Privacy Act of 1974; Systems of Records, 61679-61680 [2011-25702]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 76, Number 193 (Wednesday, October 5, 2011)]
[Notices]
[Pages 61679-61680]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-25702]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2011-OS-0108]


Privacy Act of 1974; Systems of Records

AGENCY: National Security Agency/Central Security Service, Department 
of Defense (DoD).

ACTION: Notice to amend a system of records.

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SUMMARY: The National Security Agency (NSA) is proposing to amend a 
system of records notice in its existing inventory of records systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on November 4, 2011 unless 
comments are received that would result in a contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill, National Security 
Agency/Central Security Service, Freedom of Information Act and Privacy 
Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 
20755-6248, or by phone at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency/Central 
Security System systems of records notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address in FOR FURTHER INFORMATION 
CONTACT.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: September 30, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 27

System Name:
    Information Assurance Scholarship Program (November 3, 2010, 75 FR 
67697).

Changes:
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records are maintained for five 
years after the grant is completed and/or payment obligation as 
annotated in the student agreement is completed. Records are destroyed 
after five years by pulping, burning, shredding, or erasure or 
destruction of magnetic media.
* * * * *
GNSA 27

System name:
    Information Assurance Scholarship Program.

System location:
    National Security Agency/Central Security Service, Ft. George G. 
Meade, MD 20755-6000.

Categories of individuals covered by the system:
    Individuals and institutions who apply for recruitment 
scholarships, retention scholarships or grants under the DoD 
Information Assurance Scholarship Program (IASP).

Categories of records in the system:
    Individual information to include: Title, full name, Social 
Security Number (SSN), current address, permanent address, phone 
number, cell phone number, e-mail address, office address, office phone 
number, office fax number, office e-mail address; self-certification of 
U.S. citizenship; security clearance information; resume (to include 
activities such as community outreach, volunteerism, athletics, etc.); 
veterans status; letters of reference/recommendations; personal goal 
statement; list of awards and honors.
    Educational information to include: Official transcripts from all 
schools attended; Scholastic Assessment Test (SAT) and Graduate Record 
Examination (GRE) test scores; list of previous schools attended and 
degree/certification; self-certification of enrollment status at a 
Center for Academic Excellence (CAE) to included anticipated date of 
graduation, proposed university(ies) and proposed degree to include 
start date, student status and anticipated date of graduation.
    Work related information to include: Current supervisor's name, 
office title, office address, office phone number, office fax number, 
office e-mail address; office of primary responsibility, name, position 
title, office address, e-mail, and phone number; application for the 
position the individual will fill on completion of the program and the 
desired DoD Agency; and Continued Service Agreement.

Authority for maintenance of the system:
    10 U.S.C. 2200, Programs; purpose; 10 U.S.C. 7045, Officers of the 
other armed forces; enlisted members: admission; DoDI 8500.2, 
Information Assurance (IA) Implementation and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    To maintain records relating to the processing and awarding of 
recruitment scholarships, retention scholarships or grants under the 
DoD Information Assurance Scholarship Program (IASP) to qualified 
applicants and institutions. This system is also used by management for 
tracking and reporting.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows: To authorized DoD hiring officials to 
facilitate the recruiting of DoD IASP award recipients into federal 
service for the purpose of fulfilling the DoD IASP mission.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12), Records maintained on 
individuals, may be made from this system to consumer reporting 
agencies

[[Page 61680]]

as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the 
Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The 
purpose of this disclosure is to aid in the collection of outstanding 
debts owed to the Federal government, typically to provide an incentive 
for debtors to repay delinquent Federal government debts by making 
these debts part of their credit records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number (SSN)); the amount, 
status, and history of the claim; and the agency or program under which 
the claim arose for the sole purpose of allowing the consumer reporting 
agency to prepare a commercial credit report.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
NSA/CSS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Retrieved by the individual's name, SSN, institution's name and/or 
year of application.

Safeguards:
    Buildings are secured by a series of guarded pedestrian gates and 
checkpoints. Access to facilities is limited to security-cleared 
personnel and escorted visitors only. Within the facilities themselves, 
access to paper and computer printouts is controlled by limited-access 
facilities and lockable containers. Access to electronic means is 
limited and controlled by computer password protection.

Retention and disposal:
    Records are maintained for five years after the grant is completed 
and/or payment obligation as annotated in the student agreement is 
completed. Records are destroyed after five years by pulping, burning, 
shredding, or erasure or destruction of magnetic media.

System manager(s) and address:
    DoD IASP Executive Administrator, National Security Agency/Central 
Security Service, 9800 Savage Road, Fort George G. Meade, Maryland 
20755-6000.

Notification procedures:
    Individuals seeking to determine whether records about themselves 
is contained in this record system should address written inquiries to 
the National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, Maryland 20755-6248.
    Written requests should contain the individual's name, address, 
scholarship award year and type, and the institution attended. All 
requests must be signed.

Record Access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, Maryland 20755-6248.
    Requests should include individual's name, address, scholarship 
award year and type, and the institution(s) attended. All requests must 
be signed.

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
agency determinations may be obtained by written request addressed to 
the National Security Agency/Central Security Service, Freedom of 
Information Act (FOIA)/Privacy Act Office, 9800 Savage Road, Suite 
6248, Ft. George G. Meade, MD 20755-6248.

Record source categories:
    Individuals, via the DoD IASP recruitment or retention application 
process; Centers for Academic Excellence (CAE)/Institutions via the 
grants application process.

Exemptions claimed for the system:
    None.
[FR Doc. 2011-25702 Filed 10-4-11; 8:45 am]
BILLING CODE 5001-06-P