Privacy Act of 1974; System of Records, 72909-72911 [2011-30539]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 76, Number 228 (Monday, November 28, 2011)]
[Notices]
[Pages 72909-72911]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-30539]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2011-OS-0137]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, Department of Defense (DoD).

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
December 28, 2011 unless comments are received which would result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler, DLA FOIA/Privacy Act 
Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. 
Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221, or by phone at 
(703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address in FOR FURTHER INFORMATION CONTACT.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: November 22, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S284.89

System name:
    Government Telephone Use Records (August 7, 2009, 74 FR 39652).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Records are located at System 
Engineering and Network Services (J6FIS), Defense Logistics Agency 
Headquarters, 8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 
22060-6221, and at the telephone control offices of the DLA Primary 
Level Field Activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.''

Categories of individuals covered by the system:
    Add ``BlackBerry devices'' to entry.
* * * * *

Purpose(s):
    Add ``and wireless devices'' to first paragraph.
* * * * *

Storage:
    Delete entry and replace with ``Records are stored on paper.''
* * * * *

Safeguards:
    Delete second sentence from entry.
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Staff Director, System Engineering 
and Network Services (J6FIS), Defense Logistics Agency Headquarters, 
8725 John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and 
the Telecommunications Control Officers of DLA Primary Level Field 
Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the DLA FOIA/Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individuals need to provide their full name and the DLA facility or 
activity where employed at the time the records were created or 
processed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the DLA FOIA/Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J.

[[Page 72910]]

Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Individuals need to provide their full name and the DLA facility or 
activity where employed at the time the records were created or 
processed.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, 
VA 22060-6221.''
* * * * *
S284.89

System name:
    Government Telephone Use Records.

System location:
    Records are located at System Engineering and Network Services 
(J6FIS), Defense Logistics Agency Headquarters, 8725 John J. Kingman 
Road, Stop 6220, Fort Belvoir, VA 22060-6221, and at the telephone 
control offices of the DLA Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    DLA employees, military members, contractors, and individuals 
authorized to use government telephone systems, including wireless 
devices such as cellular telephones, pagers, BlackBerry devices, and 
telecommunications devices for the deaf or speech impaired and wireless 
air cards. The records also cover individuals who have been issued 
telephone calling cards.

Categories of records in the system:
    The records include individual's name and physical location; duty 
telephone, cell, and pager numbers; billing account codes; government 
issued telephone calling card account number; equipment and calling 
card receipts and turn-in documents; device serial numbers; and details 
of telephone use to include dates and times of telephone calls made or 
received, numbers called or called from, city and state, duration of 
calls, and assessed costs.

Authority for maintenance of the system:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; 44 U.S.C. 3501 et seq., Federal Information 
Policy; Committee on National Security Systems Directive No. 900, 
Governing Procedures of the Committee on National Security Systems 
promulgated pursuant to 47 U.S.C. 901 et seq., National 
Telecommunications; E.O. 12731, Principles of ethical conduct for 
Government officers and employees; 5 CFR part 2635, Standards of 
Ethical Conduct for Employees of the Executive Branch; and DoD 
Instruction 5335.1, Telecommunications Services In The National Capital 
Region (NCR).

Purpose(s):
    Records are maintained to verify that telephones and wireless 
devices are used for official business or authorized purposes; to 
identify inappropriate calls and the persons responsible, and to 
collect the costs of those calls from those responsible. These records 
may be used as a basis for disciplinary action against offenders.
    Records are also maintained to ensure proper certification and 
payment of bills; to safeguard telecommunications assets; for internal 
management control; for reporting purposes; and to forecast future 
telecommunications requirements and costs. Statistical data, with all 
personal identifiers removed, may be used by management officials for 
purposes of conducting studies, evaluations, and assessments.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974 these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Information may be released to telecommunications service providers 
to permit servicing the account.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on paper.

Retrievability:
    Records are retrieved by individual's name, billing account code, 
or telephone number.

Safeguards:
    Access to the data is limited to those who require the records in 
the performance of their official duties. Physical entry is restricted 
by the use of locks, guards, and administrative procedures. Employees 
are periodically briefed on the consequences of improperly accessing 
restricted databases or records.

Retention and disposal:
    Records are destroyed when 3 years old. Initial telephone use 
reports may be destroyed earlier if the information needed to identify 
abuse has been captured in other records.

System manager(s) and address:
    Staff Director, System Engineering and Network Services (J6FIS), 
Defense Logistics Agency Headquarters, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221, and the Telecommunications Control 
Officers of DLA Primary Level Field Activities. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics 
Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, 
VA 22060-6221.
    Individuals need to provide their full name and the DLA facility or 
activity where employed at the time the records were created or 
processed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the DLA 
FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Individuals need to provide their full name and the DLA facility or 
activity where employed at the time the records were created or 
processed.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the DLA FOIA/Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Data is supplied by the telephone user, telecommunications service 
providers, and DLA management.

[[Page 72911]]

Exemptions claimed for the system:
    None.
[FR Doc. 2011-30539 Filed 11-25-11; 8:45 am]
BILLING CODE 5001-06-P