns,
contractors or consultants who provide
information through the Lost, Stolen,
Damaged or Destroyed CFTC Property
Report or in discussions with L&O staff,
the Property Survey Board or Executive
Director; selected L&O staff and the
Property Survey Board members
involved in reviewing a particular
situation to make a recommendation
regarding responsibility for
reimbursement; the Executive Director,
who makes the final decision regarding
responsibility; and personnel in the
Commission’s Financial Management
Branch who handle financial
reimbursement issues.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
RETRIEVABILITY:
By name of the employee, volunteer,
intern, contractor or consultant who
completes and provides to L&O staff the
Lost, Stolen, Damaged or Destroyed
CFTC Property Report and provides
other evidence.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
ACCESS CONTROLS, SAFEGUARDS:
Records in the system are protected
from unauthorized access and misuse
through various administrative,
technical and physical security
measures. Technical security measures
within CFTC include restrictions on
computer access to authorized
individuals, required use of strong
passwords that are frequently changed,
use of encryption for certain data types
and transfers, and regular review of
security procedures and best practices
to enhance security. Physical measures
include restrictions on building access
to authorized individuals only and
maintaining records in lockable offices
and filing cabinets.
RETENTION AND DISPOSAL:
None.
V. Notice: Internal Electronic
Collaboration Tools
System Number:
CFTC–47.
SYSTEM NAME:
Internal Electronic Collaboration
Tools.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This system is located in the
Commodity Futures Trading
Commission headquarters, Three
Lafayette Centre, 1155 21st Street NW.,
Washington, DC 20581.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The information in this system will be
routinely used by CFTC staff in the
Office of the Executive Director,
including L&O, Financial Management
Branch, and, as needed, the Human
The records will be maintained in
accordance with records disposition
schedules approved by the National
Archives and Records Administration.
The schedules are available at
www.cftc.gov.
SYSTEM MANAGER(S) AND ADDRESS:
CATEGORIES OF RECORDS IN THE SYSTEM:
The Commission’s Logistics and
Operations Unit, Property Management
CFTC user name, title, business and
personal contact information, and
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CFTC employees, interns, volunteers,
contractors and consultants who are
given access to the CFTC network.
E:\FR\FM\13JAN1.SGM
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Federal Register / Vol. 77, No. 9 / Friday, January 13, 2012 / Notices
organizational chart and hierarchy
information. Those users who elect to
participate in MySites will be able to
publish additional personal
information, such as personal
photographs, information about their
family status (such as whether they are
married or have children), their hobbies,
subject matter areas of Commission
business about which they are
knowledgeable, personal activities,
notes, messages and other content. Also,
the Internal Electronic Collaboration
Tools will contain documents in
electronic form covered by other CFTC
Privacy Act System of Record Notices.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Commodity Exchange
Act, 7 U.S.C. § 1 et seq. including
Section 12(b) of the Commodity
Exchange Act, at 7 U.S.C. 16(b)(3), and
the rules and regulations promulgated
thereunder.
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PURPOSE(S):
The purpose of the new system of
records is to enhance and improve
efficiencies in the dissemination and
exchange of information within the
Commission and allow colleagues to
connect with each other. The internal
electronic collaboration tools, utilizing
the Microsoft SharePoint platform, will
upgrade the Commission’s intranet,
allow users to set up team collaboration
workspaces, facilitate sharing of
documents, policies and information,
and allow limited social networking
through the SharePoint ‘‘MySites’’
feature. The new intranet will include
Commission policies, procedures,
forms, organization charts, news clips,
links to other sites that are helpful for
staff members, and links to other CFTC
SharePoint sites containing shared
documents and other information. The
intranet will include content regarding
program offices, services and support,
and projects and activities. By
connecting to a CFTC network
administration database, the intranet
will display a directory of all CFTC
users, including titles, contact
information and the photograph used
for CFTC credentials for all employees,
interns, volunteers, consultants and
contractors (collectively ‘‘users’’). The
MySites feature will allow CFTC users
to set up a personal profile, upload
pictures, and publish content and
messages that are similar to email.
MySites also allows users to join groups,
connect with colleagues and receive a
newsfeed when new information is
posted.
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15:46 Jan 12, 2012
Jkt 226001
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The information in this system will be
routinely used by CFTC users to
disseminate and share information,
collaborate and communicate with each
other with the goal of more efficiently
conducting Commission business. Also,
the Internal Electronic Collaboration
Tools system will contain documents in
electronic form covered by other System
of Record Notices, and the routine uses
for those System of Record Notices
apply. In addition, information in this
system may be disclosed in accordance
with the blanket routine uses that
appear in the Commission’s Privacy Act
Systems of Records Notices, see, e.g., 76
FR 5974 (Feb. 2, 2011).
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESS CONTROLS, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records, including emails,
spreadsheets, PDF files, other
documents and content maintained in
or through this system are stored on the
Commission’s network and other
electronic media as needed, such as
encrypted hard drives and back-up
media. Print-outs of records in this
system are stored in file folders, binders
and similar filing methods.
RETRIEVABILITY:
By name of the employee, volunteer,
intern, consultant or contractor who has
access to the CFTC network.
Records in the system are protected
from unauthorized access and misuse
through various administrative,
technical and physical security
measures. Technical security measures
within CFTC include restrictions on
computer access to authorized
individuals, required use of strong
passwords that are frequently changed,
use of encryption for certain data types
and transfers, and regular review of
security procedures and best practices
to enhance security. Physical measures
include restrictions on building access
to authorized individuals only and
maintaining records in lockable offices
and filing cabinets.
RETENTION AND DISPOSAL:
The records will be maintained and
dispositioned in accordance with
records disposition schedules approved
by the National Archives and Records
Administration.
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Fmt 4703
Sfmt 4703
SYSTEM MANAGER(S) AND ADDRESS:
The Commission’s Office of Data and
Technology, located at the Commodity
Futures Trading Commission, Three
Lafayette Centre, 1155 21st Street NW.,
Washington, DC 20581.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system of records contains
information about themselves or seeking
access to records about themselves in
this system of records, or contesting the
content of records about themselves
contained in this system of records
should address written inquiry to the
Office of General Counsel, Paralegal
Specialist, Commodity Futures Trading
Commission, Three Lafayette Centre,
1155 21st Street NW., Washington, DC
20581. Telephone (202) 418–5011.
RECORD SOURCE CATEGORIES:
CFTC employees, volunteers, interns,
contractors or consultants who have
access to the CFTC network and post
information within the Internal
Electronic Collaboration Tools. The
source of user directory information is
the network administration database.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
The Internal Electronic Collaboration
Tools system will contain documents in
electronic form covered by other System
of Record Notices, and the exemptions
for those System of Record Notices
apply.
Issued in Washington, DC, this 5th day of
January, 2012, by the Commission.
David Stawick,
Secretary of the Commission.
[FR Doc. 2012–547 Filed 1–12–12; 8:45 am]
BILLING CODE P
ACCESS CONTROLS, SAFEGUARDS:
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2051
DEPARTMENT OF DEFENSE
Office of the Secretary
Federal Advisory Committee; Defense
Health Board (DHB) Meeting
Department of Defense (DoD).
Notice of meeting.
AGENCY:
ACTION:
Pursuant to the Federal
Advisory Committee Act of 1972 (5
U.S.C., Appendix as amended), the
Sunshine in the Government Act of
1976 (5 U.S.C. 552b, as amended), and
41 CFR 102–3.150, and in accordance
with section 10(a)(2) of Public Law, a
Defense Health Board (DHB) meeting is
announced.
DATES:
SUMMARY:
February 21, 2012
9 a.m.–12 p.m. (Open Session).
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]]>Agencies
[Federal Register Volume 77, Number 9 (Friday, January 13, 2012)]
[Notices]
[Pages 2048-2051]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-547]
=======================================================================
-----------------------------------------------------------------------
COMMODITY FUTURES TRADING COMMISSION
Privacy Act of 1974 System of Records Notice
AGENCY: Commodity Futures Trading Commission.
ACTION: Notice; publication of existence and character of two new
systems of records.
-----------------------------------------------------------------------
SUMMARY: The Commodity Futures Trading Commission is establishing two
new systems of records under the Privacy Act of 1974: one, for the
collection of information related to new procedures for accounting and
determining financial responsibility for lost, stolen, damaged or
destroyed CFTC property assigned to CFTC employees, volunteers,
interns, contractors and consultants; and two, for the collection of
information related to internal electronic collaboration tools which
use Microsoft SharePoint, including the CFTC Intranet and social media
tools within the Intranet.
DATES: Comments must be received on or before February 13, 2012.
ADDRESSES: You may submit comments identified by ``Lost or Damaged
Property SORN'' or ``Internal Electronic Collaboration Tools SORN'' as
applicable, by any of the following methods:
Agency Web site, via its Comments Online process: https://comments.cftc.gov. Follow the instructions for submitting comments
through the Web site.
Federal eRulemaking Portal: Comments may be submitted at
https://www.regulations.gov. Follow the instructions for submitting
comments.
Mail: David A. Stawick, Secretary of the Commission,
Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st
Street, NW., Washington, DC 20581.
Hand Delivery/Courier: Same as mail above.
Please submit your comments using only one method.
All comments must be submitted in English, or if not, accompanied
by an English translation. Comments will be posted as received to
www.cftc.gov. You should submit only information that you wish to make
available publicly. If you wish the Commission to consider information
that you believe is exempt from disclosure under the Freedom of
Information Act, a petition for confidential treatment of the exempt
information may be submitted according to the procedures established in
Sec. 145.9 of the Commission's regulations, 17 CFR 145.9.
The Commission reserves the right, but shall have no obligation, to
review, pre-screen, filter, redact, refuse or remove any or all of a
submission from www.cftc.gov that it may deem to be inappropriate for
publication, such as obscene language. All submissions that have been
redacted or removed that contain comments on the merits of the notice
will be retained in the public comment file and will be considered as
required under all applicable laws, and may be accessible under the
Freedom of Information Act.
FOR FURTHER INFORMATION CONTACT: Kathy Harman-Stokes, Chief Privacy
Officer, kharman-stokes@cftc.gov, (202) 418-6629, Office of the
Executive Director, Commodity Futures Trading Commission, Three
Lafayette Centre, 1155 21st Street, NW., Washington, DC 20581.
SUPPLEMENTARY INFORMATION:
[[Page 2049]]
I. The Privacy Act
Under the Privacy Act of 1974, 5 U.S.C. 552a, a ``system of
records'' is defined as any group of records under the control of a
Federal Government agency from which information about individuals is
retrieved by name or other personal identifier. The Privacy Act
establishes the means by which government agencies must collect,
maintain, and use personally identifiable information associated with
an individual in a government system of records.
Each government agency is required to publish a notice in the
Federal Register of a system of records in which the agency identifies
and describes each system of records it maintains, the reasons why the
agency uses the personally identifying information therein, the routine
uses for which the agency will disclose such information outside the
agency, and how individuals may exercise their rights under the Privacy
Act to determine if the system contains information about them.
II. Lost, Stolen, Damaged or Destroyed CFTC Property
The CFTC assigns its employees, interns, volunteers, contractors
and consultants (``employees'') certain accountable CFTC property for
their use in accomplishing their official duties. The CFTC is obligated
to account for such property for financial responsibility and audit
purposes and, in certain situations, to recover costs for property that
has been lost, stolen, damaged or destroyed. The property for which an
accounting is required includes, but is not limited to, sensitive
property, such as a Blackberry or laptop, that requires special
controls or is especially vulnerable to loss, theft or misuse, and
other property, including printers, monitors, scanners, and cameras.
The Commission is establishing a new business process to require
employees to report when CFTC property is lost, stolen, damaged or
destroyed, and for the CFTC to document the determination of financial
responsibility for the property. The new Privacy Act system of records
includes information supplied by the employee; evidence and records
requested to facilitate the determination of financial responsibility,
such as copies of police reports, accident reports and photographs;
Property Survey Board interviews and other notes, meeting minutes, and
findings and recommendations concerning responsibility for
reimbursement; and information related to the final decision by the
Executive Director. The system of records also contains information on
reimbursement and, if an employee disagrees with a finding of
responsibility, records related to the employee's appeal.
III. Internal Electronic Collaboration Tools
The CFTC is implementing internal electronic collaboration tools
utilizing the Microsoft SharePoint platform. These tools will upgrade
the Commission's intranet, allow users to set up team collaboration
workspaces, facilitate sharing of documents, policies and information,
and allow limited social networking through the SharePoint ``MySites''
feature. The new Intranet, built on these tools, will include
Commission policies, procedures, forms, organization charts, news
clips, links to other sites that are helpful for staff members, and
links to other CFTC SharePoint sites containing shared documents and
other information. The Intranet will include content regarding program
offices, services and support, and projects and activities. By
connecting to a CFTC network administration database, the Intranet will
display a directory of all CFTC users, including titles, contact
information and the photograph used for CFTC credentials for all
employees, interns, volunteers, consultants and contractors
(collectively ``users''). Certain SharePoint sites may include personal
contact information for users. The MySites feature will allow CFTC
users to set up a personal profile, identify subject matter areas about
which they are knowledgeable, upload pictures, and publish notes, tags,
content, and messages that are similar to email. MySites includes a
``newsfeed'' to alert selected users when one user has added or changed
information on his or her MySites page. Users will be able to manually
select ``colleagues,'' which the colleague may approve or deny, and
create and join groups. Overall, the internal collaboration tools will
provide invaluable dissemination and exchange of information, allowing
users to stay connected within a dashboard that each user can
personalize.
While most of the information in the collaboration tools will
involve Commission policies, forms, activities and other business, the
tools will display personally identifiable information (``PII'') in the
form of the CFTC user name, title, business contact information, the
photograph a user uses for credentials to access CFTC facilities, and
organizational chart and hierarchy information. Those users who elect
to participate in MySites will be able to publish additional personal
information to selected colleagues only, to specified teams or groups,
and/or to all CFTC users, as they choose. That personal information may
include personal photographs, information about their family status
(such as whether they are married or have children), their hobbies or
personal activities, and other content.
All CFTC users will need to use the internal electronic
collaboration tools to perform their official duties, for example, to
use the Intranet to obtain business phone numbers of other CFTC users,
to view internal policies, to link to specific SharePoint sites
containing Commission business information, or use SharePoint
workspaces with other team members. On the other hand, the use of
MySites is purely voluntary. Those who elect to use MySites will have
some control over which other users may see their personal information;
however, as will be explained to MySites users, Intranet site
administrators and other CFTC staff members with a legitimate need to
know the information for official purposes will have full access to
view all content, including all personal content posted through
MySites. Intranet users will be clearly informed that, if they use
MySites, they have no reasonable expectation of privacy in any
information they post, as with any other information passing through or
stored on CFTC equipment.
The Internal Electronic Collaboration Tools system of records will
contain CFTC business information, business contact information and
photographs for CFTC users, at times personal contact information, and
any personal information a user chooses to post within MySites.
IV. Notice: Lost, Stolen, Damaged or Destroyed CFTC Property
System Number:
CFTC-46.
SYSTEM NAME:
Lost, Stolen, Damaged or Destroyed CFTC Property.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This system is located in the Commission's principal office at
Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st
Street, NW., Washington, DC 20581.
[[Page 2050]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CFTC employees, interns, volunteers, contractors and consultants
who have experienced the loss, theft, damage or destruction of CFTC
accountable property assigned to them.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records includes the information provided by
employees, volunteers, interns, contractors or consultants on a Lost,
Stolen, Damaged or Destroyed CFTC Property reporting form, such as
name, office contact information, and details concerning the loss,
theft, damage or destruction of property; evidence and records
collected from the employee, volunteer, intern, contractor or
consultant, his or her supervisor or others interviewed; copies of
police reports, accident reports, photographs and notes from
interviews; meeting minutes from Property Survey Board meetings;
findings, recommendations and the final decision concerning
responsibility for reimbursement; information concerning reimbursement;
and, if applicable, records related to an appeal.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Commodity Exchange Act Section 2(a)(5) (7 U.S.C. 2(a)(5)), Section
2(a)(6) (7 U.S.C. 2(a)(6)) and Section 2(a)(12) (7 U.S.C. 2(a)(12)),
and the rules and regulations promulgated thereunder; the Federal
Property and Administrative Services Act of 1949, 40 U.S.C. 471 et
seq.; the Federal Managers' Financial Integrity Act of 1982, 31 U.S.C.
3512(b) and (c); and the Government Employee's Standard of Conduct, 5
CFR 2635.704.
PURPOSE(S):
The purpose of the new system of records is to facilitate reporting
by employees, interns, volunteers, contractors and consultants when
CFTC property assigned to them is lost, stolen, damaged or destroyed,
to allow the CFTC Logistics and Operations Unit (L&O), a new Property
Survey Board, and/or the Commission's Executive Director to review
reports and related evidence, to determine whether the employee,
intern, volunteer, contractor or consultant should be held financially
responsible for reimbursing the CFTC for the costs of the property, and
to allow an appeal of a decision.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information in this system will be routinely used by CFTC staff
in the Office of the Executive Director, including L&O, Financial
Management Branch, and, as needed, the Human Resources Branch, to
facilitate the accounting for and determination of financial
responsibility of employees, volunteers, interns, contractors and
consultants for lost, stolen, damaged or destroyed CFTC property
assigned to them. Information in this system may also be disclosed in
accordance with the blanket routine uses that appear in the
Commission's Privacy Act Systems of Records Notices, see, e.g., 76 FR
5974 (Feb. 2, 2011).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESS CONTROLS,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in file folders, binders, computer disks,
and are uploaded into the CFTC network. Electronic records, including
emails, spreadsheets, PDF files and documents maintained on a
SharePoint site, are stored on the Commission's network and other
electronic media as needed, such as encrypted hard drives and back-up
media.
RETRIEVABILITY:
By name of the employee, volunteer, intern, contractor or
consultant who completes and provides to L&O staff the Lost, Stolen,
Damaged or Destroyed CFTC Property Report and provides other evidence.
ACCESS CONTROLS, SAFEGUARDS:
Records in the system are protected from unauthorized access and
misuse through various administrative, technical and physical security
measures. Technical security measures within CFTC include restrictions
on computer access to authorized individuals, required use of strong
passwords that are frequently changed, use of encryption for certain
data types and transfers, and regular review of security procedures and
best practices to enhance security. Physical measures include
restrictions on building access to authorized individuals only and
maintaining records in lockable offices and filing cabinets.
RETENTION AND DISPOSAL:
The records will be maintained in accordance with records
disposition schedules approved by the National Archives and Records
Administration. The schedules are available at www.cftc.gov.
SYSTEM MANAGER(S) AND ADDRESS:
The Commission's Logistics and Operations Unit, Property Management
Officer, located at the Commodity Futures Trading Commission, Three
Lafayette Centre, 1155 21st Street NW., Washington, DC 20581.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves or seeking access to records
about themselves in this system of records, or contesting the content
of records about themselves contained in this system of records should
address written inquiry to the Office of General Counsel, Paralegal
Specialist, Commodity Futures Trading Commission, Three Lafayette
Centre, 1155 21st Street NW., Washington, DC 20581. Telephone (202)
418-5011.
RECORD SOURCE CATEGORIES:
Employees, volunteers, interns, contractors or consultants who
provide information through the Lost, Stolen, Damaged or Destroyed CFTC
Property Report or in discussions with L&O staff, the Property Survey
Board or Executive Director; selected L&O staff and the Property Survey
Board members involved in reviewing a particular situation to make a
recommendation regarding responsibility for reimbursement; the
Executive Director, who makes the final decision regarding
responsibility; and personnel in the Commission's Financial Management
Branch who handle financial reimbursement issues.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
V. Notice: Internal Electronic Collaboration Tools
System Number:
CFTC-47.
SYSTEM NAME:
Internal Electronic Collaboration Tools.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This system is located in the Commodity Futures Trading Commission
headquarters, Three Lafayette Centre, 1155 21st Street NW., Washington,
DC 20581.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CFTC employees, interns, volunteers, contractors and consultants
who are given access to the CFTC network.
CATEGORIES OF RECORDS IN THE SYSTEM:
CFTC user name, title, business and personal contact information,
and
[[Page 2051]]
organizational chart and hierarchy information. Those users who elect
to participate in MySites will be able to publish additional personal
information, such as personal photographs, information about their
family status (such as whether they are married or have children),
their hobbies, subject matter areas of Commission business about which
they are knowledgeable, personal activities, notes, messages and other
content. Also, the Internal Electronic Collaboration Tools will contain
documents in electronic form covered by other CFTC Privacy Act System
of Record Notices.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Commodity Exchange Act, 7 U.S.C. Sec. 1 et seq.
including Section 12(b) of the Commodity Exchange Act, at 7 U.S.C.
16(b)(3), and the rules and regulations promulgated thereunder.
PURPOSE(S):
The purpose of the new system of records is to enhance and improve
efficiencies in the dissemination and exchange of information within
the Commission and allow colleagues to connect with each other. The
internal electronic collaboration tools, utilizing the Microsoft
SharePoint platform, will upgrade the Commission's intranet, allow
users to set up team collaboration workspaces, facilitate sharing of
documents, policies and information, and allow limited social
networking through the SharePoint ``MySites'' feature. The new intranet
will include Commission policies, procedures, forms, organization
charts, news clips, links to other sites that are helpful for staff
members, and links to other CFTC SharePoint sites containing shared
documents and other information. The intranet will include content
regarding program offices, services and support, and projects and
activities. By connecting to a CFTC network administration database,
the intranet will display a directory of all CFTC users, including
titles, contact information and the photograph used for CFTC
credentials for all employees, interns, volunteers, consultants and
contractors (collectively ``users''). The MySites feature will allow
CFTC users to set up a personal profile, upload pictures, and publish
content and messages that are similar to email. MySites also allows
users to join groups, connect with colleagues and receive a newsfeed
when new information is posted.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The information in this system will be routinely used by CFTC users
to disseminate and share information, collaborate and communicate with
each other with the goal of more efficiently conducting Commission
business. Also, the Internal Electronic Collaboration Tools system will
contain documents in electronic form covered by other System of Record
Notices, and the routine uses for those System of Record Notices apply.
In addition, information in this system may be disclosed in accordance
with the blanket routine uses that appear in the Commission's Privacy
Act Systems of Records Notices, see, e.g., 76 FR 5974 (Feb. 2, 2011).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESS CONTROLS,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records, including emails, spreadsheets, PDF files,
other documents and content maintained in or through this system are
stored on the Commission's network and other electronic media as
needed, such as encrypted hard drives and back-up media. Print-outs of
records in this system are stored in file folders, binders and similar
filing methods.
RETRIEVABILITY:
By name of the employee, volunteer, intern, consultant or
contractor who has access to the CFTC network.
ACCESS CONTROLS, SAFEGUARDS:
Records in the system are protected from unauthorized access and
misuse through various administrative, technical and physical security
measures. Technical security measures within CFTC include restrictions
on computer access to authorized individuals, required use of strong
passwords that are frequently changed, use of encryption for certain
data types and transfers, and regular review of security procedures and
best practices to enhance security. Physical measures include
restrictions on building access to authorized individuals only and
maintaining records in lockable offices and filing cabinets.
RETENTION AND DISPOSAL:
The records will be maintained and dispositioned in accordance with
records disposition schedules approved by the National Archives and
Records Administration.
SYSTEM MANAGER(S) AND ADDRESS:
The Commission's Office of Data and Technology, located at the
Commodity Futures Trading Commission, Three Lafayette Centre, 1155 21st
Street NW., Washington, DC 20581.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves or seeking access to records
about themselves in this system of records, or contesting the content
of records about themselves contained in this system of records should
address written inquiry to the Office of General Counsel, Paralegal
Specialist, Commodity Futures Trading Commission, Three Lafayette
Centre, 1155 21st Street NW., Washington, DC 20581. Telephone (202)
418-5011.
RECORD SOURCE CATEGORIES:
CFTC employees, volunteers, interns, contractors or consultants who
have access to the CFTC network and post information within the
Internal Electronic Collaboration Tools. The source of user directory
information is the network administration database.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
The Internal Electronic Collaboration Tools system will contain
documents in electronic form covered by other System of Record Notices,
and the exemptions for those System of Record Notices apply.
Issued in Washington, DC, this 5th day of January, 2012, by the
Commission.
David Stawick,
Secretary of the Commission.
[FR Doc. 2012-547 Filed 1-12-12; 8:45 am]
BILLING CODE P
