Medicare, Medicaid, Children's Health Insurance Programs; Transparency Reports and Reporting of Physician Ownership or Investment Interests, 78742-78773 [2011-32244]
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DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Medicare & Medicaid
Services
42 CFR Parts 402 and 403
[CMS–5060–P]
RIN 0938–AR33
Medicare, Medicaid, Children’s Health
Insurance Programs; Transparency
Reports and Reporting of Physician
Ownership or Investment Interests
Centers for Medicare &
Medicaid Services (CMS), HHS.
ACTION: Proposed rule.
AGENCY:
This proposed rule would
require applicable manufacturers of
drugs, devices, biologicals, or medical
supplies covered by Medicare, Medicaid
or the Children’s Health Insurance
Program (CHIP) to report annually to the
Secretary certain payments or transfers
of value provided to physicians or
teaching hospitals (‘‘covered
recipients’’). In addition, applicable
manufacturers and applicable group
purchasing organizations (GPOs) are
required to report annually certain
physician ownership or investment
interests. The Secretary is required to
publish applicable manufacturers’ and
applicable GPOs’ submitted payment
and ownership information on a public
Web site.
DATES: To be assured consideration,
comments must be received at one of
the addresses provided below, no later
than 5 p.m. Eastern Standard Time on
February 17, 2012.
ADDRESSES: In commenting, please refer
to file code CMS–5060–P. Because of
staff and resource limitations, we cannot
accept comments by facsimile (FAX)
transmission.
You may submit comments in one of
four ways (please choose only one of the
ways listed):
1. Electronically. You may submit
electronic comments on this regulation
to https://www.regulations.gov. Follow
the ‘‘Submit a comment’’ instructions.
2. By regular mail. You may mail
written comments to the following
address only: Centers for Medicare &
Medicaid Services, Department of
Health and Human Services, Attention:
CMS–5060–P, P.O. Box 8013, Baltimore,
MD 21244–8013.
Please allow sufficient time for mailed
comments to be received before the
close of the comment period.
3. By express or overnight mail. You
may send written comments to the
following address only: Centers for
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SUMMARY:
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Medicare & Medicaid Services,
Department of Health and Human
Services, Attention: CMS–5060–P, Mail
Stop C4–26–05, 7500 Security
Boulevard, Baltimore, MD 21244–1850.
4. By hand or courier. Alternatively,
you may deliver (by hand or courier)
your written comments only to the
following addresses prior to the close of
the comment period:
a. For delivery in Washington, DC—
Centers for Medicare & Medicaid
Services, Department of Health and
Human Services, Room 445–G, Hubert
H. Humphrey Building, 200
Independence Avenue SW.,
Washington, DC 20201.
(Because access to the interior of the
Hubert H. Humphrey Building is not
readily available to persons without
Federal government identification,
commenters are encouraged to leave
their comments in the CMS drop slots
located in the main lobby of the
building. A stamp-in clock is available
for persons wishing to retain a proof of
filing by stamping in and retaining an
extra copy of the comments being filed.)
b. For delivery in Baltimore, MD—
Centers for Medicare & Medicaid
Services, Department of Health and
Human Services, 7500 Security
Boulevard, Baltimore, MD 21244–1850.
If you intend to deliver your
comments to the Baltimore address, call
telephone number (410) 786–1066 in
advance to schedule your arrival with
one of our staff members.
Comments erroneously mailed to the
addresses indicated as appropriate for
hand or courier delivery may be delayed
and received after the comment period.
For information on viewing public
comments, see the beginning of the
SUPPLEMENTARY INFORMATION section.
FOR FURTHER INFORMATION CONTACT:
Erica Breese (202) 260–6079.
SUPPLEMENTARY INFORMATION:
Inspection of Public Comments: All
comments received before the close of
the comment period are available for
viewing by the public, including any
personally identifiable or confidential
business information that is included in
a comment. We post all comments
received before the close of the
comment period on the following Web
site as soon as possible after they have
been received: https://
www.regulations.gov. Follow the search
instructions on that Web site to view
public comments.
Comments received timely will also
be available for public inspection as
they are received, generally beginning
approximately 3 weeks after publication
of a document, at the headquarters of
the Centers for Medicare & Medicaid
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Services, 7500 Security Boulevard,
Baltimore, Maryland 21244, Monday
through Friday of each week from 8:30
a.m. to 4 p.m. To schedule an
appointment to view public comments,
phone 1–(800) 743–3951.
I. Background
A. Statutory Background
Section 6002 of the Affordable Care
Act added section 1128G to the Social
Security Act (the Act), which requires
applicable manufacturers of drugs,
devices, biologicals, or medical supplies
covered under title XVIII of the Act
(Medicare) or a State plan under title
XIX (Medicaid) or XXI of the Act (the
Children’s Health Insurance Program, or
CHIP) to report annually to the
Secretary certain payments or other
transfers of value to physicians and
teaching hospitals. Section 1128G of the
Act also requires applicable
manufacturers and applicable group
purchasing organizations (GPOs) to
report certain information regarding the
ownership or investment interests held
by physicians or the immediate family
members of physicians in such entities.
Specifically, manufacturers of covered
drugs, devices, biologicals, and medical
supplies (applicable manufacturers) are
required to submit on an annual basis
the information required in section
1128G(a)(1) of the Act for certain
payments or other transfers of value
made to physicians and teaching
hospitals (collectively called covered
recipients) during the course of the
preceding calendar year. Similarly,
section 1128G(a)(2) of the Act requires
applicable manufacturers and
applicable GPOs to disclose any
ownership or investment interests in
such entities held by physicians or their
immediate family members, as well as
information on any payments or other
transfers of value provided to such
physicians. Applicable manufacturers
must report the required payment and
other transfer of value information to
CMS in an electronic format by March
31, 2013, and on the 90th day of each
calendar year thereafter. Applicable
manufacturers and applicable GPOs
must report the required information
about physician ownership and
investment interests, including those
held by immediate family members, as
well as information on any payments or
other transfers of value to such
physician owners or investors in the
same format, by the same date.
Applicable manufacturers and
applicable GPOs are subject to civil
monetary penalties (CMPs) for failing to
comply with the reporting requirements
of the statute. We are required by statute
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to publish the reported data on a public
Web site. The data must be
downloadable, searchable, and easily
aggregated. In addition, we must submit
annual reports to the Congress and each
State summarizing the data reported.
Finally, section 1128G of the Act
generally preempts State laws that
require disclosure of the same type of
information by manufacturers.
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2. Transparency Overview
Collaboration among physicians,
teaching hospitals, and industry
manufacturers may contribute to the
design and delivery of life-saving drugs
and devices. However, while some
collaboration is beneficial to the
continued innovation and improvement
of our health care system, payments
from manufacturers to physicians and
teaching hospitals can also introduce
conflicts of interests that may influence
research, education, and clinical
decision-making in ways that
compromise clinical integrity and
patient care, and may lead to increased
health care costs.
We recognize that disclosure alone is
not sufficient to differentiate beneficial,
legitimate financial relationships from
those that create conflict of interests or
are otherwise improper. Moreover,
financial ties alone do not signify an
inappropriate relationship. However,
transparency can shed light on the
nature and extent of relationships, and
may dissuade inappropriate conflicts of
interest from developing. Given the
intricacies of disclosure and the
importance of discouraging
inappropriate relationships without
harming beneficial ones, we sought to
better understand the current scope of
the interactions among physicians,
teaching hospitals, and industry
manufacturers. We solicited stakeholder
feedback through a CMS Open Door
Forum on March 24, 2011 in order to
guide our implementation of section
1128G of the Act. The transcript of this
Open Door Forum can be found on the
regulatory docket on Regulations.gov. In
addition to this feedback, we consulted
with the Inspector General of the
Department of Health and Human
Services (HHS), as required by the
statute.
II. Provisions of the Proposed
Regulations
The following sections outline the
agency’s proposals concerning
implementation of section 1128G of the
Act, including clarification of the terms
and definitions used in the statute, as
well as proposed procedures for the
submission, review, and publication of
the reported data. For terms undefined
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by the statute, we sought to provide,
where necessary, appropriate
definitions, and explanations of how we
propose to interpret them. Due to the
timing of the publication of this notice
of proposed rulemaking, a final rule will
not be published in time for applicable
manufacturers and applicable GPOs to
begin collecting the information
required in section 1128G of the Act on
January 1, 2012, as indicated in the
statute. We will not require applicable
manufacturers and applicable GPOs to
begin collecting the required
information until after the publication
of the final rule; however, we recognize
that some manufacturers and GPOs may
begin to collect certain data voluntarily.
We seek comment on the amount of
time applicable manufacturers and
applicable GPOs will need following
publication of the final rule in order to
begin complying with the data
collection requirements of section
1128G of the Act. We are considering a
preparation period of 90 days, since we
believe that was the time period
intended by Congress based on the
timeline indicated in the statute and are
requesting comments on whether that is
a sufficient amount of time. Finally, we
also seek input on specific challenges
that applicable manufacturers and
applicable GPOs may face when setting
up the necessary data collection and
reporting systems.
We hope to finalize this rule as soon
as possible during calendar year (CY)
2012 and, depending on the publication
date of the final rule, we are considering
requiring the collection of data for part
of 2012, to be reported to CMS by the
statutory date of March 31, 2013. We
seek comments on the feasibility of
submitting the required information for
part of CY 2012 by March 31, 2013.
A. Transparency Reports
Section 1128G(a) of the Act outlines
the transparency reporting requirements
and consists of two parts. The first part,
section 1128G(a)(1) of the Act, outlines
the required reports from applicable
manufacturers on payments or other
transfers of value to covered recipients.
The second part, section 1128G(a)(2) of
the Act, outlines the reporting
requirements for applicable
manufacturers and applicable GPOs
concerning ownership and investment
interests of physicians, and their
immediate family members, as well as
information on any payments or other
transfers of value provided to such
physician owners or investors. While
there is some overlap between these
submissions, we propose that these two
types of information be reported
separately to ensure that the relevant
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reporting obligations of applicable
manufacturers and applicable GPOs are
clearly distinguished. We seek
comments on this general approach. We
want to emphasize that compliance with
the reporting requirements of section
1128G of the Act does not exempt
applicable manufacturers, applicable
GPOs, covered recipients, physician
owners or investors, or anyone else from
any potential liability associated with
payments or other transfers of value, or
ownership or investment interests (for
example, potential liability under the
Federal Anti-Kickback statute or False
Claims Act).
1. Reports on Payments and Other
Transfers of Value Under Section
1128G(a)(1) of the Act
a. Applicable Manufacturers
(1) Manufacturers
Section 1128G(a) of the Act requires
that applicable manufacturers disclose
certain payments or other transfers of
value to covered recipients. In defining
applicable manufacturer, we sought a
comprehensive definition to ensure the
full transparency and complete
reporting envisioned by the statute.
Section 1128G(e)(9) of the Act defines a
‘‘manufacturer of a covered drug,
device, biological, or medical supply’’
as—:
Any entity which is engaged in the
production, preparation, propagation,
compounding, or conversion of a covered
drug, device, biological, or medical supply
(or any entity under common ownership with
such entity which provides assistance or
support to such entity with respect to the
production, preparation, propagation,
compounding, conversion, marketing,
promotion, sale, or distribution of a covered
drug, device, biological, or medical supply).
Section 1128G(e)(2) of the Act clarifies
that an ‘‘applicable manufacturer’’ of a
covered drug, device, biological, or
medical supply, is one which is
‘‘operating in the United States, or in a
territory, possession, or commonwealth
of the United States.’’
Given these statutory definitions and
relevant considerations, we propose to
interpret ‘‘applicable manufacturer’’ for
the purposes of this regulation as an
entity that is:
(1) Engaged in the production, preparation,
propagation, compounding, or conversion of
a covered drug, device, biological, or medical
supply for sale or distribution in the United
States, or in a territory, possession, or
commonwealth of the United States; or
(2) Under common ownership with an
entity in paragraph (1) of this definition,
which provides assistance or support to such
entity with respect to the production,
preparation, propagation, compounding,
conversion, marketing, promotion, sale, or
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distribution of a covered drug, device,
biological, or medical supply for sale or
distribution in the United States, or in a
territory, possession, or commonwealth of
the United States.
We recognize that there are other
definitions of ‘‘manufacture,’’
‘‘manufacturer’’ and ‘‘manufacturing’’
with which industry may be familiar
(such as those in 21 CFR 207.3, 21 CFR
210.3(b)(12), 21 CFR 820.3(o), and 42
USC 1396r–8(k)(5)). We note that this
proposed definition, which generally
tracks the statute, is somewhat more
limited than those definitions.
Under this definition, manufacturers
of a covered drug, device, biological, or
medical supply (under either paragraph
(1) or paragraph (2) of the definition) are
deemed to be an ‘‘applicable
manufacturer’’ if their products are sold
or distributed in the United States
(U.S.), regardless of where the covered
drug, device, biological, or medical
supply is actually produced or where
the entity is actually located or
incorporated. Given the global nature of
these industries, we believe that any
entity manufacturing covered drugs,
devices, biologicals, or medical supplies
for sale or distribution in the U.S. (or
any entity under common ownership
which provides assistance or support in
the production, preparation,
propagation, compounding, conversion,
marketing, promotion, sale, or
distribution of such items) should be
subject to the requirements of section
1128G of the Act. The opportunity for
undue influence or inappropriate
relationships caused by payments or
transfers of value to covered recipients
is the same for manufacturers of drugs,
devices, biologicals, or medical supplies
sold or distributed in the United States
regardless of where the product is
actually manufactured, and we,
therefore, propose to treat them the
same.
We also seek to clarify that any
manufacturer that meets the definition
of applicable manufacturer by selling or
distributing in the United States at least
one covered drug, device, biological, or
medical supply is considered an
applicable manufacturer, even though it
may also manufacturer products that do
not fall within that category (as defined
later in this section). We propose that all
payments or transfers of value made by
an applicable manufacturer to a covered
recipient must be reported as required
under section 1128G of the Act
regardless of whether the particular
payment or other transfer of value is
associated with a covered drug, device,
biological, or medical supply.
Additionally, we seek to clarify that the
proposed definition includes entities
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that hold Food and Drug Administration
(FDA) approval, licensure, or clearance
for a covered drug, device, biological, or
medical supply, even if they contract
out the actual physical manufacturing of
the product to another entity. We
interpret these entities as being
‘‘engaged in the production,
preparation, propagation, compounding,
or conversion of a covered drug, device,
biological, or medical supply.’’ We seek
comment on this interpretation.
As noted previously, section
1128G(e)(9) of the Act states that certain
companies which are under ‘‘common
ownership’’ with an entity that
produces, prepares, propagates,
compounds, or converts a covered drug,
device, biological, or medical supply are
also subject to the reporting
requirements under this provision, even
though they themselves may not be
involved in the ‘‘manufacturing’’
process. Specifically, this applies to
entities under ‘‘common ownership’’
with an applicable manufacturer which
provide assistance or support to the
applicable manufacturer with respect to
the production, preparation,
propagation, compounding, conversion,
marketing, promotion, sale, or
distribution of a covered drug, device,
biological, or medical supply for sale or
distribution in the U.S., or in a territory,
possession, or commonwealth of the
U.S. We propose to define ‘‘common
ownership’’ as when the same
individual, individuals, entity, or
entities, directly or indirectly, own any
portion of two or more entities. The
common ownership definition would
apply to a range of corporate
arrangements, including, but not limited
to, parent companies and subsidiaries
and brother/sister corporations.
We are also considering an alternate
interpretation that would limit the
common ownership definition to
circumstances where the same
individual, individuals, entity, or
entities own 5 percent or more of total
ownership in two or more entities. This
would be subject to the same
requirements as the proposed definition
described previously, but would only
apply to interests of 5 percent of more.
We seek comments on our proposed
definition of ‘‘common ownership,’’
including, whether a more specific
definition is needed and, if a minimum
percentage threshold is adopted,
whether 5 percent is appropriate. We
intend to finalize the agency’s position
on this in the final rule based on
comments received.
If two entities are under common
ownership with one another, and both
individually meet the definition of an
applicable manufacturer under
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paragraph (1) of the definition, then we
propose that the entities should report
separately under section 1128G of the
Act. For example, if company A and
company B are both owned by company
C, and companies A, B and C all meet
the definition of applicable
manufacturer under paragraph (1), then
all three have to report separately.
However, if only one company under
common ownership meets the definition
of applicable manufacturer under
paragraph (1), and the other company is
required to report under paragraph (2) of
the definition, then we propose that the
affected entities can choose whether or
not to report together. For example, if
only company C meets the definition of
applicable manufacturer under
paragraph (1) and companies A and B
meet the definition of applicable
manufacturer under paragraph (2), then
the companies can decide whether to
report together. If an applicable
manufacturer under paragraph (1)
reports for itself as well as for entities
under common ownership that are
required to report under paragraph (2),
the report should clearly name all of the
entities that are included in the report.
Given the various relationships between
entities under common ownership, we
propose that if an applicable
manufacturer under paragraph (1)
reports for at least one additional entity
under common ownership, the
applicable manufacturer may decide
whether to identify the payments as
those from the entity under common
ownership, or whether to combine them
with their payments or other transfers of
value.
In addition to payments or other
transfers of value to covered recipients
made by applicable manufacturers
themselves, applicable manufacturers
(under both paragraphs (1) and (2) of the
definition) are also required by statute
to report payments and other transfers
of value provided indirectly to covered
recipients through third parties, if the
applicable manufacturer is aware of the
identity of the covered recipient. This is
addressed in more detail in the
discussion of third party payments
found later in this preamble.
(2) Covered Drug, Device, Biological, or
Medical Supply
The reporting requirements are
limited to applicable manufacturers of a
‘‘covered drug, device, biological, or
medical supply.’’ The phrase ‘‘covered
drug, device, biological, or medical
supply’’ is defined in section
1128G(e)(5) of the Act as any drug,
biological product, device, or medical
supply for which payment is
‘‘available’’ under Medicare, Medicaid,
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or CHIP. Many drugs, devices,
biological, and medical supplies are
reimbursed separately under these
programs, making payment availability
clear. However, others are paid for as a
part of a composite rate payment, such
as the Medicare hospital inpatient
prospective payment system (IPPS), the
outpatient prospective payment system
(OPPS), or the end-stage renal disease
(ESRD) prospective payment system.
Since payment, while indirect, is still
being provided for the bundled drug,
device, biological or medical supply, we
propose that payment is considered
‘‘available’’ under Medicare, Medicaid
or CHIP for items included in a
composite payment rate. Therefore, we
propose that drugs, devices, biologicals,
or medical supplies included in a
composite payment rate, as well as
those reimbursed separately, are
considered to be covered drugs, devices,
biologicals, or medical supplies under
section 1128G of the Act.
Given these proposals, we propose to
define ‘‘covered drug, device, biological,
or medical supply’’ as:
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Any drug, device, biological, or medical
supply for which payment is available under
Title XVIII of the Act or under a State plan
under Title XIX or XXI (or a waiver of such
plan), either separately, as part of a fee
schedule payment, or as part of a composite
payment rate (for example, the hospital
inpatient prospective payment system or the
hospital outpatient prospective payment
system). With respect to a drug or biological,
this definition is limited to those drug and
biological products that, by law, require a
prescription to be dispensed. With respect to
a device or medical supply, this definition is
limited to those devices (including medical
supplies) that, by law, require premarket
approval by or premarket notification to the
Food and Drug Administration.
We are proposing to limit drugs and
biologicals in the definition of ‘‘covered
drug, device, biological, and medical
supply,’’ to drugs and biologicals that,
by law, require a prescription to be
dispensed, thus excluding drugs and
biologicals that are considered ‘‘overthe-counter’’ (OTC). We believe this
limitation will reduce the number of
manufacturers subject to the reporting
requirements by excluding those that
only manufacturer OTC drugs or
biologicals. We believe that this
exclusion may be appropriate for
manufacturers that manufacture only
these products (and not also products
which fall within the proposed
definition of ‘‘covered drug, device,
biological, or medical supply’’), since
physicians and teaching hospitals have
less influence over patients’ choice of
OTC products. We seek comments on
the proposal to limit covered drugs and
biologicals to those that require a
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prescription to be dispensed. In the
event we adopt this interpretation,
applicable manufacturers who
manufacturer only OTC drugs or
biologicals (and not also products which
fall within the proposed definition of
‘‘covered drug, device, biological, or
medical supply’’), would not be
required to report at all under section
1128G of the Act. However,
manufacturers who manufacture both
OTC drugs or biologicals and at least
one product that falls within the
definition of a covered drug, device,
biological or medical supply would be
required to report all payments or
transfers of value to covered recipients
required by section 1128G of the Act
(whether or not associated with a
covered drug, device, biological, or
medical supply), as previously
explained.
Similarly, we are also proposing an
additional limitation to the definition as
it pertains to devices and medical
supplies, which would limit them to
those devices (including medical
supplies) that, by law, require premarket
approval by or notification to FDA. This
would exclude many Class I devices and
certain Class II devices, which are
exempt from premarket notification
requirements under 21 U.S.C. 360(l) or
(m), such as tongue depressors and
elastic bandages. Some of these devices
and medical supplies are so routinely
provided in the course of medical care
that the Congress may not have
intended to capture manufacturers of
such items under these reporting
requirements. We believe this limitation
may be appropriate for applicable
manufacturers, because manufacturers
that solely produce these exempt
products have not been shown to have
extensive relationships with covered
recipients. Additionally, we believe this
limitation might be appropriate because
these financial relationships (to the
extent they exist) are less likely to
influence patient care. However, we are
also concerned that this would be overly
limiting for the definition of applicable
GPOs, which also incorporates the
phrase ‘‘covered drug, device,
biological, or medical supply.’’ We
discuss this more in the applicable GPO
definition section. We seek comment on
this additional limitation that we are
proposing. We note that in the event
this interpretation is adopted,
applicable manufacturers who
manufacture only devices or medical
supplies that are exempt from premarket
notification requirements (and not also
products which fall within the proposed
definition of ‘‘covered drug, device,
biological, or medical supply’’), would
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not be required to report at all under
section 1128G of the Act. However,
manufacturers who manufacture both
devices or medical supplies that are
exempt from premarket notification
requirements and at least one product
that falls within the definition of a
covered drug, device, biological or
medical supply would be required to
report all payments or transfers of value
to covered recipients required by
section 1128G of the Act (whether or not
associated with a covered drug, device,
biological, or medical supply), as
previously explained.
b. Covered Recipients
Under section 1128G(a)(1) of the Act,
applicable manufacturers are required to
disclose certain payments or other
transfers of value made to covered
recipients, or to entities or individuals
at the request of, or designated on behalf
of, a covered recipient. Section
1128G(e)(6) of the Act defines ‘‘covered
recipient’’ as: (1) A physician, other
than a physician who is an employee of
an applicable manufacturer; or (2) a
teaching hospital. Section 1128G(e)(11)
of the Act defines ‘‘physician’’ to have
the meaning set forth in section 1861(r)
of the Act, which includes doctors of
medicine and osteopathy, dentists,
podiatrists, optometrists and licensed
chiropractors. ‘‘Employee’’ is also
defined in section 1128G(e)(7) of the Act
to have the meaning set forth in section
1877(h)(2) of the Act, which is defined
as follows: ‘‘An individual who is
considered to be ‘‘employed by’’ or an
‘‘employee’’ of an entity if the
individual would be considered to be an
employee of the entity under the usual
common law rules applicable in
determining the employer-employee
relationship (as applied for purposes of
section 3121(d)(2) of the Internal
Revenue Code of 1986).’’ We note that
these common law rules are discussed
in 20 CFR 404.1007 and 26 CFR
31.3121(d) through 1(c).
The term ‘‘teaching hospital’’ is not
explicitly defined in section 1128G of
the Act or elsewhere in the Act. One
possible way to define the term
‘‘teaching hospital’’ is by linking it to
Medicare graduate medical education
(GME). We believe this is an appropriate
way to identify teaching hospitals
because GME payments are provided to
support the training of medical
residents, and hospitals that receive
such payments are easily identifiable.
Therefore, we propose to define a
teaching hospital as any institution that
received payments under section
1886(d)(5)(B) of the Act (IPPS Indirect
Medical Education (IME)), section
1886(h) of the Act (direct GME), or
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section 1886(s) of the Act (psychiatric
hospitals IME) during the most recent
year for which such information is
available. While we recognize that this
definition may not capture hospitals
with accredited resident programs that
do not receive IME or GME payments,
we are unable to include these hospitals
since we cannot readily identify them
based on Medicare payment data. We
seek comment on this proposed
definition.
c. Identification of Covered Recipients
In order to accurately distinguish
covered recipients, section 1128G of the
Act requires that applicable
manufacturers report the covered
recipient’s name and business address,
and for physician covered recipients,
report the physician’s National Provider
Identifier (NPI), and specialty. The
collection of this information is
necessary for applicable manufacturers,
in order to distinguish individual
covered recipients when reporting to
CMS. Similarly, it is also important for
CMS when aggregating the data.
However, it is not simple given the
number of covered recipients. In order
to identify physicians covered
recipients, we suggest that applicable
manufacturers use the National Plan &
Provider Enumeration System (NPPES),
which CMS currently maintains and
updates on its public Web site. The
NPPES Web site includes a database of
physician NPIs and has an NPI Registry
function which allows applicable
manufacturers to look up individual
physician’s NPIs.1 Similarly, the full
database can be downloaded from the
CMS Web site.2 The NPPES system is
updated frequently and NPIs do not
generally change over time, so we
believe this is the best source of
information for applicable
manufacturers to obtain physician NPIs.
We realize that the NPPES system may
not contain NPI information for every
physician covered recipient as defined
in this provision. However, we believe
that NPPES represents the most
comprehensive listing of physicians
available. If a physician is not listed in
the NPPES NPI registry, the applicable
manufacturer will be responsible for
obtaining the physician’s individual NPI
directly from the physician, to the
extent that the physician has an NPI.
We are also considering whether we
should require, under the authority
granted in section 1128G(a)(1)(A)(viii) of
the Act, that applicable manufacturers
1 NPI Registry can be found at https://
nppes.cms.hhs.gov/NPPES/NPIRegistryHome.do.
2 Database can be downloaded at https://
nppes.viva-it.com/NPI_Files.html.
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report another unique identifier, such as
State license number, for physicians
who are identified, but do not have an
NPI. We seek comments on what other
unique identifiers could be used,
including whether these unique
identifiers are readily obtainable by
applicable manufacturers.
With respect to teaching hospitals, we
propose to publish a list of hospital
covered recipients (that is, those
hospitals that received Medicare direct
or indirect GME) on the CMS Web site
once per year. We believe publication of
this list is necessary because it may not
be immediately apparent to applicable
manufacturers whether a particular
hospital meets our proposed definition
of a teaching hospital, and there is no
currently published database that
includes this information. The list for
the reporting year would include the
most recent data available. We propose
that the list of teaching hospital covered
recipients should include the name and
address of each teaching hospital. We
seek comments on this proposal.
d. Payments or Other Transfers of Value
‘‘Payment or other transfer of value’’
is defined broadly in section
1128G(e)(10)(A) of the Act as ‘‘a transfer
of anything of value.’’ This includes all
payments or other transfers of value
given to a covered recipient, regardless
of whether the covered recipient
specifically requested the payment or
other transfer of value. In addition,
payments or transfers of value made to
an individual or entity at the request of
or designated on behalf of a covered
recipient must be reported under the
name of the covered recipient. We
propose that this includes payments or
other transfers of value provided to a
physician (or physicians) through a
physician group or practice. We propose
that payments or other transfers of value
provided through a group or practice
should be reported individually under
the name(s) of the physician covered
recipient(s).
In addition, there may be other
situations when a covered recipient may
request that a payment or other transfer
of value be transferred by the applicable
manufacturer to another individual or
entity instead of being provided directly
to himself/herself or the hospital itself.
As required in section 1128G(a)(1)(A) of
the Act, these payments should be
reported under the name of the covered
recipient since they are made at the
request of, or designated on behalf of, a
covered recipient. Additionally, we
propose that applicable manufacturers
report the name of the entity or
individual that received the payment at
the request of or designated on behalf of
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the covered recipient. Reporting the
entity or individual paid will maximize
transparency about the details of the
payment or other transfer of value, by
allowing end users to discern whether a
covered recipient actually received the
payment, and if not, where the payment
went. We do not believe it is feasible to
provide a review period for these
entities or individuals before the data is
made publicly available on the CMS
Web site. Instead, we believe that
review by the covered recipient is
sufficient. We welcome comment on
this approach. We believe that the
collection of this information is within
the discretion provided in section
1128G(a)(1)(A)(viii) of the Act to require
reporting of additional categories of
information regarding a payment or
other transfer of value.
e. Payment and Other Transfer of Value
Report Content
The specific categories of information
required to be reported for each
payment or transfer of value provided to
a covered recipient are set forth in
section 1128G(a)(1)(A) of the Act. We
have provided the following
explanations and details on how we
propose that applicable manufacturers
report some of this information to CMS.
(1) Name
When reporting the name of physician
covered recipients, we propose
reporting the first name, last name, and
middle initial for physician covered
recipients.
(2) Business Address
We propose that applicable
manufacturers report the full street
address. For teaching hospital covered
recipients, we propose using only the
address included in the CMS-published
list of teaching hospitals. For physician
covered recipients, we propose that
applicable manufacturers report the
physician’s primary practice location
address since this is more easily
recognizable to end users of the data.
The practice location can be found in
NPPES as the ‘‘provider business
practice location.’’
(3) Specialty and NPI
Applicable manufacturers are also
required to report specialty and NPI for
physician covered recipients. If using
NPPES, we suggest using the ‘‘provider
taxonomy’’ field when reporting the
physician specialty. We propose that
applicable manufacturers only report a
single specialty for each physician
covered recipient. We propose that
applicable manufacturers use only the
specialties available for the ‘‘provider
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taxonomy’’ field in NPPES; details on
these terms are available online.3 As
explained previously, for NPI, we
propose that applicable manufacturers
report the physician’s individual NPI,
rather than any group NPI, with which
the physician may be associated.
(4) Date of Payment
Applicable manufacturers must
provide the date upon which a payment
or transfer of value was provided to the
covered recipient. Some payments or
transfers of value may be provided over
multiple dates, such as a consulting
agreement with monthly payments. We
propose that applicable manufacturers
use their discretion over whether to
report the total payment on the date of
the first payment as a single line item,
or to report each individual payment as
a separate line item. Under this
proposal, either approach would
comply with these regulations. We are
also considering requiring
manufacturers to report multiple
payments in a single consistent manner.
We seek comments on these proposals.
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(5) Associated Covered Drug, Device,
Biological, or Medical Supply
Section 1128G(a)(1)(A)(vii) of the Act
requires applicable manufacturers to
report the name of the covered drug,
device, biological, or medical supply
associated with that payment, if the
payment is related to ‘‘marketing,
education, or research’’ of a particular
covered drug, device, biological, or
medical supply. We realize that not
every financial relationship between an
applicable manufacturer and a covered
recipient is explicitly linked to a
particular covered drug, device,
biological, or medical supply. However,
in cases when a payment or other
transfer of value is reasonably
associated with a specific drug, device,
biological, or medical supply, the name
of the specific product must be reported.
For example, if a sales representative
takes a physician to dinner to explain
the benefits of the applicable
manufacturer’s new product, the name
of the product must be included since
it was associated with the dinner. We
propose that the applicable
manufacturer should report a related
covered drug, device, biological, or
medical supply (if there is one) using
the name under which the product is
marketed, since this name is probably
most recognizable to the consumer. In
the event that a covered drug, device,
3 Health care provider taxonomy codes are
available through a link on the NPPES Web site:
https://nppes.cms.hhs.gov/NPPES/
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biological or medical supply does not
yet have a market name, the applicable
manufacturer should report the
scientific name. Additionally, we
propose that applicable manufacturers
report only one covered drug, device,
biological, or medical supply as related
to a payment or other transfer of value,
even though there arguably may be
multiple products related to the
payment. We are considering, as an
alternative, allowing applicable
manufacturers to report multiple
covered drugs, devices, biologicals, or
medical supplies as related to a single
payment or other transfer of value.
Allowing the reporting of multiple
covered drugs, devices, biologicals and
medical supplies may be easier for
applicable manufacturers since many
financial relationships are not specific
to one product only, but would make
aggregating payments by product
difficult. We seek comment on this
approach. Finally, if an applicable
manufacturer is not reporting the name
of the drug, device, biological, or
medical supply as appropriate, then the
applicable manufacturer may be subject
to penalties under section 1128G(b) of
the Act.
(6) Form of Payment and Nature of
Payment
The statute requires reporting on both
the form of payment and the nature of
payment for each payment or transfer of
value made by an applicable
manufacturer to a covered recipient.
The statute provides a list of categories
for both the form of payment and nature
of payment and gives the Secretary
discretion to define additional
categories, if necessary. These categories
are described in more detail later in this
section.
We propose that the categories within
both the form of payment and the nature
of payment should be defined as
distinct from one another. We believe
that any overlap among the categories
will decrease the overall utility of the
information submitted to CMS. For
example, a payment for activities under
the nature of payment category
‘‘education’’ should be separate from
activities under the nature of payment
category ‘‘research.’’ If a payment or
other transfer of value for an activity is
associated with multiple categories,
such as travel to a meeting under a
consulting contract, we propose that the
travel expenses should remain distinct
from the consulting fee expenses and
both categories would need to be
reported to accurately describe the
relationship. However, we believe that
reporting multiple categories to describe
a single payment or transfer of value
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may be confusing for end users, so we
propose that for each payment or other
transfer of value reported, applicable
manufacturers may only report a single
nature of payment and a single form of
payment. For example, if a physician
received meals and travel in association
with a consulting fee, we propose that
each segregable payment be reported
separately in the appropriate category.
The applicable manufacturer would
have to report three separate line items,
one for consulting fees, one for meals
and one for travel. The amount of the
payment would be based on the amount
of the consulting fee, and the payments
for the meals and travel. For these lump
sum payments or other transfers of
value, we propose that the applicable
manufacturer break out the disparate
aspects of the payment that fall into
multiple categories for both form of
payment and nature of payment. This
approach should be easier for users to
understand since they will know the
totals for each form of payment, and
each nature of payment, rather than
totals for various combinations of
categories, which may differ across
applicable manufacturers. In addition,
this should lead to greater consistency
within the database because applicable
manufacturers will separate all
payments, rather than each applicable
manufacturer combining payments
differently. We seek comment on the
proposal to require reporting payments
under a single form of payment and
nature of payment. We welcome
comments about the usefulness of this
data as well as any operational issues
that applicable manufacturers might
face in reporting it.
We also solicit comment on an
alternative approach of allowing a
payment or other transfer of value for an
activity that is associated with multiple
segregable categories to be reported as a
single lump sum, rather than separately
by each segregable category. This
approach may be more compatible with
existing business processes, but it might
also make the public disclosure
database more confusing for end users.
We welcome comment on the costs and
relative advantages and disadvantages of
this approach.
f. Forms of Payments
Section 1128G(a)(1)(A)(v) of the Act
lists the following forms of payment that
applicable manufacturers must use to
describe payments or other transfers of
value:
• Cash or a cash equivalent.
• In-kind items or services.
• Stock, a stock option, or any other
ownership interest, dividend, profit, or
other return on investment.
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• Any other form of payment
determined by the Secretary.
We do not propose to add any forms
of payment beyond those outlined in the
statute because we believe what is
provided in the statute is sufficient to
describe payments and other transfers of
value. We seek comments on whether
other categories are necessary or would
be helpful. Additionally, we believe that
these terms are understandable as
written and propose that each form of
payment be defined by the term’s
dictionary definition. Applicable
manufacturers must assign each
individual payment or other transfer of
value, or separate parts of a payment, to
one and only one of these categories.
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g. Nature of Payment
Section 1128G(a)(1)(A)(vi) of the Act
lists the categories for the nature of
payment or other transfer of value that
applicable manufacturers must use to
describe each payment. As explained
previously, we propose that each of
these categories should be distinct and
that only one nature of payment can be
indicated for each individual payment
or other transfer of value reported.
When selecting natures of payment, we
encourage applicable manufacturers to
consider the purpose and the manner of
the payment or other transfer of value.
If a payment could conceivably fall into
more than one category, we ask
applicable manufacturers to make
reasonable determinations about the
nature of payment reported for the
payment or transfer of value. Section
1128G(a)(1)(A)(vi) of the Act lists the
following categories for nature of
payment:
• Consulting fees.
• Compensation for services other
than consulting.
• Honoraria.
• Gift.
• Entertainment.
• Food.
• Travel (including the specified
destinations).
• Education.
• Research.
• Charitable contribution.
• Royalty or license.
• Current or prospective ownership
or investment interest.
• Direct compensation for serving as
faculty or as a speaker for a medical
education program.
• Grant.
• Any other nature of the payment or
other transfer of value (as defined by the
Secretary).
We believe that these terms have
meanings to the general public that are
familiar to the industry and propose
defining each nature of payment
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category by its dictionary definition. To
ensure consistency in the reporting and
selection of categories, we will allow
applicable manufacturers to submit with
their data a document describing the
assumptions used when categorizing the
natures of payments. Submission of the
assumptions document will not be
mandatory, but we believe that
applicable manufacturers may want to
explain the reasoning behind their
categories. Additionally, we believe that
the information may be useful for CMS
to monitor how applicable
manufacturers are reporting data and
whether significant differences among
applicable manufacturers exist. The
assumptions documents will not be
posted on the public Web site because
they may contain information
applicable manufacturers would
consider proprietary. However, based on
our review and assessment of these
assumptions, we may choose to offer
further guidance to applicable
manufacturers regarding how natures of
payment should be classified. We
recognize that many of these categories
are similar, so the assumptions
document can also help us understand
the assumptions made by applicable
manufacturers when classifying
payments or other transfers of value. We
seek comment on this proposal,
including whether we should make
submission of the assumptions
document mandatory instead of
voluntary.
We are providing some explanation of
the following categories to provide
additional context: Charitable
contribution, food, research, and direct
compensation for serving as faculty or
as a speaker for a medical education
program. These explanations are not
exhaustive (unless specified as such),
but rather are intended to provide
guidance to applicable manufacturers
when they are categorizing payments.
(1) Charitable Contributions
Charitable contributions to, at the
request of, or on behalf of covered
recipients by applicable manufacturers
must be reported. For purposes of the
reporting requirement, a charitable
contribution is any payment or transfer
of value made to an organization with
tax-exempt status under the Internal
Revenue Code of 1986 that is not more
specifically described by one of the
other nature or payment categories.
Payments that do not meet this
requirement made to, at the request of,
or designated on behalf of a covered
recipient must be reported in another
appropriate category.
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(2) Food and Beverage
We propose that applicable
manufacturers should report the value
of any food or beverage items provided
to covered recipients, subject to the
minimum threshold as discussed in
more detail in section II.A.1.h.(1). of this
proposed rule. This would be more
straightforward in circumstances where
covered recipients who partake in the
meal are easily identifiable (for
example, when a sales representative
takes a specific number of physician
covered recipients to a restaurant).
However, we recognize that in instances
where group meals are being provided
in group settings (for example, buffetstyle food in a physician’s office), it may
be more difficult to keep track of which
covered recipients are partaking in the
food and beverage. We propose that in
this type of scenario, applicable
manufacturers should report the cost
per covered recipient receiving the meal
(even if the covered recipient does not
actually partake of the meal). For
example, if once during the calendar
year, a sales representative from an
applicable manufacturer brings $25
worth of bagels and coffee to a solo
physician’s office for a morning
meeting, regardless of the number of
individuals who partake (such as noncovered recipient staff members), the
per covered recipient cost is $25. Since
this falls above the $10 minimum
threshold for reporting a payment or
other transfer of value, which is
statutorily required and discussed in
detail in section II.A.1.h.(1). of this
proposed rule, this meal must be
reported. However, if the practice group
includes five physicians, then the percovered recipient cost is $5 (regardless
of whether all five physicians actually
consumed any of the food provided), so
the payment would not need to be
reported. We recognize that this may be
difficult for large group practices or
hospital-based physicians, where an
applicable manufacturer may be
bringing bagels for a meeting with two
specialists. We are considering whether
to adopt a different approach for these
situations, such as counting the number
of physicians by department. We seek
comment on these proposals and
whether there is a more equitable, but
not overly burdensome, way to report
these payments or other transfers of
value. Additionally, we propose that
applicable manufacturers do not need to
report any offerings of buffet meals,
snacks or coffee at booths at conferences
or other similar events where it would
be difficult for applicable manufacturers
to definitively establish the identities of
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the individuals who accept the
offerings.
(3) Research
We seek to limit the research category
to bona fide research activities,
including clinical investigations that are
subject to both a written agreement or
contract between the applicable
manufacturer and the organization
conducting the research, as well as a
research protocol. We propose to use
this method to distinguish the research
nature of payment category from other
natures of payment categories because
this method is also used to identify
payments or other transfers of value
eligible for delayed publication to
protect the proprietary interests of
applicable manufacturers. More details
and an explanation of the written
agreement and research protocol, as
well as a definition of clinical
investigation, are discussed more fully
in the section of this preamble regarding
delayed publication.
We recognize that reporting payments
or other transfers of value for research
activities may be complicated, since
many research activities include large
payment amounts which are spread
across numerous activities and parties.
Additionally, the payments are often not
provided directly to a covered recipient,
but to a clinic, hospital, or institution
administering the research that is often
led by a physician-covered recipient(s)
as the principal investigator(s). This
situation is further complicated because
many applicable manufacturers use
contract research organizations (CROs),
as defined in 21 CFR 312.3(b), or other
similar entities, such as site
management organizations (SMOs) to
manage their clinical research activities.
Due to the complexities in the flow of
research payments, we have outlined a
proposed method for reporting research
payments. However, we request
comment on whether our proposed
method is viable and not overly
burdensome, and whether an alternative
method would be preferable.
We propose to separate the
classification of research payments to
clarify whether the payment or other
transfer of value went indirectly or
directly to the covered recipient.
Indirect research would be used when a
research payment is made to a clinic,
hospital (other than a teaching hospital),
or institution conducting the research
(either by an applicable manufacturer or
a CRO entity) and that organization in
turn pays the physician covered
recipient (or multiple physician covered
recipients) serving as a principal
investigator(s). Conversely, direct
research would be used when a research
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payment or other transfer of value was
provided directly to a physician covered
recipient or teaching hospital covered
recipient by an applicable manufacturer
or CRO entity. When reporting
payments or other transfers of value
designated as research, we propose that
applicable manufacturers must report
the payment or other transfer of value as
either ‘‘indirect research’’ or ‘‘direct
research.’’
When reporting indirect or direct
research, we propose that the payment
or other transfer of value should be
reported individually under the names
and NPIs of physician covered
recipients serving as principal
investigators. For indirect payments,
this includes the physician covered
recipient(s) serving as principal
investigator(s) who would ultimately
receive payments from the clinic,
hospital, or other research institution,
assuming the applicable manufacturer is
aware of the identity of the principal
investigator(s). This is consistent with
section 1128G(a)(1)(B) of the Act, which
requires payments to an entity or
individual at the request of or
designated on behalf of a covered
recipient to be disclosed under the
name of the covered recipient. Payments
or other transfers of value reported as
indirect research should also include
the name of the entity or individual that
received the payment or other transfer
of value.
Teaching hospitals are also defined as
covered recipients, and may conduct
research led by a physician covered
recipient(s) acting as (a) principal
investigator(s). While these payments
could be reported as direct research to
the teaching hospital covered recipient,
we do not want to establish different
reporting requirements for physician
covered recipients acting as principal
investigators at teaching hospitals
versus other research institutions. To
maintain consistency, we propose that
research payments provided to teaching
hospitals and ultimately to physician
covered recipients must be reported for
both the teaching hospital covered
recipient, and the physician covered
recipient(s). The payment or other
transfer of value to the teaching hospital
covered recipient should be reported as
a direct research payment; whereas the
payment or other transfer of value for
the principal investigator(s) (physician
covered recipient(s)) should be reported
as indirect research.
We understand that reporting the
amount of the payment or other transfer
of value may be difficult because neither
the applicable manufacturer nor the
CRO generally know how the research
payment is distributed because the
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payment includes all items and
activities associated with the research
project, not only the physician’s time
and services. This is particularly
important for indirect research, since a
principal investigator(s) may be
receiving his/her usual salary from the
institution for conducting the study.
Additionally, we do not believe the total
costs should be attributed personally to
the principal investigator(s). However,
we do believe it would be burdensome
for applicable manufacturers to
accurately determine the exact amount
a physician covered recipient received.
Finally, we also believe that reporting
the total research payment amount
provides additional transparency to end
users about the applicable
manufacturers’ total research payments.
Based on these considerations, we
propose that for both direct and indirect
research, applicable manufacturers must
report the entire payment amount for
each research payment (whether to the
covered recipient or research
institution), rather than the specific
amount that was provided to the
covered recipient. However, we propose
that on the public Web site, we would
report the payment amount separately
and would not aggregate it into the total
for physician covered recipients. For
teaching hospitals, we believe end users
would understand that the research
payment covered all aspects of the
research, so we believe it is appropriate
to aggregate this into the teaching
hospital’s total payment amount.
However, for physician covered
recipients we believe attributing the full
research payment to the physician could
be misleading, due to the nature of
research payments as described. We
seek comment on these proposals.
We are also considering attributing
the total payment to the covered
recipient for direct research. We believe
this may be necessary because in direct
research, the covered recipient is
individually receiving the payment, so
the specific amount the covered
recipient is receiving is clearly defined
and available to the applicable
manufacturer.
We recognize that the proposed
reporting requirements for research
payments and transfers of value may not
cover all circumstances in which
applicable manufacturers make
payments or other transfers of value to
covered recipients for research-related
activities (for example, post-marketing
research or other research or studies not
conducted pursuant to a written
contract between the applicable
manufacturer and the organization
conducting the research, and those
studies without a research protocol). We
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solicit comments about which existing
nature of payment category (previously
described) would apply to these other
types of research, whether the scope of
the ‘‘research’’ nature of payment
should be broadened, and/or whether
another nature of payment category
should be added to address such
research. Finally, we note that some of
the reporting requirement will duplicate
requirements already required under
FDA regulations at 21 CFR part 54.
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(4) Direct Compensation for Serving as
a Faculty or as a Speaker for a Medical
Education Program
We propose that this category be
interpreted broadly to encompass all
instances in which applicable
manufacturers pay physicians to serve
as speakers, and not just those situations
involving ‘‘medical education
programs.’’ We believe that this
interpretation is consistent with the
authority granted in section
1128G(a)(1)(A)(vi)(XV) of the Act to add
additional nature of payment categories.
Alternatively, we are considering
adding another nature of payment
category to describe situations when a
covered recipient provides speaking
services that are outside of medical
education programs; however we
believe that fewer categories for nature
of payment is preferable. Additionally,
it is simpler to only have one category
for speaker fees to minimize potential
inconsistencies in how applicable
manufacturers categorize payments. We
welcome comment on this proposal and
the appropriate distinction between this
nature of payment category and other
categories, such as honoraria.
We realize that this interpretation
does not allow for differentiation
between continuing medical education
(CME) accredited speaking
engagements, and all other speaking
engagements. We are considering, and
welcome comments on, whether to limit
this category to CME-accredited
speaking engagements and report other
speaking engagements in another
category, such as compensation for
services other than consulting, or
additional category.
(5) Other
Under the Act, all payments or
transfers of value from applicable
manufacturers to covered recipients
(other than those excluded under
section 1128G(e)(10)(B) of the Act) must
be reported. For simplicity, and under
the discretion provided in section
1128G(a)(1)(A)(vi)(XV) of the Act, we
propose the addition of a nature of
payment category to serve as a catch all
for all payments or other transfers of
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value that do not fit into one of the
listed natures of payment. Any
payments or transfers of value that are
not specifically excluded, and do not fit
into another category should be reported
with a nature of payment of ‘‘other.’’
h. Exclusions
Section 1128G(e)(10)(B) of the Act
excludes the following types of
payments and other transfers of value
from the reporting requirements:
• Transfers of value less than $10,
unless the aggregate amount transferred
to, requested by, or designated on behalf
of the covered recipient exceeds $100 in
a calendar year.
• Product samples that are not
intended to be sold and are intended for
patient use.
• Educational materials that directly
benefit patients or are intended for
patient use.
• The loan of a covered device for a
short-term trial period, not to exceed 90
days, to permit evaluation of the
covered device by the covered recipient.
• Items or services provided under a
contractual warranty, including the
replacement of a covered device, where
the terms of the warranty are set forth
in the purchase or lease agreement for
the covered device.
• A transfer of anything of value to a
covered recipient when the covered
recipient is a patient and not acting in
the professional capacity of a covered
recipient.
• Discounts, including rebates.
• In-kind items used for the provision
of charity care.
• A dividend or other profit
distribution from, or ownership or
investment interest in, a publicly traded
security or mutual fund.
• In the case of an applicable
manufacturer who offers a self-insured
plan, payments for the provision of
health care to employees under the
plan.
• In the case of a covered recipient
who is a licensed non-medical
professional, a transfer of anything of
value to the covered recipient if the
transfer is payment solely for the nonmedical professional services of the
licensed non-medical professional.
• In the case of a covered recipient
who is a physician, a transfer of
anything of value to the covered
recipient if the transfer is payment
solely for the services of the covered
recipient with respect to a civil or
criminal action or an administrative
proceeding.
• Transfers of value made indirectly
to a covered recipient through a third
party in cases when the applicable
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manufacturer is unaware of the identity
of the covered recipient.
We anticipate that the public may
inquire about the treatment of payments
or other transfers of value between
individuals who happen to have
existing personal relationships. It is not
our intent to capture purely personal
transfers of value (for example, if one
spouse, who works for an applicable
manufacturer, gives a present to the
other spouse who is a covered
recipient). We welcome suggestions on
how to incorporate this into the codified
language of the final rule.
We propose that applicable
manufacturers use the dictionary
definitions for the exclusions. However,
we are providing some clarification on
how we propose applying the following
types of exclusions:
(1) Transfers of Value Less Than $10
Small payments, which the statute
defines as payments or other transfers of
value less than $10, do not need to be
reported, except when the total annual
value of payments or other transfers of
value provided to a covered recipient
exceeds $100. As defined in section
1128G of the Act for subsequent
calendar years the dollar amounts
specified will be increased by the same
percentage as the percentage increase in
the consumer price index for all urban
consumers (all items; U.S. city average)
for the 12-month period ending with
June of the previous year. We propose
to publish the updated threshold
amounts annually on the CMS Web site.
We propose that applicable
manufacturers should not report to CMS
any payments or other transfers of value
less than $10 individually and all small
payments or transfers of value in the
same nature of payment category should
be reported as one total amount for that
category. This would simplify reporting
for applicable manufacturers and
prevent the reporting of payments less
than $10 individually. We have
provided a few examples to ensure that
this exclusion is applied consistently.
• Example 1: An applicable manufacturer
takes a physician out to lunch four times
during the year and each lunch costs $9. The
applicable manufacturer has no other
relationships with the physician. Since the
aggregate cost of the four meals is $36 for the
year, these payments would not need to be
reported.
• Example 2: An applicable manufacturer
provides a physician with five meals, each
worth $9, a speaker fee of $150, and pens
worth $5. The aggregate amount is greater
than $100 so all the payments need to be
reported. The speaker fee should be reported
as $150 under ‘‘direct compensation for
serving as faculty or as a speaker for a
medical education programs,’’ the meals
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would be reported together as food for $45,
and the pens would be reported as gifts for
$5.
(2) Educational Materials That Directly
Benefit Patients or Are Intended for
Patient Use
Educational materials must consist of
materials (such as pamphlets) that
directly benefit patients or are intended
for patient use. We want to clarify that
this exclusion is limited to ‘‘materials’’
(including, but not limited to, written or
electronic materials) and does not
include services or other items. We are
considering whether certain materials
provided by applicable manufacturers to
covered recipients to educate the
covered recipients themselves, but
which are not actually given to patients
(for example, medical textbooks),
should be interpreted as educational
materials that ‘‘directly benefit
patients.’’ We seek comments on
whether such materials should be
included in this exclusion and, if so,
which types of educational materials
provided to covered recipients should
be deemed to ‘‘directly benefit
patients.’’ We intend to finalize the
agency’s position on this in the final
rule based on comments received.
emcdonald on DSK5VPTVN1PROD with PROPOSALS2
(3) Discounts and Rebates
Discounts and rebates for covered
drugs, devices, biologicals, and medical
supplies provided by applicable
manufacturers to covered recipients are
excluded from reporting under section
1128G(e)(10)(B)(vii) of the Act.
Discounts and rebates are common in
the industry and may be beneficial to
payers (including Federal health care
programs) and beneficiaries. We remind
manufacturers of their obligations to
appropriately report discounts and
rebates for purposes of the Medicare and
Medicaid programs and to comply with
fraud and abuse laws, including the
Federal Anti-Kickback statute.
(4) In-Kind Items for the Provision of
Charity Care
We recognize the extensive
philanthropic activities of many
applicable manufacturers, such as the
provision of supplies (both in the U.S.
and abroad) to provide care for those
who are unable to pay. We propose
defining ‘‘charity care’’ as items
provided to a covered recipient for one
or more patients who cannot pay, where
the covered recipient neither receives,
nor expects to receive, payment because
of the patient’s inability to pay. Any
items provided by the applicable
manufacturer to a covered recipient that
meet the definition of charity care, are
excluded from reporting. This does not
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include the provision of in-kind items to
a covered recipient, even if the covered
recipient is a charitable organization, for
the care of all of the covered recipient’s
patients (both those who can and cannot
pay). For example, the donation of an
imaging machine to a covered recipient
that would be for the use of both paying
and non-paying patients would not be
excluded under this category, even if
the covered recipient is a charitable
organization. If a payment or other
transfer of value is not an in-kind item
and/or not for the provision of charity
care, as defined, then the payment must
be reported as required under section
1128G of the Act.
(5) Indirect Payments Through a Third
Party
Section 1128G(e)(10)(A) of the Act
also excludes the reporting of payments
or other transfers of value that an
applicable manufacturer makes
indirectly to a covered recipient through
a third party when the applicable
manufacturer is unaware of the identity
of the covered recipient. However, any
payment or other transfer of value
provided to a covered recipient through
a third party, whether or not the third
party is under common ownership with
an applicable manufacturer or operating
in the U.S., must be reported, if the
applicable manufacturer is aware of the
covered recipient’s identity.
This exclusion hinges on whether an
applicable manufacturer is ‘‘unaware’’
of the identity of the covered recipient.
To ensure that payments via third
parties are reported, where appropriate,
we propose that an applicable
manufacturer is aware of the identity of
a covered recipient if the applicable
manufacturer has actual knowledge of,
or acts in deliberate ignorance or
reckless disregard of, the identity of the
covered recipient. For example, if an
applicable manufacturer provides a
payment through a third party to the
department chairs at a specific hospital,
this payment would need to be reported
because even though the applicable
manufacturer did not name the
recipients, their identities are publicly
available. This standard is consistent
with the knowledge standard set forth in
many fraud and abuse laws, including
the False Claims Act, and we believe it
is one with which applicable
manufacturers are already familiar. In
addition, we propose that awareness of
the identity of the covered recipient by
an agent of the applicable manufacturer
will be attributed to the applicable
manufacturer.
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78751
2. Reports on Physician Ownership and
Investment Interests Under Section
1128G(a)(2) of the Act
Section 1128G(a)(2) of the Act
requires applicable manufacturers, as
well as applicable GPOs, to report to the
Secretary, in electronic form, certain
information concerning ownership and
investment interests held by physicians
or their immediate family members in
such applicable manufacturers and
applicable GPOs, and payments or other
transfers of value to such physician
owners or investors. There is significant
overlap between the requirements under
section 1128G(a)(1) and (a)(2) of the Act.
We note the areas of overlap and, when
necessary, refer to the sections of this
proposed rule that apply.
a. Reporting Entities
(1) Applicable Manufacturers
Section 1128G(a)(2) of the Act
includes applicable manufacturers as
defined for section 1128G(a)(1) of the
Act, as entities subject to the reporting
requirements in section 1128G(a)(2) of
the Act.
(2) Applicable Group Purchasing
Organizations
Section 1128G(a)(2) of the Act also
includes applicable GPOs as entities
required to submit reports on physician
ownership or investment interests; these
reports are required to include any
payments or other transfers of value
provided to the applicable GPO’s
physician owners or investors. Section
1128G(e)(1) of the Act defines
‘‘applicable group purchasing
organization’’ as ‘‘a group purchasing
organization (as defined by the
Secretary) that purchases, arranges for
or negotiates the purchase of a covered
drug, device, biological, or medical
supply, which is operating in the United
States, or in a territory, commonwealth
or possession of the United States.’’
Many hospitals and other types of
health care providers rely on GPOs to
lower their acquisition costs for
supplies, devices, and services. We note
that Congress gave the Secretary
authority to define a GPO for purposes
of reporting under section 1128G of the
Act, and also specified that such
organizations would include
organizations that purchase covered
drugs, devices, biologicals, and medical
supplies, as well as organizations that
arrange for or negotiate the purchase of
covered drugs, devices, biologicals, and
medical supplies. We thus interpret the
statute to encompass not only more
traditional GPOs that negotiate contracts
for their members, but also entities that
purchase covered drugs, devices,
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biologicals, and medical supplies for
resale or distribution to groups of
individuals or entities. This would
include, for example, physician owned
distributors (PODs) of covered drugs,
devices, biologicals, and medical
supplies. We propose to define
‘‘applicable GPOs’’ as—
An entity that (1) operates in the United
States, or in a territory, possession or
commonwealth of the United States, and (2)
purchases, arranges for or negotiates the
purchase of a covered drug, device,
biological, or medical supply for a group of
individuals or entities, and not solely for use
by the entity itself.
emcdonald on DSK5VPTVN1PROD with PROPOSALS2
We propose that the definition will
not include entities that buy covered
drugs, devices, biologicals, or medical
supplies solely for their own use, such
as some large practices or hospitals
(including those owned by physicians).
Rather, it is our intent to capture entities
(including physician-owned entities)
that purchase covered drugs, devices,
biologicals, or medical supplies for
resale or distribution to others. We
solicit comments on this proposal.
As discussed in the section on
covered drug, device, biological, and
medical supply, we are proposing
limiting the definition to only those
drugs and biologicals that, by law,
require a prescription to be dispensed
and to only those devices (including
medical supplies) that require
premarket approval by or notification to
FDA. We believe the device limitation
may be appropriate for defining the
universe of applicable manufacturers,
but are considering that it may be overly
limiting for the definition of applicable
GPOs, since GPOs often purchase,
arrange for, or negotiate the purchase of
routine devices and medical supplies.
We seek comment on whether to
include the proposed limitation on
devices and medical supplies in the
definition of covered drug, device,
biological, or medical supply.
b. Physicians
Section 1128G(a)(2) of the Act differs
from section 1128G(a)(1) of the Act in
that section 1128G(a)(2) of the Act does
not use the term ‘‘covered recipient’’ as
defined in 1128G(e)(6) of the Act, which
explicitly excludes payments or other
transfers of value to employees of an
applicable manufacturer from the
reporting requirements. Instead, section
1128G(a)(2) of the Act uses the term
‘‘physician’’ as defined in section
1861(r) of the Act. Based on this
definition of ‘‘physician,’’ the
requirement to report physician
ownership and investment interests
includes any physician, regardless of
whether the physician is an employee of
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the applicable manufacturer or
applicable GPO. Similarly, ownership
and investment interests of immediate
family members of physicians must also
be reported under this provision. As
required by section 1128G(a)(2) of the
Act, we propose to define ‘‘immediate
family member’’ as it relates to a person
as one of the following (as defined for
purposes of section 1877(a) of the Act at
42 CFR 411.351):
• Spouse.
• Natural or adoptive parent, child, or
sibling.
• Stepparent, stepchild, stepbrother,
or stepsister.
• Father-, mother-, daughter-, son-,
brother-, or sister-in-law.
• Grandparent or grandchild.
• Spouse of a grandparent or
grandchild.
c. Ownership or Investment Interests
We propose to define an ownership or
investment interest in an applicable
manufacturer or applicable GPO in a
similar manner as in the physician selfreferral regulation (42 CFR 411.354(b)).
Specifically, we propose to define an
ownership or investment interest as one
that may be direct or indirect, and
through debt, equity, or other means.
Ownership or investment interest
includes, but is not limited to, stock,
stock options (other than those received
as compensation, until they are
exercised), partnership shares, limited
liability company memberships, as well
as loans, bonds, or other financial
instruments that are secured with an
entity’s property or revenue or a portion
of that property or revenue. As required
by statute, an ownership or investment
interest shall not include an ownership
or investment interest in a publicly
traded security or mutual fund, as
described in section 1877(c) of the Act.
Additionally, ownership or investment
interest shall not include the following:
(i) An interest in an applicable
manufacturer or applicable GPO that arises
from a retirement plan offered by that
applicable manufacturer or applicable GPO
to the physician (or a member of his or her
immediate family) through the physician’s
(or immediate family member’s) employment
with that applicable manufacturer or
applicable GPO;
(ii) Stock options and convertible securities
received as compensation, until the stock
options are exercised or the convertible
securities are converted to equity;
(iii) An unsecured loan subordinated to a
credit facility.
We also note that ‘‘ownership and
investment interests’’ is listed in section
1128G(a)(1)(A)(vi)(XII) of the Act as a
nature of payment for transparency
reports on payments and other transfers
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of value. We would like to clarify that
any payments or other transfers of value
of an ownership or investment interest
made to a covered recipient (as defined)
must be reported under section
1128G(a)(1) of the Act. Additionally, all
ownership and investment interests
held by a physician must also be
reported under section 1128G(a)(2) of
the Act, which also requires reporting of
payments or other transfers of value to
physician owners or investors. In order
to prevent the duplicative reporting, we
propose that if an ownership or
investment interest is required to be
reported under section 1128G(a)(1) of
the Act and under section 1128G(a)(2) of
the Act, then the applicable
manufacturer need only to report under
section 1128G(a)(1) and should not rereport the provision of the ownership or
investment interest under the reporting
requirements in section 1128G(a)(2)(C)
of the Act.
d. Physician Ownership or Investment
Report Content
Under section 1128G(a)(2) of the Act,
applicable manufacturers and
applicable GPOs are required to report
information about each ownership or
investment interest held by physician
owners or investors (or their immediate
family member(s)). We propose that the
applicable manufacturer or applicable
GPOs should report the name, address,
NPI, and specialty of the physician
owner or investor, as required in section
1128G(a)(2) of the Act. In cases when
the ownership or investment interest is
held by an immediate family member of
a physician, we propose that applicable
manufactures and applicable GPOs
should report not only the required
information for the physician, but also
that the ownership or investment
interest is held by an immediate family
member of the physician. We are
considering whether to require the
reporting of the immediate family
member’s relationship to the physician,
as well as the immediate family
member’s name, in order to bring
additional transparency to the nature of
the relationship. We believe this would
provide additional details on the nature
of the relationship; however, we wonder
whether this information is worth the
additional collection of information,
particularly since we believe, due to
privacy concerns, that the name of the
immediate family member should not be
made public. We seek comment on
whether to report the relationship and/
or the name of the immediate family
member holding the ownership and
investment interest.
Section 1128G(a)(2)(C) of the Act
requires the reporting of ‘‘[a]ny payment
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or other transfer of value provided to a
physician holding such an ownership or
investment interest (or to an entity or
individual at the request of or
designated on behalf of a physician
holding such an ownership interest)…’’
Applicable manufacturers and
applicable GPOs must report all the
information required in section
1128G(a)(1)(A) of the Act for those
physicians who hold ownership or
investment interests in such entity.
With regard to reporting payments and
transfers of value to physician owners or
investors, we propose that applicable
manufacturers and applicable GPOs
follow the procedures outlined in this
preamble for reporting payments and
other transfers of value. Given this
overlap, we are concerned about
duplicative reporting, since applicable
manufacturers must submit both reports
and there may be overlap between
physicians holding an ownership or
investment interest and physicians
being considered covered recipients for
the purposes of reporting payments or
transfers of value. We propose that
applicable manufacturers submit one
file for all their payments and other
transfers of value and another for all
their physician ownership or
investment interests. To comply with
section 1128G(a)(2)(C) of the Act, we
propose that applicable manufacturers
report the payments or other transfers of
value to physician owners or investors
(regardless of whether the physician
owner is a covered recipient) in the
section for all payments and other
transfers of value, but should note that
the covered recipient receiving the
payment or other transfers of value is a
physician owner or investor. This
would prevent double counting of
payments or other transfers of value to
physicians that meet the definition of a
covered recipient and are a physician
owner or investor of the applicable
manufacturer.
Since applicable GPOs are not subject
to the reporting requirements in section
1128G(a)(1) of the Act, we propose that
applicable GPOs are only required to
submit a report on physician ownership
or investment interests. However, in the
event that an applicable GPO has
payments or other transfers of value to
report for their physician owners or
investors, we propose that applicable
GPOs use the data elements outlined in
the preamble section on payments and
other transfers of value report contents
for payments or other transfers of value,
but that they would only be required to
report payments to physician owners or
investors.
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B. Report Submission and Correction
The statute requires the Secretary to
establish procedures for applicable
manufacturers and applicable GPOs to
submit the required information. We
recognize that these regulations would
require applicable manufacturers and
applicable GPOs to collect and submit
large amounts of new data, so we strive
to be as flexible as possible about the
data collection and submission
methods. However, we believe that we
also need standardization to ensure that
we can aggregate the data correctly and
efficiently to make it publicly available.
Given these considerations, we plan to
work with applicable manufacturers and
applicable GPOs to create the best
system for all parties involved. Based on
our stakeholder outreach and analysis of
the data systems available, we are
proposing a potential system for the
submission of data to CMS. We seek
comments on the proposed approach
and whether an alternative system
would be preferable.
1. Prior to Submission
We are considering ways to ease the
post-submission review process of this
information and facilitate early
resolution of conflicts between
applicable manufacturers, applicable
GPOs, covered recipients and physician
owners or investors. We seek comments
on a way for applicable manufacturers
and applicable GPOs to make necessary
corrections prior to submission to CMS,
thus lessening potential changes during
the statutory review and correction
period, and thereby strengthening the
accuracy of the data. One way to
achieve this is for applicable
manufacturers, prior to submitting data
to CMS, to provide each covered
recipient with information regarding the
payments or other transfers of value that
the applicable manufacturer plans to
report to CMS as having made to the
covered recipient. Similarly, applicable
manufacturers and applicable GPOs
could provide to each physician owner
or investor the information they plan to
report regarding the ownership and
investment interests held by the
physician owner or investor. While
CMS is not proposing to require this
type of pre-review, we recommend that
applicable manufacturers and
applicable GPOs provide for a ‘‘presubmission review,’’ and we seek
comment on whether a pre-review of
this nature would be useful.
2. Report Submission
Applicable manufacturers and
applicable GPOs are statutorily required
to submit their reports electronically to
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78753
CMS on March 31, 2013 and on the
90th-day of each calendar year
thereafter. We propose to interpret ‘‘on’’
March 31, 2013 or the 90th of the each
year thereafter as ‘‘by’’ March 31, 2013
or the 90th of each year thereafter and
intend to allow applicable
manufacturers and applicable GPOs to
submit data prior to this date to provide
applicable manufacturers and
applicable GPOs with more flexibility
for submission. We propose that only
applicable manufacturers that have
payments or other transfers of value
and/or physician ownership or
investment interests to disclose for the
previous calendar year must register and
submit reports. If an applicable
manufacturer neither made any
payments or other transfers of value
required to be reported nor had any
physician owners or investors in the
previous calendar year, it need not
submit a report to CMS. Similarly, only
applicable GPOs with physician owners
or investors are required to submit
information.
For applicable manufacturers and
applicable GPOs that do have
information to disclose, we propose that
applicable manufacturers and
applicable GPOs register with us prior
to submission to facilitate
communication. This registration
process would require the applicable
manufacturer or applicable GPO to
designate a point of contact, which we
would use for communications related
to the submitted data. We propose that
applicable manufacturers or applicable
GPOs must register prior to the
submission of data for the current
reporting cycle. We do not limit the
time prior to the submission of data, so
an applicable manufacturer or
applicable GPO could choose to submit
the data immediately after registration.
We are proposing to open the
registration process at the beginning of
the calendar year, giving applicable
manufacturers and applicable GPOs
time to register and submit their data.
The first opportunity for registration
and the data submission would be
January 1, 2013. We seek comment on
the proposed timing of the registration
and submission process.
Alternatively, we are considering
requiring that all applicable
manufacturers and applicable GPOs
register with CMS, regardless of whether
they have information to report. If an
applicable manufacturer or applicable
GPO had no payments or transfers of
value and/or ownership or investment
interests to report, the chief executive
officer, chief financial officer or chief
compliance officer would be required to
submit an attestation that, to the best of
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emcdonald on DSK5VPTVN1PROD with PROPOSALS2
his or her knowledge and belief, there
were no reportable payments or
transfers and value and/or ownership or
investment interests during the previous
calendar year. We believe this may help
us better understand the extent of these
relationships (including which types of
entities have financial relationships
with covered recipients and physician
owners and investors and which do
not). Additionally, we believe such a
requirement would ensure that
applicable manufacturers and
applicable GPOs perform a more
thorough evaluation to determine
whether they have any reportable
information. However, we are seeking
input on whether requiring registration
for all entities and an attestation from
entities with no reportable information
would be more burdensome than
beneficial. We seek comment on both
the benefits and burdens of this
consideration and intend to finalize the
agency’s position on this in the final
rule based on comments received. We
propose that applicable manufacturers
and applicable GPOs submit their data
electronically in a comma-separated
value (CSV) format. Each line item in
the dataset should represent a unique
payment or other transfer of value, or a
unique ownership or investment
interest. In the event that a single file
does not have sufficient volume for all
the data required, then the applicable
manufacturer or applicable GPO may
submit as many files as necessary to
provide the entirety of its data. We seek
comments on the appropriateness of the
CSV format for data submission, and
suggestions for alternative formats.
Additionally, we propose that annually,
following the submission of data, an
authorized representative from each
applicable manufacturer and applicable
GPO will be required to submit a signed
attestation certifying the truth,
correctness, and completeness of the
data submitted to the best of the signer’s
knowledge and belief. Such attestations
must be signed by the chief executive
officer, chief financial officer or chief
compliance officer.
3. Report Format
We have outlined the fields of
information to be included when
reporting payments or other transfers of
value and physician ownership and
investment interests . The asterisks
indicate the additional information,
which we propose to require under the
discretion provided by the statute. The
justification for the submission of these
additional data requirements is
provided throughout the preamble. In
the Addendum to this proposed rule, we
have provided a sample of the reporting
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template, and we will place a
spreadsheet in the regulatory docket on
Regulations.gov. We note that this is a
mock up table (not in CSV format) to
demonstrate how we expect this data to
be reported. This is not an official
reporting document, but only an
example for the purposes of the
proposed rule.
For each payment and other transfer
of value, we are proposing that the
following information is required:
• Applicable manufacturer or
applicable GPO name.
• Covered recipient’s or physician
owner’s (as applicable)—
++ Name (for physicians include first
and last name, and middle initial);
++ Specialty (physician only);
++ Business street address (practice
location);
++ NPI (physician only);
• Amount of payment or other
transfer of value in U.S. dollars.
• Date of payment or other transfer of
value.
• Form of payment or other transfer
of value.
• Nature of payment or other transfer
of value.
• Name of the associated covered
drug, device, biological, or medical
supply, as applicable.
• Name of entity that received the
payment or other transfer of value, if not
provided to the covered recipient
directly.*
• Whether the payment or other
transfer of value was provided to a
physician holding ownership or
investment interests in the applicable
manufacturer. (Yes or No response)
• Whether the payment or other
transfer of value should be granted a
delay in publication because it was
made pursuant to a product research
agreement, development agreement, or
clinical investigation. (Yes or No
response)
For each physician ownership or
investment interest, the following
information is required:
• Applicable manufacturer or
applicable GPO name.
• Ownership or investment
physicians’—
++ Name (for physicians include first
and last name, and middle initial)
++ Specialty;
++ Business street address (practice
location);
++ NPI;
• Whether the ownership or
investment interest is held by the
physician, or an immediate family
member of the physician.
• Dollar amount invested.
• Value and terms of each ownership
or investment interest.
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• For applicable GPOs only: Any
payments or other transfers of value
provided to the physician owner or
investor, including the following
(applicable manufacturers should report
this information with their other
payments or other transfers of value,
and indicate that the covered recipient
is a physician investor or owner):
++ Amount of payment or other
transfer of value in U.S. dollars.
++ Date of payment or other transfer
of value.
++ Form of payment or other transfer
of value.
++ Nature of payment or other
transfer of value.
++ Name of the associated covered
drug, device, biological, or medical
supply, as applicable.
We seek comment on our proposed
requirements regarding the data
elements that should be submitted and
plan to finalize them in the final rule
based on comments received.
4. 45-Day Review Period for Applicable
Manufacturers, Applicable GPOs, and
Covered Recipients
Section 1128G(c)(1)(C)(ix) of the Act
requires that the Secretary allow
applicable manufacturers, applicable
GPOs, covered recipients, and physician
owners or investors the opportunity to
review the data submitted for a period
of at least 45-days prior to the data being
made available to the public. After the
due date has passed, and we have
received the data from the applicable
manufactures and applicable GPOs, we
will aggregate the data by individual
covered recipient and physician owner
or investor, across applicable
manufacturers and applicable GPOs.
Once the data aggregation is complete,
we plan to notify all applicable
manufacturers, applicable GPOs,
covered recipients, and physician
owners or investors about the
procedures for the review. We recognize
it may be difficult for CMS to contact
covered recipients and physician
owners or investors, since they do not
actively participate in the data
submission process with CMS prior to
their review, so we propose to notify
covered recipients and physician
owners or investors in a few ways. We
propose to allow, but not require,
covered recipients, and physician
owners or investors to register with
CMS to ensure they receive
communication about the processes for
review. Additionally, we propose to
notify physicians and hospitals through
CMS’ list serves and posting the
information publicly. We are
considering a posting either on the CMS
Web site or on the Federal Register, and
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seek comment on which would be most
useful to physicians and teaching
hospitals. We propose that these
notifications would be provided
annually to announce the covered
recipient and physician owner and
investor review and correction period,
and would include the specific
instructions for performing this review.
For example, we are considering that
covered recipients and physician
owners and investors would sign in to
a secure Web site to see the information
reported about them. We are also
considering an alternative method, in
which we would require applicable
manufacturers and applicable GPOs to
collect and report whether the covered
recipient, or physician owner or
investor would like to be notified by
USPS or email of the processes for their
review, as well as the individual’s email
address, if indicated. We seek comment
on our proposed method of notification,
as well as the alternative method
provided. We solicit comments on other
ways that CMS, applicable
manufacturers, or applicable GPOs can
provide timely, adequate, and costeffective notice to covered recipients
and physician owners or investors of
their opportunity to review the collected
data.
In addition, we believe that we should
not be actively involved in arbitrating
disputes between applicable
manufacturers or applicable GPOs, and
covered recipients, or physician owners
or investors regarding the receipt,
classification or amount of any payment
or other transfer of value, or ownership
or investment interest. However, we are
working on identifying a streamlined
and automated process for reporting
disputes and changes to ensure that the
review and correct process is as smooth
as possible. We plan to provide more
information on the details of this
process once it has been fully
developed, but provide general
guidelines for comment at this time. We
propose that covered recipients, and
physician owners or investors may
request from CMS the contact
information for a specific applicable
manufacturer or applicable GPO, in the
event of a potential dispute over the
reported data. However, it would be the
responsibility of the covered recipient,
or physician owner or investor to
contact and try to resolve the dispute
with the applicable manufacturer or
applicable GPO. We propose that at
least one of any entity involved
(applicable manufacturer, applicable
GPO, covered recipient, or physician
owner or investor) must report to CMS
that a payment or other transfer of
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value, or ownership or investment
interest is disputed and the results of
that dispute at the end of the 45-day
review period.
If an applicable manufacturer or
applicable GPO, and covered recipient,
or physician owner or investor have
contradicting information that cannot be
resolved by the parties involved, then
we propose that the data would be
identified as contradictory and both the
original submission from the applicable
manufacturer or applicable GPO, and
the modified information provided by
the covered recipient, or physician
owner or investor would appear in the
final publicly available Web site. We
recognize that publishing disagreements
in this manner may make it difficult to
aggregate the data and report it in a
meaningful way to the public and are
considering how to best aggregate
reports that note contested information
but do not double count payments or
other transfers of value or ownership
and investment interests. Given these
concerns, we are considering that in
these cases (when a dispute over the
data cannot be resolved by the parties),
the individual payment would be
flagged as contested, but the
contradictory data, as corrected by the
covered recipient or physician owner or
investor, would be used for aggregated
totals for the physician, as necessary.
We believe that this is preferable since
the covered recipient and physician
owner or investor stakeholders have
expressed concern about the accuracy of
information submitted by the applicable
manufacturer or applicable GPO.
However, we are also considering
aggregating the original information, as
submitted by the applicable
manufacturer and applicable GPO. We
seek comment on this proposal and
suggestions for how best to handle
instances where there are outstanding
disagreements.
Finally, we propose that the 45-day
review period is the primary
opportunity to correct errors or contest
the data submitted by applicable
manufacturers and applicable GPOs to
CMS. Once the 45-day review period
has passed and the parties have
identified all changes or disputes and
CMS has made or noted them all, we
propose that neither applicable
manufacturers, applicable GPOs,
covered recipients, nor physician
owners or investors would be permitted
to amend the data for that calendar year.
We believe that allowing continual
changes would be operationally difficult
for CMS to handle and would reduce
the utility of the data set. We propose
that applicable manufacturers,
applicable GPOs, covered recipient, or
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physician owners or investors alert CMS
as soon as possible regarding any errors
or omissions, but these changes may not
be made until the data is refreshed for
the following reporting year. At that
time, all parties would once again have
an opportunity to review and amend the
data. However, we propose that we
would have the option to make changes
to the data at any time (for example, to
correct mathematical mistakes). We also
propose that only the current and
previous year would be available for
review and correction. For example,
during the 45-day review period in
2014, applicable manufacturers,
applicable GPOs, covered recipients,
and physician owners or investors
would be able to review and amend the
data submitted for 2012 and 2013.
However, during the 2015 review, only
2013 and 2014 would be available for
changes. We seek comments on the
procedures outlined for data submission
and the 45-day review period,
particularly the best way to contact
covered recipients and physician
owners or investors to ensure they
receive notification of the review
period.
C. Public Availability
Under the statute, we are required to
publish on a publicly available Web site
the data reported by applicable
manufacturers and applicable GPOs for
CY 2012 by September 30, 2013. For
each year thereafter, we must publish
the data for the preceding calendar year
by June 30th. The public Web site must
be searchable, understandable,
downloadable, and easily aggregated on
various levels, as stated in the statute.
In addition, section 4 of Executive Order
13563 calls upon agencies to consider
approaches that ‘‘maintain flexibility
and freedom of choice for the public,’’
including the ‘‘provision of information
to the public in a form that is clear and
intelligible.’’ We request comments on
how to structure this Web site for
ultimate usability.
As required in section
1128G(c)(1)(C)(ii) of the Act, we propose
that the following information on
payments and other transfers of value
would be included on the public Web
site in a format that is searchable,
downloadable, understandable and able
to be aggregated:
• Applicable manufacturer name.
• Covered recipient’s—
++ Name;
++ Specialty (physician only); and
++ Business street address (practice
location).
• Amount of payment or other
transfer of value in U.S. dollars.
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• Date of payment or other transfer of
value.
• Form of payment or other transfer
of value.
• Nature of payment or other transfer
of value.
• Name of the covered drug, device,
biological, or medical supply, when
applicable.
• Name of entity that received the
payment or other transfer of value, if not
provided to the covered recipient
directly.
For physician ownership and
investment interests, the following
information would be included on the
public Web site in a format that is
searchable, downloadable,
understandable and able to be
aggregated:
• Applicable manufacturer or
applicable GPO name.
• Physician owner’s—
++ Name;
++ Specialty; and
++ Business street address.
• Whether the ownership or
investment interest is held by the
physician or an immediate family
member of the physician.
• Dollar amount invested.
• Value and terms of each ownership
or investment interest.
• Any payment or other transfer of
value provided to the physician owner,
including:
++ Amount of payment or other
transfer of value in U.S. dollars.
++ Date of payment or other transfer
of value.
++ Form of payment or other transfer
of value.
++ Nature of payment or other
transfer of value.
++ Name of the covered drug, device,
biological, or medical supply, as
applicable.
In addition, as required by statute, we
propose that the Web site will include
information on any enforcement
activities taken under section 1128G of
the Act for the previous year,
background or other helpful information
on relationships between the drug and
device industry and physicians and
teaching hospitals, and publication of
information on payments or other
transfers of value that were granted
delayed reporting, as required under
section 1128G(c)(1)(C) of the Act.
Beyond the information required by
statute, we propose that the Web site
clearly state that disclosure of a
payment or other transfer of value on
the Web site does not indicate that the
payment was legitimate nor does it
necessarily indicate a conflict of interest
or any wrongdoing. We welcome
comment regarding the details and
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format for how this information should
be displayed on the Web site.
D. Delayed Publication for Payments
Made Pursuant to Product Research or
Development Agreements and Clinical
Investigations
Section 1128G(c)(1)(E) of the Act
provides for delayed publication of
payments or other transfers of value
from applicable manufacturers to
covered recipients made pursuant to
product research or development
agreements or clinical investigations.
The granting of delayed publication
aims to maintain confidentiality for
proprietary information relating to
development of new drugs, devices,
biologicals, and medical supplies. The
statute outlines several statutorily
required instances when publication of
a payment or transfer of value should be
delayed in the context of a product
research or development agreement or
clinical investigation.
The statute requires that information
about payments and other transfers of
value that are delayed from publication
must be made publicly available on the
first publication date after the earlier of
either: (1) The approval, licensure or
clearance by the FDA of the covered
drug, device, biological or medical
supply; or (2) 4-calendar years after the
date of payment. For example, if in
April of 2013 an applicable
manufacturer provides a research grant
to a teaching hospital for an initial trial
of a new product under a product
research or development agreement, the
applicable manufacturer would be
required to report this payment to us
under section 1128G(a)(1) of the Act by
March 31, 2014. However, the payment
would not be published on the public
Web site in 2014 since the product had
not yet been granted FDA approval,
licensure or clearance. If the product is
granted FDA approval, licensure or
clearance in October of 2015, then we
would publish the payment by the
applicable manufacturer to the covered
recipient as part of the public release of
CY 2015 data in 2016. If the product had
not been approved or cleared by the
FDA by the beginning of 2018 (4calendar years after the payment date in
2013), we would publish the 2013
payment during the data release in
2018.
We propose that applicable
manufacturers should indicate on their
reports whether or not a payment or
other transfer of value should be granted
a delay in publication on the public
Web site. In the absence of notification
by an applicable manufacturer that a
payment or other transfer of value is
subject to delayed publication, we
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would have no way of knowing that
such a payment or other transfer of
value should not be published. In
addition, we propose that payments or
other transfers of value subject to
delayed reporting need to be reported
each year with a continued indication
that publication should remain delayed
and any updated information on the
payment or other transfer of value, as
necessary.
Further, we propose that following
FDA approval, licensure or clearance,
applicable manufacturers must indicate
in their next annual submission that the
payment should no longer be granted a
delay and should be published in the
current reporting cycle. Failure to
indicate to CMS in a timely fashion that
a payment or other transfer of value
should no longer be granted a delay in
publication, due to FDA approval,
licensure or clearance, may be subject to
penalties under section 1128G(b) of the
Act. Finally, if a report includes a date
of payment 4 years prior to the current
year, then the payment or other transfer
of value would be automatically
published, regardless of whether the
applicable manufacturer indicates that
the payment should be delayed. For
example, in 2019, all payments or
transfers of value with a payment date
in 2014 (which were initially submitted
to CMS in 2015) would be published in
the public database in 2019. With an
annual publication, it is difficult to
grant each payment an exactly 4-year
delay and we recognize that payments
made early in the year would be granted
more than a full 4-year delay period
under this proposal. We believe that this
method is preferable because it allows
all payments, even those made late in
the year, a full 4 year delay. We seek
comment on these proposals.
We propose that payments or other
transfers of value granted delayed
publication are limited to relationships
for bona fide research or investigation
activities, which, if made public, would
damage the manufacturers’ competitive
and/or proprietary interests. In order to
ensure that the payments or other
transfers of value granted a delay are for
bona fide research, we propose that the
‘‘product research or development
agreement’’ referenced in the statute
include a written statement or contract
between the applicable manufacturer
and covered recipient, as well as a
written research protocol. Additionally,
the Act defines ‘‘clinical investigation’’
in section 1128G(e)(3) of the Act as
‘‘[a]ny experiment involving 1 or more
human subjects, or materials derived
from human subjects, in which a drug
or device is administered, dispensed, or
used.’’ We propose that in the context
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of this definition, a clinical
investigation is limited to one which is
memorialized in a written research
protocol between the covered recipient
and the applicable manufacturer.
We realize that many applicable
manufacturers contract with CROs, to
facilitate their clinical research. In these
cases, as long as the applicable
manufacturer has a written agreement
with the CRO, we propose that the CRO
may have the written research
agreement with the covered recipient,
rather than the applicable manufacturer.
The statute provides for delayed
publication of payments for services
furnished in connection with research
on ‘‘medical technology’’ with regard to
both research on potential new medical
technologies and new applications of
existing medical technologies. In
contrast, the statute provides for
delayed publication for services
furnished in connection with the
development of, or a clinical
investigation for, a new drug, device,
biological, or medical supply (as
opposed to a new application of an
existing drug, device, biological, or
medical supply as well). However, given
the close relationship and significant
overlap among the phrases ‘‘medical
technology’’ and ‘‘drug, device,
biological, and medical supply,’’ we
propose to consider ‘‘medical
technology’’ broadly as any drug,
device, biological, or medical supply.
We propose this interpretation because
we believe that the rationale underlying
the statutory inclusion of the delayed
publication provision—protecting an
applicable manufacturer’s legitimate
proprietary and competitive interests in
research and development—should
apply to all applicable manufacturers
under this statute. Moreover, it is
difficult to fairly carve out certain
applicable manufacturers or certain
products for differing standards of
delayed publication. Alternatively, we
are considering defining ‘‘medical
technology’’ more narrowly as a subset
of drugs, devices, biologicals, and
medical supplies. We seek comments on
both approaches, including suggestions
for a narrower definition of ‘‘medical
technology.’’
The statute also distinguishes
between the scope of delayed
publication permitted for payments
related to ‘‘research’’ versus payments
related to ‘‘development’’ or ‘‘clinical
investigations.’’ Delayed publication is
allowed for payments or other transfers
of value for research-related services for
both new medical technologies and new
applications of existing medical
technologies, whereas, delayed
publication for development and
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clinical investigations are limited solely
to new drugs, devices, biologicals, and
medical supplies. It is difficult to
meaningfully separate research and
development due to the overlap in the
activities associated with them, and the
fact that they are commonly used
synonymously. Given this close
association between the terms, we
propose to treat them similarly in this
provision. However, we are also
considering the possibility of assigning
different meanings to ‘‘research’’ and
‘‘development,’’ and we seek comments
on this approach and suggestions for
meaningful distinctions for the two
terms. With regard to clinical
investigations, we believe they have a
distinct meaning as set forth in section
1128G(e)(3) of the Act, which is separate
from both ‘‘research’’ and
‘‘development’’ for the purposes of the
Act. Specifically, section 1128G(e)(3)
provides that clinical investigations
involve human subjects or materials
derived from human subjects. We note
that this definition may differ from
those that applicable manufacturers may
be familiar with in 21 CFR 312.3 and
812.3.
Given these interpretations, we
propose that delayed publication should
apply to payments to covered recipients
for services in connection with research
on, or development of new drugs,
devices, biologicals, or medical
supplies, as well as new applications of
existing drugs, devices, biologicals, or
medical supplies. Conversely, we
propose limiting delayed publication for
payments in connection with clinical
investigations for new drugs, devices,
biologicals, or medical supplies, and not
new applications of existing drugs,
devices, biologicals, or medical
supplies. We seek comment on these
proposals and solicit comment on
whether there are better ways to
distinguish among these categories for
the purposes of delayed publication,
including treating payments and
transfers of values made in connection
with clinical investigations the same as
those made in connection with research
and development.
Pursuant to the statute, information
reported by applicable manufacturers
that is subject to delayed publication
under section 1128G(c)(1)(E) of the Act
shall be considered confidential and
shall not be subject to disclosure under
5 U.S.C. 552, or any other similar
Federal, State or local law, until after
the date on which the information is
made available to the public via
publication on the Web site.
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E. Penalties
Section 1128G(b) of the Act
authorizes the imposition of CMPs for
failures to report required information
on a timely basis in accordance with our
regulations. If an applicable
manufacturer or applicable GPO fails to
submit the required information, then
the applicable manufacturer or
applicable GPO may be subject to a CMP
of at least $1,000, but no more than
$10,000, for each payment or other
transfer of value, or ownership or
investment interest not reported as
required. The maximum CMP with
respect to each annual submission for
failure to report is $150,000. For
knowing failure to submit required
information in a timely manner, an
applicable manufacturer or applicable
GPO will be subject to a CMP of at least
$10,000, but no more than $100,000, for
each payment or other transfer of value,
or ownership or investment interest not
reported as required. The maximum
CMP with respect to each annual
submission for a knowing failure to
report is $1,000,000. The term
‘‘knowingly’’ is given the meaning from
the False Claims Act, 31 U.S.C. 3729(b).
All CMPs would be collected and
imposed in the same manner as the
CMPs collected and imposed under
section 1128A of the Act. Additionally,
we propose that the procedures in 42
CFR part 402 subpart A would apply
with regard to imposition and appeal of
CMPs.
As noted previously, applicable
manufacturers and applicable GPOs
may be subject to a CMP for a failure to
report information timely in accordance
with our regulations. This proposed rule
interprets the statute to require the
submission of information that is
accurate and complete. Therefore, we
propose that a CMP may be imposed for
failure to report information in a timely,
accurate, and complete manner. As set
forth in section 1128G(c)(1)(C)(ix) of the
Act, applicable manufacturers and
applicable GPOs are allowed 45-days
prior to publication to review their data.
Outside this period, any additions or
oversights would be considered late and
subject to penalties. Together with the
annual submission of data, an
authorized representative from each
applicable manufacturer and applicable
GPO would be required to submit a
signed attestation certifying the truth,
correctness, and completeness of the
data submitted to the best of the signer’s
knowledge and belief.
In determining the amount of the
CMP, we propose that the factors to be
considered include, but are not limited
to, the following:
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• The length of time the applicable
manufacturer or applicable GPO failed
to report, including the length of time
the applicable manufacturer and
applicable GPO knew of the payment or
other transfer of value, or ownership or
investment interest.
• Amount of the payment or other
transfer of value or the value of the
ownership or investment interest the
applicable manufacturer or applicable
GPO failed to report.
• Level of culpability.
• Nature and amount of information
reported in error.
• Degree of diligence exercised in
correcting information reported in error.
We seek comments on these proposals.
In addition, we also propose that the
Secretary, CMS, OIG or their designees
may audit, evaluate, or inspect
applicable manufacturers and
applicable GPOs for their compliance
with timely, complete and accurate
submission of information required in
section 1128G of the Act and the
implementing regulations. Access to
this information is implicit in the
statute in order to enforce the
requirements outlined. To facilitate this
review, applicable manufacturers and
applicable GPOs must maintain all
books, records, documents, and other
materials sufficient to enable an audit,
evaluation or inspection of the
applicable manufacturer’s or applicable
GPO’s compliance with the
requirements in section 1128G of the
Act and the implementing regulations.
We propose that applicable
manufacturers and applicable GPOs
must maintain these books, records,
documents, and other materials for a
period of at least 5 years from the date
the payment or other transfer of value,
or ownership or investment interest is
published publicly on the Web site. We
believe that 5 years from the date of
publication is sufficient for all audit,
inspection, or evaluation activities. The
requirements set forth in this proposed
rule are in addition to, and do not limit,
any other applicable requirements that
may obligate applicable manufacturers
or applicable GPOs to retain and allow
access to records. We seek comments on
these proposals.
emcdonald on DSK5VPTVN1PROD with PROPOSALS2
F. Annual Reports
We are required to submit annual
reports to Congress and the States. The
Report to Congress is due annually on
April 1st beginning in 2013 and shall
include aggregated information on each
applicable manufacturer and applicable
GPO for the preceding calendar year, as
well as any enforcement action taken
and any penalties paid. Since we will
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not receive data for the prior year until
the 90th day of each year, the data
submitted that year will not be ready for
the April 1st report. Instead, we propose
that we report to Congress information
submitted by applicable manufacturers
and applicable GPOs during the
preceding year. Similarly, we must
report to States annually by September
30, 2013 and June 30 for each year
thereafter. The reports would be State
specific and include summary
information on the data submitted
regarding covered recipients and
physician owners or investors in that
State. Since these reports are due later
in the year than the Report to Congress,
we propose that the reports would
include data collected during the
previous calendar year which was
submitted in the current year. These
reports would not include any payments
or other transfers of value that were not
published under the delayed
publication requirements in section
1128G(c)(1)(E) of the Act.
G. Relation to State Laws
Section 1128G(d)(3) of the Act
preempts any State or local laws
requiring reporting, in any format, of the
same type of information concerning
payments or other transfers of value
made by applicable manufacturers to
covered recipients. No State or local
government may require the separate
reporting of any information regarding a
payment or other transfer of value that
is required to be reported under section
1128G(a) of the Act, unless such
information is being collected by a
Federal, State, or local governmental
agency for public health surveillance,
investigation, or other public health
purposes or health oversight. Such
agencies include those that are charged
with preventing or controlling disease,
injury, or disability and/or with
conducting oversight activities
authorized by law, including audits,
investigations, inspections, licensure or
disciplinary actions, or other activities
necessary for oversight of the health
care system. However, this exception
does not apply to State or local
reporting requirements related to
information on payments or other
transfers of value included in section
1128G of the Act.
In addition, State and local
governments may require reporting of
information other than that required
under this provision, including the
types of information excluded by
section 1128G(e)(10)(B) of the Act, with
the exception of payments that fall
below the $10 individual or $100
aggregate threshold in section
1128G(e)(10)(B)(i).
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III. Collection of Information
Requirements
Under the Paperwork Reduction Act
of 1995, we are required to provide 60day notice in the Federal Register and
solicit public comment before a
collection of information requirement is
submitted to the Office of Management
and Budget (OMB) for review and
approval. In order to fairly evaluate
whether an information collection
should be approved by OMB, section
3506(c)(2)(A) of the Paperwork
Reduction Act of 1995 requires that we
solicit comment on the following issues:
• The need for the information
collection and its usefulness in carrying
out the proper functions of our agency.
• The accuracy of our estimate of the
information collection burden.
• The quality, utility, and clarity of
the information to be collected.
• Recommendations to minimize the
information collection burden on the
affected public, including automated
collection techniques.
We are soliciting public comment on
the following requirements:
A. ICRs Regarding Reports of Payments
or Other Transfers of Value and
Physician Ownership and Investment
Interests (§ 403.904, § 403.906 and
§ 403.908(a) Through (g))
Proposed § 403.904 would require
applicable manufacturers of covered
drugs, devices, biologicals, and medical
supplies to report annually to CMS all
payments and other transfers of value to
physicians and teaching hospitals
(collectively, covered recipients).
Applicable manufacturers and
applicable GPOs would also be required
to report ownership and investment
interests held by physicians or the
immediate family members of
physicians in such entities. This
information is to be aggregated and
posted publicly by CMS on a searchable
Web site. Covered recipients and
physician owners or investors must be
provided with the opportunity to review
and, if necessary, correct the
information before it is posted publicly.
When reporting the burden of this
provision, we considered the impact in
the first year of the program when
applicable manufacturers and
applicable GPOs must build reporting
systems, and covered recipients and
physician owners or investors are
becoming accustomed with the review
and correction requirements, as well as
year 2 and annually thereafter. We
anticipate that the burden will be
reduced by roughly 25 percent in year
2 and remain the same annually
thereafter.
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The burden associated with these
requirements is the time and effort spent
by applicable manufacturers and
applicable GPOs collecting the data,
compiling reports to send to CMS, as
well as the processes for registering and
submitting the data, and any
corrections, if necessary, to CMS. We
estimate that approximately 1,150
applicable manufacturers, (150 drug and
biologic manufacturers, and 1,000
device and medical supply
manufacturers), and approximately 420
applicable GPOs would submit reports.
We based these estimates on the number
of manufacturers reporting in States
with similar transparency provisions, as
well as the number of manufacturers
registered with FDA. The number of
drug manufacturers is based on
reporting in Massachusetts, Minnesota,
and Vermont, and the number of device
manufacturers is based on reporting in
Massachusetts, since Minnesota and
Vermont do not require device
manufacturers to report. Because the
State laws have higher payment
thresholds and are specific to the
physicians in the State, we estimated
that the number of manufacturers
reporting would be greater under
section 1128G of the Act. For device
manufacturers, we used data from the
FDA to identify the total number of
manufacturers to use as a ceiling for our
estimate. We seek comment on whether
there are any other sources of data
available.
It is difficult to establish with
precision the number of GPOs, as
proposed, because the definition of GPO
includes physician owned
distributorships (PODs). However, we
did rely on a recent report by the Senate
Finance Committee which identified 20
States with multiple PODs and more
than 40 PODs in California. When we
extrapolate these estimates to the
national level, taking into account the
disproportionately higher number in
California, we estimate that there are
approximately 260 PODs currently in
the U.S. We further estimate that there
are an additional 160 GPOs, which have
some form of physician ownership or
investment. This is based on judgmental
estimates, from a review of what little
literature exists, and discussions with
knowledgeable persons. Our research
found that there are approximately 800
GPOs and that approximately 20 percent
of GPOs have at least one physician
owner or investor.
We believe that larger companies that
manufacture more products may have a
greater number of financial
relationships with a more diverse group
of covered recipients. Coordinating the
data collection will require ensuring
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that all payments and other transfers of
value are attributed to the correct
covered recipient and reported in the
manner proposed in this proposed rule.
These estimates include our aggregate
estimate of the overall time required to
build and maintain the reporting
systems (including the development of
new information technology systems),
obtain NPI and other information from
the NPPES system (and if necessary
supplement that information), establish
whether any owners or investors have
physicians as immediate family
members (if necessary), organize the
data for submission to CMS (within the
organization and with any third party
vendors), register with CMS and submit
the required data, review the aggregated
data that CMS produces, respond to any
physician or teaching hospital queries
during the review process, and resubmit
certain disputed information (if
necessary). It allows for time applicable
manufacturers and applicable GPOs
may sometimes use for ‘‘presubmission’’ reviews but assumes that
would be rarely used, and only for
complex cases. It also includes the time
that applicable manufacturers may elect
to spend to submit with their data a
document describing their assumptions
and methodology for categorizing the
nature of payments. The estimates also
include the potentially substantial time
savings that would accrue to them as
registrants through the ability to query
CMS, and receive informal guidance
through a listserv or other methods of
providing technical assistance and
useful information on low cost methods
of compliance. As a technical point, we
note that we propose a 5-year records
retention requirement. We believe the
costs of this are negligible for electronic
recordkeeping, but solicit comment on
this approach. Additionally, the
estimates also include the time of
employees, such as sales
representatives, who have direct
relationships with covered recipients
and physician owners or investors.
These employees would have to record
the details of each relationship with the
covered recipient, or physician owner or
investor for reporting purposes.
This overall estimate is based
primarily on the judgmental estimates of
persons we have consulted that are
expert in the overall cost of existing
reporting systems. We welcome more
detailed and disaggregated information
that would help us improve the overall
estimate or better craft the final rule to
deal with specific problems or timesaving options. We are particularly
interested in the burden of collecting
and recording information for each
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78759
payment or transfer of value by the staff
and identifying whether individuals
with ownership or investment interests
have physicians as immediate family
members.
We estimate that on average, smaller
applicable manufacturers will have to
dedicate 50 percent of a full time
equivalent (FTE) employee (mainly in
the range of zero to one), whereas larger
applicable manufacturers may have to
dedicate 5 to 15 FTE employees to
comply with the reporting requirements
(we assume 10 on average). Large
manufactures are often multinational
enterprises that employ tens of
thousands of people worldwide,
whereas many small manufacturers only
have a few products and employ
significantly fewer people. Since there
are many more small companies, we
estimate that on average, 1.74 FTE
employees would be needed for each
applicable manufacturer in the first year
(150 larger firms times 10 FTE and 1000
smaller firms times 0.5 FTE). We
appreciate that this is considerable
simplification of a far more complex
distribution of firms, but we think that
it captures the skewness of the
distribution in manufacturing sectors
where a relative handful of firms have
sales in the billions of dollars annually
over a wide range of products, and a far
larger number have annual sales in low
millions of dollar annually for just a few
products, with practices regarding
financial relationships with physicians
varying widely within each group and,
in many cases by product or product
class.
The greater staff time for year 1
represents time for applicable
manufacturers to alter their systems to
collect and report this data. We estimate
that once procedures and systems are
modified, costs would be 25 percent
lower, which reduces this value to an
average of 1.3 FTEs in year 2 and
annually thereafter. We emphasize that
these are very rough estimates. The
actual burdens could easily average 25
percent lower or higher, and would
depend on manufacturers’ changes in
practices after the regulations are made
final. Some may welcome the new
transparency; others may decide to
change or eliminate their current
practices. Our assumption that smaller
firms could in some cases incur no new
costs assumes that some do not now
have any such financial relationships
and that this proportion would grow as
some firms decide that the benefits of
such relationships are less than the
costs of reporting. Other smaller firms
with only a few products and only a few
financial relationships might well
already have systems in place that
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essentially meet the proposed
requirements or that could do so with
minimal effort. We welcome comments
that can provide empirical data on the
costs to implement the requirements in
firms of varying sizes and product
portfolios, on the extent to which
systems already in place meet the
proposed requirements in firms of
various kinds and sizes, and on the
extent to which firms would modify
their practices to avoid reporting costs.
We anticipate it would be less
burdensome for an applicable GPO to
comply with these proposed reporting
requirements, since we believe
companies will have fewer relationships
with physician owners or investors (or
immediate family members). This will
make it much easier for applicable GPOs
to match ownership and investment
interests to the appropriate physicians
(or family members). Based on
discussions with officials of some GPOs
and industry observers, we estimate that
it would take from 5 to 25 percent of a
FTE staff member, depending on the
size of the applicable GPO. Once again,
this includes time of many individuals,
particularly the ones who are in direct
contact with the physician and are
required to record the details of the
interaction. We assume that applicable
GPOs already know the ownership and
investment interests of its major
investors, so the burden of these
requirements include any changes to
internal procedures to record and report
the information. Also again, we have not
found any empirical studies to better
inform this estimate. Accordingly, we
estimate that on average, an applicable
GPO would dedicate 10 percent of an
FTE employee to reporting under this
section for year 1, followed by 7.5
percent for year 2 and annually
thereafter. We welcome any comments
or data that would improve this
estimate.
While many individuals within the
applicable manufacturer or applicable
GPO may contribute to the data
collection and reporting, we believe that
majority of the work will be performed
by a compliance officer. According to
the Bureau of Labor Statistics
Occupational Employment Statistics, in
2010, the annual compensation for a
compliance officer in the
pharmaceutical and medicine
manufacturing field was $73,380. We
applied a 33 percent increase to this
amount to account for fringe benefits
and overhead, making the total annual
cost of a compliance officer $97,595.
The total number of hours for applicable
manufacturers during year 1 would be
4,186,000 (1,150 applicable
manufacturers × 70 hours (1.74 FTEs) ×
52 weeks). For year 2 and subsequent
years, we estimate a total of 3,110,000
hours (1,150 applicable manufacturers ×
52 hours (1.3 FTEs) × 52 weeks). On
average, this equals 3,460,000 hours
annually for all applicable
manufacturers for the first 3 years. The
total number of hours for applicable
GPOs for year 1 would be 87,400 (420
applicable GPOs × 4 hours (0.10 FTE) ×
52 weeks) and for year 2 would be
65,500 hours (420 applicable GPOs × 3
hours (0.075 FTE) × 52 weeks). For the
first 3 years, in total applicable GPOs
will spend on average 72,800 hours
annually.
The following tables provide our total
cost estimates for applicable
manufacturers and applicable GPOs to
collect and submit the information
required in section 1128G of the Act for
year 1 and year 2. In total, we estimate
that for applicable manufacturers and
applicable GPOs required to report, it
will cost $199,387,000 for year 1 and
will cost $148,979,000 for year 2 and
annually thereafter. For the first 3 years,
this averages to a cost of $165,781,000
annually. All estimates are in 2010
dollars.
TABLE 1—YEAR 1 ESTIMATED BURDEN FOR APPLICABLE MANUFACTURERS AND APPLICABLE GPOS
Estimated reporting organizations
Applicable Manufacturers .........
Applicable GPOs ......................
1,150
420
Average annual
rate (with 33%
fringe/overhead)
Average FTE per reporting
organization
1.74 FTE (70 hrs × 52 wks) .....
0.10 FTE (4 hrs × 52 wks) .......
Average total
cost per
organization
$97,595
97,595
$169,815
9,759.54
Total burden
$195,288,000
4,098,990
TABLE 2—YEAR 2 AND SUBSEQUENT YEAR ESTIMATED COSTS FOR APPLICABLE MANUFACTURERS AND APPLICABLE
GPOS
Estimated reporting organizations
Applicable Manufacturers .........
Applicable GPOs ......................
1,150
420
emcdonald on DSK5VPTVN1PROD with PROPOSALS2
B. ICRs Regarding Review and
Correction by Physicians and Teaching
Hospitals (§ 403.908(h))
An additional burden associated with
section 1128G of the Act is the time and
effort spent by covered recipients, and
physician owners or investors
reviewing, and if necessary, correcting
the data before it is reported publicly.
Neither the statute, nor this proposed
rule, contains a recordkeeping
requirement for physicians or teaching
hospitals. Therefore, while we evaluated
the burden associated with the review
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Average annual
rate (with 33%
fringe/overhead)
Average FTE per reporting
organization
1.3 FTE (52 hrs × 52 wks) .......
0.075 FTE (3 hrs × 52 wks) .....
and correction process, we do not
include an estimate of the burden for
keeping records. We seek comments on
this assumption, and on the extent to
which physicians and teaching
hospitals will keep records in the
absence of a requirement to do so. While
this would not be considered an
information collection under the
Paperwork Reduction Act, this will be
helpful information to consider at the
final rule stage related to the overall
costs of this regulatory action.
The statute uses the definition of
physician in section 1861(r) of the Act,
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Average total
cost per
organization
$97,595
97,595
$126,874
7,320
Total cost
$145,905,000
3,074,000
which includes doctors of medicine and
osteopathy, dentists, podiatrists,
optometrists and licensed chiropractors.
Using the Bureau of Labor Statistics
Occupational Outlook Handbook, we
estimate that information may be
available for as many as 892,000
physicians. However, we believe that
not all physicians will have
relationships with applicable
manufacturers or applicable GPOs.
Based on feedback we received from
stakeholders, we estimate that 25
percent of physicians have no
relationships with applicable
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manufacturers or applicable GPOs,
which reduces our universe of affected
physicians to approximately 669,000.
Further, stakeholders have expressed
that many physicians maintain
relationships with applicable
manufacturers that are relatively
insignificant from a financial point of
view, so we estimate that many
physicians will not devote any time to
reviewing and correct the aggregated
reports from CMS. We estimate that
only 50 percent of the remaining
669,000 physicians will review the
report, which reduces our universe of
affected physicians to 334,500 for year
1. For year 2, we anticipate that there
would be a further reduction in the
number of physicians reviewing the
data because they would be familiar
with the information, so we reduced the
number of physicians reviewing by
another 25 percent, to 250,875
physicians. For teaching hospitals, we
know that about 1,100 hospitals receive
Medicare GME or IME payments, all of
which are defined as teaching hospitals
for this provision. We believe that the
vast majority of teaching hospitals
would have at least one financial
relationship with an applicable
manufacturer, so we did not apply any
adjustments to this estimate. We also
anticipate that there would not be a
reduction in the number of teaching
hospitals that review the information
after the first year because teaching
hospitals probably have more complex
financial relationships.
Each physician and teaching hospital
would be only allowed to review the
information attributed to them by all
applicable manufacturers and
applicable GPOs. We estimate that on
average, physicians would need one
hour to review the information reported.
For physicians that choose to review the
information, this would range from a
few minutes for physicians with few
relationships with applicable
manufacturers, to at most 10 or 20 hours
for the small number of physicians who
have lengthy disputes over a payment or
other transfer of value, or ownership or
investment interest. We believe that
teaching hospitals would have to review
more payments or other transfers of
value and have more complex
relationships, so we estimate that, on
average, it would take a representative
from a teaching hospital 10 hours to
review the submitted data, ranging from
3 hours for small teaching hospitals that
receive few payments or other transfer
of value, to 60 hours for teaching
hospitals that have lengthy disputes. We
welcome comment and data on these
estimates, and particularly welcome
data from physicians and institutions in
States that have required similar
reporting in the past.
The Bureau of Labor Statistics
Occupational Employment Statistics
publishes data on hourly compensation
for Healthcare Practitioners and
Technical Occupations in physicians’
offices. Although this category is
broader than the provider types listed in
the definition of physician in section
1861(r) of the Act, we believe that many
physicians would delegate their review
responsibilities to their nurses and
office assistants. Given this expectation,
we believe that the Healthcare
Practitioners and Technical
Occupations cost estimate is appropriate
for this calculation. The average hourly
rate for Healthcare Practitioners and
Technical Occupations is $54.53 in
physician offices (see https://
www.bls.gov/oes/current/
oes290000.htm), which rises to $72.52
with 33 percent fringe benefits and
overhead costs. This average includes
physicians, who account for about half
of the employment in this category. The
total number of hours for physicians
(including physician offices) would be
334,500 for year 1 and 188,156 hours
(250,875 × 0.75 hours) for year 2, which
averages to 236,938 hours annually for
the first 3 years. The total estimated cost
for the review and correction period for
physicians in year 1 is $24,258,000. For
year 2 and annually thereafter, the
estimated cost for physician review and
correction is $13,645,000. For the first 3
years, the average cost for all physicians
review and correction will be
$17,190,000 annually.
For teaching hospitals, we expect a
manager to review the payments and
other transfers of value. Since this
review could be done by employees
with multiple titles, we used the Bureau
of Labor Statistics Occupational
Employment Statistics reported
compensation for Management
Occupations at General Medical and
Surgical Hospitals in 2010. The hourly
average rate for Management
Occupations is $48.88, or $65.01 when
fringe and overhead costs are applied.
For year 1, the total number of hours
would be 11,000 (1,100 × 10 hours) at
$65.01 per hour. For year 2 this would
decrease to 8,250 hours (1,100 × 7.5
hours) at $65.01 per hour. For the first
3 years, the total number of hours for
teaching hospitals will be 9,167
annually. The total estimated cost for
the review and correction period for
teaching hospitals is $715,000 for year
1 and $536,332 for year 2 and annually
thereafter. On average, the cost for all
teaching hospitals will be $595,925
annually for the first 3 years.
TABLE 3—YEAR 1 ESTIMATED BURDEN FOR PHYSICIANS AND TEACHING HOSPITALS
Estimated entities reviewing
Physicians ........................................................
Teaching Hospitals ..........................................
Estimated hours
for review
334,500
1,100
Hourly rate
1.0
10.0
Average total
cost per entity
$72.52
65.01
$75.52
650.10
Total burden
$24,258,000
715,000
TABLE 4—YEAR 2 AND SUBSEQUENT YEAR ESTIMATED COSTS FOR PHYSICIANS AND TEACHING HOSPITALS
emcdonald on DSK5VPTVN1PROD with PROPOSALS2
Estimated entities reviewing
Physicians ......................................................
Teaching Hospitals ........................................
Based on the assumptions presented
here, we anticipate that the total
estimated burden of section 1128G of
the Act for year 1 is 4,619,000 hours, at
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Estimated hours
for review
250,875
1,100
Hourly rate
0.75
7.5
a cost of $224,360,000. For year 2 and
annually thereafter, the total estimated
burden is 3,372,000 hours, at a cost of
$163,087,390. Annualized over 3 years,
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Average total
cost per entity
$72.52
65.01
$56.64
487.57
Total cost
$13,645,000
536,000
the total number of hours per year is
3,788,000 with a cost of $183,560,000.
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TABLE 5—ESTIMATED ANNUAL INFORMATION COLLECTION BURDEN
Number
of
respondents
Number
of
responses
Burden
per response
(hours)
Total annual burden
(hours)
Hourly
labor
cost of
reporting
($)
Total
labor
cost of
reporting
($)
Total
capital/
maintenance
costs
($)
Regulation section(s)
OMB Control No.
§ 403.904 and § 404.908(a)–
(g)—Applicable Manufacturer
Data Collection and Reporting.
§ 403.906 and § 404.908(a)–
(g)—Applicable GPO Data
Collection and Reporting.
§ 403.908—Physician Review
and Correction Period.
§ 403.906—Teaching Hospital
Review and Correction Period.
0938–New ..
1,150
1,150
3,009
3,460,427
$46.92
$162,365,548
$0
$162,365,548
....................
420
420
173
72,800
46.92
3,415,825
0
3,415,825
....................
278,750
278.750
0.85
236,938
72.52
17,182,708
0
17,182,708
....................
1,100
1,100
8.33
9,167
65.01
595,925
0
595,925
Total .....................................
....................
281,410
281,410
13.43
3,779,331
48.57
183,560,006
0
183,560,006
We emphasize that these estimates
are, by necessity, uncertain, and that we
particularly solicit comments providing
us a better basis for final estimates.
If you comment on these information
collection and recordkeeping
requirements, please do either of the
following:
1. Submit your comments
electronically as specified in the
ADDRESSES section of this proposed rule;
or
2. Submit your comments to the
Office of Information and Regulatory
Affairs, Office of Management and
Budget,
Attention: CMS Desk Officer, CMS–
5060–P.
Fax: (202) 395–5806; or
Email:
OIRA_submission@omb.eop.gov.
IV. Response to Comments
Because of the large number of public
comments we normally receive on
Federal Register documents, we are not
able to acknowledge or respond to them
individually. We will consider all
comments we receive by the date and
time specified in the DATES section of
this preamble, and, when we proceed
with a subsequent document, we will
respond to the comments in the
preamble to that document.
emcdonald on DSK5VPTVN1PROD with PROPOSALS2
V. Regulatory Impact Analysis
A. Statement of Need
This proposed rule is necessary to
implement the requirements in section
1128G of the Act (as added by section
6002 of the Affordable Care Act), which
requires applicable manufacturers of
covered drugs, devices, biologicals and
medical supplies to report annually to
the Secretary all payments and other
transfers of value to physicians and
teaching hospitals (collectively, covered
recipients). Section 1128G of the Act
also requires applicable manufacturers
and applicable group purchasing
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organizations (GPOs) to report
ownership and investment interests
held by physicians or the immediate
family members of physicians in such
entities.
These provisions of the Act were
modeled largely on the
recommendations of the Medical
Payments Advisory Commission
(MedPAC), which voted in 2009 to
recommend Congressional enactment of
a new regulatory program. The problem
addressed, as stated by MedPAC, is that
‘‘at least some’’ drug and device
manufacturer interactions with
physicians ‘‘are associated with rapid
prescribing of new, more expensive
drugs and with physician requests that
such drugs be added to hospital
formularies,’’ as well as ‘‘concern that
manufacturers’ influence over
physicians’ education may skew the
information physicians receive.’’
MedPAC went on to say that ‘‘there is
no doubt that those relationships should
be transparent,’’ while pointing out that
‘‘transparency does not imply that all—
or even most—of these financial ties
undermine physician-patient
relationships.’’ 4
B. Overall Impact
We have examined the impacts of this
rule as required by Executive Order
12866 on Regulatory Planning and
Review (September 30, 1993), Executive
Order 13563 on Improving Regulation
and Regulatory Review (January 18,
2011), the Regulatory Flexibility Act
(RFA) (September 19, 1980, Pub. L. 96–
354), section 1102(b) of the Social
Security Act, section 202 of the
Unfunded Mandates Reform Act of 1995
(March 22, 1995; Pub. L. 104–4),
Executive Order 13132 on Federalism
4 All quotes from pages 315–316 of ‘‘Public
reporting of physicians’ financial relationships’’ at
https://www.medpac.gov/chapters/Mar09_Ch05.pdf.
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Total cost
($)
(August 4, 1999) and the Congressional
Review Act (5 U.S.C. 804(2)).
Executive Orders 12866 and 13563
direct agencies to assess all costs and
benefits of available regulatory
alternatives and, if regulation is
necessary, to select regulatory
approaches that maximize net benefits
(including potential economic,
environmental, public health and safety
effects, distributive impacts, and
equity). Executive Order 13563
emphasizes the importance of
quantifying both costs and benefits, of
reducing costs, of harmonizing rules,
and promoting flexibility. Section 4 of
Executive Order 13563 calls upon
agencies to consider approaches that
‘‘maintain flexibility and freedom of
choice for the public,’’ including the
‘‘provision of information to the public
in a form that is clear and intelligible.’’
A regulatory impact analysis (RIA) must
be prepared for major rules with
economically significant effects ($100
million or more in any 1 year). We
estimate that this rulemaking is
‘‘economically significant’’ as measured
by the $100 million threshold.
Accordingly, we have prepared a
Regulatory Impact Analysis that
presents estimated costs and benefits of
the rulemaking. We solicit comments on
all assumptions and estimates in this
regulatory impact analysis. As is
standard practice in meeting these
various requirements for regulatory
analysis, this section of the preamble
addresses all of them together. Other
parts of the preamble, together with this
analysis, meet all statutory and
Executive Order requirements.
The RFA requires agencies to analyze
options for regulatory relief of small
entities, if a rule has a significant impact
on a substantial number of small
entities. Under the RFA, ‘‘small
entities’’ are those that fall below size
thresholds set by the Small Business
Administration, or are not-for-profit
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organizations or governmental
jurisdictions with a population of less
than 50,000. For purposes of the RFA,
we estimate that the majority of teaching
hospitals and physicians, and most
applicable manufacturers and
applicable GPOs are small entities
under either the size or not-for-profit
standard. We seek comment on our
assumptions and estimations regarding
the RFA. According to the Small
Business Administration size
standards 5 the threshold size standard
for ‘‘small’’ pharmaceutical
manufacturers is 750 employees, for
biological products, and surgical
equipment, surgical supplies, and
electromedical/electrotherapeutic
apparatus manufacturers is 500
employees and for drug and medical
equipment wholesalers is 100
employees. We estimate that
approximately 75 percent of applicable
manufacturers and applicable GPOs are
smaller than these size standards. In this
proposed rule, we propose that
applicable manufacturers that do not
have payments or other transfers of
value or physician ownership or
investment interests to report do not
need to submit a report. We believe that
many small applicable manufacturers
and applicable GPOs will have no
relationships, thus will not have to
report, so the burden on them will be
negligible. For small entities with
financial relationships to report, we
believe that they will only have a small
number to report, making the reporting
process significantly less burdensome.
We believe that the average burden of
the reporting requirements will be about
$50,000 in the first year (average annual
wage rate of $97,595 times 0.5 FTE) for
smaller manufacturers, and even less in
subsequent years. This amount is far
below the 3 percent of revenues that
HHS uses as a threshold for ‘‘significant
impact’’ under the RFA, so these
regulations will not have a significant
effect on these small entities. For
example, if a firm with only 100
employees generates annual revenues of
$200,000 per employee, or $20 million,
a cost of $50,000 would be about onefourth of 1 percent of revenues. Firms
this small would potentially face costs
considerably less than $50,000, and
hence an even lower effect.
As previously noted, most teaching
hospitals and physicians are small
entities under the RFA, since most
teaching hospitals are not-for-profit and
some have revenues below $34.5
million. We estimate that 95 percent of
physician practices have revenues
5 https://www.sba.gov/sites/default/files/
Size_Standards_Table.pdf.
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under $10 million. We believe the
regulatory effects of this provision on
physicians and teaching hospitals are
relatively minor. Physicians and
teaching hospitals are provided with the
opportunity to review and correct this
information, but are not involved in the
data collection or reporting processes.
We estimated that this review would
take the great majority of individual
physicians and/or their office staff one
hour or less to perform annually and 10
hours or less annually for teaching
hospitals, on average. Given that their
review will take such a small amount of
their time annually, the costs faced by
physicians and teaching hospitals are
not substantial. As a result, we believe
that the cost burden of this review and
correction period will be far below the
3 percent threshold for ‘‘significant
impact.’’ Moreover, the amount of time
spent on such reviews is entirely
discretionary. Therefore, we have
determined that this proposed rule will
not have a significant economic impact
on a substantial number of small entities
in any category of entities it affects.
In addition, section 1102(b) of the Act
requires us to prepare a regulatory
impact analysis if a rule may have a
significant impact on the operations of
a substantial number of small rural
hospitals. This analysis must conform to
the provisions of section 603 of the
RFA. For purposes of section 1102(b) of
the Act, we define a small rural hospital
as a hospital that is located outside of
a metropolitan statistical area and has
fewer than 100 beds. We do not believe
that any of the affected teaching
hospitals are small rural hospitals.
Therefore, we have determined that this
proposed rule will not have a significant
impact on the operations of a substantial
number of small rural hospitals.
Section 202 of the Unfunded
Mandates Reform Act of 1995 (UMRA)
also requires that agencies assess
anticipated costs and benefits before
issuing any rule whose mandates
require spending in any single year of
$100 million in 1995 dollars, updated
annually for inflation. In 2011, that
threshold is approximately $136
million. The estimates presented in this
section of this proposed rule exceed this
threshold and as a result, we have
provided a detailed assessment of the
anticipated costs and benefits in section
V.C.4. of this proposed rule. Reporting
under section 1128G of the Act is
required by law, so we are limited in
another policy avenue for achieving the
expected benefits. Section V.D. of this
proposed rule, as well as other parts of
the preamble, provide detailed
additional information on the
alternatives we considered.
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Executive Order 13132 establishes
certain requirements that an agency
must meet when it promulgates a
proposed rule (and subsequent final
rule) that imposes substantial direct
requirement costs on State and local
governments, preempts State law, or
otherwise has Federalism implications.
While this proposed rule does preempt
certain elements of State law, the
regulatory standard simply follows the
express preemption provision in the
statute. Because of this and the fact that
this regulation does not impose any
costs on State or local governments, the
requirements of Executive Order 13132
are not applicable. We offer a more
detailed discussion of preemption in
section II.G. of this proposed rule.
C. Anticipated Effects
The regulatory impact of this
provision includes applicable
manufacturers and applicable GPOs
collection and submitting this
information to CMS, and physician and
teaching hospital review and correction
period. The costs of these requirements
are outlined in section III. of this
proposed rule. As a reminder, we
estimate a total cost of about $224
million for the first year of reporting,
followed by about $163 million in the
second year and annually thereafter.
Because of a paucity of existing data on
which to base these estimates they are
very uncertain. We solicit comments on
the assumptions, data, estimates, and
anticipated effects described throughout
this analysis and section III. of this
proposed rule.
1. Effects on Applicable Manufacturers
and Applicable GPOs
Only applicable manufacturers that
made reportable payments or other
transfers of value, or have physicians (or
immediate family members of
physicians) holding ownership and
investment interests, would be required
to submit reports. Similarly, only
applicable GPOs that have ownership or
investment interests held by physicians
(or immediate family members of
physicians) would be required to submit
reports. We estimate that approximately
1,150 applicable manufacturers (150
drug and biologic manufacturers and
1,000 device and medical supply
manufacturers) and 420 applicable
GPOs would submit reports. Across
applicable manufacturers we estimate
that, on average, fewer than two FTE
employees would be needed for each
applicable manufacturer submitting a
report, and that for smaller
manufacturers the effort would be on
average about half of an FTE employee.
For applicable GPOs, we estimate that
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on average an applicable GPO would
dedicate 10 percent of an FTE employee
to reporting under section 1128G of the
Act. The rationale for these estimations
is included in section III.A. of this
proposed rule and Tables 1A and 1B
provide our total cost estimates for
applicable manufacturers and
applicable GPOs to collect and submit
the information required in section
1128G of the Act.
We note, and discuss in the benefits
section later in this section, that the
costs of applicable manufacturers may
be partially offset because many
companies are already required to report
to States with similar disclosure
requirements, but would no longer be so
required to report the same information
to States after the final rule is issued. In
addition, a few large companies are
already reporting similar information on
a national level in order to comply with
Corporate Integrity Agreements (CIAs)
with HHS OIG. These companies may
not have to invest as much to comply
with the requirements in section 1128G
of the Act, so the burden of these
requirements may be lower for these
companies. However, given the differing
requirements for each State and CIA,
and broad scope of section 1128G of the
Act, we do not believe it is possible to
approximate the lessened burden for
entities already reporting. We seek
comment on this interpretation and
whether there is a more precise way to
quantify these estimates. Further, we
estimate that applicable manufacturers
and applicable GPOs may face
significant first year costs in scaling and
staffing up to meet the reporting
requirements. However, once systems
are in place and reporting becomes
routine, such costs would decrease in
subsequent years. Therefore we estimate
that the cost for year 2 would be
approximately 25 percent less for
applicable manufacturers and
applicable GPOs.
2. Effects on Physicians and Teaching
Hospitals
We also have estimated costs for
physicians and teaching hospitals, since
they would have an opportunity to
review and correct the data submitted
by applicable manufacturers. We
estimated the number of physicians as
defined in the statute, which includes a
number of provider types, including
doctors of medicine and osteopathy,
dentists, podiatrists, optometrists, and
licensed chiropractors. We also reduced
these numbers to adjust for physicians
with no financial relationships and
those who would not review and correct
the data submitted on their behalf. See
the Table 6 for a breakdown of this
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calculation. Roughly 1,100 teaching
hospitals meet the proposed definition
of teaching hospital and would need to
review the data submitted during the
45-day review period.
CHIP, but this does not affect whether
or not the product may be covered
under titles XVIII, XIX, or XXI of the
Act.
4. Benefits
TABLE 6—NUMBER OF PHYSICIANS BY
TYPE
Collaboration among physicians,
teaching hospitals, and industry
manufacturers can contribute to the
design and delivery of life-saving drugs
Physician type
Number
and devices. While collaboration is
Doctor of Medicine/Doctor of Osbeneficial to the continued innovation
teopathy ....................................
660,000 and improvement of our health care
Doctor of Dental Medicine ............
150,000
Doctor of Podiatric Medicine ........
12,000 system, some payments from
Doctor of Optometry .....................
35,000 manufacturers to physicians and
Licensed Chiropractors .................
*35,000 teaching hospitals can introduce
conflicts of interests that may influence
Total .......................................
892,000 research, education, and clinical
decision-making in ways that
Adjustment for physicians with no
compromise clinical integrity and
reports (reduction by 25%) .......
669,000
patient care, and lead to increased
Adjustment for physicians who do
program costs. It is important to
not review reports (year 1—reduction by 50%) ........................
334,500 understand the extent and nature of
relationships between physicians,
Adjustment for physicians who do
teaching hospitals, and industry
not review reports (year 2—reduction by 25%) ........................
250,875 manufacturers through increased
transparency, and to permit patients to
*Reduced from 50,000 in BLS to account for
make better informed decisions when
licensure.
choosing health care professionals and
We estimate that it would take on
making treatment decisions.
average one hour for physicians or their
Additionally, it is important to develop
office staffs to review the information
a system that encourages constructive
reported. For teaching hospitals, we
collaboration, while also discouraging
estimate that, on average, it would take
relationships that threaten the
a representative from a teaching hospital
underlying integrity of the health care
10 hours to review the submitted data,
system.
ranging from 3 hours for small teaching
Recent increases in both the amount
hospitals that receive few payments or
and scope of industry involvement in
other transfer of value, to 60 hours for
medical research, education, and
teaching hospitals that have lengthy
clinical practice has led to considerable
disputes. Further we estimate that as
scrutiny. Both the Institute of Medicine
physicians and teaching hospitals
and other experts, such as the Medicare
become accustomed to receiving these
Payment Advisory Commission
reports that the amount of time they
(MedPAC), have recommended
spend reviewing them and interacting
enhanced disclosure and transparency
with applicable manufacturers and
to discourage the inappropriate use of
applicable GPOs would decrease in year
financial incentives and lessen the risk
2 and subsequent years of reporting.
of such incentives interfering with
These assumptions are described in
medical judgment and patient care. We
more detail in section III.B. of this
recognize that disclosure is not
proposed rule. Additionally, more
sufficient to differentiate beneficial,
detailed information regarding these
legitimate financial relationships from
costs is provided in Tables 3 and 4 of
those that create a conflict of interest or
this proposed rule.
are otherwise improper. However,
transparency can shed light on the
3. Effects on the Medicare, Medicaid,
nature and extent of relationships, and
and CHIP
Although the Department proposes to discourage inappropriate conflicts of
interest.6
administer this program through the
We have no empirical basis for
Centers for Medicare and Medicaid
Services, the proposed rules would have estimating the frequency of such
problems, the likelihood that
no direct effects on the Medicare,
transparent reporting will reduce them,
Medicaid, and CHIP. Reporting is
required for all physicians and teaching or the likely resulting effects on
reducing the costs of medical care.
hospitals regardless of their association
with Medicare, Medicaid, or CHIP.
6 Information on the IOM recommendations may
Manufacturers are identified by whether be found here: https://www.iom.edu/Reports/2009/
the company has a product eligible for
Conflict-of-Interest-in-Medical-Research-Educationand-Practice.aspx.
payment by Medicare, Medicaid or
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However, we observe that the costs of
the proposed rule for preparing reports
are small in relation to the size of the
affected industry sectors.
Finally, section 1128G(d)(3) of the Act
preempts State laws requiring the
reporting of the same type of
information as required by section
1128G(a) of the Act. Applicable
manufacturers and applicable GPOs
subject to State requirements would not
have to comply with multiple State
requirements, and instead would only
have to comply with a single Federal
requirement with regard to the types of
information required to be reported
under 1128G(a) of the Act. This benefits
applicable manufacturers and
applicable GPOs by allowing them a
single set of reporting requirements with
which to comply, lessening the
potential for multiple, conflicting State
requirements. We do not have a basis for
estimating the amount of savings that
manufacturers would realize through
immediate elimination of duplicative
reporting, but these could be
substantial. Future savings from the
preemption could be far greater, since
manufacturers were facing potentially
dozens of State-mandated reporting
systems, all differing in reporting
requirements and detail.
D. Alternatives Considered
Reporting under section 1128G of the
Act is required by law, which limits the
other policy options available. Section
1128G of the Act encourages
transparency of financial relationships
between physicians and teaching
hospitals, and the pharmaceutical and
device industry. Although, many of
these relationships are beneficial, close
relationships between manufacturers
and prescribing providers can lead to
conflicts of interests that may affect
clinical decision-making. Increased
transparency of these relationships tries
to discourage inappropriate
relationships, while maintaining the
beneficial relationships. Public
reporting and publication is the only
identified option for obtaining this
transparency and achieving the
intensions of this provision. In
developing this proposed rule, we tried
to minimize the burden on reporting
entities by trying to simplify the
reporting requirements as much as
possible within the statutory
requirements.
The statute is prescriptive as to the
types of information required to be
reported, and the ways in which it is
required to be reported; however
wherever possible we tried to allow
flexibility in the reporting requirements.
For example—
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• We do not propose to require the
submission of an assumptions
document for nature of payment
categories, but allow applicable
manufacturers and applicable GPOs to
submit this voluntarily; and
• The Secretary is allowed discretion
to require the reporting of additional
information, but we tried to use this
discretion as sparingly as possible, in
large part because of the strong desire
expressed by stakeholders that we not
expand reporting categories. For
example, we considered asking
applicable manufacturers and
applicable GPOs to report the method of
preferred communication and email
address for physicians and teaching
hospitals with which they have
relationships, but have solicited
comment on whether this would be
useful or additionally burdensome.
These examples demonstrate our
effort to minimize the regulatory burden
of this proposed rule and we solicit
comments on all the alternatives
considered in this section or elsewhere
in the preamble.
Throughout this preamble we have
identified alternatives that are possible
within the statutory framework. While
we do not have precise cost estimates
for these, our qualitative assessment of
each is as follows.
• We are considering not including
the two proposed limitations on the
definition of covered drug, device,
biological, and medical supply. We
propose limiting covered drugs and
biologicals to those that require a
prescription to be dispensed and
limiting covered devices (including
medical supplies) to those that require
premarket approval by or notification to
the FDA. These limitations may reduce
the number of entities meeting the
definition of applicable manufacturer
and applicable GPO. However, we do
not expect that removing these
limitations would significantly change
the regulatory burden because we do not
expect many companies that
manufacture only these exempt
products to have significant
relationships with physicians and
teaching hospitals. As a result, if the
companies were included as applicable
manufacturers, they would likely not be
required to file a report, or would only
have a few relationships to report, thus
minimizing the burden. We request
information on the potential cost and
transparency implications of including
these products.
• We propose to define ‘‘common
ownership’’ as covering any ownership
portion of two or more entities, but are
also considering an alternate
interpretation that would limit the
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common ownership definition to
circumstances where the same
individual, individuals, entity, or
entities own 5 percent or more of total
ownership in two or more entities. We
solicit information on the potential
implications of this option or of
variations for ease of implementation,
scope of covered entities or
transparency implications.
• We are also considering whether we
should require that applicable
manufacturers report another unique
identifier, such as State license number,
for physicians who are identified but do
not have an NPI. Such an approach
would provide additional information
by which to cross-reference physicians
who do not have an NPI, but it may be
confusing to interpret if it is not
captured in a consistent manner.
Instead, we are proposing that
applicable manufacturers may leave the
NPI blank for physicians that do not
have an NPI. We seek comments on this
alternative.
• The Congress gave the Secretary
authority to define a GPO and also
specified that such organizations would
include organizations that purchase
covered drugs, devices, biologicals, and
medical supplies, as well as
organizations that arrange for or
negotiate the purchase of covered drugs,
devices, biologicals, and medical
supplies. We therefore interpret the
statute to encompass entities that
purchase covered drugs, devices,
biological, and medical supplies for
resale or distribution to groups of
individuals or entities. This would
include physician owned distributors
(PODs) of covered drugs, devices,
biological, and medical supplies. We
welcome comment on this
interpretation and on whether there is
some variation that would reasonably
distinguish entities according to
potential for improper influence.
• We are proposing, as required by
statute, a 45-day review period during
which applicable manufacturers and
GPOs, covered recipients, and physician
owners or investors can review the data
before it is made available to the public.
As discussed earlier in the preamble,
there are some complexities involved,
especially regarding the latter two
groups. We request comments on
alternative time periods and, especially,
on possible alternatives to this approach
that might better serve the interest of all
concerned in publication of accurate
information. For example, should there
be a two-step process, in which the
information when first released is
labeled provisional, and ‘‘final’’ data is
labeled as such after a second
opportunity for correction? As
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previously discussed, what about mail
or email options? Should applicable
manufacturers and applicable GPOs be
required to inquire of covered recipients
and physician owners or investors of
their opportunity to review the data? We
welcome comments on any approach
that minimizes costs or improves
accuracy of the information. We also
would welcome information on the
likely frequency of cases in which
additional communication methods
would be necessary, useful, costly,
inexpensive, or otherwise better or
worse.
As these alternatives suggest, we
welcome ideas on how to improve the
quality and utility of the program, while
minimizing unnecessary costs. We
particularly welcome comments that
can provide not only better methods,
but also ways to quantify the potential
savings from those methods.
E. Accounting Statement (Table 7)
The Office of Management and
Budget, in Circular A–40, requires an
accounting statement for rules with
significant economic impacts. The table
that follows shows the costs we have
estimated by the first year, the second
year, and annualized over 10 years. We
assume that future outlay costs may be
similar to those costs experienced in
year two. We envision that the number
of financial relationships required to be
reported will remain similar, so the cost
of reporting the information will not
change significantly. However, we
welcome information on the burden in
these future years and seek comment on
our assumptions for the burden beyond
year two.
TABLE 7—ACCOUNTING STATEMENT
Category
Costs
CY 2013 Monetized Costs ........................
Estimated increase in expenditures of $224 million for year one for the implementation of section
1128G of the Act.
Estimated increase in expenditures of $163 million for year two and beyond for the implementation
of section 1128G of the Act.
Estimated increase in expenditures of $170 million at discount rate of 3% or $171 million at discount
rate of 7%.
Increased costs for manufacturers and GPOs of covered drugs, devices, biologicals, and medical
supplies, as well as physicians and teaching hospitals.
Public reporting of the extent and nature of relationships between physicians, teaching hospitals, and
industry manufacturers through increased transparency will permit patients to make better informed decisions when choosing health care professionals and making treatment decisions, and
deter inappropriate financial relationships.
CY 2014 Annualized Monetized Costs .....
CY 2013–CY 2022 Annualized Monetized
Costs.
From Whom To Whom? ...........................
Benefits .....................................................
List of Subjects
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F. Conclusions
Section 1128G of the Act requires
applicable manufacturers to report
annually to CMS certain payments or
transfers of value provided to
physicians or teaching hospitals. In
addition, applicable GPOs are required
to report annually certain physician
ownership interests. We estimate that
the impact of these reporting
requirements will be about $224 million
for the first year of reporting, and
$163 million for the second year and
annually thereafter. As we have
indicated throughout, these are rough
estimates and subject to considerable
uncertainty. Better estimates might well
be 25 percent higher or lower.
Nonetheless, we believe that the public
comment period offers an excellent
opportunity for all stakeholders to
consider alternatives and to present
quantitative or qualitative information
that will enable us to both improve the
effectiveness and lower the costs of the
final rule. Therefore, we solicit
comments on the analysis and
assumptions provided throughout this
preamble and in the alternatives section
of the regulatory impact analysis in
particular.
In accordance with the provisions of
Executive Order 12866, this regulation
was reviewed by the Office of
Management and Budget.
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§ 402.1
42 CFR Part 402
*
Basis and scope.
PART 402—CIVIL MONEY PENALTIES,
ASSESSMENTS, AND EXCLUSIONS
*
*
*
*
(c) * * *
(34) Section 1128G (b)(1) and (2) of
the Act—Any applicable manufacturer
or applicable group purchasing
organization that fails to report
information to CMS as required under
Part 403 Subpart I.
*
*
*
*
*
3. Section 402.105 is amended as
follows:
A. In paragraph (a), by removing the
reference to ‘‘paragraphs (b) through (g)’’
and adding the reference ‘‘paragraphs
(b) through (h)’’ in its place.
B. Adding paragraphs (d)(5) and (h).
The additions read as follows:
Subpart A—General Provisions
§ 402.105
1. The authority citation for part 402
continues to read as follows:
*
Administrative practice and
procedure, Medicaid, Medicare,
Penalties.
42 CFR Part 403
Grant programs—health, Health
insurance, Hospitals, Intergovernmental
relations, Medicare, Reporting and
recordkeeping requirements.
For the reasons set forth in the
preamble, the Centers for Medicare &
Medicaid Services proposes to amend
42 CFR chapter IV as set forth below:
Authority: Secs. 1102 and 1871 of the
Social Security Act (42 U.S.C. 1302 and
1395hh).
2. Section 402.1 is amended as
follows:
A. In paragraph (c) introductory text,
by removing the reference ‘‘(c)(33)’’ and
adding the reference ‘‘(c)(34)’’ in its
place.
B. Adding a new paragraph (c)(34).
The addition reads as follows:
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Amount of penalty.
*
*
*
*
(d) * * *
(5) CMS or OIG may impose a penalty
of not more than $10,000 for each
failure of an applicable manufacturer to
report timely, accurately, and
completely a payment or other transfer
of value, or each failure of an applicable
manufacturer or an applicable group
purchasing organization to report
timely, accurately, and completely an
ownership or investment interest
(§ 402.1(c)(34)). The total penalty
imposed with respect to each annual
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submission of information will not
exceed $150,000.
*
*
*
*
*
(h) $100,000. CMS or OIG may impose
a penalty of not more than $100,000 for
each knowing failure of an applicable
manufacturer to report timely,
accurately and completely a payment or
other transfer of value, or each knowing
failure of an applicable manufacturer or
an applicable group purchasing
organization to report timely an
ownership or investment interest
(§ 402.1(c)(34)). The total penalty
imposed with respect to each annual
submission of information will not
exceed $1,000,000.
PART 403—SPECIAL PROGRAMS AND
PROJECTS
4. The authority citation for part 403
continues to read as follows:
Authority: Secs. 1102 and 1871 of the
Social Security Act (42 U.S.C. 1302 and
1395hh).
5. Subpart I is added to part 403 to
read as follows:
Subpart I—Transparency Reports and
Reporting of Physician Ownership or
Investment Interests
Sec.
403.900 Purpose and scope.
403.902 Definitions.
403.904 Reports of payments or other
transfers of value.
403.906 Reports of physician ownership
and investment interests.
403.908 Procedures for electronic
submission of reports.
403.910 Delayed publication for payments
made under product research or
development agreements and clinical
investigations.
403.912 Penalties for failure to report.
403.914 Preemption of State laws.
Subpart I—Transparency Reports and
Reporting of Physician Ownership or
Investment Interests
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§ 403.900
Purpose and scope.
The regulations in this subpart
implement section 1128G of the Act.
These regulations apply to applicable
manufacturers and applicable group
purchasing organizations and describe
the requirements and procedures for
applicable manufacturers to report
payments or other transfers of value to
physicians and teaching hospitals, as
well as for applicable manufacturers
and applicable group purchasing
organizations to report ownership or
investment interests held by physicians
or immediate family members of
physicians.
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§ 403.902
Definitions.
Applicable group purchasing
organization means an entity that—
(1) Operates in the United States, or
in a territory, possession or
commonwealth of the United States;
and
(2) Purchases, arranges for or
negotiates the purchase of a covered
drug, device, biological, or medical
supply for a group of individuals or
entities, and not solely for use by the
entity itself.
Applicable manufacturer means an
entity that is—
(1) Engaged in the production,
preparation, propagation, compounding,
or conversion of a covered drug, device,
biological, or medical supply for sale or
distribution in the United States, or in
a territory, possession, or
commonwealth of the United States; or
(2) Under common ownership with an
entity in paragraph (1) of this definition,
which provides assistance or support to
such entity with respect to the
production, preparation, propagation,
compounding, conversion, marketing,
promotion, sale, or distribution of a
covered drug, device, biological, or
medical supply for sale and distribution
in the United States, or in a territory,
possession, or commonwealth of the
United States.
Charity care means services provided
by a covered recipient specifically for a
patient who cannot pay, where the
covered recipient neither receives, nor
expects to receive, payment because of
the patient’s inability to pay.
Charitable contribution includes, but
is not limited to, any payment or
transfer of value made to an
organization with tax-exempt status
under the Internal Revenue Code of
1986.
Clinical investigation means any
experiment involving one or more
human subjects, or materials derived
from human subjects, in which a drug
or device is administered, dispensed, or
used.
Common ownership means entities
that are owned, in whole or in part, by
the same individual, individuals, entity,
or entities, directly or indirectly. This
includes, but is not limited to, parent
corporations, direct and indirect
subsidiaries, and brother or sister
corporations.
Covered device means any device for
which payment is available under Title
XVIII of the Act or under a State plan
under Title XIX or XXI of the Act (or a
waiver of such plan), either separately,
as part of a fee schedule payment, or as
part of a composite payment rate (for
example, the hospital inpatient
prospective payment system or the
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hospital outpatient prospective payment
system). This definition is limited to
those devices (including medical
supplies) that, by law, require premarket
approval by or premarket notification to
the Food and Drug Administration.
Covered drug, device, biological, or
medical supply means any drug, device,
biological, or medical supply for which
payment is available under Title XVIII
of the Act or under a State plan under
Title XIX or XXI of the Act (or a waiver
of such plan), either separately, as part
of a fee schedule payment, or as part of
a composite payment rate (for example,
the hospital inpatient prospective
payment system or the hospital
outpatient prospective payment system).
With respect to a drug or biological, this
definition is limited to those drug and
biological products that, by law, require
a prescription to be dispensed. With
respect to a device or medical supply,
this definition is limited to those
devices (including medical supplies)
that, by law, require premarket approval
by or premarket notification to the Food
and Drug Administration.
Covered recipient means—
(1) Any physician, except for a
physician who is an employee (as
defined in section 1877(h)(2) of the Act)
of an applicable manufacturer; or
(2) A teaching hospital, which is any
institution that received a payment
under 1886(d)(5)(B), 1886(h), or 1886(s)
of the Act during the last calendar year
for which such information is available.
Employee means an individual who is
considered to be ‘‘employed by’’ or an
‘‘employee’’ of an entity if the
individual would be considered to be an
employee of the entity under the usual
common law rules applicable in
determining the employer-employee
relationship (as applied for purposes of
section 3121(d)(2) of the Internal
Revenue Code of 1986).
Immediate family member means any
of the following:
(1) Spouse.
(2) Natural or adoptive parent, child,
or sibling.
(3) Stepparent, stepchild, stepbrother,
or stepsister.
(4) Father-, mother-, daughter-, son-,
brother-, or sister-in-law.
(5) Grandparent or grandchild.
(6) Spouse of a grandparent or
grandchild.
Know, knowing, or knowingly.
(1) Means that a person, with respect to
information—
(i) Has actual knowledge of the
information;
(ii) Acts in deliberate ignorance of the
truth or falsity of the information; or
(iii) Acts in reckless disregard of the
truth or falsity of the information; and
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(2) Requires no proof of a specific
intent to defraud.
Ownership or investment interest.
(1) Includes, but is not limited to—
(i) Stock, stock option(s) (other than
those received as compensation, until
they are exercised);
(ii) Partnership share(s);
(iii) Limited liability company
membership(s);
(iv) Loans, bonds, or other financial
instruments that are secured with an
entity’s property or revenue or a portion
of that property or revenue.
(2) May be direct or indirect and
through debt, equity or other means;
and
(3) Must not include an ownership or
investment interest in a publicly traded
security or mutual fund, as described in
section 1877(c) of the Act, nor any of the
following:
(i) An interest in an applicable
manufacturer or applicable group
purchasing organization that arises from
a retirement plan offered by the
applicable manufacturer or applicable
group purchasing organization to the
physician (or a member of his or her
immediate family) through the
physician’s (or immediate family
member’s) employment with that
applicable manufacturer or applicable
group purchasing organization.
(ii) Stock options and convertible
securities received as compensation,
until the stock options are exercised or
the convertible securities are converted
to equity.
(iii) An unsecured loan subordinated
to a credit facility.
Physician has the same meaning given
that term in section 1861(r) of the Act.
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§ 403.904 Reports of payments or other
transfers of value.
(a) General rule. Payments or other
transfers of value provided to any
covered recipient, including payments
to another individual or entity at the
request of (or designated on behalf of) a
covered recipient, by an applicable
manufacturer or a third party (on behalf
of an applicable manufacturer) must be
reported to CMS by the applicable
manufacturer on an annual basis.
(b) Required information to report. A
report must contain all of the following
information for each payment or other
transfer of value:
(1) Name of the covered recipient. If
the payment or other transfer of value
was provided to another individual or
entity at the request of (or designated on
behalf of) any covered recipient, the
payment or transfer of value must be
disclosed in the name of that covered
recipient.
(2) Business address of the covered
recipient, including street address, suite
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or office number (if applicable), city,
state, and ZIP code.
(3) In the case of a covered recipient
who is a physician, the specialty and
National Provider Identifier (if
applicable) of the covered recipient.
(4) Amount of each payment or other
transfer of value to the covered
recipient.
(5) Date of each payment or transfer
of value to the covered recipient.
(6) Form of each payment or other
transfer of value, as described in
paragraph (c) of this section.
(7) Nature of each payment or other
transfer of value, as described in
paragraph (d) of this section.
(8) If a payment or other transfer of
value is related to marketing, education,
or research specific to a covered drug,
device, biological, or medical supply,
the name under which the covered drug,
device, biological, or medical supply is
marketed. If the marketed name has not
yet been selected, applicable
manufacturer must indicate the
scientific name. Applicable
manufacturers may only report a single
covered drug, device, biological or
medical supply for each payment or
other transfer of value.
(9) The applicable manufacturer must
indicate that a payment or other transfer
of value is subject to delayed
publication, if the payment or other
transfer of value is made under any of
the following arrangements:
(i) In accordance with a product
research or development agreement for
services furnished in connection with
research on or development of a new
drug, device, biological, or medical
supply or a new application of an
existing drug, device, biological or
medical supply.
(ii) In connection with a clinical
investigation regarding a new drug,
device, biological, or medical supply.
(10) If the payment or other transfer
of value is made to an entity or
individual at the request of (or
designated on behalf of) a covered
recipient, the name of the other
individual or entity that receives the
payment or other transfer of value.
(11) Whether the payment or other
transfer of value was provided to a
physician who holds an ownership or
investment interest (as defined
§ 403.902) in the applicable
manufacturer.
(c) Reporting the form of payment or
other transfer of value. An applicable
manufacturer must report each payment
or transfer of value, or separable part of
that payment or transfer of value, as
taking one of the following forms, using
the designation that best describes the
form of the payment or other transfer of
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value, or separable part of that payment
or other transfer of value. Each of the
following terms has its dictionary
definition:
(1) Cash or cash equivalent.
(2) In-kind items or services.
(3) Stock, a stock option, or any other
ownership interest, dividend, profit, or
other return on investment.
(d) Reporting the nature of the
payment or other transfer of value—(1)
General rule. The categories describing
the nature of a payment or other transfer
of value are mutually exclusive.
(2) Rules for categorizing natures of
payment. An applicable manufacturer
must categorize each payment or other
transfer of value, or separable part of
that payment or transfer of value, in one
of the categories listed in this paragraph
(d)(2), using the designation that best
describes the nature of the payment or
other transfer of value, or separable part
of that payment or other transfer of
value. If a payment or other transfer of
value could reasonably be considered as
falling within more than one category,
the applicable manufacturer should
select one category that it deems to most
accurately describe the nature of the
payment or transfer of value. Each of the
following terms has its dictionary
definition:
(i) Consulting fee.
(ii) Compensation for services other
than consulting.
(iii) Honoraria.
(iv) Gift.
(v) Entertainment.
(vi) Food and beverage.
(vii) Travel and lodging.
(viii) Education.
(ix) Research.
(x) Charitable contribution.
(xii) Royalty or license.
(xiii) Current or prospective
ownership or investment interests.
(xiv) Direct compensation for serving
as a faculty or as a speaker for a medical
education program.
(xv) Grant.
(xvi) Other.
(e) Special rules for research
payments. (1) Applicable manufacturers
must designate each research payment
or transfer of value as direct research or
indirect research.
(i) Direct research, is a payment or
other transfer of value provided to a
covered entity directly by an applicable
manufacturer or through a contract
research organization (or similar entity).
(ii) Indirect research, is a payment or
other transfer of value provided by an
applicable manufacturer (including
through a contract research organization
or similar entity) to a clinic, hospital, or
other institution conducting the
research, and that clinic, hospital, or
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other institution conducting the
research in turn pays the physician
covered recipient (or multiple physician
covered recipients) serving as the
principal investigator(s).
(2) All payments or other transfers of
value designated as research (direct or
indirect) must be subject to a written
agreement and research protocol. Direct
or indirect research payments (whether
made directly by an applicable
manufacturer or through a clinical
research organization or similar entity)
must be reported as follows:
(i) For indirect research, individually
under the name(s) and NPI(s) (if
applicable) of the physician covered
recipient principal investigator(s). The
total amount paid to the clinic, hospital
or other institution conducting the
research, must be reported for each
principal investigator.
(ii) For direct research, individually
under the name(s) and NPI(s) (if
applicable) of the covered recipient. The
total must indicate the amount the
covered recipient received.
(3) If payment is made to a teaching
hospital, the payment to the teaching
hospital must be reported as follows:
(i) Direct research under the name of
the teaching hospital.
(ii) Indirect research under the
name(s) and NPI(s) (if applicable) of the
physician covered recipient serving as
principal investigator(s).
(4) For direct or indirect payments
provided to physician covered
recipients, CMS reports the total
payment amount separately from other
payments or transfers of value.
(f) Exclusions from reporting. The
following types of payments or other
transfers of value are excluded from the
reporting requirements specified in this
section:
(1) Transfers of value made indirectly
to a covered recipient through a third
party in cases when the applicable
manufacturer is unaware of the identity
of the covered recipient. An applicable
manufacturer is unaware of the identity
of a covered recipient if the applicable
manufacturer does not know (as defined
in § 403.902) the identity of the covered
recipient.
(2)(i) For CY 2012, transfers of value
less than $10, unless the aggregate
amount transferred to, requested by, or
designated on behalf of the covered
recipient exceeds $100 in a calendar
year.
(ii) For CY 2013 and subsequent
calendar years, to determine if transfers
of value are excluded under this section,
the dollar amounts specified in
paragraph (f)(2)(i) of this paragraph
must be increased by the same
percentage as the percentage increase in
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the consumer price index for all urban
consumers (all items; U.S. city average)
for the 12-month period ending with
June of the previous year.
(3) Product samples that are not
intended to be sold and are intended for
patient use.
(4) Educational materials that directly
benefit patients or are intended for
patient use.
(5) The loan of a covered device for
a short-term trial period, not to exceed
90 days, to permit evaluation of the
covered device by the covered recipient.
(6) Items or services provided under
a contractual warranty, including the
replacement of a covered device, where
the terms of the warranty are set forth
in the purchase or lease agreement for
the covered device.
(7) A transfer of anything of value to
a covered recipient when the covered
recipient is a patient and not acting in
the professional capacity of a covered
recipient.
(8) Discounts, including rebates.
(9) In-kind items used for the
provision of charity care.
(10) A dividend or other profit
distribution from, or ownership or
investment interest in, a publicly traded
security or mutual fund.
(11) In the case of an applicable
manufacturer who offers a self-insured
plan, payments for the provision of
health care to employees under the
plan.
(12) In the case of a covered recipient
who is a licensed non-medical
professional, a transfer of anything of
value to the covered recipient if the
transfer is payment solely for the nonmedical professional services of the
licensed non-medical professional.
(13) In the case of a covered recipient
who is a physician, a transfer of
anything of value to the covered
recipient if the transfer is payment
solely for the services of the covered
recipient with respect to a civil or
criminal action or an administrative
proceeding.
§ 403.906 Reports of physician ownership
and investment interests.
(a) General rule. Each applicable
manufacturer and applicable group
purchasing organization must report to
CMS on an annual basis all ownership
or investment interests in the applicable
manufacturer or applicable group
purchasing organization that were held
by a physician or an immediate family
member of a physician during the
preceding year.
(b) Identifying information. Reports
on physician ownership or investment
interests must include the following
identifying information:
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(1) Name of the physician, and
whether the ownership or investment
interest is held by an immediate family
member of the physician.
(2) Business address of physician,
including street address, suite or office
number (if applicable), city, State, and
ZIP code.
(3) The physician owner’s specialty
and NPI (if applicable). If the ownership
or investment interest is held by the
immediate family member of a
physician, the physician’s specialty and
National Provider Identifier must be
reported.
(4) Dollar amount invested by each
physician or immediate family member
of the physician.
(5) Value and terms of each
ownership or investment interest.
(6) For any payment or other transfer
of value provided to a physician holding
an ownership or investment interest (or
to an entity or individual at the request
of, or designated on behalf of, a
physician holding such an ownership or
investment interest), an applicable
manufacturer or applicable group
purchasing organization must report the
information requested in § 403.904(b).
The same exclusions from reporting in
§ 403.904(f) apply to payments or other
transfers of value made by applicable
manufacturers and applicable group
purchasing organizations to physician
owners or investors under this section.
§ 403.908 Procedures for electronic
submission of reports.
(a) File format. Reports required
under this subpart must be
electronically submitted as comma
separated value (CSV) files to CMS by
March 31, 2013, and by the 90th day of
each subsequent calendar year.
(b) General rules. (1) If an applicable
manufacturer made no reportable
payments or transfers of value in the
previous calendar year, nor had any
reportable ownership or investment
interests held by a physician or a
physician’s immediate family member
(as defined in § 403.902) during the
previous calendar year, the applicable
manufacturer is not required to file a
report.
(2) If an applicable group purchasing
organization had no reportable
ownership or investment interests held
by a physician or physician’s immediate
family member during the previous
calendar year, the applicable group
purchasing organization is not required
to file a report.
(c) Registration. Any applicable
manufacturer or applicable group
purchasing organization that is required
to report under this subpart must
register with CMS before March 31,
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2013. During registration, applicable
manufacturers and applicable group
purchasing organizations must name a
point of contact with appropriate
contact information.
(d) Other rules. (1) An applicable
manufacturer under paragraph (1) of the
definition of ‘‘applicable manufacturer’’
in § 403.902 and an entity (or entities)
under common ownership with the
applicable manufacturer under
paragraph (2) of the definition of
‘‘applicable manufacturer’’ may, but are
not required to, file a consolidated
report of payments or other transfers of
value to covered recipients, and
physician ownership or investment
interests.
(2) If an applicable manufacturer and
an entity (or entities) under common
ownership choose to file a consolidated
report, the report must provide the
names of each applicable manufacturer
and entity (or entities) under common
ownership that the report covers. It is
up to the discretion of the applicable
manufacturer and entity (or entities)
under common ownership whether or
not specific payments need to be
identified to the entity that provided the
payment.
(3) If a payment or other transfer of
value is provided in accordance with a
joint venture or other cooperative
agreement between two or more
applicable manufacturers, the payment
or other transfer of value must be
reported—
(i) In the name of the applicable
manufacturer that actually furnished the
payment or other transfer of value to the
covered recipient, unless the terms of a
written agreement between the
applicable manufacturers specifically
require otherwise, so long as the
agreement requires that all payments or
other transfers of value in accordance
with the arrangement are reported by
one of the applicable manufacturers;
and
(ii) Only once by one applicable
manufacturer.
(e) Errors or omissions. If an
applicable manufacturer or applicable
group purchasing organization discovers
an error or omission in its annual report,
it must submit corrected information to
CMS immediately upon discovery of the
error or omission.
(f) Attestation. Each report, including
any subsequent corrections to a filed
report, must include a certification by
the Chief Executive Officer, Chief
Financial Officer, or Chief Compliance
Officer of the applicable manufacturer
or applicable group purchasing
organization that the information
submitted is true, correct, and complete
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to the best of his or her knowledge and
belief.
(g) 45-day review period for review
and error correction—(1) General rule.
Applicable manufacturers, applicable
group purchasing organizations, covered
recipients, and physician owners or
investors must have an opportunity to
review and submit corrections to the
information submitted for a period of
not less than 45-days before CMS makes
the information available to the public.
In no case may this 45-day period for
review and submission of corrections
prevent the information from being
made available to the public.
(2) Notification. CMS notifies the
applicable manufacturers, applicable
group purchasing organizations, covered
recipients, and physician owners or
investors when the reported information
is ready for review.
(i) Applicable manufacturers and
applicable group purchasing
organizations are notified through the
point of contact the applicable
manufacturer or applicable group
purchasing organization identified
during registration.
(ii) Physicians and teaching
hospitals—
(A) Are notified using a CMS’ list
serve and through a posting.
(B) May also register with CMS to
receive notification about the review
processes.
(iii) The 45-day review period begins
on the date of this notification, but in no
case may the 45-day review period
begin later than August 16, 2013, or May
16 of any subsequent year.
(3) Process. (i) An applicable
manufacturer, applicable group
purchasing organization, covered
recipient, and a physician owner or
investor may log into a secure Web site
where each applicable manufacturer,
applicable group purchasing
organization, covered recipient, and
physician owner is able to view the
information reported specific to it.
(ii) If the applicable manufacturer,
applicable group purchasing
organization, covered recipient, or
physician owner or investor agrees with
the information reported, the applicable
manufacturer, applicable group
purchasing organization, covered
recipient, or physician owner or
investor may electronically certify that
the information reported is accurate.
(4) Data disputes. (i) Upon request by
a covered recipient, physician owner or
investor, CMS provides the point of
contact information for the applicable
manufacturer or applicable group
purchasing organization in the event
that the covered recipient or physician
owner disputes the reported data.
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(ii) The covered recipient or physician
owner or investor must directly contact
the applicable manufacturer or
applicable group purchasing
organization to attempt to resolve any
dispute regarding a reported payment or
other transfer of value or an ownership
or investment interest.
(iii) At the discretion of the parties
involved, one entity must notify CMS
that a specific payment or other transfer
of value, or ownership or investment
interest is disputed and the outcome of
the dispute at the end of the 45-day
review period.
(iv) If the dispute is not resolved by
the end of the 45-day review period,
CMS publicly reports both the
applicable manufacturer’s or applicable
group purchasing organization’s version
of the payment or other transfer of
value, or ownership or investment
interest data, as well as the covered
recipient’s or physician owner’s version
of the payment or other transfer of
value, or ownership or investment
interest data.
§ 403.910 Delayed publication for
payments made under product research or
development agreements and clinical
investigations.
(a) General rule. In the case of
payments or other transfers of value
made to a covered recipient by an
applicable manufacturer under a
product research or development
agreement, or in connection with a
clinical investigation, payments may be
delayed from publication on the Web
site. Publication of a payment or other
transfer of value is delayed when made
in connection with the following
instances:
(1) Research on or development of a
new drug, device, biological, or medical
supply or a new application of an
existing drug, device, biological, or
medical supply.
(2) Clinical investigations regarding a
new drug, device, biological, or medical
supply.
(b) Research or development
agreement. The research or
development agreement must include a
written agreement and research protocol
between the applicable manufacturer
and covered recipient.
(c) Date of publication. Payments
must be reported to CMS on the first
reporting date following the year in
which they occur, but CMS does not
publicly post the payment until the first
annual publication date after the earlier
of the following:
(1) The date of the approval, licensure
or clearance of the covered drug, device,
biological, or medical supply by the
Food and Drug Administration.
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(2) Four calendar years after the date
the payment or other transfer of value
was made.
(d) Notification of delayed
publication. It is the responsibility of
the applicable manufacturer to notify
CMS during subsequent annual
submissions, if the new drug, device,
biological or medical supply, with
which the payment is associated, is
approved by the FDA.
(1) An applicable manufacturer must
indicate on its report to CMS whether a
payment or other transfer of value is
eligible for a delay in publication. The
absence of this indication in the report
results in CMS posting all payments
publicly in the first year of public
reporting.
(2) An applicable manufacturer must
continue to indicate annually in its
report that FDA approval of the new
drug, device, biological or medical
supply, with which the payment is
associated, is pending.
(3) Failure to notify CMS when FDA
approval occurs may be considered
failure to report, and the applicable
manufacturer may be subject to civil
monetary penalties.
(4) If, after 4 years from the date of a
payment first appearing in a report to
CMS, there is an indication in a report
that the payment is subject to delayed
reporting, it is reported regardless of the
indication.
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§ 403.912
Penalties for failure to report.
(a) Failure to report. (1) Any
applicable manufacturer or applicable
group purchasing organization that fails
to accurately and completely submit the
information required in accordance with
the rules established under this subpart
in a timely manner is subject to a civil
monetary penalty of not less than
$1,000, but not more than $10,000, for
each payment or other transfer of value
or ownership or investment interest not
reported.
(2) The total amount of civil monetary
penalties imposed on an applicable
manufacturer or applicable group
purchasing organization under this
subpart with respect to each annual
submission of information will not
exceed $150,000.
(b) Knowing failure to report. (1) Any
applicable manufacturer or applicable
group purchasing organization that
knowingly fails to accurately and
completely submit the information
required in accordance with the rules
established under this subpart in a
timely manner is subject to a civil
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monetary penalty of not less than
$10,000, but not more than $100,000, for
each payment or other transfer of value
or ownership or investment interest not
reported.
(2) The total amount of civil monetary
penalties imposed on an applicable
manufacturer or group purchasing
organization for knowing failure to
report under this subpart with respect to
each annual submission of information
will not exceed $1,000,000.
(c) Determinations regarding the
amount of civil monetary penalties. In
determining the amount of the civil
monetary penalty, factors to be
considered include, but are not limited
to, the following:
(1) The length of time the applicable
manufacturer or applicable group
purchasing organization failed to report,
including the length of time the
applicable manufacturer and applicable
GPO knew of the payment or other
transfer of value, or ownership or
investment interest.
(2) Amount of the payment the
applicable manufacturer or applicable
group purchasing organization failed to
report.
(3) Level of culpability.
(4) Nature and amount of information
reported in error.
(5) Degree of diligence exercised in
correcting information reported in error.
(d) Record retention and audits— (1)
Maintenance of records. (i) Applicable
manufacturers and applicable group
purchasing organizations must maintain
all books, contracts, records, documents,
and other evidence sufficient to enable
the audit, evaluation, and inspection of
the applicable manufacturer’s or
applicable group purchasing
organization’s compliance with the
requirement to accurately and
completely submit information in a
timely manner in accordance with the
rules established under this subpart.
(ii) The items described in paragraph
(d)(1)(i) of this section must be
maintained for a period of at least
5 years from the date the payment or
other transfer of value, or ownership or
investment interest is published
publicly on the Web site.
(2) Audit. HHS, CMS, OIG or their
designees may audit, inspect, and
evaluate any books, contracts, records,
documents, and other evidence of
applicable manufacturers and
applicable group purchasing
organizations that pertain to their
compliance with the requirement to
accurately and completely submit
PO 00000
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78771
information in a timely manner in
accordance with the rules established
under this subpart.
(3) The record retention and audit
requirements in this subpart are in
addition to, and do not limit, any other
applicable requirements that may
obligate applicable manufacturers or
applicable group purchasing
organizations to retain and allow access
to records.
§ 403.914
Preemption of State laws.
(a) General rule. In the case of a
payment or other transfer of value
provided by an applicable manufacturer
to a covered recipient, this subpart
preempts any statute or regulation of a
State or political subdivision of a State
that requires an applicable manufacturer
to disclose or report, in any format, the
type of information regarding the
payment or other transfer of value
required to be reported under this
subpart.
(b) Information collected for public
health purposes. (1) Information
required to be reported to a Federal,
State, or local governmental agency for
public health surveillance,
investigation, or other public health
purposes or health oversight purposes
must still be reported to appropriate
Federal, State, or local governmental
agencies, regardless of whether the same
information is required to be reported
under this subpart.
(2) Governmental agencies include,
but are not limited to, the following:
(i) Agencies that are charged with
preventing or controlling disease,
injury, disability.
(ii) Agencies that conduct oversight
activities authorized by law, including
audits, investigations, inspections,
licensure or disciplinary actions, or
other activities necessary for oversight
of the health care system.
(Catalog of Federal Domestic Assistance
Program No. 93.778, Medical Assistance
Program; Program No. 93.773, Medicare—
Hospital Insurance; and Program No. 93.774,
Medicare—Supplementary Medical
Insurance Program)
Dated: November 9, 2011.
Donald M. Berwick,
Administrator, Centers for Medicare &
Medicaid Services.
Approved: December 13, 2011.
Kathleen Sebelius,
Secretary, Department of Health and Human
Services.
BILLING CODE 4120–01–P
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Federal Register / Vol. 76, No. 243 / Monday, December 19, 2011 / Proposed Rules
Agencies
[Federal Register Volume 76, Number 243 (Monday, December 19, 2011)]
[Proposed Rules]
[Pages 78742-78773]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-32244]
[[Page 78741]]
Vol. 76
Monday,
No. 243
December 19, 2011
Part II
Department of Health and Human Services
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Centers for Medicare & Medicaid Services
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42 CFR Parts 402 and 403
Medicare, Medicaid, Children's Health Insurance Programs; Transparency
Reports and Reporting of Physician Ownership or Investment Interests;
Proposed Rule
Federal Register / Vol. 76 , No. 243 / Monday, December 19, 2011 /
Proposed Rules
[[Page 78742]]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Medicare & Medicaid Services
42 CFR Parts 402 and 403
[CMS-5060-P]
RIN 0938-AR33
Medicare, Medicaid, Children's Health Insurance Programs;
Transparency Reports and Reporting of Physician Ownership or Investment
Interests
AGENCY: Centers for Medicare & Medicaid Services (CMS), HHS.
ACTION: Proposed rule.
-----------------------------------------------------------------------
SUMMARY: This proposed rule would require applicable manufacturers of
drugs, devices, biologicals, or medical supplies covered by Medicare,
Medicaid or the Children's Health Insurance Program (CHIP) to report
annually to the Secretary certain payments or transfers of value
provided to physicians or teaching hospitals (``covered recipients'').
In addition, applicable manufacturers and applicable group purchasing
organizations (GPOs) are required to report annually certain physician
ownership or investment interests. The Secretary is required to publish
applicable manufacturers' and applicable GPOs' submitted payment and
ownership information on a public Web site.
DATES: To be assured consideration, comments must be received at one of
the addresses provided below, no later than 5 p.m. Eastern Standard
Time on February 17, 2012.
ADDRESSES: In commenting, please refer to file code CMS-5060-P. Because
of staff and resource limitations, we cannot accept comments by
facsimile (FAX) transmission.
You may submit comments in one of four ways (please choose only one
of the ways listed):
1. Electronically. You may submit electronic comments on this
regulation to https://www.regulations.gov. Follow the ``Submit a
comment'' instructions.
2. By regular mail. You may mail written comments to the following
address only: Centers for Medicare & Medicaid Services, Department of
Health and Human Services, Attention: CMS-5060-P, P.O. Box 8013,
Baltimore, MD 21244-8013.
Please allow sufficient time for mailed comments to be received
before the close of the comment period.
3. By express or overnight mail. You may send written comments to
the following address only: Centers for Medicare & Medicaid Services,
Department of Health and Human Services, Attention: CMS-5060-P, Mail
Stop C4-26-05, 7500 Security Boulevard, Baltimore, MD 21244-1850.
4. By hand or courier. Alternatively, you may deliver (by hand or
courier) your written comments only to the following addresses prior to
the close of the comment period:
a. For delivery in Washington, DC-- Centers for Medicare & Medicaid
Services, Department of Health and Human Services, Room 445-G, Hubert
H. Humphrey Building, 200 Independence Avenue SW., Washington, DC
20201.
(Because access to the interior of the Hubert H. Humphrey Building
is not readily available to persons without Federal government
identification, commenters are encouraged to leave their comments in
the CMS drop slots located in the main lobby of the building. A stamp-
in clock is available for persons wishing to retain a proof of filing
by stamping in and retaining an extra copy of the comments being
filed.)
b. For delivery in Baltimore, MD--Centers for Medicare & Medicaid
Services, Department of Health and Human Services, 7500 Security
Boulevard, Baltimore, MD 21244-1850.
If you intend to deliver your comments to the Baltimore address,
call telephone number (410) 786-1066 in advance to schedule your
arrival with one of our staff members.
Comments erroneously mailed to the addresses indicated as
appropriate for hand or courier delivery may be delayed and received
after the comment period.
For information on viewing public comments, see the beginning of
the SUPPLEMENTARY INFORMATION section.
FOR FURTHER INFORMATION CONTACT: Erica Breese (202) 260-6079.
SUPPLEMENTARY INFORMATION:
Inspection of Public Comments: All comments received before the
close of the comment period are available for viewing by the public,
including any personally identifiable or confidential business
information that is included in a comment. We post all comments
received before the close of the comment period on the following Web
site as soon as possible after they have been received: https://www.regulations.gov. Follow the search instructions on that Web site to
view public comments.
Comments received timely will also be available for public
inspection as they are received, generally beginning approximately 3
weeks after publication of a document, at the headquarters of the
Centers for Medicare & Medicaid Services, 7500 Security Boulevard,
Baltimore, Maryland 21244, Monday through Friday of each week from 8:30
a.m. to 4 p.m. To schedule an appointment to view public comments,
phone 1-(800) 743-3951.
I. Background
A. Statutory Background
Section 6002 of the Affordable Care Act added section 1128G to the
Social Security Act (the Act), which requires applicable manufacturers
of drugs, devices, biologicals, or medical supplies covered under title
XVIII of the Act (Medicare) or a State plan under title XIX (Medicaid)
or XXI of the Act (the Children's Health Insurance Program, or CHIP) to
report annually to the Secretary certain payments or other transfers of
value to physicians and teaching hospitals. Section 1128G of the Act
also requires applicable manufacturers and applicable group purchasing
organizations (GPOs) to report certain information regarding the
ownership or investment interests held by physicians or the immediate
family members of physicians in such entities.
Specifically, manufacturers of covered drugs, devices, biologicals,
and medical supplies (applicable manufacturers) are required to submit
on an annual basis the information required in section 1128G(a)(1) of
the Act for certain payments or other transfers of value made to
physicians and teaching hospitals (collectively called covered
recipients) during the course of the preceding calendar year.
Similarly, section 1128G(a)(2) of the Act requires applicable
manufacturers and applicable GPOs to disclose any ownership or
investment interests in such entities held by physicians or their
immediate family members, as well as information on any payments or
other transfers of value provided to such physicians. Applicable
manufacturers must report the required payment and other transfer of
value information to CMS in an electronic format by March 31, 2013, and
on the 90th day of each calendar year thereafter. Applicable
manufacturers and applicable GPOs must report the required information
about physician ownership and investment interests, including those
held by immediate family members, as well as information on any
payments or other transfers of value to such physician owners or
investors in the same format, by the same date. Applicable
manufacturers and applicable GPOs are subject to civil monetary
penalties (CMPs) for failing to comply with the reporting requirements
of the statute. We are required by statute
[[Page 78743]]
to publish the reported data on a public Web site. The data must be
downloadable, searchable, and easily aggregated. In addition, we must
submit annual reports to the Congress and each State summarizing the
data reported. Finally, section 1128G of the Act generally preempts
State laws that require disclosure of the same type of information by
manufacturers.
2. Transparency Overview
Collaboration among physicians, teaching hospitals, and industry
manufacturers may contribute to the design and delivery of life-saving
drugs and devices. However, while some collaboration is beneficial to
the continued innovation and improvement of our health care system,
payments from manufacturers to physicians and teaching hospitals can
also introduce conflicts of interests that may influence research,
education, and clinical decision-making in ways that compromise
clinical integrity and patient care, and may lead to increased health
care costs.
We recognize that disclosure alone is not sufficient to
differentiate beneficial, legitimate financial relationships from those
that create conflict of interests or are otherwise improper. Moreover,
financial ties alone do not signify an inappropriate relationship.
However, transparency can shed light on the nature and extent of
relationships, and may dissuade inappropriate conflicts of interest
from developing. Given the intricacies of disclosure and the importance
of discouraging inappropriate relationships without harming beneficial
ones, we sought to better understand the current scope of the
interactions among physicians, teaching hospitals, and industry
manufacturers. We solicited stakeholder feedback through a CMS Open
Door Forum on March 24, 2011 in order to guide our implementation of
section 1128G of the Act. The transcript of this Open Door Forum can be
found on the regulatory docket on Regulations.gov. In addition to this
feedback, we consulted with the Inspector General of the Department of
Health and Human Services (HHS), as required by the statute.
II. Provisions of the Proposed Regulations
The following sections outline the agency's proposals concerning
implementation of section 1128G of the Act, including clarification of
the terms and definitions used in the statute, as well as proposed
procedures for the submission, review, and publication of the reported
data. For terms undefined by the statute, we sought to provide, where
necessary, appropriate definitions, and explanations of how we propose
to interpret them. Due to the timing of the publication of this notice
of proposed rulemaking, a final rule will not be published in time for
applicable manufacturers and applicable GPOs to begin collecting the
information required in section 1128G of the Act on January 1, 2012, as
indicated in the statute. We will not require applicable manufacturers
and applicable GPOs to begin collecting the required information until
after the publication of the final rule; however, we recognize that
some manufacturers and GPOs may begin to collect certain data
voluntarily. We seek comment on the amount of time applicable
manufacturers and applicable GPOs will need following publication of
the final rule in order to begin complying with the data collection
requirements of section 1128G of the Act. We are considering a
preparation period of 90 days, since we believe that was the time
period intended by Congress based on the timeline indicated in the
statute and are requesting comments on whether that is a sufficient
amount of time. Finally, we also seek input on specific challenges that
applicable manufacturers and applicable GPOs may face when setting up
the necessary data collection and reporting systems.
We hope to finalize this rule as soon as possible during calendar
year (CY) 2012 and, depending on the publication date of the final
rule, we are considering requiring the collection of data for part of
2012, to be reported to CMS by the statutory date of March 31, 2013. We
seek comments on the feasibility of submitting the required information
for part of CY 2012 by March 31, 2013.
A. Transparency Reports
Section 1128G(a) of the Act outlines the transparency reporting
requirements and consists of two parts. The first part, section
1128G(a)(1) of the Act, outlines the required reports from applicable
manufacturers on payments or other transfers of value to covered
recipients. The second part, section 1128G(a)(2) of the Act, outlines
the reporting requirements for applicable manufacturers and applicable
GPOs concerning ownership and investment interests of physicians, and
their immediate family members, as well as information on any payments
or other transfers of value provided to such physician owners or
investors. While there is some overlap between these submissions, we
propose that these two types of information be reported separately to
ensure that the relevant reporting obligations of applicable
manufacturers and applicable GPOs are clearly distinguished. We seek
comments on this general approach. We want to emphasize that compliance
with the reporting requirements of section 1128G of the Act does not
exempt applicable manufacturers, applicable GPOs, covered recipients,
physician owners or investors, or anyone else from any potential
liability associated with payments or other transfers of value, or
ownership or investment interests (for example, potential liability
under the Federal Anti-Kickback statute or False Claims Act).
1. Reports on Payments and Other Transfers of Value Under Section
1128G(a)(1) of the Act
a. Applicable Manufacturers
(1) Manufacturers
Section 1128G(a) of the Act requires that applicable manufacturers
disclose certain payments or other transfers of value to covered
recipients. In defining applicable manufacturer, we sought a
comprehensive definition to ensure the full transparency and complete
reporting envisioned by the statute. Section 1128G(e)(9) of the Act
defines a ``manufacturer of a covered drug, device, biological, or
medical supply'' as--:
Any entity which is engaged in the production, preparation,
propagation, compounding, or conversion of a covered drug, device,
biological, or medical supply (or any entity under common ownership
with such entity which provides assistance or support to such entity
with respect to the production, preparation, propagation,
compounding, conversion, marketing, promotion, sale, or distribution
of a covered drug, device, biological, or medical supply).
Section 1128G(e)(2) of the Act clarifies that an ``applicable
manufacturer'' of a covered drug, device, biological, or medical
supply, is one which is ``operating in the United States, or in a
territory, possession, or commonwealth of the United States.''
Given these statutory definitions and relevant considerations, we
propose to interpret ``applicable manufacturer'' for the purposes of
this regulation as an entity that is:
(1) Engaged in the production, preparation, propagation,
compounding, or conversion of a covered drug, device, biological, or
medical supply for sale or distribution in the United States, or in
a territory, possession, or commonwealth of the United States; or
(2) Under common ownership with an entity in paragraph (1) of
this definition, which provides assistance or support to such entity
with respect to the production, preparation, propagation,
compounding, conversion, marketing, promotion, sale, or
[[Page 78744]]
distribution of a covered drug, device, biological, or medical
supply for sale or distribution in the United States, or in a
territory, possession, or commonwealth of the United States.
We recognize that there are other definitions of ``manufacture,''
``manufacturer'' and ``manufacturing'' with which industry may be
familiar (such as those in 21 CFR 207.3, 21 CFR 210.3(b)(12), 21 CFR
820.3(o), and 42 USC 1396r-8(k)(5)). We note that this proposed
definition, which generally tracks the statute, is somewhat more
limited than those definitions.
Under this definition, manufacturers of a covered drug, device,
biological, or medical supply (under either paragraph (1) or paragraph
(2) of the definition) are deemed to be an ``applicable manufacturer''
if their products are sold or distributed in the United States (U.S.),
regardless of where the covered drug, device, biological, or medical
supply is actually produced or where the entity is actually located or
incorporated. Given the global nature of these industries, we believe
that any entity manufacturing covered drugs, devices, biologicals, or
medical supplies for sale or distribution in the U.S. (or any entity
under common ownership which provides assistance or support in the
production, preparation, propagation, compounding, conversion,
marketing, promotion, sale, or distribution of such items) should be
subject to the requirements of section 1128G of the Act. The
opportunity for undue influence or inappropriate relationships caused
by payments or transfers of value to covered recipients is the same for
manufacturers of drugs, devices, biologicals, or medical supplies sold
or distributed in the United States regardless of where the product is
actually manufactured, and we, therefore, propose to treat them the
same.
We also seek to clarify that any manufacturer that meets the
definition of applicable manufacturer by selling or distributing in the
United States at least one covered drug, device, biological, or medical
supply is considered an applicable manufacturer, even though it may
also manufacturer products that do not fall within that category (as
defined later in this section). We propose that all payments or
transfers of value made by an applicable manufacturer to a covered
recipient must be reported as required under section 1128G of the Act
regardless of whether the particular payment or other transfer of value
is associated with a covered drug, device, biological, or medical
supply. Additionally, we seek to clarify that the proposed definition
includes entities that hold Food and Drug Administration (FDA)
approval, licensure, or clearance for a covered drug, device,
biological, or medical supply, even if they contract out the actual
physical manufacturing of the product to another entity. We interpret
these entities as being ``engaged in the production, preparation,
propagation, compounding, or conversion of a covered drug, device,
biological, or medical supply.'' We seek comment on this
interpretation.
As noted previously, section 1128G(e)(9) of the Act states that
certain companies which are under ``common ownership'' with an entity
that produces, prepares, propagates, compounds, or converts a covered
drug, device, biological, or medical supply are also subject to the
reporting requirements under this provision, even though they
themselves may not be involved in the ``manufacturing'' process.
Specifically, this applies to entities under ``common ownership'' with
an applicable manufacturer which provide assistance or support to the
applicable manufacturer with respect to the production, preparation,
propagation, compounding, conversion, marketing, promotion, sale, or
distribution of a covered drug, device, biological, or medical supply
for sale or distribution in the U.S., or in a territory, possession, or
commonwealth of the U.S. We propose to define ``common ownership'' as
when the same individual, individuals, entity, or entities, directly or
indirectly, own any portion of two or more entities. The common
ownership definition would apply to a range of corporate arrangements,
including, but not limited to, parent companies and subsidiaries and
brother/sister corporations.
We are also considering an alternate interpretation that would
limit the common ownership definition to circumstances where the same
individual, individuals, entity, or entities own 5 percent or more of
total ownership in two or more entities. This would be subject to the
same requirements as the proposed definition described previously, but
would only apply to interests of 5 percent of more. We seek comments on
our proposed definition of ``common ownership,'' including, whether a
more specific definition is needed and, if a minimum percentage
threshold is adopted, whether 5 percent is appropriate. We intend to
finalize the agency's position on this in the final rule based on
comments received.
If two entities are under common ownership with one another, and
both individually meet the definition of an applicable manufacturer
under paragraph (1) of the definition, then we propose that the
entities should report separately under section 1128G of the Act. For
example, if company A and company B are both owned by company C, and
companies A, B and C all meet the definition of applicable manufacturer
under paragraph (1), then all three have to report separately. However,
if only one company under common ownership meets the definition of
applicable manufacturer under paragraph (1), and the other company is
required to report under paragraph (2) of the definition, then we
propose that the affected entities can choose whether or not to report
together. For example, if only company C meets the definition of
applicable manufacturer under paragraph (1) and companies A and B meet
the definition of applicable manufacturer under paragraph (2), then the
companies can decide whether to report together. If an applicable
manufacturer under paragraph (1) reports for itself as well as for
entities under common ownership that are required to report under
paragraph (2), the report should clearly name all of the entities that
are included in the report. Given the various relationships between
entities under common ownership, we propose that if an applicable
manufacturer under paragraph (1) reports for at least one additional
entity under common ownership, the applicable manufacturer may decide
whether to identify the payments as those from the entity under common
ownership, or whether to combine them with their payments or other
transfers of value.
In addition to payments or other transfers of value to covered
recipients made by applicable manufacturers themselves, applicable
manufacturers (under both paragraphs (1) and (2) of the definition) are
also required by statute to report payments and other transfers of
value provided indirectly to covered recipients through third parties,
if the applicable manufacturer is aware of the identity of the covered
recipient. This is addressed in more detail in the discussion of third
party payments found later in this preamble.
(2) Covered Drug, Device, Biological, or Medical Supply
The reporting requirements are limited to applicable manufacturers
of a ``covered drug, device, biological, or medical supply.'' The
phrase ``covered drug, device, biological, or medical supply'' is
defined in section 1128G(e)(5) of the Act as any drug, biological
product, device, or medical supply for which payment is ``available''
under Medicare, Medicaid,
[[Page 78745]]
or CHIP. Many drugs, devices, biological, and medical supplies are
reimbursed separately under these programs, making payment availability
clear. However, others are paid for as a part of a composite rate
payment, such as the Medicare hospital inpatient prospective payment
system (IPPS), the outpatient prospective payment system (OPPS), or the
end-stage renal disease (ESRD) prospective payment system. Since
payment, while indirect, is still being provided for the bundled drug,
device, biological or medical supply, we propose that payment is
considered ``available'' under Medicare, Medicaid or CHIP for items
included in a composite payment rate. Therefore, we propose that drugs,
devices, biologicals, or medical supplies included in a composite
payment rate, as well as those reimbursed separately, are considered to
be covered drugs, devices, biologicals, or medical supplies under
section 1128G of the Act.
Given these proposals, we propose to define ``covered drug, device,
biological, or medical supply'' as:
Any drug, device, biological, or medical supply for which
payment is available under Title XVIII of the Act or under a State
plan under Title XIX or XXI (or a waiver of such plan), either
separately, as part of a fee schedule payment, or as part of a
composite payment rate (for example, the hospital inpatient
prospective payment system or the hospital outpatient prospective
payment system). With respect to a drug or biological, this
definition is limited to those drug and biological products that, by
law, require a prescription to be dispensed. With respect to a
device or medical supply, this definition is limited to those
devices (including medical supplies) that, by law, require premarket
approval by or premarket notification to the Food and Drug
Administration.
We are proposing to limit drugs and biologicals in the definition
of ``covered drug, device, biological, and medical supply,'' to drugs
and biologicals that, by law, require a prescription to be dispensed,
thus excluding drugs and biologicals that are considered ``over-the-
counter'' (OTC). We believe this limitation will reduce the number of
manufacturers subject to the reporting requirements by excluding those
that only manufacturer OTC drugs or biologicals. We believe that this
exclusion may be appropriate for manufacturers that manufacture only
these products (and not also products which fall within the proposed
definition of ``covered drug, device, biological, or medical supply''),
since physicians and teaching hospitals have less influence over
patients' choice of OTC products. We seek comments on the proposal to
limit covered drugs and biologicals to those that require a
prescription to be dispensed. In the event we adopt this
interpretation, applicable manufacturers who manufacturer only OTC
drugs or biologicals (and not also products which fall within the
proposed definition of ``covered drug, device, biological, or medical
supply''), would not be required to report at all under section 1128G
of the Act. However, manufacturers who manufacture both OTC drugs or
biologicals and at least one product that falls within the definition
of a covered drug, device, biological or medical supply would be
required to report all payments or transfers of value to covered
recipients required by section 1128G of the Act (whether or not
associated with a covered drug, device, biological, or medical supply),
as previously explained.
Similarly, we are also proposing an additional limitation to the
definition as it pertains to devices and medical supplies, which would
limit them to those devices (including medical supplies) that, by law,
require premarket approval by or notification to FDA. This would
exclude many Class I devices and certain Class II devices, which are
exempt from premarket notification requirements under 21 U.S.C. 360(l)
or (m), such as tongue depressors and elastic bandages. Some of these
devices and medical supplies are so routinely provided in the course of
medical care that the Congress may not have intended to capture
manufacturers of such items under these reporting requirements. We
believe this limitation may be appropriate for applicable
manufacturers, because manufacturers that solely produce these exempt
products have not been shown to have extensive relationships with
covered recipients. Additionally, we believe this limitation might be
appropriate because these financial relationships (to the extent they
exist) are less likely to influence patient care. However, we are also
concerned that this would be overly limiting for the definition of
applicable GPOs, which also incorporates the phrase ``covered drug,
device, biological, or medical supply.'' We discuss this more in the
applicable GPO definition section. We seek comment on this additional
limitation that we are proposing. We note that in the event this
interpretation is adopted, applicable manufacturers who manufacture
only devices or medical supplies that are exempt from premarket
notification requirements (and not also products which fall within the
proposed definition of ``covered drug, device, biological, or medical
supply''), would not be required to report at all under section 1128G
of the Act. However, manufacturers who manufacture both devices or
medical supplies that are exempt from premarket notification
requirements and at least one product that falls within the definition
of a covered drug, device, biological or medical supply would be
required to report all payments or transfers of value to covered
recipients required by section 1128G of the Act (whether or not
associated with a covered drug, device, biological, or medical supply),
as previously explained.
b. Covered Recipients
Under section 1128G(a)(1) of the Act, applicable manufacturers are
required to disclose certain payments or other transfers of value made
to covered recipients, or to entities or individuals at the request of,
or designated on behalf of, a covered recipient. Section 1128G(e)(6) of
the Act defines ``covered recipient'' as: (1) A physician, other than a
physician who is an employee of an applicable manufacturer; or (2) a
teaching hospital. Section 1128G(e)(11) of the Act defines
``physician'' to have the meaning set forth in section 1861(r) of the
Act, which includes doctors of medicine and osteopathy, dentists,
podiatrists, optometrists and licensed chiropractors. ``Employee'' is
also defined in section 1128G(e)(7) of the Act to have the meaning set
forth in section 1877(h)(2) of the Act, which is defined as follows:
``An individual who is considered to be ``employed by'' or an
``employee'' of an entity if the individual would be considered to be
an employee of the entity under the usual common law rules applicable
in determining the employer-employee relationship (as applied for
purposes of section 3121(d)(2) of the Internal Revenue Code of 1986).''
We note that these common law rules are discussed in 20 CFR 404.1007
and 26 CFR 31.3121(d) through 1(c).
The term ``teaching hospital'' is not explicitly defined in section
1128G of the Act or elsewhere in the Act. One possible way to define
the term ``teaching hospital'' is by linking it to Medicare graduate
medical education (GME). We believe this is an appropriate way to
identify teaching hospitals because GME payments are provided to
support the training of medical residents, and hospitals that receive
such payments are easily identifiable. Therefore, we propose to define
a teaching hospital as any institution that received payments under
section 1886(d)(5)(B) of the Act (IPPS Indirect Medical Education
(IME)), section 1886(h) of the Act (direct GME), or
[[Page 78746]]
section 1886(s) of the Act (psychiatric hospitals IME) during the most
recent year for which such information is available. While we recognize
that this definition may not capture hospitals with accredited resident
programs that do not receive IME or GME payments, we are unable to
include these hospitals since we cannot readily identify them based on
Medicare payment data. We seek comment on this proposed definition.
c. Identification of Covered Recipients
In order to accurately distinguish covered recipients, section
1128G of the Act requires that applicable manufacturers report the
covered recipient's name and business address, and for physician
covered recipients, report the physician's National Provider Identifier
(NPI), and specialty. The collection of this information is necessary
for applicable manufacturers, in order to distinguish individual
covered recipients when reporting to CMS. Similarly, it is also
important for CMS when aggregating the data. However, it is not simple
given the number of covered recipients. In order to identify physicians
covered recipients, we suggest that applicable manufacturers use the
National Plan & Provider Enumeration System (NPPES), which CMS
currently maintains and updates on its public Web site. The NPPES Web
site includes a database of physician NPIs and has an NPI Registry
function which allows applicable manufacturers to look up individual
physician's NPIs.\1\ Similarly, the full database can be downloaded
from the CMS Web site.\2\ The NPPES system is updated frequently and
NPIs do not generally change over time, so we believe this is the best
source of information for applicable manufacturers to obtain physician
NPIs. We realize that the NPPES system may not contain NPI information
for every physician covered recipient as defined in this provision.
However, we believe that NPPES represents the most comprehensive
listing of physicians available. If a physician is not listed in the
NPPES NPI registry, the applicable manufacturer will be responsible for
obtaining the physician's individual NPI directly from the physician,
to the extent that the physician has an NPI.
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\1\ NPI Registry can be found at https://nppes.cms.hhs.gov/NPPES/NPIRegistryHome.do.
\2\ Database can be downloaded at https://nppes.viva-it.com/NPI_Files.html.
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We are also considering whether we should require, under the
authority granted in section 1128G(a)(1)(A)(viii) of the Act, that
applicable manufacturers report another unique identifier, such as
State license number, for physicians who are identified, but do not
have an NPI. We seek comments on what other unique identifiers could be
used, including whether these unique identifiers are readily obtainable
by applicable manufacturers.
With respect to teaching hospitals, we propose to publish a list of
hospital covered recipients (that is, those hospitals that received
Medicare direct or indirect GME) on the CMS Web site once per year. We
believe publication of this list is necessary because it may not be
immediately apparent to applicable manufacturers whether a particular
hospital meets our proposed definition of a teaching hospital, and
there is no currently published database that includes this
information. The list for the reporting year would include the most
recent data available. We propose that the list of teaching hospital
covered recipients should include the name and address of each teaching
hospital. We seek comments on this proposal.
d. Payments or Other Transfers of Value
``Payment or other transfer of value'' is defined broadly in
section 1128G(e)(10)(A) of the Act as ``a transfer of anything of
value.'' This includes all payments or other transfers of value given
to a covered recipient, regardless of whether the covered recipient
specifically requested the payment or other transfer of value. In
addition, payments or transfers of value made to an individual or
entity at the request of or designated on behalf of a covered recipient
must be reported under the name of the covered recipient. We propose
that this includes payments or other transfers of value provided to a
physician (or physicians) through a physician group or practice. We
propose that payments or other transfers of value provided through a
group or practice should be reported individually under the name(s) of
the physician covered recipient(s).
In addition, there may be other situations when a covered recipient
may request that a payment or other transfer of value be transferred by
the applicable manufacturer to another individual or entity instead of
being provided directly to himself/herself or the hospital itself. As
required in section 1128G(a)(1)(A) of the Act, these payments should be
reported under the name of the covered recipient since they are made at
the request of, or designated on behalf of, a covered recipient.
Additionally, we propose that applicable manufacturers report the name
of the entity or individual that received the payment at the request of
or designated on behalf of the covered recipient. Reporting the entity
or individual paid will maximize transparency about the details of the
payment or other transfer of value, by allowing end users to discern
whether a covered recipient actually received the payment, and if not,
where the payment went. We do not believe it is feasible to provide a
review period for these entities or individuals before the data is made
publicly available on the CMS Web site. Instead, we believe that review
by the covered recipient is sufficient. We welcome comment on this
approach. We believe that the collection of this information is within
the discretion provided in section 1128G(a)(1)(A)(viii) of the Act to
require reporting of additional categories of information regarding a
payment or other transfer of value.
e. Payment and Other Transfer of Value Report Content
The specific categories of information required to be reported for
each payment or transfer of value provided to a covered recipient are
set forth in section 1128G(a)(1)(A) of the Act. We have provided the
following explanations and details on how we propose that applicable
manufacturers report some of this information to CMS.
(1) Name
When reporting the name of physician covered recipients, we propose
reporting the first name, last name, and middle initial for physician
covered recipients.
(2) Business Address
We propose that applicable manufacturers report the full street
address. For teaching hospital covered recipients, we propose using
only the address included in the CMS-published list of teaching
hospitals. For physician covered recipients, we propose that applicable
manufacturers report the physician's primary practice location address
since this is more easily recognizable to end users of the data. The
practice location can be found in NPPES as the ``provider business
practice location.''
(3) Specialty and NPI
Applicable manufacturers are also required to report specialty and
NPI for physician covered recipients. If using NPPES, we suggest using
the ``provider taxonomy'' field when reporting the physician specialty.
We propose that applicable manufacturers only report a single specialty
for each physician covered recipient. We propose that applicable
manufacturers use only the specialties available for the ``provider
[[Page 78747]]
taxonomy'' field in NPPES; details on these terms are available
online.\3\ As explained previously, for NPI, we propose that applicable
manufacturers report the physician's individual NPI, rather than any
group NPI, with which the physician may be associated.
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\3\ Health care provider taxonomy codes are available through a
link on the NPPES Web site: https://nppes.cms.hhs.gov/NPPES/StaticForward.do?forward=static.instructions.
---------------------------------------------------------------------------
(4) Date of Payment
Applicable manufacturers must provide the date upon which a payment
or transfer of value was provided to the covered recipient. Some
payments or transfers of value may be provided over multiple dates,
such as a consulting agreement with monthly payments. We propose that
applicable manufacturers use their discretion over whether to report
the total payment on the date of the first payment as a single line
item, or to report each individual payment as a separate line item.
Under this proposal, either approach would comply with these
regulations. We are also considering requiring manufacturers to report
multiple payments in a single consistent manner. We seek comments on
these proposals.
(5) Associated Covered Drug, Device, Biological, or Medical Supply
Section 1128G(a)(1)(A)(vii) of the Act requires applicable
manufacturers to report the name of the covered drug, device,
biological, or medical supply associated with that payment, if the
payment is related to ``marketing, education, or research'' of a
particular covered drug, device, biological, or medical supply. We
realize that not every financial relationship between an applicable
manufacturer and a covered recipient is explicitly linked to a
particular covered drug, device, biological, or medical supply.
However, in cases when a payment or other transfer of value is
reasonably associated with a specific drug, device, biological, or
medical supply, the name of the specific product must be reported. For
example, if a sales representative takes a physician to dinner to
explain the benefits of the applicable manufacturer's new product, the
name of the product must be included since it was associated with the
dinner. We propose that the applicable manufacturer should report a
related covered drug, device, biological, or medical supply (if there
is one) using the name under which the product is marketed, since this
name is probably most recognizable to the consumer. In the event that a
covered drug, device, biological or medical supply does not yet have a
market name, the applicable manufacturer should report the scientific
name. Additionally, we propose that applicable manufacturers report
only one covered drug, device, biological, or medical supply as related
to a payment or other transfer of value, even though there arguably may
be multiple products related to the payment. We are considering, as an
alternative, allowing applicable manufacturers to report multiple
covered drugs, devices, biologicals, or medical supplies as related to
a single payment or other transfer of value. Allowing the reporting of
multiple covered drugs, devices, biologicals and medical supplies may
be easier for applicable manufacturers since many financial
relationships are not specific to one product only, but would make
aggregating payments by product difficult. We seek comment on this
approach. Finally, if an applicable manufacturer is not reporting the
name of the drug, device, biological, or medical supply as appropriate,
then the applicable manufacturer may be subject to penalties under
section 1128G(b) of the Act.
(6) Form of Payment and Nature of Payment
The statute requires reporting on both the form of payment and the
nature of payment for each payment or transfer of value made by an
applicable manufacturer to a covered recipient. The statute provides a
list of categories for both the form of payment and nature of payment
and gives the Secretary discretion to define additional categories, if
necessary. These categories are described in more detail later in this
section.
We propose that the categories within both the form of payment and
the nature of payment should be defined as distinct from one another.
We believe that any overlap among the categories will decrease the
overall utility of the information submitted to CMS. For example, a
payment for activities under the nature of payment category
``education'' should be separate from activities under the nature of
payment category ``research.'' If a payment or other transfer of value
for an activity is associated with multiple categories, such as travel
to a meeting under a consulting contract, we propose that the travel
expenses should remain distinct from the consulting fee expenses and
both categories would need to be reported to accurately describe the
relationship. However, we believe that reporting multiple categories to
describe a single payment or transfer of value may be confusing for end
users, so we propose that for each payment or other transfer of value
reported, applicable manufacturers may only report a single nature of
payment and a single form of payment. For example, if a physician
received meals and travel in association with a consulting fee, we
propose that each segregable payment be reported separately in the
appropriate category. The applicable manufacturer would have to report
three separate line items, one for consulting fees, one for meals and
one for travel. The amount of the payment would be based on the amount
of the consulting fee, and the payments for the meals and travel. For
these lump sum payments or other transfers of value, we propose that
the applicable manufacturer break out the disparate aspects of the
payment that fall into multiple categories for both form of payment and
nature of payment. This approach should be easier for users to
understand since they will know the totals for each form of payment,
and each nature of payment, rather than totals for various combinations
of categories, which may differ across applicable manufacturers. In
addition, this should lead to greater consistency within the database
because applicable manufacturers will separate all payments, rather
than each applicable manufacturer combining payments differently. We
seek comment on the proposal to require reporting payments under a
single form of payment and nature of payment. We welcome comments about
the usefulness of this data as well as any operational issues that
applicable manufacturers might face in reporting it.
We also solicit comment on an alternative approach of allowing a
payment or other transfer of value for an activity that is associated
with multiple segregable categories to be reported as a single lump
sum, rather than separately by each segregable category. This approach
may be more compatible with existing business processes, but it might
also make the public disclosure database more confusing for end users.
We welcome comment on the costs and relative advantages and
disadvantages of this approach.
f. Forms of Payments
Section 1128G(a)(1)(A)(v) of the Act lists the following forms of
payment that applicable manufacturers must use to describe payments or
other transfers of value:
Cash or a cash equivalent.
In-kind items or services.
Stock, a stock option, or any other ownership interest,
dividend, profit, or other return on investment.
[[Page 78748]]
Any other form of payment determined by the Secretary.
We do not propose to add any forms of payment beyond those outlined
in the statute because we believe what is provided in the statute is
sufficient to describe payments and other transfers of value. We seek
comments on whether other categories are necessary or would be helpful.
Additionally, we believe that these terms are understandable as written
and propose that each form of payment be defined by the term's
dictionary definition. Applicable manufacturers must assign each
individual payment or other transfer of value, or separate parts of a
payment, to one and only one of these categories.
g. Nature of Payment
Section 1128G(a)(1)(A)(vi) of the Act lists the categories for the
nature of payment or other transfer of value that applicable
manufacturers must use to describe each payment. As explained
previously, we propose that each of these categories should be distinct
and that only one nature of payment can be indicated for each
individual payment or other transfer of value reported. When selecting
natures of payment, we encourage applicable manufacturers to consider
the purpose and the manner of the payment or other transfer of value.
If a payment could conceivably fall into more than one category, we ask
applicable manufacturers to make reasonable determinations about the
nature of payment reported for the payment or transfer of value.
Section 1128G(a)(1)(A)(vi) of the Act lists the following categories
for nature of payment:
Consulting fees.
Compensation for services other than consulting.
Honoraria.
Gift.
Entertainment.
Food.
Travel (including the specified destinations).
Education.
Research.
Charitable contribution.
Royalty or license.
Current or prospective ownership or investment interest.
Direct compensation for serving as faculty or as a speaker
for a medical education program.
Grant.
Any other nature of the payment or other transfer of value
(as defined by the Secretary).
We believe that these terms have meanings to the general public
that are familiar to the industry and propose defining each nature of
payment category by its dictionary definition. To ensure consistency in
the reporting and selection of categories, we will allow applicable
manufacturers to submit with their data a document describing the
assumptions used when categorizing the natures of payments. Submission
of the assumptions document will not be mandatory, but we believe that
applicable manufacturers may want to explain the reasoning behind their
categories. Additionally, we believe that the information may be useful
for CMS to monitor how applicable manufacturers are reporting data and
whether significant differences among applicable manufacturers exist.
The assumptions documents will not be posted on the public Web site
because they may contain information applicable manufacturers would
consider proprietary. However, based on our review and assessment of
these assumptions, we may choose to offer further guidance to
applicable manufacturers regarding how natures of payment should be
classified. We recognize that many of these categories are similar, so
the assumptions document can also help us understand the assumptions
made by applicable manufacturers when classifying payments or other
transfers of value. We seek comment on this proposal, including whether
we should make submission of the assumptions document mandatory instead
of voluntary.
We are providing some explanation of the following categories to
provide additional context: Charitable contribution, food, research,
and direct compensation for serving as faculty or as a speaker for a
medical education program. These explanations are not exhaustive
(unless specified as such), but rather are intended to provide guidance
to applicable manufacturers when they are categorizing payments.
(1) Charitable Contributions
Charitable contributions to, at the request of, or on behalf of
covered recipients by applicable manufacturers must be reported. For
purposes of the reporting requirement, a charitable contribution is any
payment or transfer of value made to an organization with tax-exempt
status under the Internal Revenue Code of 1986 that is not more
specifically described by one of the other nature or payment
categories. Payments that do not meet this requirement made to, at the
request of, or designated on behalf of a covered recipient must be
reported in another appropriate category.
(2) Food and Beverage
We propose that applicable manufacturers should report the value of
any food or beverage items provided to covered recipients, subject to
the minimum threshold as discussed in more detail in section
II.A.1.h.(1). of this proposed rule. This would be more straightforward
in circumstances where covered recipients who partake in the meal are
easily identifiable (for example, when a sales representative takes a
specific number of physician covered recipients to a restaurant).
However, we recognize that in instances where group meals are being
provided in group settings (for example, buffet-style food in a
physician's office), it may be more difficult to keep track of which
covered recipients are partaking in the food and beverage. We propose
that in this type of scenario, applicable manufacturers should report
the cost per covered recipient receiving the meal (even if the covered
recipient does not actually partake of the meal). For example, if once
during the calendar year, a sales representative from an applicable
manufacturer brings $25 worth of bagels and coffee to a solo
physician's office for a morning meeting, regardless of the number of
individuals who partake (such as non-covered recipient staff members),
the per covered recipient cost is $25. Since this falls above the $10
minimum threshold for reporting a payment or other transfer of value,
which is statutorily required and discussed in detail in section
II.A.1.h.(1). of this proposed rule, this meal must be reported.
However, if the practice group includes five physicians, then the per-
covered recipient cost is $5 (regardless of whether all five physicians
actually consumed any of the food provided), so the payment would not
need to be reported. We recognize that this may be difficult for large
group practices or hospital-based physicians, where an applicable
manufacturer may be bringing bagels for a meeting with two specialists.
We are considering whether to adopt a different approach for these
situations, such as counting the number of physicians by department. We
seek comment on these proposals and whether there is a more equitable,
but not overly burdensome, way to report these payments or other
transfers of value. Additionally, we propose that applicable
manufacturers do not need to report any offerings of buffet meals,
snacks or coffee at booths at conferences or other similar events where
it would be difficult for applicable manufacturers to definitively
establish the identities of
[[Page 78749]]
the individuals who accept the offerings.
(3) Research
We seek to limit the research category to bona fide research
activities, including clinical investigations that are subject to both
a written agreement or contract between the applicable manufacturer and
the organization conducting the research, as well as a research
protocol. We propose to use this method to distinguish the research
nature of payment category from other natures of payment categories
because this method is also used to identify payments or other
transfers of value eligible for delayed publication to protect the
proprietary interests of applicable manufacturers. More details and an
explanation of the written agreement and research protocol, as well as
a definition of clinical investigation, are discussed more fully in the
section of this preamble regarding delayed publication.
We recognize that reporting payments or other transfers of value
for research activities may be complicated, since many research
activities include large payment amounts which are spread across
numerous activities and parties. Additionally, the payments are often
not provided directly to a covered recipient, but to a clinic,
hospital, or institution administering the research that is often led
by a physician-covered recipient(s) as the principal investigator(s).
This situation is further complicated because many applicable
manufacturers use contract research organizations (CROs), as defined in
21 CFR 312.3(b), or other similar entities, such as site management
organizations (SMOs) to manage their clinical research activities. Due
to the complexities in the flow of research payments, we have outlined
a proposed method for reporting research payments. However, we request
comment on whether our proposed method is viable and not overly
burdensome, and whether an alternative method would be preferable.
We propose to separate the classification of research payments to
clarify whether the payment or other transfer of value went indirectly
or directly to the covered recipient. Indirect research would be used
when a research payment is made to a clinic, hospital (other than a
teaching hospital), or institution conducting the research (either by
an applicable manufacturer or a CRO entity) and that organization in
turn pays the physician covered recipient (or multiple physician
covered recipients) serving as a principal investigator(s). Conversely,
direct research would be used when a research payment or other transfer
of value was provided directly to a physician covered recipient or
teaching hospital covered recipient by an applicable manufacturer or
CRO entity. When reporting payments or other transfers of value
designated as research, we propose that applicable manufacturers must
report the payment or other transfer of value as either ``indirect
research'' or ``direct research.''
When reporting indirect or direct research, we propose that the
payment or other transfer of value should be reported individually
under the names and NPIs of physician covered recipients serving as
principal investigators. For indirect payments, this includes the
physician covered recipient(s) serving as principal investigator(s) who
would ultimately receive payments from the clinic, hospital, or other
research institution, assuming the applicable manufacturer is aware of
the identity of the principal investigator(s). This is consistent with
section 1128G(a)(1)(B) of the Act, which requires payments to an entity
or individual at the request of or designated on behalf of a covered
recipient to be disclosed under the name of the covered recipient.
Payments or other transfers of value reported as indirect research
should also include the name of the entity or individual that received
the payment or other transfer of value.
Teaching hospitals are also defined as covered recipients, and may
conduct research led by a physician covered recipient(s) acting as (a)
principal investigator(s). While these payments could be reported as
direct research to the teaching hospital covered recipient, we do not
want to establish different reporting requirements for physician
covered recipients acting as principal investigators at teaching
hospitals versus other research institutions. To maintain consistency,
we propose that research payments provided to teaching hospitals and
ultimately to physician covered recipients must be reported for both
the teaching hospital covered recipient, and the physician covered
recipient(s). The payment or other transfer of value to the teaching
hospital covered recipient should be reported as a direct research
payment; whereas the payment or other transfer of value for the
principal investigator(s) (physician covered recipient(s)) should be
reported as indirect research.
We understand that reporting the amount of the payment or other
transfer of value may be difficult because neither the applicable
manufacturer nor the CRO generally know how the research payment is
distributed because the payment includes all items and activities
associated with the research project, not only the physician's time and
services. This is particularly important for indirect research, since a
principal investigator(s) may be receiving his/her usual salary from
the institution for conducting the study. Additionally, we do not
believe the total costs should be attributed personally to the
principal investigator(s). However, we do believe it would be
burdensome for applicable manufacturers to accurately determine the
exact amount a physician covered recipient received. Finally, we also
believe that reporting the total research payment amount provides
additional transparency to end users about the applicable
manufacturers' total research payments.
Based on these considerations, we propose that for both direct and
indirect research, applicable manufacturers must report the entire
payment amount for each research payment (whether to the covered
recipient or research institution), rather than the specific amount
that was provided to the covered recipient. However, we propose that on
the public Web site, we would report the payment amount separately and
would not aggregate it into the total for physician covered recipients.
For teaching hospitals, we believe end users would understand that the
research payment covered all aspects of the research, so we believe it
is appropriate to aggregate this into the teaching hospital's total
payment amount. However, for physician covered recipients we believe
attributing the full research payment to the physician could be
misleading, due to the nature of research payments as described. We
seek comment on these proposals.
We are also considering attributing the total payment to the
covered recipient for direct research. We believe this may be necessary
because in direct research, the covered recipient is individually
receiving the payment, so the specific amount the covered recipient is
receiving is clearly defined and available to the applicable
manufacturer.
We recognize that the proposed reporting requirements for research
payments and transfers of value may not cover all circumstances in
which applicable manufacturers make payments or other transfers of
value to covered recipients for research-related activities (for
example, post-marketing research or other research or studies not
conducted pursuant to a written contract between the applicable
manufacturer and the organization conducting the research, and those
studies without a research protocol). We
[[Page 78750]]
solicit comments about which existing nature of payment category
(previously described) would apply to these other types of research,
whether the scope of the ``research'' nature of payment should be
broadened, and/or whether another nature of payment category should be
added to address such research. Finally, we note that some of the
reporting requirement will duplicate requirements already required
under FDA regulations at 21 CFR part 54.
(4) Direct Compensation for Serving as a Faculty or as a Speaker for a
Medical Education Program
We propose that this category be interpreted broadly to encompass
all instances in which applicable manufacturers pay physicians to serve
as speakers, and not just those situations involving ``medical
education programs.'' We believe that this interpretation is consistent
with the authority granted in section 1128G(a)(1)(A)(vi)(XV) of the Act
to add additional nature of payment categories. Alternatively, we are
considering adding another nature of payment category to describe
situations when a covered recipient provides speaking services that are
outside of medical education programs; however we believe that fewer
categories for nature of payment is preferable. Additionally, it is
simpler to only have one category for speaker fees to minimize
potential inconsistencies in how applicable manufacturers categorize
payments. We welcome comment on this proposal and the appropriate
distinction between this nature of payment category and other
categories, such as honoraria.
We realize that this interpretation does not allow for
differentiation between continuing medical education (CME) accredited
speaking engagements, and all other speaking engagements. We are
considering, and welcome comments on, whether to limit this category to
CME-accredited speaking engagements and report other speaking
engagements in another category, such as compensation for services
other than consulting, or additional category.
(5) Other
Under the Act, all payments or transfers of value from applicable
manufacturers to covered recipients (other than those excluded under
section 1128G(e)(10)(B) of the Act) must be reported. For simplicity,
and under the discretion provided in section 1128G(a)(1)(A)(vi)(XV) of
the Act, we propose the addition of a nature of payment category to
serve as a catch all for all payments or other transfers of value that
do not fit into one of the listed natures of payment. Any payments or
transfers of value that are not specifically excluded, and do not fit
into another category should be reported with a nature of payment of
``other.''
h. Exclusions
Section 1128G(e)(10)(B) of the Act excludes the following types of
payments and other transfers of value from the reporting requirements:
Transfers of value less than $10, unless the aggregate
amount transferred to, requested by, or designated on behalf of the
covered recipient exceeds $100 in a calendar year.
Product samples that are not intended to be sold and are
intended for patient use.
Educational materials that directly benefit patients or
are intended for patient use.
The loan of a covered device for a short-term trial
period, not to exceed 90 days, to permit evaluation of the covered
device by the covered recipient.
Items or services provided under a contractual warranty,
including the replacement of a covered device, where the terms of the
warranty are set forth in the purchase or lease agreement for the
covered device.
A transfer of anything of value to a covered recipient
when the covered recipient is a patient and not acting in the
professional capacity of a covered recipient.