Privacy Act of 1974; Department of Homeland Security, U.S. Customs and Border Protection, DHS/CBP-009-Electronic System for Travel Authorization (ESTA) System of Records, 67751-67755 [2011-28405]
Download as PDF
emcdonald on DSK5VPTVN1PROD with NOTICES
Federal Register / Vol. 76, No. 212 / Wednesday, November 2, 2011 / Notices
3. Two members drawn from
currently serving State Homeland
Security Advisors;
4. Two members drawn from
currently serving emergency managers;
5. Two members drawn from
currently serving fire services;
6. Two members drawn from
currently serving public health or
agriculture sectors;
7. Three members drawn from
currently serving senior managers in
private sector industries deemed critical
infrastructure or key resources in the
National Infrastructure Protection Plan;
8. One member drawn from currently
serving in an Office of the Adjutant
General of the National Guard;
9. One member drawn from currently
serving State or local Chief Information
Security Officer or cyber-related
position within State or local
government;
10. One member drawn from
currently serving local, county/parish,
or city government;
11. One member drawn from
currently serving tribal government;
12. One member drawn from
currently serving in any discipline with
relevant expertise in state, local, tribal,
or territorial homeland security.
Of the above-described members, two
shall serve in, or have direct oversight
of, different state or major urban area
fusion centers.
Duration: The HSINAC Charter was
filed with Congress July 14, 2011 and
remains in effect through July 14, 2013.
Responsible DHS Officials: David
Steigman, HSINAC Designated Federal
Officer; Department of Homeland
Security, 245 Murray Lane, SW., BLDG
410, Washington, DC 20528–0426;
David.Steigman@dhs.gov, (202) 357–
7809.
Applying for Appointment: The
committee will fill all the positions
listed above. The HSINAC will be
composed of individual members
possessing expertise, knowledge, and
experience regarding the business
processes and information sharing
needs of one or more of the homeland
security mission areas. Members are
appointed based on their expertise in
professions and disciplines engaged in
homeland security operations and in
support of homeland security mission
requirements. Members will serve a
term of two years. Members are
appointed by the Secretary of Homeland
Security at the recommendation of the
HSIN Program Director.
Members of the HSINAC will be
appointed and serve as Special
Government Employees (SGE), as
defined in section 202(a) of title 18
United States Code, except for those
VerDate Mar<15>2010
19:21 Nov 01, 2011
Jkt 226001
members who currently are serving
employees of the federal government.
As a candidate for appointment as a
SGE, applicants are required to
complete a Confidential Financial
Disclosure Report (OGE Form 450). DHS
may not release the forms or the
information in them to the public except
under an order issued by a Federal court
or as otherwise provided under the
Privacy Act (5 U.S.C. 552a). Applicants
can obtain this form by going to the Web
site of the Office of Government Ethics
(https://www.oge.gov), or by contacting
the individual listed above.
Applications which are not
accompanied by a completed OGE Form
450 will not be considered.
Members serve at their own expense
and receive no salary from the Federal
government, although they may be
reimbursed for per diem and travel
expenses.
In support of the policy of the
Department of Homeland Security on
gender and ethnic diversity, qualified
women and minorities are encouraged
to apply for membership.
Dated: October 18, 2011.
Deborah Kent,
Program Director, Homeland Security
Information Network Program.
[FR Doc. 2011–28399 Filed 11–1–11; 8:45 am]
BILLING CODE P
DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2011–0104]
Privacy Act of 1974; Department of
Homeland Security, U.S. Customs and
Border Protection, DHS/CBP–009—
Electronic System for Travel
Authorization (ESTA) System of
Records
Privacy Office, DHS.
Notice of Privacy Act system of
AGENCY:
ACTION:
records.
In accordance with the
Privacy Act of 1974, the Department of
Homeland Security proposes to update
an existing Department of Homeland
Security system of records notice titled
‘‘Department of Homeland Security/U.S.
Customs and Border Protection–009
Electronic System for Travel
Authorization System of Records.’’ This
system collects and maintains a record
of nonimmigrant aliens who want to
travel to the United States under the
Visa Waiver Program, and is used to
determine whether the applicant is
eligible to travel to the United States
under the Visa Waiver Program by
SUMMARY:
PO 00000
Frm 00084
Fmt 4703
Sfmt 4703
67751
screening his or her information against
various security and law enforcement
databases. DHS/CBP is updating this
system of records notice to reflect: (1)
Updated categories of records to include
payment information, including credit
card number, Pay.gov tracking number,
billing name, billing address, and the
applicant’s country of birth (to reduce
the number of false matches); (2)
updated routine uses to allow DHS/CBP
to share payment information with
Department of Treasury’s Pay.gov for
processing; and (3) updated routine uses
to allow sharing of the ESTA
application data (which excludes
payment information) with federal,
state, local, tribal, foreign, or
international government agencies
(including intelligence agencies) once
they have established that they will use
the information for a purpose which is
compatible with the purpose of the
original collection. This newly updated
system will be included in the
Department of Homeland Security’s
inventory of record systems.
DATES: Submit comments on or before
December 2, 2011. This new system will
be effective December 2, 2011.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2011–0104 by one of the following
methods:
• Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: (703) 483–2999.
• Mail: Mary Ellen Callahan, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided.
• Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
For
general questions please contact:
Laurence E. Castelli (202) 325–0280),
CBP Privacy Officer, Office of
International Trade, U.S. Customs and
Border Protection, Mint Annex, 799
Ninth Street NW., Washington, DC
20229. For privacy issues please
contact: Mary Ellen Callahan (703) 235–
0780), Chief Privacy Officer, Privacy
Office, U.S. Department of Homeland
Security, Washington, DC 20528.
SUPPLEMENTARY INFORMATION:
FOR FURTHER INFORMATION CONTACT:
E:\FR\FM\02NON1.SGM
02NON1
67752
Federal Register / Vol. 76, No. 212 / Wednesday, November 2, 2011 / Notices
emcdonald on DSK5VPTVN1PROD with NOTICES
I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Homeland Security proposes to update
an existing Department of Homeland
Security system of records notice titled,
DHS/CBP–009—Electronic System for
Travel Authorization (ESTA) June 10,
2008, 73 FR 32720. This system collects
and maintains records of nonimmigrant
aliens who want to travel to the United
States under VWP and is used to
determine whether the applicant is
eligible to travel to the United States by
screening his or her information against
various security and law enforcement
databases.
In 2008, a web-based system called
the Electronic System for Travel
Authorization (ESTA) was developed to
determine the eligibility of visitors to
travel to the United States by air or sea
under the Visa Waiver Program (VWP),
prior to boarding a carrier en route to
the United States, and whether such
travel poses a law enforcement or
security risk by screening the
information provided against selected
security and law enforcement databases.
Pursuant to Section 711(d)(1)(E) of the
Implementing the Recommendations of
the 9/11 Commission Act, CBP amended
its regulations to include the collection
of an application fee for each
application submitted as required by the
Travel Promotion Act (TPA), which was
signed into law on March 4, 2010.
In addition to the application fee,
TPA also mandates that CBP collect $10
from each approved applicant, effective
six months from the date the legislation
was signed. CBP must transfer these
funds quarterly to the Travel Promotion
Fund for use by the Corporation for
Travel Promotion. CBP published
regulations instituting the fee on
August, 9, 2010 (75 FR 47701).
Through the ESTA web-based
interface, the user will be prompted
through several screens to capture the
required application information. Once
the applicant has entered all required
application information, ESTA will take
the applicant through a series of screens
where he/she enters his/her billing
name, billing address, and credit card
information. ESTA forwards all of this
payment information to Pay.gov for
payment processing and the applicant
name and an ESTA tracking number to
the DHS/CBP–018 Credit/Debit Card
Data System (CDCDS) System of
Records for payment reconciliation.
Pay.gov sends a nightly activity file,
including the last four digits of the
credit card, authorization number,
billing name, billing address, ESTA
tracking number, and Pay.gov tracking
VerDate Mar<15>2010
19:21 Nov 01, 2011
Jkt 226001
numbers, to CDCDS. Pay.gov also sends
a daily batch file with the necessary
payment information to Fifth Third
Bank for settlement processing. After
processing, Fifth Third Bank sends a
settlement file, including the full credit
card number, authorization number,
card type, transaction date, amount, and
ESTA tracking number to CDCDS. Once
ESTA receives confirmation from
Pay.gov that the payment has been
processed successfully, ESTA will
retain the Pay.gov tracking number for
payment reconciliation purposes.
As CBP enhances and updates ESTA,
CBP anticipates amending its
application to include the applicant’s
country of birth, which will assist in
reducing false matches during the
vetting process.
DHS is updating the categories of
records and routine uses for this system
of records notice to permit the
collection and use of a Pay.gov tracking
number associated with the applicant’s
payment information, including billing
name, billing address, and credit card
information for the newly-required
application fee, and the applicant’s
country of birth, which will assist in
reducing false matches during the
vetting process. Additionally, this
update includes a routine use
permitting the sharing of payment
information with the Department of the
Treasury’s Pay.gov Web site.
DHS changed the order of routine
uses to be consistent across all DHS
SORNs and for ease of use by DHS
personnel. This change impacts the
following uses, which were not
substantially changed. Former routine
use G, which addressed certain
governmental agencies’ responsibility
for, in part, investigating and enforcing
civil or criminal laws, was eliminated
because of redundancy. Former routine
use L is now routine use K, which
clarifies the sharing that takes place
with the intelligence community. The
TPA requires CBP to include the
collection of an application fee for each
application submitted. Accordingly,
routine use P was added to explicitly
allow for payment processing and
reconciliation activities. Routine use Q
was also added.
The Department of Homeland
Security issued a Final Rule for this
system of records in the Federal
Register (74 FR 45069) on August 31,
2009. This SORN update does not
change the nature of reasons for this
system of records or the need for the
exemptions to certain aspects of the
Privacy Act. This newly-updated system
will be included in the Department of
Homeland Security’s inventory of
record systems.
PO 00000
Frm 00085
Fmt 4703
Sfmt 4703
The purpose of this system of records
is to determine the eligibility of aliens
to travel to the U.S. by air or sea under
the VWP. DHS/CBP has authority to
operate this system under the Homeland
Security Act of 2002, Public Law 107–
296; 5 U.S.C. 301 and Section 711 of the
Implementing Recommendations of the
9/11 Commission Act of 2007 (9/11 Act)
(Pub. L. 110–53); and the Travel
Promotion Act (Pub. L. 111–145).
Updates to this system include the
collection of additional information,
and DHS/CBP has set in place processes
and agreements to safeguard the
additional data collected. New routine
uses included in this update primarily
relate to the addition of payment
information and allow for processing of
such information, which is directly
compatible with the purpose for which
the information was collected.
Additional routine uses were edited to
align with standards across DHS SORNs
for ease of use and understanding by
DHS personnel.
Consistent with DHS’s information
sharing mission, information stored in
ESTA may be shared with other DHS
components, as well as appropriate
Federal, state, local, tribal, foreign, or
international government agencies. This
sharing will only take place after DHS
determines that the receiving
component or agency has a need to
know the information to carry out
national security, law enforcement,
immigration, intelligence, or other
functions consistent with the routine
uses set forth in this system of records
notice.
II. Privacy Act
The Privacy Act embodies fair
information principles in a statutory
framework governing the means by
which the United States Government
collects, maintains, uses, and
disseminates individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
for which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass
United States citizens and lawful
permanent residents. As a matter of
policy, DHS extends administrative
Privacy Act protections to all
individuals where systems of records
maintain information on U.S. citizens,
lawful permanent residents, and
visitors. Individuals may request access
to their own records that are maintained
in a system of records in the possession
E:\FR\FM\02NON1.SGM
02NON1
Federal Register / Vol. 76, No. 212 / Wednesday, November 2, 2011 / Notices
or under the control of DHS by
complying with DHS Privacy Act
regulations, 6 CFR part 5.
The Privacy Act requires each agency
to publish in the Federal Register a
description denoting the type and
character of each system of records that
the agency maintains, and the routine
uses that are contained in each system
in order to make agency record keeping
practices transparent, to notify
individuals regarding the uses to which
their records are put, and to assist
individuals to more easily find such
files within the agency. Below is the
description of the Department of
Homeland Security, U.S. Customs and
Border Protection, DHS/CBP–009—
Electronic System for Travel
Authorization (ESTA) system of records.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this
system of records to the Office of
Management and Budget and to
Congress.
System of Records
Department of Homeland Security (DHS)/
Customs and Border Protection (CBP)–
009
SYSTEM NAME:
DHS/CBP–009 Electronic System for
Travel Authorization (ESTA).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained in the ESTA
system at the U.S. Customs and Border
Protection (CBP) Headquarters in
Washington, DC and field offices.
emcdonald on DSK5VPTVN1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Categories of individuals covered by
this system include foreign nationals
from VWP countries who are seeking to
enter the United States by air or sea
under the VWP. Under the Immigration
and Nationality Act (INA), title 8 of the
United States Code, these persons are
required to report their arrival and
departure to and from the United States.
This system only collects information
pertaining to persons in nonimmigrant
status, that is, persons who are not
covered by the protections of the
Privacy Act at the time they provide
their information. However, given the
importance of providing privacy
protections to international travelers,
DHS has decided to apply the privacy
protections and safeguards outlined in
this notice to all international travelers
subject to ESTA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records in this system
include:
VerDate Mar<15>2010
19:21 Nov 01, 2011
Jkt 226001
• Full Name (First, Middle, and Last)
• Date of birth
• Gender
• Email Address
• Phone Number
• Travel document type (e.g.,
passport), number, issuance date,
expiration date and issuing country
• Country of Citizenship
• ESTA Application Number
• Pay.gov Payment Tracking Number
(i.e., confirmation of payment; absence
of payment confirmation will result in
a ‘‘not cleared’’ determination)
• Country of Birth
• Date of Anticipated Crossing
• Airline and Flight Number
• City of Embarkation
• Address while visiting the United
States (Number, Street, City, State)
• Whether the individual has a
communicable disease, physical or
mental disorder, or is a drug abuser or
addict
• Whether the individual has been
arrested or convicted for a moral
turpitude crime, drug possession or use,
or has been sentenced for a period
longer than five years
• Whether the individual has engaged
in espionage, sabotage, terrorism or Nazi
activity between 1933 and 1945
• Whether the individual is seeking
work in the U.S.
• Whether the individual has been
excluded or deported, or attempted to
obtain a visa or enter U.S. by fraud or
misrepresentation
• Whether the individual has ever
detained, retained, or withheld custody
of a child from a U.S. citizen granted
custody of the child
• Whether the individual has ever
been denied a U.S. visa or entry into the
U.S., or had a visa cancelled. (If yes,
when and where)
• Whether the individual has ever
asserted immunity from prosecution
• Any change of address while in the
U.S.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Homeland Security Act of 2002,
Public Law 107–296; 5 U.S.C. 301 and
Section 711 of the Implementing
Recommendations of the 9/11
Commission Act of 2007 (9/11 Act),
(Pub. L. 110–53); and the Travel
Promotion Act (Pub. L. 111–145).
PURPOSE(S):
The purpose of this system is to
collect and maintain a record of
nonimmigrant aliens who want to travel
to the United States under the Visa
Waiver Program, and to determine
whether applicants are eligible to travel
to the United States under the VWP by
screening their information against
PO 00000
Frm 00086
Fmt 4703
Sfmt 4703
67753
various security and law enforcement
databases.
The Pay.gov tracking number
(associated with the payment
information provided to Pay.gov and
stored in CDCDS) will be used to
process ESTA and TPA fees and to
reconcile issues regarding payment
between ESTA, CDCDS, and Pay.gov.
Payment information will not be used
for vetting purposes and is stored in a
separate system (CDCDS) from the ESTA
application data.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To the Department of Justice
(including United States Attorney
Offices) or other Federal agency
conducting litigation or in proceedings
before any court, adjudicative or
administrative body, when it is
necessary to the litigation and one of the
following is a party to the litigation or
has an interest in such litigation:
1. DHS or any component thereof;
2. Any employee of DHS in his/her
official capacity;
3. Any employee of DHS in his/her
individual capacity where DOJ or DHS
has agreed to represent the employee; or
4. The United States or any agency
thereof, is a party to the litigation or has
an interest in such litigation, and DHS
determines that the records are both
relevant and necessary to the litigation
and the use of such records is
compatible with the purpose for which
DHS collected the records.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration or other Federal
government agencies pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
D. To an agency, organization, or
individual for the purpose of performing
audit or oversight operations as
authorized by law, but only such
information as is necessary and relevant
to such audit or oversight function.
E. To appropriate agencies, entities,
and persons when:
1. DHS suspects or has confirmed that
the security or confidentiality of
E:\FR\FM\02NON1.SGM
02NON1
emcdonald on DSK5VPTVN1PROD with NOTICES
67754
Federal Register / Vol. 76, No. 212 / Wednesday, November 2, 2011 / Notices
information in the system of records has
been compromised;
2. The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by DHS or another agency or
entity) or harm to the individual that
rely upon the compromised
information; and
3. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS,
when necessary to accomplish an
agency function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
G. To an appropriate Federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, where a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.
H. To appropriate Federal, state, local,
tribal, or foreign governmental agencies
or multilateral governmental
organizations for the purpose of
protecting the vital health interests of a
data subject or other persons (e.g.; to
assist such agencies or organizations in
preventing exposure to or transmission
of a communicable or quarantinable
disease or to combat other significant
public health threats; appropriate notice
will be provided of any identified health
threat or risk);
I. To third parties during the course
of a law enforcement investigation to
the extent necessary to obtain
information pertinent to the
investigation, provided disclosure is
appropriate to the proper performance
of the official duties of the officer
making the disclosure;
VerDate Mar<15>2010
19:21 Nov 01, 2011
Jkt 226001
J. To a Federal, state, tribal, local,
international, or foreign government
agency or entity for the purpose of
consulting with that agency or entity:
(1) To assist in making a determination
regarding redress for an individual in
connection with the operations of a DHS
component or program; (2) for the
purpose of verifying the identity of an
individual seeking redress in
connection with the operations of a DHS
component or program; or (3) for the
purpose of verifying the accuracy of
information submitted by an individual
who has requested such redress on
behalf of another individual;
K. To Federal and foreign government
intelligence or counterterrorism
agencies when DHS reasonably believes
such use is to assist in counterterrorism
efforts, and disclosure is appropriate to
the proper performance of the official
duties of the person making the
disclosure;
L. To the Department of State in the
processing of petitions or applications
for benefits under the Immigration and
Nationality Act, and all other
immigration and nationality laws
including treaties and reciprocal
agreements;
M. To an organization or individual in
either the public or private sector, either
foreign or domestic, where there is a
reason to believe that the recipient is or
could become the target of a particular
terrorist activity or conspiracy, to the
extent the information is relevant to the
protection of life or property and
disclosure is appropriate to the proper
performance of the official duties of the
person making the disclosure;
N. To the carrier transporting an
individual to the United States, but only
to the extent that CBP provides
information that the ESTA status is not
applicable to the traveler, or, if
applicable, that the individual is
authorized to travel, not authorized to
travel, pending, or has not applied.
O. To Pay.gov, for payment processing
and payment reconciliation purposes.
P. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information or when disclosure is
necessary to preserve confidence in the
integrity of DHS or is necessary to
demonstrate the accountability of DHS’s
officers, employees, or individuals
covered by the system, except to the
extent it is determined that release of
the specific information in the context
of a particular case would constitute an
unwarranted invasion of personal
privacy.
PO 00000
Frm 00087
Fmt 4703
Sfmt 4703
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records are stored on
magnetic disc, tape, digital media, and
CD–ROM.
RETRIEVABILITY:
These records may be retrieved by any
of the data elements supplied by the
applicant. The payment information and
Pay.gov payment tracking number may
be used to track the amount of payment
associated with an ESTA application
and to reconcile payment discrepancies.
As CBP updates and enhances ESTA,
applicants will be able to access their
ESTA information to view and amend
their applications by providing their
ESTA number and passport number.
Once they have provided their ESTA
number and passport number,
applicants may view their ESTA status
(authorized to travel, not authorized to
travel, pending) and submit limited
updates to their travel itinerary
information. If an applicant does not
know his/her application number, he/
she can provide his or her passport
number, date of birth, and passport
issuing country to retrieve his/her
application number.
SAFEGUARDS:
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable DHS automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to the computer system containing the
records in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
RETENTION AND DISPOSAL:
Application information submitted to
ESTA generally expires and is deemed
‘‘inactive’’ two years after the initial
submission of information by the
applicant. In the event that a traveler’s
passport remains valid for less than two
years from the date of the ESTA
approval, the ESTA will expire
concurrently with the passport.
Information in ESTA will be retained for
one year after the ESTA expires. After
E:\FR\FM\02NON1.SGM
02NON1
Federal Register / Vol. 76, No. 212 / Wednesday, November 2, 2011 / Notices
this period, the inactive account
information will be purged from online
access and archived for 12 years. Data
linked at any time during the 15 year
retention period (3 years active, 12 years
archived), to active law enforcement
lookout records, CBP matches to
enforcement activities, and/or
investigations or cases, including
applications for ESTA that are denied,
will remain accessible for the life of the
law enforcement activities to which
they may become related. NARA
guidelines for retention and archiving of
data will apply to ESTA and CBP is in
negotiation with NARA for approval of
the ESTA data retention and archiving
plan.
Payment information is not stored in
ESTA, but is forwarded to Pay.gov and
stored in CBP’s financial processing
system, CDCDS, pursuant to the DHS/
CBP–018, CDCDS system of records
notice.
The ESTA has allowed for the
automation of the paper I–94W form in
the air and sea environment. In those
instances where a VWP traveler is
admitted using the automated process,
the corresponding admission record will
be maintained in accordance with the
retention schedule for I–94W, which is
75 years. I–94W and I–94 data are
maintained for this period of time in
order to ensure that the information
related to a particular admission to the
United States is available for providing
any applicable benefits related to
immigration or other enforcement
purposes.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Automated
Systems, U.S. Customs and Border
Protection Headquarters, 1300
Pennsylvania Avenue NW., Washington,
DC 20229.
emcdonald on DSK5VPTVN1PROD with NOTICES
NOTIFICATION PROCEDURE:
The Secretary of Homeland Security
has exempted portions of this system
from the notification, access, and
amendment procedures of the Privacy
Act because it is a law enforcement
system. However, CBP will consider
individual requests to determine
whether or not information may be
released. Thus, individuals seeking
notification of and access to any record
contained in this system of records, or
seeking to contest its content, may
submit a request in writing to the
Headquarters or component’s FOIA
Officer, whose contact information can
be found at https://www.dhs.gov/foia
under ‘‘contacts.’’ If an individual
believes more than one component
maintains Privacy Act records
concerning him or her the individual
VerDate Mar<15>2010
19:21 Nov 01, 2011
Jkt 226001
may submit the request to the Chief
Privacy Officer, Department of
Homeland Security, 245 Murray Drive
SW., Building 410, STOP–0655,
Washington, DC 20528.
When seeking records about yourself
from this system of records or any other
Departmental system of records your
request must conform with the Privacy
Act regulations set forth in 6 CFR part
5. You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under
28 U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Director, Disclosure and FOIA,
https://www.dhs.gov or 1 (866) 431–0486.
In addition you should provide the
following:
• An explanation of why you believe
the Department would have information
on you,
• Identify which component(s) of the
Department you believe may have the
information about you,
• Specify when you believe the
records would have been created,
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records,
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information, the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
The system obtains information from
the online ESTA application submitted
by the applicant. This information is
processed by the Automated Targeting
System (ATS) to screen for terrorists or
threats to aviation and border security
and TECS (for matches to persons
identified to be of law enforcement
interest), and result of ‘‘authorized to
travel,’’ ‘‘not authorized to travel,’’ or
‘‘pending’’ is maintained in ESTA.
‘‘Pending’’ will be resolved to
‘‘authorized to travel’’ or ‘‘not
Frm 00088
Fmt 4703
Sfmt 4703
authorized to travel’’ based on further
research by CBP. Pay.gov provides the
Pay.gov tracking number once payment
information has been forwarded to it
and processed. It is used to reconcile
payments between ESTA, CDCDS, and
Pay.gov.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
No exemption shall be asserted with
respect to information maintained in the
system as it relates to data submitted by
or on behalf of a person who travels to
visit the United States and crosses the
border, nor shall an exemption be
asserted with respect to the resulting
determination (authorized to travel,
pending, or not authorized to travel).
Information in the system may be
shared with law enforcement and/or
intelligence agencies pursuant to the
above routine uses. The Privacy Act
requires DHS to maintain an accounting
of the disclosures made pursuant to all
routines uses. Disclosing the fact that a
law enforcement or intelligence
agencies has sought particular records
may affect ongoing law enforcement or
intelligence activity. As such, pursuant
to 5 U.S.C. 552a(j)(2) and (k)(2), DHS
will claim exemption from (c)(3), (e)(8),
and (g) of the Privacy Act of 1974, as
amended, as is necessary and
appropriate to protect this information.
Dated: October 3, 2011.
Mary Ellen Callahan,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2011–28405 Filed 11–1–11; 8:45 am]
BILLING CODE 9110–06–P
DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2011–0102]
Privacy Act of 1974; Department of
Homeland Security U.S. Customs and
Border Protection DHS/CBP–003
Credit/Debit Card Data System of
Records
Privacy Office, DHS.
Notice of Privacy Act system of
AGENCY:
RECORD SOURCE CATEGORIES:
PO 00000
67755
ACTION:
records.
In accordance with the
Privacy Act of 1974 the Department of
Homeland Security proposes to
establish a new Department of
Homeland Security system of records
notice titled ‘‘Department of Homeland
Security/U.S Customs and Border
Protection—003 Credit/Debit Card Data
System of Records.’’ This system allows
U.S. Customs and Border Protection to
collect, use, and maintain records
SUMMARY:
E:\FR\FM\02NON1.SGM
02NON1
Agencies
[Federal Register Volume 76, Number 212 (Wednesday, November 2, 2011)]
[Notices]
[Pages 67751-67755]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-28405]
-----------------------------------------------------------------------
DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary
[Docket No. DHS-2011-0104]
Privacy Act of 1974; Department of Homeland Security, U.S.
Customs and Border Protection, DHS/CBP-009--Electronic System for
Travel Authorization (ESTA) System of Records
AGENCY: Privacy Office, DHS.
ACTION: Notice of Privacy Act system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Homeland Security proposes to update an existing Department of Homeland
Security system of records notice titled ``Department of Homeland
Security/U.S. Customs and Border Protection-009 Electronic System for
Travel Authorization System of Records.'' This system collects and
maintains a record of nonimmigrant aliens who want to travel to the
United States under the Visa Waiver Program, and is used to determine
whether the applicant is eligible to travel to the United States under
the Visa Waiver Program by screening his or her information against
various security and law enforcement databases. DHS/CBP is updating
this system of records notice to reflect: (1) Updated categories of
records to include payment information, including credit card number,
Pay.gov tracking number, billing name, billing address, and the
applicant's country of birth (to reduce the number of false matches);
(2) updated routine uses to allow DHS/CBP to share payment information
with Department of Treasury's Pay.gov for processing; and (3) updated
routine uses to allow sharing of the ESTA application data (which
excludes payment information) with federal, state, local, tribal,
foreign, or international government agencies (including intelligence
agencies) once they have established that they will use the information
for a purpose which is compatible with the purpose of the original
collection. This newly updated system will be included in the
Department of Homeland Security's inventory of record systems.
DATES: Submit comments on or before December 2, 2011. This new system
will be effective December 2, 2011.
ADDRESSES: You may submit comments, identified by docket number DHS-
2011-0104 by one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Fax: (703) 483-2999.
Mail: Mary Ellen Callahan, Chief Privacy Officer, Privacy
Office, Department of Homeland Security, Washington, DC 20528.
Instructions: All submissions received must include the
agency name and docket number for this rulemaking. All comments
received will be posted without change to https://www.regulations.gov,
including any personal information provided.
Docket: For access to the docket to read background
documents or comments received go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For general questions please contact:
Laurence E. Castelli (202) 325-0280), CBP Privacy Officer, Office of
International Trade, U.S. Customs and Border Protection, Mint Annex,
799 Ninth Street NW., Washington, DC 20229. For privacy issues please
contact: Mary Ellen Callahan (703) 235-0780), Chief Privacy Officer,
Privacy Office, U.S. Department of Homeland Security, Washington, DC
20528.
SUPPLEMENTARY INFORMATION:
[[Page 67752]]
I. Background
In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the
Department of Homeland Security proposes to update an existing
Department of Homeland Security system of records notice titled, DHS/
CBP-009--Electronic System for Travel Authorization (ESTA) June 10,
2008, 73 FR 32720. This system collects and maintains records of
nonimmigrant aliens who want to travel to the United States under VWP
and is used to determine whether the applicant is eligible to travel to
the United States by screening his or her information against various
security and law enforcement databases.
In 2008, a web-based system called the Electronic System for Travel
Authorization (ESTA) was developed to determine the eligibility of
visitors to travel to the United States by air or sea under the Visa
Waiver Program (VWP), prior to boarding a carrier en route to the
United States, and whether such travel poses a law enforcement or
security risk by screening the information provided against selected
security and law enforcement databases.
Pursuant to Section 711(d)(1)(E) of the Implementing the
Recommendations of the 9/11 Commission Act, CBP amended its regulations
to include the collection of an application fee for each application
submitted as required by the Travel Promotion Act (TPA), which was
signed into law on March 4, 2010.
In addition to the application fee, TPA also mandates that CBP
collect $10 from each approved applicant, effective six months from the
date the legislation was signed. CBP must transfer these funds
quarterly to the Travel Promotion Fund for use by the Corporation for
Travel Promotion. CBP published regulations instituting the fee on
August, 9, 2010 (75 FR 47701).
Through the ESTA web-based interface, the user will be prompted
through several screens to capture the required application
information. Once the applicant has entered all required application
information, ESTA will take the applicant through a series of screens
where he/she enters his/her billing name, billing address, and credit
card information. ESTA forwards all of this payment information to
Pay.gov for payment processing and the applicant name and an ESTA
tracking number to the DHS/CBP-018 Credit/Debit Card Data System
(CDCDS) System of Records for payment reconciliation. Pay.gov sends a
nightly activity file, including the last four digits of the credit
card, authorization number, billing name, billing address, ESTA
tracking number, and Pay.gov tracking numbers, to CDCDS. Pay.gov also
sends a daily batch file with the necessary payment information to
Fifth Third Bank for settlement processing. After processing, Fifth
Third Bank sends a settlement file, including the full credit card
number, authorization number, card type, transaction date, amount, and
ESTA tracking number to CDCDS. Once ESTA receives confirmation from
Pay.gov that the payment has been processed successfully, ESTA will
retain the Pay.gov tracking number for payment reconciliation purposes.
As CBP enhances and updates ESTA, CBP anticipates amending its
application to include the applicant's country of birth, which will
assist in reducing false matches during the vetting process.
DHS is updating the categories of records and routine uses for this
system of records notice to permit the collection and use of a Pay.gov
tracking number associated with the applicant's payment information,
including billing name, billing address, and credit card information
for the newly-required application fee, and the applicant's country of
birth, which will assist in reducing false matches during the vetting
process. Additionally, this update includes a routine use permitting
the sharing of payment information with the Department of the
Treasury's Pay.gov Web site.
DHS changed the order of routine uses to be consistent across all
DHS SORNs and for ease of use by DHS personnel. This change impacts the
following uses, which were not substantially changed. Former routine
use G, which addressed certain governmental agencies' responsibility
for, in part, investigating and enforcing civil or criminal laws, was
eliminated because of redundancy. Former routine use L is now routine
use K, which clarifies the sharing that takes place with the
intelligence community. The TPA requires CBP to include the collection
of an application fee for each application submitted. Accordingly,
routine use P was added to explicitly allow for payment processing and
reconciliation activities. Routine use Q was also added.
The Department of Homeland Security issued a Final Rule for this
system of records in the Federal Register (74 FR 45069) on August 31,
2009. This SORN update does not change the nature of reasons for this
system of records or the need for the exemptions to certain aspects of
the Privacy Act. This newly-updated system will be included in the
Department of Homeland Security's inventory of record systems.
The purpose of this system of records is to determine the
eligibility of aliens to travel to the U.S. by air or sea under the
VWP. DHS/CBP has authority to operate this system under the Homeland
Security Act of 2002, Public Law 107-296; 5 U.S.C. 301 and Section 711
of the Implementing Recommendations of the 9/11 Commission Act of 2007
(9/11 Act) (Pub. L. 110-53); and the Travel Promotion Act (Pub. L. 111-
145). Updates to this system include the collection of additional
information, and DHS/CBP has set in place processes and agreements to
safeguard the additional data collected. New routine uses included in
this update primarily relate to the addition of payment information and
allow for processing of such information, which is directly compatible
with the purpose for which the information was collected. Additional
routine uses were edited to align with standards across DHS SORNs for
ease of use and understanding by DHS personnel.
Consistent with DHS's information sharing mission, information
stored in ESTA may be shared with other DHS components, as well as
appropriate Federal, state, local, tribal, foreign, or international
government agencies. This sharing will only take place after DHS
determines that the receiving component or agency has a need to know
the information to carry out national security, law enforcement,
immigration, intelligence, or other functions consistent with the
routine uses set forth in this system of records notice.
II. Privacy Act
The Privacy Act embodies fair information principles in a statutory
framework governing the means by which the United States Government
collects, maintains, uses, and disseminates individuals' records. The
Privacy Act applies to information that is maintained in a ``system of
records.'' A ``system of records'' is a group of any records under the
control of an agency for which information is retrieved by the name of
an individual or by some identifying number, symbol, or other
identifying particular assigned to the individual. In the Privacy Act,
an individual is defined to encompass United States citizens and lawful
permanent residents. As a matter of policy, DHS extends administrative
Privacy Act protections to all individuals where systems of records
maintain information on U.S. citizens, lawful permanent residents, and
visitors. Individuals may request access to their own records that are
maintained in a system of records in the possession
[[Page 67753]]
or under the control of DHS by complying with DHS Privacy Act
regulations, 6 CFR part 5.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the type and character of each system
of records that the agency maintains, and the routine uses that are
contained in each system in order to make agency record keeping
practices transparent, to notify individuals regarding the uses to
which their records are put, and to assist individuals to more easily
find such files within the agency. Below is the description of the
Department of Homeland Security, U.S. Customs and Border Protection,
DHS/CBP-009--Electronic System for Travel Authorization (ESTA) system
of records.
In accordance with 5 U.S.C. 552a(r), DHS has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
System of Records
Department of Homeland Security (DHS)/Customs and Border Protection
(CBP)-009
System name:
DHS/CBP-009 Electronic System for Travel Authorization (ESTA).
Security classification:
Unclassified.
System location:
Records are maintained in the ESTA system at the U.S. Customs and
Border Protection (CBP) Headquarters in Washington, DC and field
offices.
Categories of individuals covered by the system:
Categories of individuals covered by this system include foreign
nationals from VWP countries who are seeking to enter the United States
by air or sea under the VWP. Under the Immigration and Nationality Act
(INA), title 8 of the United States Code, these persons are required to
report their arrival and departure to and from the United States. This
system only collects information pertaining to persons in nonimmigrant
status, that is, persons who are not covered by the protections of the
Privacy Act at the time they provide their information. However, given
the importance of providing privacy protections to international
travelers, DHS has decided to apply the privacy protections and
safeguards outlined in this notice to all international travelers
subject to ESTA.
Categories of records in the system:
Categories of records in this system include:
Full Name (First, Middle, and Last)
Date of birth
Gender
Email Address
Phone Number
Travel document type (e.g., passport), number, issuance
date, expiration date and issuing country
Country of Citizenship
ESTA Application Number
Pay.gov Payment Tracking Number (i.e., confirmation of
payment; absence of payment confirmation will result in a ``not
cleared'' determination)
Country of Birth
Date of Anticipated Crossing
Airline and Flight Number
City of Embarkation
Address while visiting the United States (Number, Street,
City, State)
Whether the individual has a communicable disease,
physical or mental disorder, or is a drug abuser or addict
Whether the individual has been arrested or convicted for
a moral turpitude crime, drug possession or use, or has been sentenced
for a period longer than five years
Whether the individual has engaged in espionage, sabotage,
terrorism or Nazi activity between 1933 and 1945
Whether the individual is seeking work in the U.S.
Whether the individual has been excluded or deported, or
attempted to obtain a visa or enter U.S. by fraud or misrepresentation
Whether the individual has ever detained, retained, or
withheld custody of a child from a U.S. citizen granted custody of the
child
Whether the individual has ever been denied a U.S. visa or
entry into the U.S., or had a visa cancelled. (If yes, when and where)
Whether the individual has ever asserted immunity from
prosecution
Any change of address while in the U.S.
Authority for maintenance of the system:
The Homeland Security Act of 2002, Public Law 107-296; 5 U.S.C. 301
and Section 711 of the Implementing Recommendations of the 9/11
Commission Act of 2007 (9/11 Act), (Pub. L. 110-53); and the Travel
Promotion Act (Pub. L. 111-145).
Purpose(s):
The purpose of this system is to collect and maintain a record of
nonimmigrant aliens who want to travel to the United States under the
Visa Waiver Program, and to determine whether applicants are eligible
to travel to the United States under the VWP by screening their
information against various security and law enforcement databases.
The Pay.gov tracking number (associated with the payment
information provided to Pay.gov and stored in CDCDS) will be used to
process ESTA and TPA fees and to reconcile issues regarding payment
between ESTA, CDCDS, and Pay.gov. Payment information will not be used
for vetting purposes and is stored in a separate system (CDCDS) from
the ESTA application data.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DHS as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (including United States Attorney
Offices) or other Federal agency conducting litigation or in
proceedings before any court, adjudicative or administrative body, when
it is necessary to the litigation and one of the following is a party
to the litigation or has an interest in such litigation:
1. DHS or any component thereof;
2. Any employee of DHS in his/her official capacity;
3. Any employee of DHS in his/her individual capacity where DOJ or
DHS has agreed to represent the employee; or
4. The United States or any agency thereof, is a party to the
litigation or has an interest in such litigation, and DHS determines
that the records are both relevant and necessary to the litigation and
the use of such records is compatible with the purpose for which DHS
collected the records.
B. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration or other
Federal government agencies pursuant to records management inspections
being conducted under the authority of 44 U.S.C. 2904 and 2906.
D. To an agency, organization, or individual for the purpose of
performing audit or oversight operations as authorized by law, but only
such information as is necessary and relevant to such audit or
oversight function.
E. To appropriate agencies, entities, and persons when:
1. DHS suspects or has confirmed that the security or
confidentiality of
[[Page 67754]]
information in the system of records has been compromised;
2. The Department has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by DHS or another agency or entity) or harm to the
individual that rely upon the compromised information; and
3. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DHS's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
F. To contractors and their agents, grantees, experts, consultants,
and others performing or working on a contract, service, grant,
cooperative agreement, or other assignment for DHS, when necessary to
accomplish an agency function related to this system of records.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to DHS officers and employees.
G. To an appropriate Federal, state, tribal, local, international,
or foreign law enforcement agency or other appropriate authority
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, where a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes criminal,
civil, or regulatory violations and such disclosure is proper and
consistent with the official duties of the person making the
disclosure.
H. To appropriate Federal, state, local, tribal, or foreign
governmental agencies or multilateral governmental organizations for
the purpose of protecting the vital health interests of a data subject
or other persons (e.g.; to assist such agencies or organizations in
preventing exposure to or transmission of a communicable or
quarantinable disease or to combat other significant public health
threats; appropriate notice will be provided of any identified health
threat or risk);
I. To third parties during the course of a law enforcement
investigation to the extent necessary to obtain information pertinent
to the investigation, provided disclosure is appropriate to the proper
performance of the official duties of the officer making the
disclosure;
J. To a Federal, state, tribal, local, international, or foreign
government agency or entity for the purpose of consulting with that
agency or entity: (1) To assist in making a determination regarding
redress for an individual in connection with the operations of a DHS
component or program; (2) for the purpose of verifying the identity of
an individual seeking redress in connection with the operations of a
DHS component or program; or (3) for the purpose of verifying the
accuracy of information submitted by an individual who has requested
such redress on behalf of another individual;
K. To Federal and foreign government intelligence or
counterterrorism agencies when DHS reasonably believes such use is to
assist in counterterrorism efforts, and disclosure is appropriate to
the proper performance of the official duties of the person making the
disclosure;
L. To the Department of State in the processing of petitions or
applications for benefits under the Immigration and Nationality Act,
and all other immigration and nationality laws including treaties and
reciprocal agreements;
M. To an organization or individual in either the public or private
sector, either foreign or domestic, where there is a reason to believe
that the recipient is or could become the target of a particular
terrorist activity or conspiracy, to the extent the information is
relevant to the protection of life or property and disclosure is
appropriate to the proper performance of the official duties of the
person making the disclosure;
N. To the carrier transporting an individual to the United States,
but only to the extent that CBP provides information that the ESTA
status is not applicable to the traveler, or, if applicable, that the
individual is authorized to travel, not authorized to travel, pending,
or has not applied.
O. To Pay.gov, for payment processing and payment reconciliation
purposes.
P. To the news media and the public, with the approval of the Chief
Privacy Officer in consultation with counsel, when there exists a
legitimate public interest in the disclosure of the information or when
disclosure is necessary to preserve confidence in the integrity of DHS
or is necessary to demonstrate the accountability of DHS's officers,
employees, or individuals covered by the system, except to the extent
it is determined that release of the specific information in the
context of a particular case would constitute an unwarranted invasion
of personal privacy.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
are stored on magnetic disc, tape, digital media, and CD-ROM.
Retrievability:
These records may be retrieved by any of the data elements supplied
by the applicant. The payment information and Pay.gov payment tracking
number may be used to track the amount of payment associated with an
ESTA application and to reconcile payment discrepancies. As CBP updates
and enhances ESTA, applicants will be able to access their ESTA
information to view and amend their applications by providing their
ESTA number and passport number. Once they have provided their ESTA
number and passport number, applicants may view their ESTA status
(authorized to travel, not authorized to travel, pending) and submit
limited updates to their travel itinerary information. If an applicant
does not know his/her application number, he/she can provide his or her
passport number, date of birth, and passport issuing country to
retrieve his/her application number.
Safeguards:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable DHS automated
systems security and access policies. Strict controls have been imposed
to minimize the risk of compromising the information that is being
stored. Access to the computer system containing the records in this
system is limited to those individuals who have a need to know the
information for the performance of their official duties and who have
appropriate clearances or permissions.
Retention and disposal:
Application information submitted to ESTA generally expires and is
deemed ``inactive'' two years after the initial submission of
information by the applicant. In the event that a traveler's passport
remains valid for less than two years from the date of the ESTA
approval, the ESTA will expire concurrently with the passport.
Information in ESTA will be retained for one year after the ESTA
expires. After
[[Page 67755]]
this period, the inactive account information will be purged from
online access and archived for 12 years. Data linked at any time during
the 15 year retention period (3 years active, 12 years archived), to
active law enforcement lookout records, CBP matches to enforcement
activities, and/or investigations or cases, including applications for
ESTA that are denied, will remain accessible for the life of the law
enforcement activities to which they may become related. NARA
guidelines for retention and archiving of data will apply to ESTA and
CBP is in negotiation with NARA for approval of the ESTA data retention
and archiving plan.
Payment information is not stored in ESTA, but is forwarded to
Pay.gov and stored in CBP's financial processing system, CDCDS,
pursuant to the DHS/CBP-018, CDCDS system of records notice.
The ESTA has allowed for the automation of the paper I-94W form in
the air and sea environment. In those instances where a VWP traveler is
admitted using the automated process, the corresponding admission
record will be maintained in accordance with the retention schedule for
I-94W, which is 75 years. I-94W and I-94 data are maintained for this
period of time in order to ensure that the information related to a
particular admission to the United States is available for providing
any applicable benefits related to immigration or other enforcement
purposes.
System Manager and address:
Director, Office of Automated Systems, U.S. Customs and Border
Protection Headquarters, 1300 Pennsylvania Avenue NW., Washington, DC
20229.
Notification procedure:
The Secretary of Homeland Security has exempted portions of this
system from the notification, access, and amendment procedures of the
Privacy Act because it is a law enforcement system. However, CBP will
consider individual requests to determine whether or not information
may be released. Thus, individuals seeking notification of and access
to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the
Headquarters or component's FOIA Officer, whose contact information can
be found at https://www.dhs.gov/foia under ``contacts.'' If an
individual believes more than one component maintains Privacy Act
records concerning him or her the individual may submit the request to
the Chief Privacy Officer, Department of Homeland Security, 245 Murray
Drive SW., Building 410, STOP-0655, Washington, DC 20528.
When seeking records about yourself from this system of records or
any other Departmental system of records your request must conform with
the Privacy Act regulations set forth in 6 CFR part 5. You must first
verify your identity, meaning that you must provide your full name,
current address and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization. While no specific form is
required, you may obtain forms for this purpose from the Director,
Disclosure and FOIA, https://www.dhs.gov or 1 (866) 431-0486. In
addition you should provide the following:
An explanation of why you believe the Department would
have information on you,
Identify which component(s) of the Department you believe
may have the information about you,
Specify when you believe the records would have been
created,
Provide any other information that will help the FOIA
staff determine which DHS component agency may have responsive records,
If your request is seeking records pertaining to another
living individual, you must include a statement from that individual
certifying his/her agreement for you to access his/her records.
Without this bulleted information, the component(s) may not be able
to conduct an effective search, and your request may be denied due to
lack of specificity or lack of compliance with applicable regulations.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
The system obtains information from the online ESTA application
submitted by the applicant. This information is processed by the
Automated Targeting System (ATS) to screen for terrorists or threats to
aviation and border security and TECS (for matches to persons
identified to be of law enforcement interest), and result of
``authorized to travel,'' ``not authorized to travel,'' or ``pending''
is maintained in ESTA. ``Pending'' will be resolved to ``authorized to
travel'' or ``not authorized to travel'' based on further research by
CBP. Pay.gov provides the Pay.gov tracking number once payment
information has been forwarded to it and processed. It is used to
reconcile payments between ESTA, CDCDS, and Pay.gov.
Exemptions claimed for the system:
No exemption shall be asserted with respect to information
maintained in the system as it relates to data submitted by or on
behalf of a person who travels to visit the United States and crosses
the border, nor shall an exemption be asserted with respect to the
resulting determination (authorized to travel, pending, or not
authorized to travel). Information in the system may be shared with law
enforcement and/or intelligence agencies pursuant to the above routine
uses. The Privacy Act requires DHS to maintain an accounting of the
disclosures made pursuant to all routines uses. Disclosing the fact
that a law enforcement or intelligence agencies has sought particular
records may affect ongoing law enforcement or intelligence activity. As
such, pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), DHS will claim
exemption from (c)(3), (e)(8), and (g) of the Privacy Act of 1974, as
amended, as is necessary and appropriate to protect this information.
Dated: October 3, 2011.
Mary Ellen Callahan,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2011-28405 Filed 11-1-11; 8:45 am]
BILLING CODE 9110-06-P