Privacy Act; System of Records: State-77, Country Clearance Records, 61132-61133 [2011-25433]
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61132
Federal Register / Vol. 76, No. 191 / Monday, October 3, 2011 / Notices
Colombian and internationally
recognized human rights organizations
regarding the Colombian Armed Forces’
progress in meeting the abovementioned conditions, as provided in
section 7046(c) of the FY 2009 SFOAA.
This Determination and Certification
shall be published in the Federal
Register, and copies shall be transmitted
to the appropriate committees of
Congress.
The Department’s report was filed
with the Office of Management and
Budget. The new system description,
‘‘Country Clearance Records, State-77’’
will read as set forth below.
Dated: September 8, 2011.
Keith D. Miller,
Director, Office of Operations, Bureau of
Administration, U.S. Department of State.
SYSTEM NAME:
[FR Doc. 2011–25448 Filed 9–30–11; 8:45 am]
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
[Public Notice: 7632]
Privacy Act; System of Records: State77, Country Clearance Records
Notice is hereby given that
the Department of State proposes to
create a system of records, Country
Clearance Records, State-77, pursuant to
the provisions of the Privacy Act of
1974, as amended (5 U.S.C. 552a) and
Office of Management and Budget
Circular No. A–130, Appendix I.
DATES: This system of records will
become effective on November 14, 2011,
unless we receive comments that will
result in a contrary determination.
ADDRESSES: Any persons interested in
commenting on this new system of
records may do so by submitting
comments in writing to the Director;
Office of Information Programs and
Services, A/GIS/IPS; Department of
State, SA–2; 515 22nd Street, NW.;
Washington, DC 20522–8001.
FOR FURTHER INFORMATION CONTACT:
Director; Office of Information Programs
and Services, A/GIS/IPS; Department of
State, SA–2; 515 22nd Street, NW.;
Washington, DC 20522–8001.
SUPPLEMENTARY INFORMATION:
The Department of State proposes the
new system of records named ‘‘Country
Clearance Records.’’ During a review of
Department of State operations, this
system was identified as being in
operation and subject to the provisions
of the Privacy Act. This notice is being
published to address the requirements
of the Privacy Act of 1974, as amended.
The proposed system will maintain
information required to request
permission from the chief of mission for
the planned presence in his or her
country, post, or mission of an
employee or contractor of the
Department of State or other Executive
Branch agency.
srobinson on DSK4SPTVN1PROD with NOTICES
SUMMARY:
VerDate Mar<15>2010
16:42 Sep 30, 2011
Jkt 223001
Office of Management Policy,
Rightsizing and Innovation (M/PRI),
Department of State, 2201 C Street NW.,
Washington, DC 20520–3822; all U.S.
posts and missions abroad; and
corresponding automated data
processing facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and contractors of the
Department of State and other Executive
Branch agencies of the U.S.
Government.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual name, email address,
phone number, passport country and
number, agency, employment type,
country of birth, emergency contact
information, purpose of visit, lodging
information, carrier information, level of
security clearance and travel itineraries.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. 3927, Chief of Mission.
PURPOSE:
To request permission from the chief
of mission for the planned presence in
his or her country, post, or mission of
an employee or contractor of the
Department of State or other Executive
Branch agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The Department shares Country
Clearance records with designated
administrators of other Executive
Branch agencies utilizing the eCountry
Clearance system for employees or
contractors on official travel to U.S.
posts and missions abroad.
The Department of State periodically
publishes in the Federal Register its
standard routine uses which apply to all
of its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
PO 00000
Frm 00061
STORAGE:
Electronic and paper records.
RETRIEVABILITY:
SAFEGUARDS:
Country Clearance Records.
DEPARTMENT OF STATE
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records are retrieved by the
individual’s name or itinerary number.
STATE–77
Dated: September 7, 2011.
William J. Burns,
Deputy Secretary of State.
BILLING CODE 4710–29–P
routine uses apply to Country Clearance
Records, State-77.
Fmt 4703
Sfmt 4703
All users are given cyber security
awareness training which covers the
procedures for handling Sensitive but
Unclassified information, including
personally identifiable information (PII).
Annual refresher training is mandatory.
In addition, all Foreign Service and
Civil Service employees and those
Locally Engaged Staff who handle PII
are required to take the Foreign Service
Institute distance learning course
instructing employees on privacy and
security requirements, including the
Rules of Behavior for handling PII and
the potential consequences if it is
handled improperly. Before being
granted access to Country Clearance
Records, a user must first be granted
access to the Department of State
computer system.
Remote access to the Department of
State network from non-Department
owned systems is authorized only
through a Department approved access
program. Remote access to the network
is configured with the Office of
Management and Budget Memorandum
M–07–16 security requirements, which
include but are not limited to two-factor
authentication and time out function.
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. Access to the
Department of State, its annexes, posts,
and missions abroad is controlled by
security guards and admission is limited
to those individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
When it is determined that a user no
longer needs access, the user account is
disabled.
E:\FR\FM\03OCN1.SGM
03OCN1
Federal Register / Vol. 76, No. 191 / Monday, October 3, 2011 / Notices
RETENTION AND DISPOSAL:
DEPARTMENT OF STATE
DEPARTMENT OF STATE
[Public Notice 7631]
[Public Notice: 7629]
Waiver of Restriction on Assistance to
the Central Government of Niger
Waiver of Restriction on Assistance to
the Central Government of Guinea
Pursuant to Section 7086(c)(2) of the
Department of State, Foreign
Operations, and Related Programs
Appropriations Act, 2010 (Div. F, Pub.
L. 111–117), as carried forward by the
Full-Year Continuing Appropriations
Act, 2011 (Div. B, Pub. L. 112–10) (‘‘the
Act’’), and Department of State
Delegation of Authority Number 245–1,
I hereby determine that it is important
to the national interest of the United
States to waive the requirements of
Section 7086(c)(1) of the Act with
respect to Niger and I hereby waive such
restriction.
This determination shall be reported
to the Congress, and published in the
Federal Register.
Pursuant to Section 7086(c)(2) of the
Department of State, Foreign
Operations, and Related Programs
Appropriations Act, 2010 (Div. F, Pub.
L. 111–117), as carried forward by the
Full-Year Continuing Appropriations
Act, 2011 (Div. B, Pub. L. 112–10) (‘‘the
Act’’), and Department of State
Delegation of Authority Number 245–1,
I hereby determine that it is important
to the national interest of the United
States to waive the requirements of
Section 7086(c)(1) of the Act with
respect to Guinea and I hereby waive
such restriction.
This determination shall be reported
to the Congress, and published in the
Federal Register.
Dated: July 22, 2011.
Thomas Nides,
Deputy Secretary of State for Management
and Resources.
Dated: July 22, 2011.
Thomas Nides,
Deputy Secretary of State for Management
and Resources.
[FR Doc. 2011–25435 Filed 9–30–11; 8:45 am]
[FR Doc. 2011–25447 Filed 9–30–11; 8:45 am]
BILLING CODE 4710–26–P
BILLING CODE 4710–26–P
DEPARTMENT OF STATE
DEPARTMENT OF STATE
[Public Notice: 7626]
[Public Notice: 7625]
Waiver of Restriction on Assistance to
the Central Government of GuineaBissau
Waiver of Restriction on Assistance to
the Central Government of The Gambia
Pursuant to Section 7086(c)(2) of the
Department of State, Foreign
Operations, and Related Programs
Appropriations Act, 2010 (Div. F, Pub.
L. 111–117), as carried forward by the
Full-Year Continuing Appropriations
Act, 2011 (Div. B, Pub. L. 112–10) (‘‘the
Act’’), and Department of State
Delegation of Authority Number 245–1,
I hereby determine that it is important
to the national interest of the United
States to waive the requirements of
Section 7086(c)(1) of the Act with
respect to Guinea-Bissau and I hereby
waive such restriction.
This determination shall be reported
to the Congress, and published in the
Federal Register.
Pursuant to Section 7086(c)(2) of the
Department of State, Foreign
Operations, and Related Programs
Appropriations Act, 2010 (Division F,
Pub. L. 111–117), as carried forward by
the Full-Year Continuing
Appropriations Act, 2011 (Div. B, Pub.
L. 112–10) (‘‘the Act’’), and Department
of State Delegation of Authority Number
245–1, I hereby determine that it is
important to the national interest of the
United States to waive the requirements
of Section 7086(c)(1) of the Act with
respect to The Gambia and I hereby
waive such restriction.
This determination shall be reported
to the Congress, and published in the
Federal Register.
Dated: July 22, 2011.
Thomas Nides,
Deputy Secretary of State for Management
and Resources.
Dated: July 28, 2011.
Thomas Nides,
Deputy Secretary of State for Management
and Resources.
[FR Doc. 2011–25433 Filed 9–30–11; 8:45 am]
[FR Doc. 2011–25444 Filed 9–30–11; 8:45 am]
[FR Doc. 2011–25451 Filed 9–30–11; 8:45 am]
BILLING CODE 4710–24–P
BILLING CODE 4710–26–P
BILLING CODE 4710–26–P
Records are disposed of in accordance
with published Department of State
Records Disposition Schedules as
approved by the National Archives and
Records Administration (NARA). More
specific information may be obtained by
writing to the Director, Office of
Information Programs and Services,
Department of State, SA–2, 515 22nd
Street, NW., Washington, DC 20522–
8001.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Management
Policy, Rightsizing and Innovation (M/
PRI), 2201 C Street, NW., Washington,
DC 20520–3822.
NOTIFICATION PROCEDURES:
Individuals who have reason to
believe that the Office of Management
Policy, Rightsizing and Innovation (M/
PRI) may have information pertaining to
them may write to the Director, Office
of Information Programs and Services,
Department of State, SA–2, 515 22nd
Street, NW., Washington, DC 20522–
8001. The individual must specify that
he/she wishes Country Clearance
Records to be checked. At a minimum,
the individual should include his or her
name, current mailing address, zip code,
and signature; and a brief description of
the circumstances that caused the
individual to believe that the system of
records contains records pertaining to
him or her, including dates and
locations of travel episodes for which
the individual believes he or she may
have caused the creation of country
clearance records.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to them
should write to the Director, Office of
Information Programs and Services
(address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
srobinson on DSK4SPTVN1PROD with NOTICES
61133
These records contain information
obtained directly from the individual
who is the subject of these records, from
the Executive Branch agency employing
the individual, and M/PRI and post or
mission staff abroad.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
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16:42 Sep 30, 2011
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03OCN1
]]>Agencies
[Federal Register Volume 76, Number 191 (Monday, October 3, 2011)]
[Notices]
[Pages 61132-61133]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-25433]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice: 7632]
Privacy Act; System of Records: State-77, Country Clearance
Records
SUMMARY: Notice is hereby given that the Department of State proposes
to create a system of records, Country Clearance Records, State-77,
pursuant to the provisions of the Privacy Act of 1974, as amended (5
U.S.C. 552a) and Office of Management and Budget Circular No. A-130,
Appendix I.
DATES: This system of records will become effective on November 14,
2011, unless we receive comments that will result in a contrary
determination.
ADDRESSES: Any persons interested in commenting on this new system of
records may do so by submitting comments in writing to the Director;
Office of Information Programs and Services, A/GIS/IPS; Department of
State, SA-2; 515 22nd Street, NW.; Washington, DC 20522-8001.
FOR FURTHER INFORMATION CONTACT: Director; Office of Information
Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd
Street, NW.; Washington, DC 20522-8001.
SUPPLEMENTARY INFORMATION:
The Department of State proposes the new system of records named
``Country Clearance Records.'' During a review of Department of State
operations, this system was identified as being in operation and
subject to the provisions of the Privacy Act. This notice is being
published to address the requirements of the Privacy Act of 1974, as
amended. The proposed system will maintain information required to
request permission from the chief of mission for the planned presence
in his or her country, post, or mission of an employee or contractor of
the Department of State or other Executive Branch agency.
The Department's report was filed with the Office of Management and
Budget. The new system description, ``Country Clearance Records, State-
77'' will read as set forth below.
Dated: September 8, 2011.
Keith D. Miller,
Director, Office of Operations, Bureau of Administration, U.S.
Department of State.
STATE-77
SYSTEM NAME:
Country Clearance Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Management Policy, Rightsizing and Innovation (M/PRI),
Department of State, 2201 C Street NW., Washington, DC 20520-3822; all
U.S. posts and missions abroad; and corresponding automated data
processing facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and contractors of the Department of State and other
Executive Branch agencies of the U.S. Government.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual name, email address, phone number, passport country and
number, agency, employment type, country of birth, emergency contact
information, purpose of visit, lodging information, carrier
information, level of security clearance and travel itineraries.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. 3927, Chief of Mission.
PURPOSE:
To request permission from the chief of mission for the planned
presence in his or her country, post, or mission of an employee or
contractor of the Department of State or other Executive Branch agency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The Department shares Country Clearance records with designated
administrators of other Executive Branch agencies utilizing the
eCountry Clearance system for employees or contractors on official
travel to U.S. posts and missions abroad.
The Department of State periodically publishes in the Federal
Register its standard routine uses which apply to all of its Privacy
Act systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to Country Clearance
Records, State-77.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic and paper records.
RETRIEVABILITY:
Records are retrieved by the individual's name or itinerary number.
SAFEGUARDS:
All users are given cyber security awareness training which covers
the procedures for handling Sensitive but Unclassified information,
including personally identifiable information (PII). Annual refresher
training is mandatory. In addition, all Foreign Service and Civil
Service employees and those Locally Engaged Staff who handle PII are
required to take the Foreign Service Institute distance learning course
instructing employees on privacy and security requirements, including
the Rules of Behavior for handling PII and the potential consequences
if it is handled improperly. Before being granted access to Country
Clearance Records, a user must first be granted access to the
Department of State computer system.
Remote access to the Department of State network from non-
Department owned systems is authorized only through a Department
approved access program. Remote access to the network is configured
with the Office of Management and Budget Memorandum M-07-16 security
requirements, which include but are not limited to two-factor
authentication and time out function.
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation.
Access to the Department of State, its annexes, posts, and missions
abroad is controlled by security guards and admission is limited to
those individuals possessing a valid identification card or individuals
under proper escort. All paper records containing personal information
are maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage.
When it is determined that a user no longer needs access, the user
account is disabled.
[[Page 61133]]
RETENTION AND DISPOSAL:
Records are disposed of in accordance with published Department of
State Records Disposition Schedules as approved by the National
Archives and Records Administration (NARA). More specific information
may be obtained by writing to the Director, Office of Information
Programs and Services, Department of State, SA-2, 515 22nd Street, NW.,
Washington, DC 20522-8001.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Management Policy, Rightsizing and Innovation
(M/PRI), 2201 C Street, NW., Washington, DC 20520-3822.
NOTIFICATION PROCEDURES:
Individuals who have reason to believe that the Office of
Management Policy, Rightsizing and Innovation (M/PRI) may have
information pertaining to them may write to the Director, Office of
Information Programs and Services, Department of State, SA-2, 515 22nd
Street, NW., Washington, DC 20522- 8001. The individual must specify
that he/she wishes Country Clearance Records to be checked. At a
minimum, the individual should include his or her name, current mailing
address, zip code, and signature; and a brief description of the
circumstances that caused the individual to believe that the system of
records contains records pertaining to him or her, including dates and
locations of travel episodes for which the individual believes he or
she may have caused the creation of country clearance records.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to them should write to the Director, Office of Information Programs
and Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
These records contain information obtained directly from the
individual who is the subject of these records, from the Executive
Branch agency employing the individual, and M/PRI and post or mission
staff abroad.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2011-25433 Filed 9-30-11; 8:45 am]
BILLING CODE 4710-24-P
