Privacy Act of 1974; System of Records, 76959-76961 [2011-31570]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 76, Number 237 (Friday, December 9, 2011)]
[Notices]
[Pages 76959-76961]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-31570]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2011-OS-0143]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, Department of Defense (DoD).

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on January 9, 2012 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155, or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 2, 2011, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 76960]]


    Dated: December 5, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS D01

System name:
    DoD National Capital Region Mass Transportation Benefit Program 
(June 28, 2010, 75 FR 36640).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Washington Headquarters Services, 
Enterprise Information Technology Services Directorate, Department of 
Defense, 1155 Defense Pentagon, Washington, DC 20301-1155.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Name, last four of Social Security 
Number (SSN), point-to-point commuting expenses, type of mass transit 
used, city, state, and ZIP+4 of residence, organizational affiliation 
of the individual, office work number, DoD email address, duty/work 
address, Smartrip card number, and usage history from Washington 
Metropolitan Area Transit Authority (WMATA).''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 7905, Programs to 
encourage commuting by means other than single-occupancy motor 
vehicles; 10 U.S.C. 113, Secretary of Defense; DoD Directive 5110.4, 
Washington Headquarters Services (WHS); DoD Instruction 1000.27, Mass 
Transportation Benefit Program (MTBP); E.O. 12191, Federal facility 
ridesharing program; E.O. 13150, Federal Workforce Transportation; and 
E.O. 9397 (SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Transportation for purposes of administering 
the DoD National Capital Region Public Transportation Benefit Program 
and/or verifying the eligibility of individuals to receive a fare 
subsidy pursuant to the transportation benefit program operated by the 
DoD.
    To the Washington Metro Area Transit Authority for the purpose of 
crediting fare subsidies directly to the Smartrip Card of DoD military 
or civilian employees participating in the SmartBenefit program.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Office of the Secretary of Defense compilation of systems of records 
notices apply to this system of records.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Destroy applications of employees 
no longer in the program, superseded applications, certification logs, 
vouchers, spreadsheets and other forms used to document the 
disbursement of subsidies when three (3) years old.''
* * * * *
DWHS D01

System name:
    DoD National Capital Region Mass Transportation Benefit Program.

System location:
    Washington Headquarters Services, Enterprise Information Technology 
Services Directorate, Department of Defense, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

Categories of individuals covered by the system:
    DoD military and civilian personnel assigned to the National 
Capital Region applying for and/or obtaining a public fare 
transportation subsidy.

Categories of records in the system:
    Name, last four of Social Security Number (SSN), point-to-point 
commuting expenses, type of mass transit used, city, state, and ZIP+4 
of residence, organizational affiliation of the individual, office work 
number, DoD email address, duty/work address, Smartrip card number, and 
usage history from Washington Metropolitan Area Transit Authority 
(WMATA).

Authority for maintenance of the system:
    5 U.S.C. 7905, Programs to encourage commuting by means other than 
single-occupancy motor vehicles; 10 U.S.C. 113, Secretary of Defense; 
DoD Directive 5110.4, Washington Headquarters Services (WHS); DoD 
Instruction 1000.27, Mass Transportation Benefit Program (MTBP); E.O. 
12191, Federal facility ridesharing program; E.O. 13150, Federal 
Workforce Transportation; and E.O. 9397 (SSN), as amended.

Purpose(s):
    To manage the DoD National Capital Region Mass Transportation 
Benefit Program for DoD military and civilian personnel applying for 
and in receipt of fare subsidies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    To the Department of Transportation for purposes of administering 
the DoD National Capital Region Public Transportation Benefit Program 
and/or verifying the eligibility of individuals to receive a fare 
subsidy pursuant to the transportation benefit program operated by the 
DoD.
    To the Washington Metro Area Transit Authority for the purpose of 
crediting fare subsidies directly to the Smartrip Card of DoD military 
or civilian employees participating in the SmartBenefit program.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Office of the Secretary of Defense compilation of systems of records 
notices apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Individual's name and last four of Social Security Number (SSN).

Safeguards:
    Records are stored in a secured area accessible only to authorized 
personnel. Records are accessed by the custodian of the record system 
and by persons responsible for using or servicing the system, who are 
properly screened and have a need-to-know. Computer hardware is located 
in controlled areas with access limited to authorized personnel.

Retention and disposal:
    Destroy applications of employees no longer in the program, 
superseded applications, certification logs, vouchers, spreadsheets and 
other forms used to document the disbursement of subsidies when three 
(3) years old.

System manager(s) and address:
    Chief, Defense Facilities Directorate, Washington Headquarters 
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.

[[Page 76961]]

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Defense Facilities Directorate, Washington Headquarters 
Services, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Written requests for information should contain the full name of 
the individual and last four of Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests for information should contain the full name of 
the individual, last four of Social Security Number (SSN), and include 
the name and number of this system of record notice and be signed by 
the individual.

Contesting record procedures:
    The Office of the Secretary of Defense rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in Office of the Secretary of Defense Administrative 
Instruction 81; 32 CFR part 311; or may be obtained from the system 
manager.

Record source categories:
    Applications for mass transportation benefit program submitted by 
the individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2011-31570 Filed 12-8-11; 8:45 am]
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