Privacy Act of 1974; System of Records, 61680-61682 [2011-25548]
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61680
Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
as defined in the Fair Credit Reporting
Act (15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)). The purpose of this
disclosure is to aid in the collection of
outstanding debts owed to the Federal
government, typically to provide an
incentive for debtors to repay
delinquent Federal government debts by
making these debts part of their credit
records.
The disclosure is limited to
information necessary to establish the
identity of the individual, including
name, address, and taxpayer
identification number (Social Security
Number (SSN)); the amount, status, and
history of the claim; and the agency or
program under which the claim arose
for the sole purpose of allowing the
consumer reporting agency to prepare a
commercial credit report.
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of the NSA/CSS
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether records about themselves is
contained in this record system should
address written inquiries to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Suite 6248, Ft. George G. Meade,
Maryland 20755–6248.
Written requests should contain the
individual’s name, address, scholarship
award year and type, and the institution
attended. All requests must be signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the National Security
Agency/Central Security Service,
Freedom of Information Act/Privacy Act
Office, 9800 Savage Road, Suite 6248,
Ft. George G. Meade, Maryland 20755–
6248.
Requests should include individual’s
name, address, scholarship award year
and type, and the institution(s)
attended. All requests must be signed.
CONTESTING RECORD PROCEDURES:
STORAGE:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
Retrieved by the individual’s name,
SSN, institution’s name and/or year of
application.
The NSA/CSS rules for contesting
contents and appealing initial agency
determinations may be obtained by
written request addressed to the
National Security Agency/Central
Security Service, Freedom of
Information Act (FOIA)/Privacy Act
Office, 9800 Savage Road, Suite 6248,
Ft. George G. Meade, MD 20755–6248.
RECORD SOURCE CATEGORIES:
Buildings are secured by a series of
guarded pedestrian gates and
checkpoints. Access to facilities is
limited to security-cleared personnel
and escorted visitors only. Within the
facilities themselves, access to paper
and computer printouts is controlled by
limited-access facilities and lockable
containers. Access to electronic means
is limited and controlled by computer
password protection.
Individuals, via the DoD IASP
recruitment or retention application
process; Centers for Academic
Excellence (CAE)/Institutions via the
grants application process.
RETENTION AND DISPOSAL:
mstockstill on DSK4VPTVN1PROD with NOTICES
SAFEGUARDS:
DEPARTMENT OF DEFENSE
Records are maintained for five years
after the grant is completed and/or
payment obligation as annotated in the
student agreement is completed.
Records are destroyed after five years by
pulping, burning, shredding, or erasure
or destruction of magnetic media.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–25702 Filed 10–4–11; 8:45 am]
BILLING CODE 5001–06–P
Department of the Army
[Docket ID USA–2011–0024]
Privacy Act of 1974; System of
Records
SYSTEM MANAGER(S) AND ADDRESS:
DoD IASP Executive Administrator,
National Security Agency/Central
Security Service, 9800 Savage Road,
Fort George G. Meade, Maryland 20755–
6000.
Department of the Army,
Department of Defense (DoD).
ACTION: Notice to add a system of
records.
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended.
This proposed action would be
effective without further notice on
November 3, 2011 unless comments are
received which result in a contrary
determination.
DATES:
You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Mr.
Leroy Jones, Department of the Army,
Privacy Office, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905, or by phone at (703) 428–
6185.
FOR FURTHER INFORMATION CONTACT:
The
Department of the Army notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on September 29, 2011 to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
SUPPLEMENTARY INFORMATION:
SUMMARY:
VerDate Mar<15>2010
19:11 Oct 04, 2011
Jkt 226001
AGENCY:
The Department of the Army
proposes to add a system of records to
its inventory of record systems subject
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05OCN1
Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
Dated: September 29, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
date, home telephone number, medical,
employment and education information,
gender, work e-mail address, personal
e-mail address, security clearance level,
and disability information.
A0350–20a TRADOC
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM NAME:
Standardized Student Records
System.
SYSTEM LOCATION:
Army commands, installations and
activities.
Deputy Chief of Staff, G–1/4, United
States Army Training and Doctrine
Command, (ATBO–S), 661 Sheppard
Place, Fort Eustis, VA 23604–5752.
Commandant, Command and General
Staff College (ATZL–SWD–DR), 100
Stimson Avenue, Fort Leavenworth KS
66027–2301.
Commandant, Defense Language
Institute Foreign Language Center
(ATFL–CMD–T), 1330 Plummer Street,
Monterey, CA 93944–3326.
Commandant, Army Management
Staff College (ATZL–SWM–ZA), 5500
21st Street, Building 247, Fort Belvoir,
VA 22060–5934.
Commandant, U.S. Army War College
(ATWC), 122 Forbes Avenue, Carlisle,
PA 17013–5215.
Commandant, Western Hemisphere
Institute for Security Cooperation
(ATWI–CO), 7161 Richardson Circle,
Building 36, Fort Benning, GA 31905–
2507.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of the Army, Navy,
Marine Corps, Air Force, Reserve Officer
Training Corps, National Defense Cadet
Corps military personnel, Department of
Defense civilian personnel, and
approved foreign military personnel
enrolled in a resident or non-resident
course administered by the Army and
enrolled to attend Army training.
CATEGORIES OF RECORDS IN THE SYSTEM:
Course and personnel data to include:
Individual’s name, Social Security
Number (SSN), foreign identification
number, and date of birth.
TRAINING DATA TO INCLUDE:
mstockstill on DSK4VPTVN1PROD with NOTICES
Class number, scheduling, testing,
academic, graduation, student, and
attrition data.
PERSONNEL DATA TO INCLUDE:
Unit, unit location, citizenship, race,
ethnicity, biographical data, travel,
purchasing, security, property data,
personal cellular number, home mailing
address, marital status, financial
information, emergency contact
information, other names used, birth
VerDate Mar<15>2010
19:11 Oct 04, 2011
Jkt 226001
10 U.S.C. 3013, Secretary of the Army;
10 U.S.C. 3583 Requirement of
Exemplary Conduct; DoD Directive
5105.65, Defense Security Cooperation
Agency; DoD Directive 6490.2E,
Comprehensive Health Surveillance;
DoD Instruction 6490.03, Deployment
Health; Army Regulation 12–15, Joint
Security Cooperation and Training;
Army Regulation 40–5, Preventative
Medicine; Army Regulation 40–66,
Medical Record Administration and
Health Care Documentation; Army
Regulation 350–1, Army Training and
Leader Development; Army Regulation
350–10, Management of Army
Individual Training Requirements and
Resources; Army Regulation 350–20,
Management of the Defense Foreign
Language Program; Army Regulation
600–8–104, Military Personnel
Information Management/Records;
Army Regulation 600–20, Army
Command Policy; and E.O. 9397 (SSN),
as amended.
PURPOSE(S):
Standardized Student Records System
purpose is to obtain training, education,
experiential learning, personal, and
biographical data to present a
comprehensive and personalized view
of the student record, course
enrollment, course completion, official
grade transcript, statistical studies to
improve training and testing methods,
and course catalog information. Records
are created to assist leadership to instill
an ongoing attitude of comprehensive,
continuous, and consistent military
health surveillance to implement early
intervention and control strategies to
promote and safeguard the moral, the
physical well-being, and the general
welfare of personnel at TRADOC
organizations.
Routine uses of records maintained in
the system, including categories of users
and the purpose of such uses:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Army’s
compilation of system of record notices
apply to this record system.
Note: This system of records contains
individually identifiable health information.
PO 00000
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Fmt 4703
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61681
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and electronic storage
media.
RETRIEVABILITY:
By name, Social Security Number
(SSN), foreign identification number,
service number, class number, language,
year of graduation, and date of birth.
SAFEGUARDS:
These systems are hosted on Army
installations, in a secure environment.
Building security is through police
patrols, installation fences, key card
access, building-server room alarms and
cameras. System access is through the
Army Network Enterprise Center’s
firewall. Each user requires a user ID
and password (which has to be changed
each 90 days). Direct access to the
database is restricted to authorized
System Administrators (SAs) only.
Servers are located in a cipher locked
room and access is controlled by the SA.
Any person having access to personally
identifiable information (PII) is specific
only to them once they have been
authenticated in the pertinent system
through an incorporated security
process, such as the implementation of
User ID/Password—Common Access
Cards (CAC); CAC optional but being
mandated for CAC only access with the
safeguards listed above. All personnel
with access to PII are trained in
Security+ certifications, to ensure they
are current on new security standards.
RETENTION AND DISPOSAL:
Records are kept in current file area
until no longer needed for conducting
business, then retired to Records
Holding Area (RHA)/Army Electronic
Archive (AEA) or destroyed.
Individual academic records are
transferred to the RHA/AEA, and are
retired to National Records Personnel
Center (NRPC) Annex, 1411 Boulder
Drive, Rock City Industrial Center,
Valmeyer, IL 62295–2603, when the
record is 10 years old. The NPRC will
destroy the record when 40 years old.
Instructor records are transferred to
the RHA/AEA after transfer or
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Federal Register / Vol. 76, No. 193 / Wednesday, October 5, 2011 / Notices
separation of instructor, and are
destroyed 10 years after the event.
Office personnel records are kept
until transfer or separation of
individual. Keep in CFA until event
occurs and then until no longer needed
for conducting business, but not longer
than 6 years after the event, then destroy
or transfer to the gaining activity;
whether it is an on or off post transfer.
Records on local training and
individual goals are maintained until no
longer needed for conducting business,
but not longer than 6 years, then
destroyed.
Destroy electronic media by deletion;
destroy paper printout by shredding or
burning.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Chief of Staff, G–1/4, United
States Army Training and Doctrine
Command, (ATBO–S), 661 Sheppard
Place, Fort Eustis, VA 23604–5752.
Commandant, Command and General
Staff College (ATZL–SWD–DR), 100
Stimson Avenue, Fort Leavenworth, KS
66027–2301.
Commandant, Defense Language
Institute Foreign Language Center
(ATFL–CMD–T), 1330 Plummer Street,
Monterey, CA 93944–3326.
Commandant, Army Management
Staff College (ATZL–SWM–ZA), 5500
21st Street, Building 247, Fort Belvoir,
VA 22060–5934.
Commandant, U.S. Army War College
(ATWC), 122 Forbes Avenue, Carlisle,
PA 17013–5215.
Commandant, Western Hemisphere
Institute for Security Cooperation
(ATWI–CO), 7161 Richardson Circle,
Building 36, Fort Benning, GA 31905–
2507.
mstockstill on DSK4VPTVN1PROD with NOTICES
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to:
Deputy Chief of Staff, G–1/4, United
States Army Training and Doctrine
Command, (ATBO–S), 661 Sheppard
Place, Fort Eustis, VA 23604–5752.
Commandant, Command and General
Staff College (ATZL–SWD–DR), 100
Stimson Avenue, Fort Leavenworth, KS
66027–2301.
Commandant, Defense Language
Institute Foreign Language Center
(ATFL–CMD–T), 1330 Plummer Street,
Monterey, CA 93944–3326.
Commandant, Army Management
Staff College (ATZL–SWM–ZA), 5500
21st Street, Building 247, Fort Belvoir,
VA 22060–5934.
Commandant, U.S. Army War College
(ATWC), 122 Forbes Avenue, Carlisle,
PA 17013–5215.
VerDate Mar<15>2010
19:11 Oct 04, 2011
Jkt 226001
Commandant, Western Hemisphere
Institute for Security Cooperation,
ATTN: International Student Division
(ATWI–CSI), 7161 Richardson Circle,
Building 36, Fort Benning, GA 31905–
2507.
Individual must furnish his/her full
name, Social Security Number (SSN),
current address and telephone number,
and military status or other information
verifiable from the record itself which
may assist in locating the record, and
their signature.
IN ADDITION, THE REQUESTER MUST PROVIDE A
NOTARIZED STATEMENT OR AN UNSWORN
DECLARATION MADE IN ACCORDANCE WITH 28
U.S.C. 1746, IN THE FOLLOWING FORMAT:
in locating the record, and their
signature.
IN ADDITION, THE REQUESTER MUST PROVIDE A
NOTARIZED STATEMENT OR AN UNSWORN
DECLARATION MADE IN ACCORDANCE WITH 28
U.S.C. 1746, IN THE FOLLOWING FORMAT:
IF EXECUTED OUTSIDE THE UNITED STATES:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United State of America that the
foregoing is true and correct. Executed
on (date). (Signature)’.
IF EXECUTED WITHIN THE UNITED STATES, ITS
TERRITORIES, POSSESSIONS, OR
COMMONWEALTHS:
IF EXECUTED OUTSIDE THE UNITED STATES:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United State of America that the
foregoing is true and correct. Executed
on (date). (Signature)’.
‘I declare (or certify, verify, or state)
under penalty of perjury that the
foregoing is true and correct. Executed
on (date). (Signature)’.
RECORD SOURCE CATEGORIES:
IF EXECUTED WITHIN THE UNITED STATES, ITS
TERRITORIES, POSSESSIONS, OR
COMMONWEALTHS:
‘I declare (or certify, verify, or state)
under penalty of perjury that the
foregoing is true and correct. Executed
on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to:
Deputy Chief of Staff, G–1/4, United
States Army Training and Doctrine
Command, (ATBO–S), 661 Sheppard
Place, Fort Eustis, VA 23604–5752.
Commandant, Command and General
Staff College (ATZL–SWD–DR), 100
Stimson Avenue, Fort Leavenworth, KS
66027–2301.
Commandant, Defense Language
Institute Foreign Language Center
(ATFL–CMD–T), 1330 Plummer Street,
Monterey, CA 93944–3326.
Commandant, Army Management
Staff College (ATZL–SWM–ZA), 5500
21st Street, Building 247, Fort Belvoir,
VA 22060–5934.
Commandant, U.S. Army War College
(ATWC), 122 Forbes Avenue, Carlisle,
PA 17013–5215.
Commandant, Western Hemisphere
Institute for Security Cooperation,
ATTN: International Student Division
(ATWI–CSI), 7161 Richardson Circle,
Building 36, Fort Benning, GA 31905–
2507.
For verification purposes, individual
must furnish his/her full name, Social
Security Number (SSN), current address
and telephone number, and military
status or other information verifiable
from the record itself which may assist
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From DoD personnel to include
school registrars; personnel who manage
the system to include DoD military and
civilian personnel and contractors;
faculty who are the facilitators and
instructors for the courses, to include
DoD military and civilian personnel and
contractors. From training and
personnel information systems; and
health providers, individuals by
interview and risk assessment surveys.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–25548 Filed 10–4–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF ENERGY
Federal Energy Regulatory
Commission
[Docket No. CP11–546–000]
Panhandle Eastern Pipe Line
Company, LP; Notice of Application
On September 16, 2011, Panhandle
Eastern Pipe Line Company, LP
(Panhandle) filed with the Federal
Energy Regulatory Commission
(Commission) an application under
section 7(b) of the Natural Gas Act and
the Rules and Regulations of the
Commission’s Regulations for authority
to abandon the three remaining
compressor units and appurtenant
facilities at the Adams Compressor
Station site in Texas County, Oklahoma.
The abandonment would serve to align
declining compression requirements of
the gathering system feeding into the
Adams Compressor Station.
Furthermore, firm transportation
services provided to existing Panhandle
customers will not be affected, as more
fully detailed in the Application.
E:\FR\FM\05OCN1.SGM
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]]>Agencies
[Federal Register Volume 76, Number 193 (Wednesday, October 5, 2011)]
[Notices]
[Pages 61680-61682]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-25548]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID USA-2011-0024]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, Department of Defense (DoD).
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army proposes to add a system of records
to its inventory of record systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on November 3, 2011 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Federal Docket Management System Office, 4800 Mark
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the
Army, Privacy Office, U.S. Army Records Management and Declassification
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA
22325-3905, or by phone at (703) 428-6185.
SUPPLEMENTARY INFORMATION: The Department of the Army notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on September 29, 2011 to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
[[Page 61681]]
Dated: September 29, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0350-20a TRADOC
System Name:
Standardized Student Records System.
System Location:
Army commands, installations and activities.
Deputy Chief of Staff, G-1/4, United States Army Training and
Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-
5752.
Commandant, Command and General Staff College (ATZL-SWD-DR), 100
Stimson Avenue, Fort Leavenworth KS 66027-2301.
Commandant, Defense Language Institute Foreign Language Center
(ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st
Street, Building 247, Fort Belvoir, VA 22060-5934.
Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue,
Carlisle, PA 17013-5215.
Commandant, Western Hemisphere Institute for Security Cooperation
(ATWI-CO), 7161 Richardson Circle, Building 36, Fort Benning, GA 31905-
2507.
Categories of Individuals Covered by the System:
Department of the Army, Navy, Marine Corps, Air Force, Reserve
Officer Training Corps, National Defense Cadet Corps military
personnel, Department of Defense civilian personnel, and approved
foreign military personnel enrolled in a resident or non-resident
course administered by the Army and enrolled to attend Army training.
Categories of Records in the System:
Course and personnel data to include: Individual's name, Social
Security Number (SSN), foreign identification number, and date of
birth.
Training Data to Include:
Class number, scheduling, testing, academic, graduation, student,
and attrition data.
Personnel Data to Include:
Unit, unit location, citizenship, race, ethnicity, biographical
data, travel, purchasing, security, property data, personal cellular
number, home mailing address, marital status, financial information,
emergency contact information, other names used, birth date, home
telephone number, medical, employment and education information,
gender, work e-mail address, personal e-mail address, security
clearance level, and disability information.
Authority for Maintenance of the System:
10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 3583 Requirement
of Exemplary Conduct; DoD Directive 5105.65, Defense Security
Cooperation Agency; DoD Directive 6490.2E, Comprehensive Health
Surveillance; DoD Instruction 6490.03, Deployment Health; Army
Regulation 12-15, Joint Security Cooperation and Training; Army
Regulation 40-5, Preventative Medicine; Army Regulation 40-66, Medical
Record Administration and Health Care Documentation; Army Regulation
350-1, Army Training and Leader Development; Army Regulation 350-10,
Management of Army Individual Training Requirements and Resources; Army
Regulation 350-20, Management of the Defense Foreign Language Program;
Army Regulation 600-8-104, Military Personnel Information Management/
Records; Army Regulation 600-20, Army Command Policy; and E.O. 9397
(SSN), as amended.
Purpose(s):
Standardized Student Records System purpose is to obtain training,
education, experiential learning, personal, and biographical data to
present a comprehensive and personalized view of the student record,
course enrollment, course completion, official grade transcript,
statistical studies to improve training and testing methods, and course
catalog information. Records are created to assist leadership to
instill an ongoing attitude of comprehensive, continuous, and
consistent military health surveillance to implement early intervention
and control strategies to promote and safeguard the moral, the physical
well-being, and the general welfare of personnel at TRADOC
organizations.
Routine uses of records maintained in the system, including
categories of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of system of record notices apply to this record
system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper records and electronic storage media.
Retrievability:
By name, Social Security Number (SSN), foreign identification
number, service number, class number, language, year of graduation, and
date of birth.
Safeguards:
These systems are hosted on Army installations, in a secure
environment. Building security is through police patrols, installation
fences, key card access, building-server room alarms and cameras.
System access is through the Army Network Enterprise Center's firewall.
Each user requires a user ID and password (which has to be changed each
90 days). Direct access to the database is restricted to authorized
System Administrators (SAs) only. Servers are located in a cipher
locked room and access is controlled by the SA. Any person having
access to personally identifiable information (PII) is specific only to
them once they have been authenticated in the pertinent system through
an incorporated security process, such as the implementation of User
ID/Password--Common Access Cards (CAC); CAC optional but being mandated
for CAC only access with the safeguards listed above. All personnel
with access to PII are trained in Security+ certifications, to ensure
they are current on new security standards.
Retention and Disposal:
Records are kept in current file area until no longer needed for
conducting business, then retired to Records Holding Area (RHA)/Army
Electronic Archive (AEA) or destroyed.
Individual academic records are transferred to the RHA/AEA, and are
retired to National Records Personnel Center (NRPC) Annex, 1411 Boulder
Drive, Rock City Industrial Center, Valmeyer, IL 62295-2603, when the
record is 10 years old. The NPRC will destroy the record when 40 years
old.
Instructor records are transferred to the RHA/AEA after transfer or
[[Page 61682]]
separation of instructor, and are destroyed 10 years after the event.
Office personnel records are kept until transfer or separation of
individual. Keep in CFA until event occurs and then until no longer
needed for conducting business, but not longer than 6 years after the
event, then destroy or transfer to the gaining activity; whether it is
an on or off post transfer.
Records on local training and individual goals are maintained until
no longer needed for conducting business, but not longer than 6 years,
then destroyed.
Destroy electronic media by deletion; destroy paper printout by
shredding or burning.
System Manager(s) and Address:
Deputy Chief of Staff, G-1/4, United States Army Training and
Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-
5752.
Commandant, Command and General Staff College (ATZL-SWD-DR), 100
Stimson Avenue, Fort Leavenworth, KS 66027-2301.
Commandant, Defense Language Institute Foreign Language Center
(ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st
Street, Building 247, Fort Belvoir, VA 22060-5934.
Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue,
Carlisle, PA 17013-5215.
Commandant, Western Hemisphere Institute for Security Cooperation
(ATWI-CO), 7161 Richardson Circle, Building 36, Fort Benning, GA 31905-
2507.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to:
Deputy Chief of Staff, G-1/4, United States Army Training and
Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-
5752.
Commandant, Command and General Staff College (ATZL-SWD-DR), 100
Stimson Avenue, Fort Leavenworth, KS 66027-2301.
Commandant, Defense Language Institute Foreign Language Center
(ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st
Street, Building 247, Fort Belvoir, VA 22060-5934.
Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue,
Carlisle, PA 17013-5215.
Commandant, Western Hemisphere Institute for Security Cooperation,
ATTN: International Student Division (ATWI-CSI), 7161 Richardson
Circle, Building 36, Fort Benning, GA 31905-2507.
Individual must furnish his/her full name, Social Security Number
(SSN), current address and telephone number, and military status or
other information verifiable from the record itself which may assist in
locating the record, and their signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If Executed Outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United State of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or
commonwealths:
`I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature)'.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to:
Deputy Chief of Staff, G-1/4, United States Army Training and
Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-
5752.
Commandant, Command and General Staff College (ATZL-SWD-DR), 100
Stimson Avenue, Fort Leavenworth, KS 66027-2301.
Commandant, Defense Language Institute Foreign Language Center
(ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st
Street, Building 247, Fort Belvoir, VA 22060-5934.
Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue,
Carlisle, PA 17013-5215.
Commandant, Western Hemisphere Institute for Security Cooperation,
ATTN: International Student Division (ATWI-CSI), 7161 Richardson
Circle, Building 36, Fort Benning, GA 31905-2507.
For verification purposes, individual must furnish his/her full
name, Social Security Number (SSN), current address and telephone
number, and military status or other information verifiable from the
record itself which may assist in locating the record, and their
signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If Executed Outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United State of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or
commonwealths:
`I declare (or certify, verify, or state) under penalty of perjury
that the foregoing is true and correct. Executed on (date).
(Signature)'.
Record Source Categories:
From DoD personnel to include school registrars; personnel who
manage the system to include DoD military and civilian personnel and
contractors; faculty who are the facilitators and instructors for the
courses, to include DoD military and civilian personnel and
contractors. From training and personnel information systems; and
health providers, individuals by interview and risk assessment surveys.
Exemptions Claimed for the System:
None.
[FR Doc. 2011-25548 Filed 10-4-11; 8:45 am]
BILLING CODE 5001-06-P
