Privacy Act of 1974; Systems of Records, 61676-61679 [2011-25697]
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61676
Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
including address, telephone number
and e-mail address, agency certification
of sponsors/dependents, sponsors’
Permanent Change of Station (PCS)
orders, birth certificates, court
documents that prove student’s
relationship to the sponsor, and similar
files.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
20 U.S.C. 926(b), Tuition and
Assistance When Schools Unavailable,
10 U.S.C. 1605, Benefits for Certain
Employees Assigned Outside the United
States; and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
This information is used to track
obligations and invoices for
transportation, tuition, and tutoring
payments and to determine eligibility
and enrollment by grade for all students
who receive non-DoD schooling funded
by DoD. This information is also used as
a management tool for statistical
analysis, tracking, reporting, evaluating
program effectiveness and conducting
research.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To a non-DoD school, upon request of
the school, when the child is enrolled
in the school or receiving services from
the school at DoD expense, so long as
the disclosure is for purposes related to
the student’s enrollment or receipt of
services.
To state and local social service
offices in response to law enforcement
inquiries and investigations, and child
placement/support proceedings.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices also apply to this system.
Policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system:
mstockstill on DSK4VPTVN1PROD with NOTICES
STORAGE:
Paper file folders and electronic
storage media.
RETRIEVABILITY:
Records may be retrieved by name,
address, school year. Student records
are also retrieved by grade, sponsor’s
name, or school name.
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19:11 Oct 04, 2011
Jkt 226001
SAFEGUARDS:
Access is provided on a ‘‘need-toknow’’ basis and to authorized
authenticated personnel only. The NonDoD School Program system database
requires the user to utilize a two-factor
authentication and a system password.
Paper records are maintained in
controlled access areas. Program access,
assignment and monitoring are the
responsibility of DoDEA headquarters
functional managers.
RETENTION AND DISPOSAL:
Documents and electronic records on
enrollment and registration, school
registration forms, parental
correspondence, other notes and related
information and similar records are
destroyed five (5) years after transfer,
withdrawal, or death of student.
Tutor record files are destroyed six (6)
years and three (3) months after period
covered by account.
Records of students not approved for
the program are destroyed one year after
end of school year.
Chief, Policy and Legislation Office,
Department of Defense Education
Activity Headquarters, 4040 North
Fairfax Drive, Arlington, VA 22203–
1635.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Officer, Department of
Defense Education Activity, 4040 North
Fairfax Drive, Arlington, VA 22203–
1365.
Requests should contain the
individual’s name, address, and school
year. Requests for student records
should also include student’s full name
under which enrolled at time of
attendance, sponsor’s SSN (for
verification), name of school, and year
of graduation or last date of attendance,
daytime telephone number, and address
record should be mailed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
written inquiries to the Privacy Act
Officer, Department of Defense
Education Activity, 4040 North Fairfax
Drive, Arlington, VA 22203–1364.
Requests should contain the
individual’s name, address, and school
year. Requests for student records
should also include student’s full name
under which enrolled at time of
attendance, sponsor’s SSN (for
Frm 00013
Fmt 4703
Sfmt 4703
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the systems manager.
RECORD SOURCE CATEGORIES:
Parents, legal guardians, non-DoD
school, School Liaison Officer, other
educational facilities, military
commanders, and installation activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–25550 Filed 10–4–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
SYSTEM MANAGER(S) AND ADDRESS:
PO 00000
verification), name of school, and year
of graduation or last date of attendance,
daytime telephone number, and address
record should be mailed. The request
should also contain the name and
number of this system of records and be
signed.
Office of the Secretary
[Docket ID DOD–2011–OS–0107]
Privacy Act of 1974; Systems of
Records
National Security Agency/
Central Security Service, Department of
Defense (DoD).
ACTION: Notice to Amend a System of
Records.
AGENCY:
The National Security Agency
(NSA) is proposing to amend a system
of records notice in its existing
inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended.
DATES: The changes will be effective on
November 4, 2011 unless comments are
received that would result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
SUMMARY:
E:\FR\FM\05OCN1.SGM
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Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Anne Hill, National Security Agency/
Central Security Service, Freedom of
Information Act and Privacy Act Office,
9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755–6248, or
by phone at (301) 688–6527.
SUPPLEMENTARY INFORMATION: The
National Security Agency/Central
Security System systems of records
notices subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended, have
been published in the Federal Register
and are available from the address in
FOR FURTHER INFORMATION CONTACT.
The specific changes to the records
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new
or altered system report.
with the performance of any alcohol or drug
abuse prevention and treatment function
conducted, regulated, or directly or indirectly
assisted by any department or agency of the
United States, shall, except as provided
therein, be confidential and be disclosed only
for the purposes and under the circumstances
expressly authorized in 42 U.S.C. 290dd–2.
This statute takes precedence over the
Privacy Act of 1974, in regard to accessibility
of such records except to the individual to
whom the record pertains. The DoD ‘Blanket
Routine Uses’ that appear at the beginning of
the NSA/CSS compilation of systems of
records notices do not apply to these types
of records.
Dated: September 30, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Delete entry and replace with
‘‘Employee Assistance Service facilities
are limited-access facilities for securitycleared personnel and visitors only.
Facilities may also be patrolled or
secured by guarded pedestrian gates and
checkpoints. Inside of Employee
Assistance Service office spaces, paper/
hard-copy records are stored in locked
containers with limited access. Access
to electronic records is limited and
controlled by password.’’
GNSA 17
SYSTEM NAME:
NSA/CSS Employee Assistance
Service Case Records (December 30,
2008, 73 FR 79853).
CHANGES:
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mstockstill on DSK4VPTVN1PROD with NOTICES
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, these records
contained therein may specifically be
disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
In any legal proceeding, where
pertinent, to which DoD is a party
before a court or administrative body
(including, but not limited to the Equal
Employment Opportunity Commission
and Merit Systems Protection Board).
To any entity or individual under
contract with NSA/CSS for the purpose
of providing Employee Assistance
Service related services.
Note: Record of the identity, diagnosis,
prognosis, or treatment of any client/patient,
irrespective of whether or when he ceases to
be a client/patient, maintained in connection
19:11 Oct 04, 2011
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*
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SAFEGUARDS:
RETENTION AND DISPOSAL:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
VerDate Mar<15>2010
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
Jkt 226001
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
Frm 00014
Fmt 4703
Sfmt 4703
address written inquiries to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Suite 6248, Ft. George G. Meade, MD
20755–6248.
Written inquiries should contain the
individual’s full name, SSN, mailing
address, and signature.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the National Security
Agency/Central Security Service,
Freedom of Information Act/Privacy Act
Office, 9800 Savage Road, Suite 6248,
Ft. George G. Meade, MD 20755–6248.
Written inquiries should contain the
individual’s full name, SSN, mailing
address, and signature.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
NSA/CSS rules for contesting contents
and appealing initial determinations are
published at 32 CFR Part 322 or may be
obtained by written request addressed to
the National Security Agency/Central
Security Service, Freedom of
Information Act/Privacy Act Office,
9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755–6248.’’
*
*
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*
*
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Within entry, replace ‘‘E.O. 12958’’
with ‘‘E.O. 13526.’’
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*
*
*
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GNSA 17
Delete entry and replace with
‘‘Records of clients are retained locally
(at Employee Assistance Service
facilities/offices) and transferred to the
NSA/CSS Records Center three years
after case closure. Then, after five years,
records are destroyed by pulping,
burning, shredding, erasure or
destruction of magnetic media.
Records of clients who retire or
separate are retained locally (at
Employee Assistance Service facilities/
offices) and transferred to the NSA/CSS
Records Center one year after date of
separation or retirement. Then, after five
years, records are destroyed by pulping,
burning, shredding, erasure or
destruction of magnetic media.’’
*
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PO 00000
61677
SYSTEM NAME:
NSA/CSS Employee Assistance
Service Case Records.
SYSTEM LOCATION:
National Security Agency/Central
Security Agency, 9800 Savage Road, Ft.
George G. Meade, MD 20755–6000.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Files consist of the individual’s full
name, Social Security Number (SSN),
address and case records compiled by
counselor and patient questionnaires,
questionnaires completed by private
counselors to whom clients are referred,
the records of medical treatment and
services, correspondence with personal
physicians and other care providers,
NSA/CSS Medical Center reports,
results of psychological assessment
testing and interviews, psychiatric
examination results and related reports.
E:\FR\FM\05OCN1.SGM
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61678
Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Section 301, Departmental
Regulations; 5 U.S.C. Section 7301,
Presidential Regulations and 7361–
7362, Employee Assistance Program; 5
U.S.C. Sections 7901–7904, Services to
Employees; 42 U.S.C. Sections 290dd–
1–290dd–2, Confidentiality of records; 5
CFR part 792, Federal Employees’
Health and Counseling Programs; E.O.
12564, Drug Free Federal Workplace;
E.O. 12196, Occupational safety and
health programs for Federal employees,
as amended and E.O. 9397 (SSN).
PURPOSE(S):
Used by counselors to facilitate and
record treatment, referral and follow-up
on behalf of employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where
pertinent, to which DoD is a party
before a court or administrative body
(including, but not limited to the Equal
Employment Opportunity Commission
and Merit Systems Protection Board).
To any entity or individual under
contract with NSA/CSS for the purpose
of providing Employee Assistance
Service related services.
mstockstill on DSK4VPTVN1PROD with NOTICES
Note: Record of the identity, diagnosis,
prognosis, or treatment of any client/patient,
irrespective of whether or when he ceases to
be a client/patient, maintained in connection
with the performance of any alcohol or drug
abuse prevention and treatment function
conducted, regulated, or directly or indirectly
assisted by any department or agency of the
United States, shall, except as provided
therein, be confidential and be disclosed only
for the purposes and under the circumstances
expressly authorized in 42 U.S.C. 290dd–2.
This statute takes precedence over the
Privacy Act of 1974, in regard to accessibility
of such records except to the individual to
whom the record pertains. The DoD ‘Blanket
Routine Uses’ that appear at the beginning of
the NSA/CSS compilation of systems of
records notices do not apply to these types
of records.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
VerDate Mar<15>2010
19:11 Oct 04, 2011
Jkt 226001
Policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system:
STORAGE:
Paper in file folders and electronic
storage media.
RETRIEVABILITY:
By the individual’s name and/or SSN.
SAFEGUARDS:
Employee Assistance Service facilities
are limited-access facilities for securitycleared personnel and visitors only.
Facilities may also be patrolled or
secured by guarded pedestrian gates and
checkpoints. Inside of Employee
Assistance Service office spaces, paper/
hard-copy records are stored in locked
containers with limited access. Access
to electronic records is limited and
controlled by password.
RETENTION AND DISPOSAL:
Records of clients are retained locally
(at Employee Assistance Service
facilities/offices) and transferred to the
NSA/CSS Records Center three years
after case closure. Then, after five years,
records are destroyed by pulping,
burning, shredding, erasure or
destruction of magnetic media.
Records of clients who retire or
separate are retained locally (at
Employee Assistance Service facilities/
offices) and transferred to the NSA/CSS
Records Center one year after date of
separation or retirement. Then, after five
years, records are destroyed by pulping,
burning, shredding, erasure or
destruction of magnetic media.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Employee Assistance Services,
National Security Agency/Central
Security Service, 9800 Savage Road, Ft.
George G. Meade, MD 20755–6000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Suite 6248, Ft. George G. Meade, MD
20755–6248.
Written inquiries should contain the
individual’s full name, SSN, mailing
address, and signature.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the National Security
Agency/Central Security Service,
Freedom of Information Act/Privacy Act
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
Office, 9800 Savage Road, Suite 6248,
Ft. George G. Meade, MD 20755–6248.
Written inquiries should contain the
individual’s full name, SSN, mailing
address, and signature.
CONTESTING RECORD PROCEDURES:
The NSA/CSS rules for contesting
contents and appealing initial
determinations are published at 32 CFR
part 322 or may be obtained by written
request addressed to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Suite 6248, Ft. George G. Meade, MD
20755–6248.
RECORD SOURCE CATEGORIES:
Primary sources are Employee
Assistance Service counselors, the client
and the client’s family. Other sources
include other counselors and other
individuals within NSA/CSS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Portions of this system may be exempt
under 5 U.S.C. 552a(k)(1), (k)(2), (k)(4)
and (k)(5), as applicable.
Information specifically authorized to
be classified under E.O. 13526, as
implemented by DoD 5200.1–R, may be
exempt pursuant to 5 U.S.C. 552a(k)(1).
Investigatory material compiled for
law enforcement purposes, other than
material within the scope of subsection
5 U.S.C. 552a(j)(2), may be exempt
pursuant to 5 U.S.C. 552a(k)(2).
However, if any individual is denied
any right, privilege, or benefit for which
he would otherwise be entitled by
Federal law or for which he would
otherwise be eligible, as a result of the
maintenance of the information, the
individual will be provided access to
the information exempt to the extent
that disclosure would reveal the identity
of a confidential source. Note: When
claimed, this exemption allows limited
protection of investigative reports
maintained in a system of records used
in personnel or administrative actions.
Records maintained solely for
statistical research or program
evaluation purposes and which are not
used to make decisions on the rights,
benefits, or entitlements of any
individual except for census records
which may be disclosed under 13 U.S.C.
8, may be exempt pursuant to 5 U.S.C.
552a(k)(4).
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
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Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
would reveal the identity of a
confidential source.
An exemption rule for this records
system has been promulgated according
to the requirements of 5 U.S.C.
553(b)(1), (2), and (3), (c) and (e) and
published in 32 CFR part 322. For
additional information, contact the
system manager.
[FR Doc. 2011–25697 Filed 10–4–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Security System systems of records
notices subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended, have
been published in the Federal Register
and are available from the address in
FOR FURTHER INFORMATION CONTACT.
The specific changes to the records
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new
or altered system report.
Dated: September 30, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[Docket ID DOD–2011–OS–0108]
Privacy Act of 1974; Systems of
Records
National Security Agency/
Central Security Service, Department of
Defense (DoD).
ACTION: Notice to amend a system of
records.
AGENCY:
GNSA 27
SYSTEM NAME:
Information Assurance Scholarship
Program (November 3, 2010, 75 FR
67697).
The National Security Agency
(NSA) is proposing to amend a system
of records notice in its existing
inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended.
DATES: The changes will be effective on
November 4, 2011 unless comments are
received that would result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
CHANGES:
Ms.
Anne Hill, National Security Agency/
Central Security Service, Freedom of
Information Act and Privacy Act Office,
9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755–6248, or
by phone at (301) 688–6527.
SUPPLEMENTARY INFORMATION: The
National Security Agency/Central
Individual information to include:
Title, full name, Social Security Number
(SSN), current address, permanent
address, phone number, cell phone
number, e-mail address, office address,
office phone number, office fax number,
office e-mail address; self-certification
of U.S. citizenship; security clearance
information; resume (to include
SUMMARY:
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FOR FURTHER INFORMATION CONTACT:
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19:11 Oct 04, 2011
Jkt 226001
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61679
activities such as community outreach,
volunteerism, athletics, etc.); veterans
status; letters of reference/
recommendations; personal goal
statement; list of awards and honors.
Educational information to include:
Official transcripts from all schools
attended; Scholastic Assessment Test
(SAT) and Graduate Record
Examination (GRE) test scores; list of
previous schools attended and degree/
certification; self-certification of
enrollment status at a Center for
Academic Excellence (CAE) to included
anticipated date of graduation, proposed
university(ies) and proposed degree to
include start date, student status and
anticipated date of graduation.
Work related information to include:
Current supervisor’s name, office title,
office address, office phone number,
office fax number, office e-mail address;
office of primary responsibility, name,
position title, office address, e-mail, and
phone number; application for the
position the individual will fill on
completion of the program and the
desired DoD Agency; and Continued
Service Agreement.
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with
‘‘Records are maintained for five years
after the grant is completed and/or
payment obligation as annotated in the
student agreement is completed.
Records are destroyed after five years by
pulping, burning, shredding, or erasure
or destruction of magnetic media.
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10 U.S.C. 2200, Programs; purpose; 10
U.S.C. 7045, Officers of the other armed
forces; enlisted members: admission;
DoDI 8500.2, Information Assurance
(IA) Implementation and E.O. 9397
(SSN), as amended.
PURPOSE(S):
SYSTEM LOCATION:
To maintain records relating to the
processing and awarding of recruitment
scholarships, retention scholarships or
grants under the DoD Information
Assurance Scholarship Program (IASP)
to qualified applicants and institutions.
This system is also used by management
for tracking and reporting.
National Security Agency/Central
Security Service, Ft. George G. Meade,
MD 20755–6000.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
GNSA 27
SYSTEM NAME:
Information Assurance Scholarship
Program.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals and institutions who
apply for recruitment scholarships,
retention scholarships or grants under
the DoD Information Assurance
Scholarship Program (IASP).
CATEGORIES OF RECORDS IN THE SYSTEM:
PO 00000
Frm 00016
Fmt 4703
Sfmt 4703
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows: To
authorized DoD hiring officials to
facilitate the recruiting of DoD IASP
award recipients into federal service for
the purpose of fulfilling the DoD IASP
mission.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Disclosures pursuant to 5 U.S.C.
552a(b)(12), Records maintained on
individuals, may be made from this
system to consumer reporting agencies
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]]>Agencies
[Federal Register Volume 76, Number 193 (Wednesday, October 5, 2011)]
[Notices]
[Pages 61676-61679]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-25697]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2011-OS-0107]
Privacy Act of 1974; Systems of Records
AGENCY: National Security Agency/Central Security Service, Department
of Defense (DoD).
ACTION: Notice to Amend a System of Records.
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SUMMARY: The National Security Agency (NSA) is proposing to amend a
system of records notice in its existing inventory of records systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on November 4, 2011 unless
comments are received that would result in a contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 4800 Mark
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public
[[Page 61677]]
viewing on the Internet at https://www.regulations.gov as they are
received without change, including any personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill, National Security
Agency/Central Security Service, Freedom of Information Act and Privacy
Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD
20755-6248, or by phone at (301) 688-6527.
SUPPLEMENTARY INFORMATION: The National Security Agency/Central
Security System systems of records notices subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address in FOR FURTHER INFORMATION
CONTACT.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: September 30, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 17
System Name:
NSA/CSS Employee Assistance Service Case Records (December 30,
2008, 73 FR 79853).
Changes:
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
these records contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where pertinent, to which DoD is a party
before a court or administrative body (including, but not limited to
the Equal Employment Opportunity Commission and Merit Systems
Protection Board).
To any entity or individual under contract with NSA/CSS for the
purpose of providing Employee Assistance Service related services.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he ceases to
be a client/patient, maintained in connection with the performance
of any alcohol or drug abuse prevention and treatment function
conducted, regulated, or directly or indirectly assisted by any
department or agency of the United States, shall, except as provided
therein, be confidential and be disclosed only for the purposes and
under the circumstances expressly authorized in 42 U.S.C. 290dd-2.
This statute takes precedence over the Privacy Act of 1974, in
regard to accessibility of such records except to the individual to
whom the record pertains. The DoD `Blanket Routine Uses' that appear
at the beginning of the NSA/CSS compilation of systems of records
notices do not apply to these types of records.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
* * * * *
Safeguards:
Delete entry and replace with ``Employee Assistance Service
facilities are limited-access facilities for security-cleared personnel
and visitors only. Facilities may also be patrolled or secured by
guarded pedestrian gates and checkpoints. Inside of Employee Assistance
Service office spaces, paper/hard-copy records are stored in locked
containers with limited access. Access to electronic records is limited
and controlled by password.''
Retention and disposal:
Delete entry and replace with ``Records of clients are retained
locally (at Employee Assistance Service facilities/offices) and
transferred to the NSA/CSS Records Center three years after case
closure. Then, after five years, records are destroyed by pulping,
burning, shredding, erasure or destruction of magnetic media.
Records of clients who retire or separate are retained locally (at
Employee Assistance Service facilities/offices) and transferred to the
NSA/CSS Records Center one year after date of separation or retirement.
Then, after five years, records are destroyed by pulping, burning,
shredding, erasure or destruction of magnetic media.''
* * * * *
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the National Security Agency/Central
Security Service, Freedom of Information Act/Privacy Act Office, 9800
Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
Written inquiries should contain the individual's full name, SSN,
mailing address, and signature.''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the National Security Agency/Central Security
Service, Freedom of Information Act/Privacy Act Office, 9800 Savage
Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
Written inquiries should contain the individual's full name, SSN,
mailing address, and signature.''
Contesting Record Procedures:
Delete entry and replace with ``The NSA/CSS rules for contesting
contents and appealing initial determinations are published at 32 CFR
Part 322 or may be obtained by written request addressed to the
National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755-6248.''
* * * * *
Exemptions claimed for the system:
Within entry, replace ``E.O. 12958'' with ``E.O. 13526.''
* * * * *
GNSA 17
System Name:
NSA/CSS Employee Assistance Service Case Records.
System Location:
National Security Agency/Central Security Agency, 9800 Savage Road,
Ft. George G. Meade, MD 20755-6000.
Categories of individuals covered by the system:
Files consist of the individual's full name, Social Security Number
(SSN), address and case records compiled by counselor and patient
questionnaires, questionnaires completed by private counselors to whom
clients are referred, the records of medical treatment and services,
correspondence with personal physicians and other care providers, NSA/
CSS Medical Center reports, results of psychological assessment testing
and interviews, psychiatric examination results and related reports.
[[Page 61678]]
Authority for maintenance of the system:
5 U.S.C. Section 301, Departmental Regulations; 5 U.S.C. Section
7301, Presidential Regulations and 7361-7362, Employee Assistance
Program; 5 U.S.C. Sections 7901-7904, Services to Employees; 42 U.S.C.
Sections 290dd-1-290dd-2, Confidentiality of records; 5 CFR part 792,
Federal Employees' Health and Counseling Programs; E.O. 12564, Drug
Free Federal Workplace; E.O. 12196, Occupational safety and health
programs for Federal employees, as amended and E.O. 9397 (SSN).
Purpose(s):
Used by counselors to facilitate and record treatment, referral and
follow-up on behalf of employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where pertinent, to which DoD is a party
before a court or administrative body (including, but not limited to
the Equal Employment Opportunity Commission and Merit Systems
Protection Board).
To any entity or individual under contract with NSA/CSS for the
purpose of providing Employee Assistance Service related services.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he ceases to
be a client/patient, maintained in connection with the performance
of any alcohol or drug abuse prevention and treatment function
conducted, regulated, or directly or indirectly assisted by any
department or agency of the United States, shall, except as provided
therein, be confidential and be disclosed only for the purposes and
under the circumstances expressly authorized in 42 U.S.C. 290dd-2.
This statute takes precedence over the Privacy Act of 1974, in
regard to accessibility of such records except to the individual to
whom the record pertains. The DoD `Blanket Routine Uses' that appear
at the beginning of the NSA/CSS compilation of systems of records
notices do not apply to these types of records.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper in file folders and electronic storage media.
Retrievability:
By the individual's name and/or SSN.
Safeguards:
Employee Assistance Service facilities are limited-access
facilities for security-cleared personnel and visitors only. Facilities
may also be patrolled or secured by guarded pedestrian gates and
checkpoints. Inside of Employee Assistance Service office spaces,
paper/hard-copy records are stored in locked containers with limited
access. Access to electronic records is limited and controlled by
password.
Retention and disposal:
Records of clients are retained locally (at Employee Assistance
Service facilities/offices) and transferred to the NSA/CSS Records
Center three years after case closure. Then, after five years, records
are destroyed by pulping, burning, shredding, erasure or destruction of
magnetic media.
Records of clients who retire or separate are retained locally (at
Employee Assistance Service facilities/offices) and transferred to the
NSA/CSS Records Center one year after date of separation or retirement.
Then, after five years, records are destroyed by pulping, burning,
shredding, erasure or destruction of magnetic media.
System manager(s) and address:
Chief, Employee Assistance Services, National Security Agency/
Central Security Service, 9800 Savage Road, Ft. George G. Meade, MD
20755-6000.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755-6248.
Written inquiries should contain the individual's full name, SSN,
mailing address, and signature.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755-6248.
Written inquiries should contain the individual's full name, SSN,
mailing address, and signature.
Contesting Record Procedures:
The NSA/CSS rules for contesting contents and appealing initial
determinations are published at 32 CFR part 322 or may be obtained by
written request addressed to the National Security Agency/Central
Security Service, Freedom of Information Act/Privacy Act Office, 9800
Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
Record source categories:
Primary sources are Employee Assistance Service counselors, the
client and the client's family. Other sources include other counselors
and other individuals within NSA/CSS.
Exemptions claimed for the system:
Portions of this system may be exempt under 5 U.S.C. 552a(k)(1),
(k)(2), (k)(4) and (k)(5), as applicable.
Information specifically authorized to be classified under E.O.
13526, as implemented by DoD 5200.1-R, may be exempt pursuant to 5
U.S.C. 552a(k)(1).
Investigatory material compiled for law enforcement purposes, other
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if any individual
is denied any right, privilege, or benefit for which he would otherwise
be entitled by Federal law or for which he would otherwise be eligible,
as a result of the maintenance of the information, the individual will
be provided access to the information exempt to the extent that
disclosure would reveal the identity of a confidential source. Note:
When claimed, this exemption allows limited protection of investigative
reports maintained in a system of records used in personnel or
administrative actions.
Records maintained solely for statistical research or program
evaluation purposes and which are not used to make decisions on the
rights, benefits, or entitlements of any individual except for census
records which may be disclosed under 13 U.S.C. 8, may be exempt
pursuant to 5 U.S.C. 552a(k)(4).
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
[[Page 61679]]
would reveal the identity of a confidential source.
An exemption rule for this records system has been promulgated
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 322. For additional information,
contact the system manager.
[FR Doc. 2011-25697 Filed 10-4-11; 8:45 am]
BILLING CODE 5001-06-P
