Statement of Organization, Functions, and Delegations of Authority; Office of the Deputy Assistant Secretary for Administration, 68764-68766 [2011-28675]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration for Children and Families

[Federal Register Volume 76, Number 215 (Monday, November 7, 2011)]
[Notices]
[Pages 68764-68766]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-28675]



[[Page 68764]]

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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Statement of Organization, Functions, and Delegations of 
Authority; Office of the Deputy Assistant Secretary for Administration

AGENCY: Administration for Children and Families, HHS.

ACTION: Notice.

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SUMMARY: Statement of Organizations, Functions, and Delegations of 
Authority.
    The Administration for Children and Families (ACF) has reorganized 
the Office of the Deputy Assistant Secretary for Administration 
(ODASA). This reorganization renames the Office of Management Resources 
(OMR) to the Office of Workforce Planning and Development. In addition, 
it realigns the ethics, facilities, security and travel functions 
formerly located in OMR to the Immediate Office of the Deputy Assistant 
Secretary for Administration.

FOR FURTHER INFORMATION CONTACT: Jason Donaldson, Deputy Assistant 
Secretary for Administration, 901 D Street SW., Washington, DC 20447, 
(202) 401-9238.
    This notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (HHS), Administration for Children and Families (ACF) as 
follows: Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, (ODASA), as last amended, 71 FR 59117-59123, October 6, 
2006.
    I. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.00 Mission, delete in its entirety and replace with 
the following:
    KP.00 Mission. The Deputy Assistant Secretary for Administration 
serves as principal advisor to the Assistant Secretary for Children and 
Families on all aspects of personnel administration and management; 
information resource management; financial management activities; 
grants policy and overseeing the issuance of grants; procurement 
issues; the ethics program; staff development and training activities; 
organizational development and organizational analysis; administrative 
services; facilities management; and State systems policy. The Deputy 
Assistant Secretary for Administration oversees the ACF Equal 
Employment Opportunity and Civil Rights program and all administrative 
special initiative activities for ACF.
    II. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.10 Organization, delete in its entirety and replace 
with the following:
    KP.10 Organization. The Office of the Deputy Assistant Secretary 
for Administration is headed by the Deputy Assistant Secretary who 
reports to the Assistant Secretary for Children and Families. The 
Office is organized as follows:

Immediate Office of the Deputy Assistant Secretary for Administration 
(KPA)
Office of Information Services (KPB)
Office of Financial Services (KPC)
Office of Workforce Planning and Development (KPD)
Office of Grants Management (KPG)
Grants Management Regional Units (KPGDI-X)

    III. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, paragraph A, delete in its entirety 
and replace with the following:
    KP.20 Functions. A. The Immediate Office of the Deputy Assistant 
Secretary for Administration (ODASA) directs and coordinates all 
administrative activities for the Administration for Children and 
Families (ACF). The Deputy Assistant Secretary for Administration 
serves as ACF's: Chief Financial Officer; Chief Grants Management 
Officer; Federal Manager's Financial Integrity Act (FMFIA) Management 
Control Officer; Principal Information Resource Management Official 
serving as Chief Information Officer; Deputy Ethics Counselor; 
Personnel Security Representative; and Reports Clearance Officer. The 
Deputy Assistant Secretary for Administration serves as the ACF liaison 
to the Office of the General Counsel, and as appropriate, initiates 
action in securing resolution of legal matters relating to management 
of the agency, and represents the Assistant Secretary on all 
administrative litigation matters.
    The Deputy Assistant Secretary for Administration represents the 
Assistant Secretary in HHS and with other Federal agencies and task 
forces in defining objectives and priorities, and in coordinating 
activities associated with Federal reform initiatives. ODASA provides 
leadership of assigned ACF special initiatives arising from 
Departmental, Federal and non-Federal directives to improve service 
delivery to customers.
    The Deputy Assistant Secretary for Administration provides day-to-
day executive leadership and direction to the Immediate Office of the 
Deputy Assistant Secretary, Office of Information Services, Office of 
Financial Services, Office of Workforce Planning and Development, and 
the Office of Grants Management. The Immediate Office of the Deputy 
Assistant Secretary for Administration consists of the Deputy Director, 
Chief of Staff, and the Management Operations Team (formerly referred 
to as the Administrative Team), the Budget Team, Facilities Team, and 
Ethics Team.
    The Management Operations Team coordinates human capital management 
needs within ODASA. The Team provides leadership, guidance, oversight 
and liaison functions for ODASA personnel related issues and activities 
as well as other administrative functions within ODASA. The Management 
Operations Team coordinates with the Office of Workforce Planning and 
Development to provide ODASA staff with a full array of personnel 
services, including position management, performance management, 
employee recognition, staffing, recruitment, employee and labor 
relations, employee worklife, payroll liaison, staff development, 
training services, and special hiring and placement programs. The Team 
develops and implements ACF travel policies and procedures consistent 
with Federal requirements. The Team provides technical assistance and 
oversight; coordinates ACF's use of the Travel Management System; 
manages employee participation in the Travel Charge Card program, and 
coordinates Travel Management Center services for ACF. It purchases and 
tracks common use supplies, stationery and publications. It plans and 
manages reprographic services.
    The Budget Team manages the formulation and execution of ODASA's 
Federal administration budget and assigned ACF program and common 
expense budgets. The Budget Team maintains budgetary controls on ODASA 
accounts, reconciling accounting reports and invoices, and monitoring 
all spending. The Team develops, defends and executes the assigned 
funds for rent, repair and alterations, facilities activities, 
telecommunication, information technology, personnel services and 
training. The Team also controls ODASA's credit card for small 
purchases.
    The Facilities Team is responsible for planning, managing, and 
directing ACF's facility, safety, security, and emergency management 
programs. The Team serves as the lead for ACF in coordination and 
liaison with Departmental, GSA and other Federal agencies on 
implementation of Federal

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facility and security directives. The Facilities Team serves as lead 
and coordinator for all tenant matters in ACF Headquarter locations. 
The Team coordinates facility activities for ACF's regional offices. 
The Team is responsible for planning and executing ACF's environmental 
health program, and ensuring that appropriate occupational health and 
safety plans are in place. The Team is responsible for issuing, 
managing and controlling badge and cardkey systems to control access to 
agency space for security purposes. The Team provides, prepares, 
coordinates, and disseminates information, policy and procedural 
guidance on administrative and materiel management issues on an agency-
wide basis. It directs and/or coordinates management initiatives to 
improve ACF administrative and materiel management services with the 
goal of continually improving services while containing costs. The Team 
establishes and manages contracts and/or blanket purchase agreements 
for administrative support and materiel management services, including 
space design, building alteration and repair, reprographics, moving, 
labor, property management and inventory, systems furniture 
acquisitions and assembly, and fleet management. The Team provides 
management and oversight of ACF mail delivery services and activities, 
including Federal and contractor postal services nationwide, covering 
all classes of U.S. Postal Service mail, priority and express mail 
services, and courier services, etc. The Team plans, manages/operates 
employee transportation programs, including shuttle service and fleet 
management; employee and visitor parking. The Team directs all 
activities associated with the ACF Master Housing Plan, including 
coordination and development of the agency long-range space budget; 
planning, budgeting, identification, solicitation, acceptance and 
utilization of office and special purpose space, repairs, and 
alterations; serving as principal liaison with GSA and other Federal 
agencies, building managers and materiel engineers, architects and 
commercial representatives, for space acquisitions, negotiation of 
lease terms, dealing with sensitive issues such as handicapped 
barriers, and space shortages. It develops and maintains space floor 
plans and inventories, directory boards, and locator signs. The Team 
serves as principal liaison with private and/or Federal building 
managers for all administrative services and materiel management 
activities. The Team develops and implements policies and procedures 
for the ACF Personal Property Management program, including managing 
the ACF Personal Property Inventory, and other personal property 
activities.
    The Ethics Team manages the agency-wide ethics program and ensures 
that the agency and ACF employees are in compliance with the Executive 
Branch Standards of Ethical Conduct, the HHS Supplemental Standards of 
Ethical Conduct, the criminal conflict of interest statutes, and other 
ethics related laws and regulations. The Agency-wide ethics program 
includes the public financial disclosure reporting system, confidential 
financial disclosure reporting system, outside activity prior approval 
and annual report process, non-federal source cash or in-kind travel 
reimbursement, procurement integrity enforcement, standards of ethical 
conduct determinations, conflicts resolution, advisory committees 
ethics program, advice and counsel, education and training, and 
enforcement. The Ethics Team Officer reports directly to the DASA, who 
serves as the Deputy Ethics Counselor.
    IV. Under Chapter KP, Office of the Deputy Assistant Secretary for 
Administration, KP.20 Functions, paragraph D, delete in its entirety 
and replace with the following:
    D. The Office of Workforce Planning and Development (OWPD) advises 
the Deputy Assistant Secretary for Administration on human resource 
management, and organizational and employee development activities for 
ACF. OWPD provides leadership, direction and oversight for human 
resource management services provided to ACF through a contract and 
supplemental memoranda of understanding (MOUs) with the Program Support 
Center (PSC). OWPD, in collaboration and coordination with the PSC, 
provides advice and assistance to ACF managers in their personnel 
management activities, including recruitment, selection, position 
management, performance management, designated performance and 
incentive awards and employee assistance programs and other services to 
ACF employees. OWPD provides management, direction and oversight of the 
following personnel administrative services: the exercise of appointing 
authority, position classification, awards authorization, performance 
management evaluation, personnel action processing and recordkeeping, 
merit promotion, special hiring, and placement programs. OWPD serves as 
liaison between ACF, the Department, and the Office of Personnel 
Management. It provides technical advice and assistance on personnel 
policy, regulations, and laws. OWPD formulates and interprets policies 
pertaining to existing personnel administration and management matters 
and formulates and interprets new human resource programs and 
strategies. The Office, in collaboration and coordination with the PSC, 
provides oversight and management advisory services on all ACF employee 
relations issues. The Office plans and coordinates ACF employee 
relations and labor relations activities, including the application and 
interpretation of the Federal Labor Management Relations Program 
collective bargaining agreements, disciplinary and adverse action 
regulations and appeals. The Office participates in the formulation and 
implementation of policies, practices and matters affecting bargaining 
unit employees' working conditions by assuring management's compliance 
with the Federal Labor Relations Program (5 U.S.C. Chapter 71). The 
Office maintains oversight, leadership and direction of the labor-
management and employee relations services provided under contract with 
the PSC.
    OWPD is responsible for formulation, planning, analysis and 
development of ACF human resource policies and programs, workforce 
planning, and liaison functions to the Department on ACF payroll 
matters. The Office formulates and oversees the implementation of ACF-
wide policies, regulations and procedures concerning all aspects of the 
Senior Executive Service (SES), and SES-equivalent recruitment, 
staffing, position establishment, compensation, award, performance 
management and related personnel areas. The Office manages the ACF SES 
performance recognition systems and provides services for functions of 
the Executive Secretary to the Executive Resources Board and the 
Performance Review Board. OWPD coordinates Schedule C and executive 
personnel activity with the Office of the Secretary and is the focal 
point for data, reports and analyses relating to Schedule C, SES and 
Executive-level personnel. OWPD advises the Deputy Assistant Secretary 
for Administration on organizational analysis and development 
including: delegations of authority; planning for new organizational 
elements; and planning, organizing and performing studies, analyses and 
evaluations related to structural, functional and organizational 
issues, problems, and policies to ensure organizational effectiveness. 
The Office

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administers ACF's system for review, approval and documentation of 
delegations of authority. The Office provides technical assistance and 
guidance to ACF offices on intra-component organizational proposals and 
is responsible for development and/or review of inter-component 
organizational proposals. The Office develops policies and procedures 
for implementing organizational development activities and provides 
leadership of assigned ACF special initiatives arising from 
Departmental, Federal and non-Federal directives to improve service 
delivery to customers and to enhance employee work environment. The 
Office manages and coordinates designated incentive awards programs. 
The Office develops training policies and plans for ACF. It provides 
leadership in directing and managing Agency-wide staff development and 
training activities for ACF. OWPD is responsible for the functional 
management of all information technology and software training, common 
needs training, and management training in the Agency, including policy 
development, guidance, technical assistance, and evaluation of all 
aspects of career employee, supervisory, management and executive 
training. The Office provides leadership in managing/overseeing and 
monitoring the ACF Training Resource Center and the Computer Training 
and Information Centers. The Office develops and manages the 
consolidated training budget for the Agency.

    Dated: October 25, 2011.
George H. Sheldon,
Acting Assistant Secretary for Children and Families.
[FR Doc. 2011-28675 Filed 11-4-11; 8:45 am]
BILLING CODE 4184-40-P