Privacy Act of 1974; Publication of Notice of Systems of Records, 58321-58327 [2011-24044]
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Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Notices
Frank Wall Street Reform and Consumer
Protection Act, requires Commission
staff to conduct an examination of each
NRSRO at least annually. As part of this
annual examination regimen for
NRSROs, Commission staff will closely
review Kroll’s activities with respect to
managing this conflict and meeting the
conditions set forth below and will
consider whether to recommend that the
Commission take additional action,
including administrative or other action.
The Commission therefore finds that
a temporary, limited and conditional
exemption allowing Kroll to enter the
market for rating structured finance
products is consistent with the
Commission’s goal, as established by the
Rating Agency Act, of improving ratings
quality by fostering accountability,
transparency, and competition in the
credit rating industry, subject to Kroll’s
making public disclosure of the conflict
created by exceeding the 10% threshold
and maintaining policies, procedures
and internal controls to address that
conflict, is necessary and appropriate in
the public interest and is consistent
with the protection of investors.
Accordingly, pursuant to Section 36
of the Exchange Act,
It is hereby ordered that Kroll Bond
Rating Agency, Inc., formerly known as
LACE Financial Corp., is exempt from
the conflict of interest prohibition in
Exchange Act Rule 17g–5(c)(1) until
January 1, 2013, with respect to any
revenue derived from issuer-paid
ratings, provided that: (1) Kroll Bond
Rating Agency, Inc. publicly discloses
in Exhibit 6 to Form NRSRO, as
applicable, that the firm received more
than 10% of its total net revenue in
fiscal year 2011 or 2012 from a client or
clients; and (2) in addition to fulfilling
its existing obligations as an NRSRO to
maintain policies, procedures, and
internal controls, Kroll Bond Rating
Agency, Inc. also maintains policies,
procedures, and internal controls
specifically designed to address the
conflict created by exceeding the 10%
threshold.
By the Commission.
Elizabeth M. Murphy,
Secretary.
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[FR Doc. 2011–24028 Filed 9–19–11; 8:45 am]
BILLING CODE 8011–01–P
SELECTIVE SERVICE SYSTEM
Privacy Act of 1974; Publication of
Notice of Systems of Records
Selective Service System.
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17:45 Sep 19, 2011
The purpose of this notice is
to meet the requirement of the Privacy
Act of 1974 regarding the publication of
the agency’s notice of systems of
records. The complete text of all
Selective Service System notices
appears below.
SUMMARY:
Authority: 5 U.S.C. 552a
Jkt 223001
SSS–2 General Files (Registrant Processing).
SSS–3 Reconciliation Service Records.
SSS–4 Registrant Information Bank (RIB)
Records.
SSS–5 Reserve and National Guard Personnel
Records.
SSS–6 Uncompensated Personnel Records.
SSS–7 Suspected Violator Inventory System.
SSS–8 Pay Record.
SSS–9 Registrant Registration Records.
SSS–2
SYSTEM NAME:
General Files B (Registrant
Processing) SSS.
SECURITY CLASSIFICATION:
SYSTEM LOCATION:
National Headquarters, Selective
Service System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Registrants of the Selective Service
System and other individuals and
organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains current and previous
correspondence with individual
registrants, private individuals and
Government agencies, requesting
information or resolution of specific
problems related to registrant processing
or agency operations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 10(b)(3), Military Selective
Service Act (50 U.S.C. App. 460(b)(3)).
ROUTINE USES OF RECORDS MAINTAINED ON THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Department of Justice—To refer
reports received as to possible violations
of the Military Selective Service Act.
Federal Bureau of Investigation—To
refer reports received as to possible
violations of the Military Selective
Service Act.
Department of Defense—To exchange
information respecting status of
individuals subject to the provisions of
the Military Selective Service Act.
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U.S. Citizenship and Immigration
Services—For responding to inquiries
concerning aliens.
Department of Health and Human
Services—For locations of parents
pursuant to the Child Support
Enforcement Act (42 U.S.C. 651 et seq.)
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
Systems of Records
None.
IV. Conclusion
AGENCY:
Notice: publication of systems
of records.
ACTION:
58321
Paper copies maintained in routine
filing equipment.
RETRIEVABILITY:
Records are indexed alphabetically by
last name.
SAFEGUARDS:
Measures that have been taken to
prevent unauthorized disclosures of
records are:
a. Records maintained by authorized
personnel only, who have been trained
in the rules and regulations concerning
disclosures of information; offices are
locked when authorized personnel are
not on duty.
b. Periodic security checks and other
emergency planning.
c. Records transferred for storage are
boxed and taped; records in transit for
temporary custody of another office are
sealed. Records eligible for destruction
are destroyed by maceration, shredding
or burning.
RETENTION AND DISPOSAL:
Hold file intact for five years from
date of latest correspondence.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Selective Service,
Selective Service System, 1515 Wilson
Boulevard, Arlington, VA 22209–2425,
Attn: Records Manager.
RECORD ACCESS PROCEDURES:
An individual desiring to obtain
information on the procedures for
gaining access to and contesting records
may write to: Director of Selective
Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
It is necessary to furnish the following
information in order to identify the
individual whose records are requested:
a. Full name of the individual.
b. Date of birth.
c. Selective Service Number (if
available).
d. Mailing address to which the reply
should be mailed.
CONTESTING RECORD PROCEDURES:
See Record Access Procedures, above.
RECORD SOURCE CATEGORIES:
Individual registrants, private
individuals and organizations, and
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members of Congress acting on behalf of
constituents.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
None.
SSS–3
SYSTEM NAME:
Reconciliation Service Records—SSS
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
National Headquarters, Selective
Service System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Vietnam era draft evaders and
military deserters (whose surnames
begin with A through R) who have
qualified for a period of alternate service
as a condition for reconciliation under
Presidential Proclamation 4313, signed
September 16, 1974.
CATEGORIES OF RECORDS IN THE SYSTEM:
Registration Card: Individual’s name,
address, telephone number, personal
description, date of birth, Social
Security Account Number, former
military service, date of registration,
reconciliation service required, date of
reconciliation service started and
terminated, total reconciliation service,
individual’s signature.
a. Records maintained by authorized
personnel only, who have been trained
in the rules and regulations concerning
disclosures of information; offices are
locked when authorized personnel are
not on duty.
b. Periodic security checks and other
emergency planning.
c. Records transferred for storage are
boxed and taped; records in transit for
temporary custody of another office are
sealed. Records eligible for destruction
are destroyed by maceration, shredding
or burning.
RETENTION AND DISPOSAL:
Registration Cards or microfilm
thereof will be retained until the
enrollee reaches 85 years of age.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Selective Service, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
RECORD ACCESS PROCEDURES:
An individual desiring to obtain
information on the procedures for
gaining access to and contesting records
may write to: Director of Selective
Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
CONTESTING RECORD PROCEDURES:
See Record Access Procedures, above.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RECORD SOURCE CATEGORIES:
Presidential Proc. 4313; E.O. 11804; 5
U.S.C. 553; 50 U.S.C. App. 460(b)(3).
Sources of records in the system are
primarily established by the individual
at the time and place of enrollment,
based on oral and written information
given by the enrollee. Other sources of
information include the Report of
Separation From Active Duty (DD Form
214), referral documents from the
referring authority and information
provided by an enrollee’s employer.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
For referral to the appropriate military
authority, upon request, in cases
involving the updating of military
discharges.
To respond to inquiries from
individuals concerning participation in
the reconciliation program under
Presidential Proclamation 4313.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
None.
SSS–4
STORAGE:
SYSTEM NAME:
All registration cards and microfiche
of registration cards are stored in metal
or wood filing cabinets.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Registrant Information Bank (RIB)
Records—SSS
RETRIEVABILITY:
The system is alphabetically indexed
by last name.
SAFEGUARDS:
Measures that have been taken to
prevent unauthorized disclosures of
records are:
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SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Data Management Center/
USMEPCOM Customer Support
Division IT Directorate, Great Lakes,
Illinois 60088.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Registrants of the Selective Service
System after 1979 (born after December
31, 1959).
CATEGORIES OF RECORDS IN THE SYSTEM:
The Registrant Information Bank (RIB)
is an automated data processing system
which stores information concerning
registration, classification, examination,
assignment and induction of Selective
Service registrants.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 10(b)(3) of the Military
Selective Service Act (50 U.S.C. App.
460(b)(3)).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The Military Selective Service Act,
Selective Service regulations, and the
President’s Proclamation on Registration
requires those registering with Selective
Service to provide their full name, date
of birth, address, sex, Social Security
Account Number, if they have one, and
their signature. The principal purpose of
the requested information is to establish
or verify a person’s registration with the
Selective Service System. Registration
information may be shared with the
following government agencies for the
purposes stated:
Department of Justice—For review
and processing of suspected violations
of the Military Selective Service Act
(MSSA), for perjury, and for defense of
a civil action arising from
administrative processing under such
Act.
Department of State and U.S.
Citizenship and Immigration Services—
For collection and evaluation of data to
determine a person’s eligibility for
entry/reentry into the United States and
for United States citizenship.
Department of Defense and U.S. Coast
Guard—To exchange data concerning
registration, classification, induction,
and examination of registrants and for
identification of prospects for recruiting.
Department of Labor—To assist
veterans in need of data concerning
reemployment rights, and for
determination of eligibility for benefits
under the Workforce Investment Act.
Department of Education—To
determine eligibility for student
financial assistance.
U.S. Census Bureau—For the
purposes of planning or carrying out a
census or survey or related activity
pursuant to the provisions of Title 13.
Office of Personnel Management and
U.S. Postal Service—To determine
eligibility for employment.
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Department of Health and Human
Services—To determine a person’s
proper Social Security Account Number
and for locating parents pursuant to the
Child Support Enforcement Act.
State and Local Governments—To
provide data that may constitute
evidence and facilitate the enforcement
of state and local law.
Alternative Service Employers—
During conscription, to exchange
information with employers regarding a
registrant who is a conscientious
objector for the purpose of placement
and supervision of performance of
alternative service in lieu of induction
into the military service.
General Public—Registrant’s name,
Selective Service Registration Number,
Date of Birth and Classification,
(Military Selective Service Act, Section
6, 50 U.S.C. App.456h).
served their purpose or upon records
appraisal action.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Selective Service, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
CONTESTING RECORD PROCEDURES:
See Record Access Procedures, above.
RECORD SOURCE CATEGORIES:
RETRIEVABILITY:
The system is indexed primarily by
Selective Service Number.
SAFEGUARDS:
a. On-line access to RIB from
terminals is available to authorized
personnel, and is controlled by User
Identification and password. Batch
access controlled via standard data
processing software and hardware
techniques.
b. Records are handled by authorized
personnel only, who have been trained
in the rules and regulations concerning
disclosures of information; offices are
locked when authorized personnel are
not on duty and protected by an
electronic security access system at all
times.
c. Premises are locked and patrolled
when authorized personnel are not on
duty.
d. Periodic security checks and other
emergency planning.
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RETENTION AND DISPOSAL:
When eligible for disposal, the
computer tapes are erased. The records
stored in the Registrant Information
Bank (RIB) are retained until the
registrant reaches 85 years of age.
The computer printouts are
distributed to National Headquarters
and destroyed when they have served
their purpose by maceration, shredding,
or burning. Computer printouts used at
the Data Management Center are
destroyed by maceration after they have
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Information submitted by the
registrant, Federal and state agencies
create the input information recorded in
the SSS—Registrant Information Bank
(RIB) Records.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
None.
SSS–5
SYSTEM NAME:
Reserve and National Guard
Personnel Records—SSS
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
National Headquarters, Selective
Service System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Officers and Warrant Officers of the
Reserve and National Guard currently
assigned to the Selective Service
System, and Officers and Warrant
Officers formerly so assigned.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records contain information
relating to selection, placement and
utilization of military personnel, such as
name, rank, Social Security Account
Number, date of birth, physical profile,
residence and business, addresses, and
telephone numbers. Information is also
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recorded on unit of assignment,
occupational codes and data pertaining
to training, cost factors, efficiency
ratings and mobilization assignments
and duties, and other information
relating to the status of the member.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RECORD ACCESS PROCEDURES:
An individual desiring to obtain
information on the procedures for
gaining access to and contesting records
may write to: Director of Selective
Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
It is necessary to furnish the following
information in order to identify the
individual whose records are requested:
a. Full name of the individual.
b. Date of birth.
c. Selective Service Number (if
known), Social Security Account
Number.
d. Mailing address to which the reply
should be mailed.
The records are maintained on tape
and disk.
58323
Section 10(b)(2) of the Military
Selective Service Act (50 U.S.C. App.
460(b)(2)).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
To provide information to the
individual member’s branch of the
Armed Forces as required in connection
with their assignment to the Selective
Service System.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders
and on magnetic tape or disk.
RETRIEVABILITY:
Records are indexed by name and
Service Number.
SAFEGUARDS:
Records are maintained in lockable
file containers. Measures that have been
taken to prevent unauthorized
disclosures of records are:
a. Use of the records or any
information contained therein is limited
to Selective Service System employees
or Reserve Forces Members whose
official duties require access.
b. Records maintained by authorized
personnel only, who have been trained
in the rules and regulations concerning
disclosures of information; offices are
locked when authorized personnel are
not on duty.
c. Periodic security checks and other
emergency planning.
d. Records transferred for storage are
boxed and taped; records in transit for
temporary custody of another office are
sealed. Records eligible for destruction
are destroyed by maceration, shredding
or burning.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Selective Service, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
RETENTION AND DISPOSAL:
Personnel records for Selective
Service Reserve Forces are retained for
one (1) year after separation and then
disposed of in accordance with
procedures provided by each Branch of
Service.
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RECORD ACCESS PROCEDURES:
SSS Reserve Forces Members or
former members who wish to gain
access to their records should make
their request in writing addressed to:
Director of Selective Service, Selective
Service System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425, Attn:
Military Personnel.
It is necessary to include the
Member’s full name, rank, branch of
service, address, and Social Security
Account Number.
CONTESTING RECORD PROCEDURES:
See Record Access Procedures, above.
RECORD SOURCE CATEGORIES:
Information in this system is obtained
directly from the individual to whom it
applies or is derived from information
supplied or is provided by the
individual Branch of the Armed Forces.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
None.
SSS–6
SYSTEM NAME:
Uncompensated Personnel Records—
SSS
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
National Headquarters, Selective
Service System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
The records contain information
relating to selection, appointment and
separation of appointees, such as name,
date of birth, mailing address, residence
and organization location, position title,
minority group code, sex, weight, etc.
length of service and occupational title.
Emcdonald on DSK5VPTVN1PROD with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 10(b)(3) of the Military
Selective Service Act (50 U.S.C.
App.460(b)(3)).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Department of Justice for exchange of
information when required in
connection with processing of alleged
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RECORD SOURCE CATEGORIES:
STORAGE:
Information in this system is obtained
directly from the individual or is
derived from information he/she has
supplied or is provided by the agency
official with authority to appoint the
individual.
Records are maintained in file folders
and on magnetic tape or disk.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
None.
RETRIEVABILITY:
Records are indexed by name of
individual record identification number
and location.
SAFEGUARDS:
Records are maintained in lockable
file containers. Measures that have been
taken to prevent unauthorized
disclosures of records are:
a. Use of the records or any
information contained therein is limited
to Selective Service System employees
whose official duties require such
access.
b. Records maintained by authorized
personnel only, who have been trained
in the rules and regulations concerning
disclosures of information; offices are
locked when authorized personnel are
not on duty.
c. Periodic security checks and other
emergency planning.
d. Records transferred for storage are
boxed and taped; records in transit for
temporary custody of another office are
sealed. Records eligible for destruction
are destroyed by maceration, shredding
or burning.
RETENTION AND DISPOSAL:
Currently appointed uncompensated
local board and appeal board members,
other persons appointed in advisory or
administrative capacity, and former
appointees in an uncompensated
capacity.
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violations of the Military Selective
Service Act.
Personnel records for uncompensated
personnel are maintained for one (1)
year after separation at the servicing
personnel office.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Selective Service, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
RECORD ACCESS PROCEDURES:
Appointees who wish to gain access
to their records should make requests in
writing, including their full name,
address (state in which appointed), date
of birth and Social Security Account
Number for former appointees, or record
Identification Number for current
appointees. Requests should be
addressed to: Director of Selective
Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Civilian Personnel
(Uncompensated).
CONTESTING RECORD PROCEDURES:
See Record Access Procedures, above.
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SSS–7
SYSTEM NAME:
Suspected Violator Inventory
System—SSS
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Data Management Center/
USMEPCOM Customer Support
Division IT Directorate, Great Lakes,
Illinois 60088.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Alleged violators of the Military
Selective Service Act (50 U.S.C. App.
451 et seq.).
CATEGORIES OF RECORDS IN THE SYSTEM:
Automated records created by
matches between records contained in
SSS–4 and other computer files, and
other records related to non-registrants.
Each record may contain the name,
address, Selective Service Number (if
any), Social Security Account Number
(if any), date of birth, status, and
disposition data relating to possible
violations of the Military Selective
Service Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 10(b)(3) of the Military
Selective Service Act (50 U.S.C. App.
460(b)(3)).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The names of individuals identified
as alleged violators of the Military
Selective Service Act will be checked
against the SSS–4 registrant file. If the
individual has registered, the incoming
communication will be destroyed and
no further action will be taken. If the
individual is not listed in the registrant
file or cannot be identified therein
where the incoming communication
contains sufficient identifying
information on the alleged violator to
permit sending correspondence to him
under the automated tracking system,
the name and associated information
will be added to that system and the
incoming communication will be used
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to attempt to correspond with the
alleged violator, giving him an
opportunity to register. After a
reasonable attempt is made to register
the individual, and he neither registers
nor provides documented evidence
supporting exemption or where there is
insufficient information to add the
alleged violator to the automated
tracking system, the incoming
communication may be forwarded to the
Department of Justice for investigation
and, if applicable, returned to Selective
Service with sufficient information for
adding to the automated tracking system
or comparison with the registrant file.
When computer matches of Selective
Service files result in production of a
list of possible non-registrants, that list
may be provided to the Department of
Defense and the U.S. Coast Guard to
eliminate from the list individuals not
required to register. The names, dates of
birth, Social Security Account Numbers,
and home addresses of possible nonregistrants who also have been
identified as members of the Reserve
components of the U.S. military
services, including the U.S. Coast
Guard, may be provided to the
Department of Defense, including the
military services and the U.S. Coast
Guard, to obtain current addresses. The
names, dates of birth, Social Security
Account Numbers, home addresses, and
disposition data on possible nonregistrants who have been identified as
Federal student aid recipients by the
Department of Education, may be
provided to the Department of
Education, after processing by Selective
Service, for investigation and, if
applicable, forwarding to the
Department of Justice for prosecution.
The list may also be provided to the
Internal Revenue Service to obtain
current addresses of suspected nonregistrants. After processing the
information pertaining to suspected
non-registrants, the list will be
forwarded to the Department of Justice
for investigation and, if applicable,
prosecution.
Where Selective Service determines
that information as originally submitted
appears to have contained a
discrepancy, the names, dates of birth,
Social Security Account Numbers, and
home addresses of individuals may be
returned to the original sources together
with information concerning the
discrepancy. Information concerning the
discrepancy may include
correspondence from the individual
concerned.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The records are maintained
electronically, and supporting
documentation stored on microfilm.
RETRIEVABILITY:
Indexed by Selective Service Number,
Social Security Account Number, name
and case number (if any).
SAFEGUARDS:
a. Records are available to authorized
Selective Service personnel only.
b. Paper records are converted to
microfilm. A microfilm non-record copy
is kept in a locked file cabinet accessible
only to authorized personnel. The
microfilm original record is transferred
to a Federal Records Center. The paper
records are destroyed after
microfilming.
c. Building is secured and patrolled
after normal business hours. Access is
controlled by an electronic security
access system.
d. Computer files will be maintained
at the USMEPCOM Customer Support
Division IT Directorate, Great Lakes,
Illinois 60088
(1) Security guards for the building
will allow access to authorized
personnel only.
(2) Computer room will be secured by
electronic security access system.
(3) Terminal access to the computer
system will be restricted to those with
valid user ID and password.
(4) A Customer Information Control
system will require additional password
for interactive access to data base
information.
(5) A software security package will
protect access to data in the system.
(6) Access to the violator section of
the data base will not be possible
without specific authorization by the
Data Base Administrator.
RETENTION AND DISPOSAL:
Electronic source files are erased after
processing into the computer system.
When eligible for disposal, the
computer tapes are erased. The records
stored in the Suspected Violator
Inventory System are retained until the
suspected violator reaches 85 years of
age. Paper records are destroyed by
maceration after information is
transferred onto microfilm and into the
computer system. Original microfilm is
stored at a Federal Records Center until
the suspected violator reaches age 85,
then destroyed. A duplicate microfilm
non-record copy is retained at the Data
Management Center in locked steel
cabinets until no longer needed for
reference purposes, and then destroyed.
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58325
SYSTEM MANAGER(S) AND ADDRESS:
Chief Information Officer, Selective
Service System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425.
RECORD ACCESS PROCEDURES:
If information in the system is
desired, write to: Director of Selective
Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager and
furnish the following information in
order to identify the individual whose
records are requested:
a. Full name.
b. Date of birth.
c. Selective Service Number or Social
Security Account Number.
d. Mailing address to which the reply
should be mailed.
CONTESTING RECORD PROCEDURES:
See Record Access Procedures, above.
RECORD SOURCE CATEGORIES:
The information in the system of
records regarding alleged violators of
the Military Selective Service Act is
received via correspondence, telephone
calls and computer matches of list of
potential registrants.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(2) and 32
CFR 1665.6, the Selective Service
System will not reveal to the suspected
violator the informant’s name or other
identifying information relating to the
informant.
SSS–8
SYSTEM NAME:
Pay Record—SSS.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Department of the Interior, National
Business Center, Denver, CO 80227.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Currently assigned civilian employees
and former civilian employees who
have separated during the current year
and first prior calendar year.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains payroll information such as
name, grade, annual salary, hourly rate,
address, Social Security Account
Number, birth date, date of hire, service
computation date, annual leave
category, life insurance and health
benefits deductions, savings bond data
and other information relating to the
status of the employee.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
printouts are retained until updated,
and then destroyed by shredding.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
SYSTEM MANAGER(S) AND ADDRESS:
Section 10(b)(2) of the Military
Selective Service Act (50 U.S.C. App.
460(b)(2) and Title 5, U.S.C.
The Military Selective Service Act,
Selective Service regulations, and the
President’s Proclamation on Registration
requires those registering with Selective
Service to provide their full name, date
of birth, address, sex, Social Security
Account Number, if they have one, and
their signature. The principal purpose of
the requested information is to establish
or verify a person’s registration with the
Selective Service System. Registration
information may be shared with the
following government agencies for the
purposes stated:
Department of Justice—For review
and processing of suspected violations
of the Military Selective Service Act
(MSSA), for perjury, and for defense of
a civil action arising from
administrative processing under such
Act.
Department of State and U.S.
Citizenship and Immigration Services—
For collection and evaluation of data to
determine a person’s eligibility for
entry/reentry into the United States and
for United States citizenship.
Department of Defense and U.S. Coast
Guard—To exchange data concerning
registration, classification, induction,
and examination of registrants and for
identification of prospects for recruiting.
Department of Labor—To assist
veterans in need of data concerning
reemployment rights, and for
determination of eligibility for benefits
under the Workforce Investment Act.
Department of Education—To
determine eligibility for student
financial assistance.
U.S. Census Bureau—For the
purposes of planning or carrying out a
census or survey or related activity
pursuant to the provisions of Title 13.
Office of Personnel Management and
U.S. Postal Service—To determine
eligibility for employment.
Department of Health and Human
Services—To determine a person’s
proper Social Security Account Number
and for locating parents pursuant to the
Child Support Enforcement Act.
State and Local Governments—To
provide data that may constitute
evidence and facilitate the enforcement
of state and local law.
Alternative Service Employers—
During conscription, to exchange
information with employers regarding a
registrant who is a conscientious
objector for the purpose of placement
and supervision of performance of
alternative service in lieu of induction
into the military service.
General Public—Registrant’s name,
Selective Service Registration Number,
Director of Selective Service, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
Selected information by name and
Social Security Account Number is
furnished to the Internal Revenue
Service and State and City taxing
authorities.
Selected information by name, date of
birth, Social Security Account Number
is furnished to the Office of Personnel
Management for retirement, life
insurance and health benefit accounts.
Department of Health and Human
Services for locations of parents
pursuant to the Child Support
Enforcement Act (42 U.S.C. 651 et. esq.)
RECORD ACCESS PROCEDURES:
DISCLOSURES TO CONSUMER REPORTING
AGENCIES:
CONTESTING RECORD PROCEDURES:
Disclosures may be made from this
system to consumer reporting agencies
as defined in the Fair Credit Report Act
(15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
See Record Access Procedures, above.
RECORD SOURCE CATEGORIES:
Information in the system is obtained
from the individual to whom it applies
or is derived from information the
individual supplied, or is provided by
the agency official with authority to
appoint the individual.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
STORAGE:
Computer system with conventional
media—hard drives, magnetic tape, etc.
RETRIEVABILITY:
None.
SSS–9
SYSTEM NAME:
Records are indexed by Social
Security Account Number.
Registration, Compliance and
Verification (RCV) System—Registrant
Registration Records.
SAFEGUARDS:
Emcdonald on DSK5VPTVN1PROD with NOTICES
Current employees or former
employees who wish to gain access to
their records should make their request
in writing, including their full name,
address and Social Security Account
Number and duty station. Former
employees should indicate last duty
station with this agency. Inquiries
should be mailed to: Director of
Selective Service, Selective Service
System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425, Attn:
Civilian Personnel.
Measures that have been taken to
prevent unauthorized disclosures of
records are:
a. Use of the records or any
information contained therein is limited
to employees whose official duties
require such access.
b. Records maintained by authorized
personnel only, who have been trained
in the rules and regulations concerning
disclosures of information; offices are
locked when authorized personnel are
not on duty.
c. Periodic security checks and other
emergency planning.
d. Records transferred for storage are
boxed and taped; records in transit for
temporary custody of another office are
sealed. Records eligible for destruction
are destroyed by maceration, shredding
or burning.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Data Management Center/
USMEPCOM Customer Support
Division IT Directorate, Great Lakes,
Illinois 60088
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Registrants of the Selective Service
System after 1979 (born after December
31, 1959).
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual Registration Records:
a. Registration Form.
b. Computer tape and microfilm
copies containing information provided
by the registrant on Registration Form.
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The information on the magnetic
tapes will be retained for two (2) years,
and then erased. The computer
Section 3, 10(b)(3) and 15(b) of the
Military Selective Service Act (50 U.S.C.
App. 453, 460(b)(3)).
VerDate Mar<15>2010
17:45 Sep 19, 2011
Jkt 223001
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Federal Register / Vol. 76, No. 182 / Tuesday, September 20, 2011 / Notices
Date of Birth and Classification,
(Military Selective Service Act, Section
6, 50 U.S.C. App. 456h).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on microfilm
and in the computer system. Microfilm
records are indexed by Document
Locator Number, which is stored in the
computer record.
RETRIEVABILITY:
The system is indexed by Selective
Service Number, but records can be
located by searching for specific data.
CONTESTING RECORD PROCEDURES:
SAFEGUARDS:
Measures that have been taken to
prevent unauthorized disclosures of
records are:
a. Records are maintained by
authorized personnel only, who have
been trained in the rules and regulations
concerning disclosures of information;
offices are locked when authorized
personnel are not on duty, and are
protected by an electronic security
access system at all times.
b. Periodic security checks and other
emergency planning.
c. Microfilm records transferred to a
Federal Records Center for storage are
boxed and taped; records in transit for
temporary custody of another office are
sealed.
d. On-line access to RIB from
terminals is controlled by User
Identification and password.
e. Records eligible for destruction are
destroyed by maceration, shredding or
burning.
RETENTION AND DISPOSAL:
Emcdonald on DSK5VPTVN1PROD with NOTICES
Individual Processing Records:
1. Registration Form—Destroyed by
maceration when its information has
been transferred onto microfilm and
into the computer system. Original
microfilm is stored at a Federal Records
Center. A microfilm non-record copy is
retained at the Data Management Center,
in locked steel cabinets. The copies are
retained until no longer needed for
reference purposes.
2. The record copy of microfilm and
computer tape will be retained until the
registrant reaches 85 years of age.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Selective Service, 1515
Wilson Boulevard, Arlington, VA
22209–2425, Attn: Records Manager.
RECORD ACCESS PROCEDURES:
The agency office address to which
inquiries should be addressed and the
location at which an individual may
VerDate Mar<15>2010
present a request as to whether the RCV
System (after 1979) contains records
pertaining to himself is: Director of
Selective Service, Selective Service
System, 1515 Wilson Boulevard,
Arlington, VA 22209–2425, Attn:
Records Manager.
It is necessary to furnish the following
information in order to identify the
individual whose records are requested:
a. Full name of the individual.
b. Selective Service Number or Social
Security Account Number, date of birth
and address at the time of registration if
Selective Service Number is not known.
d. Mailing address to which the reply
should be mailed.
17:45 Sep 19, 2011
Jkt 223001
See Record Access Procedures, above.
RECORD SOURCE CATEGORIES:
Information contained in the
Registrant Registration Records System
is obtained from the individual.
SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS
OF THE ACT:
None.
FOR FURTHER INFORMATION CONTACT:
Chief Information Officer, Office of
Information Technology, Selective
Service System, 1515 Wilson Boulevard,
Arlington, Virginia 22209–2425.
A.
Escobar, Office of Disaster Assistance,
U.S. Small Business Administration,
409 3rd Street, SW., Suite 6050,
Washington, DC 20416.
SUPPLEMENTARY INFORMATION: Notice is
hereby given that as a result of the
President’s major disaster declaration on
09/12/2011, applications for disaster
loans may be filed at the address listed
above or other locally announced
locations.
The following areas have been
determined to be adversely affected by
the disaster:
Primary Counties (Physical Damage and
Economic Injury Loans): Adams,
Bradford, Columbia, Cumberland,
Dauphin, Lancaster, Lebanon,
Luzerne, Lycoming, Montour,
Northumberland, Perry, Schuylkill,
Snyder, Sullivan, Susquehanna,
Union, Wyoming, York.
Contiguous Counties (Economic Injury
Loans Only):
Pennsylvania: Berks, Carbon, Centre,
Chester, Clinton, Franklin, Juniata,
Lackawanna, Lehigh, Mifflin,
Monroe, Potter, Tioga, Wayne.
Maryland: Baltimore, Carroll, Cecil,
Frederick, Harford.
New York: Broome, Chemung, Tioga.
The Interest Rates are:
FOR FURTHER INFORMATION CONTACT:
Date: September 12, 2011.
Lawrence G. Romo,
Director.
Percent
[FR Doc. 2011–24044 Filed 9–19–11; 8:45 am]
BILLING CODE 8015–01–P
SMALL BUSINESS ADMINISTRATION
[Disaster Declaration #12822 and #12823]
Pennsylvania Disaster #PA–00044
U.S. Small Business
Administration.
ACTION: Notice.
AGENCY:
This is a Notice of the
Presidential declaration of a major
disaster for the Commonwealth of
Pennsylvania (FEMA–4030–DR), dated
09/12/2011.
Incident: Tropical Storm Lee.
Incident Period: 09/03/2011 and
continuing.
Effective Date: 09/12/2011.
Physical Loan Application Deadline
Date: 11/14/2011.
Economic Injury (EIDL) Loan
Application Deadline Date: 06/12/2012.
ADDRESSES: Submit completed loan
applications to: U.S. Small Business
Administration, Processing and
Disbursement Center, 14925 Kingsport
Road, Fort Worth, TX 76155.
SUMMARY:
PO 00000
Frm 00091
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58327
For Physical Damage:
Homeowners With Credit Available Elsewhere ......................
Homeowners Without Credit
Available Elsewhere ..............
Businesses With Credit Available Elsewhere ......................
Businesses
Without
Credit
Available Elsewhere ..............
Non-Profit Organizations With
Credit Available Elsewhere ...
Non-Profit Organizations Without Credit Available Elsewhere .....................................
For Economic Injury:
Businesses & Small Agricultural
Cooperatives Without Credit
Available Elsewhere ..............
Non-Profit Organizations Without Credit Available Elsewhere .....................................
5.000
2.500
6.000
4.000
3.250
3.000
4.000
3.000
The number assigned to this disaster
for physical damage is 128228 and for
economic injury is 128230.
(Catalog of Federal Domestic Assistance
Numbers 59002 and 59008)
James E. Rivera,
Associate Administrator for Disaster
Assistance.
[FR Doc. 2011–24081 Filed 9–19–11; 8:45 am]
BILLING CODE 8025–01–P
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]]>Agencies
[Federal Register Volume 76, Number 182 (Tuesday, September 20, 2011)]
[Notices]
[Pages 58321-58327]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-24044]
=======================================================================
-----------------------------------------------------------------------
SELECTIVE SERVICE SYSTEM
Privacy Act of 1974; Publication of Notice of Systems of Records
AGENCY: Selective Service System.
ACTION: Notice: publication of systems of records.
-----------------------------------------------------------------------
SUMMARY: The purpose of this notice is to meet the requirement of the
Privacy Act of 1974 regarding the publication of the agency's notice of
systems of records. The complete text of all Selective Service System
notices appears below.
Authority: 5 U.S.C. 552a
Systems of Records
SSS-2 General Files (Registrant Processing).
SSS-3 Reconciliation Service Records.
SSS-4 Registrant Information Bank (RIB) Records.
SSS-5 Reserve and National Guard Personnel Records.
SSS-6 Uncompensated Personnel Records.
SSS-7 Suspected Violator Inventory System.
SSS-8 Pay Record.
SSS-9 Registrant Registration Records.
SSS-2
System name:
General Files B (Registrant Processing) SSS.
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1515 Wilson
Boulevard, Arlington, VA 22209-2425.
Categories of individuals covered by the system:
Registrants of the Selective Service System and other individuals
and organizations.
Categories of records in the system:
Contains current and previous correspondence with individual
registrants, private individuals and Government agencies, requesting
information or resolution of specific problems related to registrant
processing or agency operations.
Authority for maintenance of the system:
Section 10(b)(3), Military Selective Service Act (50 U.S.C. App.
460(b)(3)).
Routine Uses of records maintained on the system, including categories
of users and the purposes of such uses:
Department of Justice--To refer reports received as to possible
violations of the Military Selective Service Act.
Federal Bureau of Investigation--To refer reports received as to
possible violations of the Military Selective Service Act.
Department of Defense--To exchange information respecting status of
individuals subject to the provisions of the Military Selective Service
Act.
U.S. Citizenship and Immigration Services--For responding to
inquiries concerning aliens.
Department of Health and Human Services--For locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper copies maintained in routine filing equipment.
Retrievability:
Records are indexed alphabetically by last name.
Safeguards:
Measures that have been taken to prevent unauthorized disclosures
of records are:
a. Records maintained by authorized personnel only, who have been
trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty.
b. Periodic security checks and other emergency planning.
c. Records transferred for storage are boxed and taped; records in
transit for temporary custody of another office are sealed. Records
eligible for destruction are destroyed by maceration, shredding or
burning.
Retention And Disposal:
Hold file intact for five years from date of latest correspondence.
System Manager(s) and address:
Director of Selective Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA 22209-2425, Attn: Records Manager.
Record access procedures:
An individual desiring to obtain information on the procedures for
gaining access to and contesting records may write to: Director of
Selective Service, Selective Service System, 1515 Wilson Boulevard,
Arlington, VA 22209-2425, Attn: Records Manager.
It is necessary to furnish the following information in order to
identify the individual whose records are requested:
a. Full name of the individual.
b. Date of birth.
c. Selective Service Number (if available).
d. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Individual registrants, private individuals and organizations, and
[[Page 58322]]
members of Congress acting on behalf of constituents.
Systems exempted for Certain Provisions of the Act:
None.
SSS-3
System name:
Reconciliation Service Records--SSS
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1515 Wilson
Boulevard, Arlington, VA 22209-2425.
Categories of individuals covered by the system:
Vietnam era draft evaders and military deserters (whose surnames
begin with A through R) who have qualified for a period of alternate
service as a condition for reconciliation under Presidential
Proclamation 4313, signed September 16, 1974.
Categories of records in the system:
Registration Card: Individual's name, address, telephone number,
personal description, date of birth, Social Security Account Number,
former military service, date of registration, reconciliation service
required, date of reconciliation service started and terminated, total
reconciliation service, individual's signature.
Authority for maintenance of the system:
Presidential Proc. 4313; E.O. 11804; 5 U.S.C. 553; 50 U.S.C. App.
460(b)(3).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
For referral to the appropriate military authority, upon request,
in cases involving the updating of military discharges.
To respond to inquiries from individuals concerning participation
in the reconciliation program under Presidential Proclamation 4313.
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
All registration cards and microfiche of registration cards are
stored in metal or wood filing cabinets.
Retrievability:
The system is alphabetically indexed by last name.
Safeguards:
Measures that have been taken to prevent unauthorized disclosures
of records are:
a. Records maintained by authorized personnel only, who have been
trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty.
b. Periodic security checks and other emergency planning.
c. Records transferred for storage are boxed and taped; records in
transit for temporary custody of another office are sealed. Records
eligible for destruction are destroyed by maceration, shredding or
burning.
Retention and Disposal:
Registration Cards or microfilm thereof will be retained until the
enrollee reaches 85 years of age.
System Manager(s) and address:
Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA
22209-2425, Attn: Records Manager.
Record access procedures:
An individual desiring to obtain information on the procedures for
gaining access to and contesting records may write to: Director of
Selective Service, Selective Service System, 1515 Wilson Boulevard,
Arlington, VA 22209-2425, Attn: Records Manager.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Sources of records in the system are primarily established by the
individual at the time and place of enrollment, based on oral and
written information given by the enrollee. Other sources of information
include the Report of Separation From Active Duty (DD Form 214),
referral documents from the referring authority and information
provided by an enrollee's employer.
Systems exempted for certain provisions of the Act:
None.
SSS-4
System name:
Registrant Information Bank (RIB) Records--SSS
Security classification:
None.
System location:
Data Management Center/USMEPCOM Customer Support Division IT
Directorate, Great Lakes, Illinois 60088.
Categories of individuals covered by the system:
Registrants of the Selective Service System after 1979 (born after
December 31, 1959).
Categories of records in the system:
The Registrant Information Bank (RIB) is an automated data
processing system which stores information concerning registration,
classification, examination, assignment and induction of Selective
Service registrants.
Authority for maintenance of the system:
Section 10(b)(3) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(3)).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Military Selective Service Act, Selective Service regulations,
and the President's Proclamation on Registration requires those
registering with Selective Service to provide their full name, date of
birth, address, sex, Social Security Account Number, if they have one,
and their signature. The principal purpose of the requested information
is to establish or verify a person's registration with the Selective
Service System. Registration information may be shared with the
following government agencies for the purposes stated:
Department of Justice--For review and processing of suspected
violations of the Military Selective Service Act (MSSA), for perjury,
and for defense of a civil action arising from administrative
processing under such Act.
Department of State and U.S. Citizenship and Immigration Services--
For collection and evaluation of data to determine a person's
eligibility for entry/reentry into the United States and for United
States citizenship.
Department of Defense and U.S. Coast Guard--To exchange data
concerning registration, classification, induction, and examination of
registrants and for identification of prospects for recruiting.
Department of Labor--To assist veterans in need of data concerning
reemployment rights, and for determination of eligibility for benefits
under the Workforce Investment Act.
Department of Education--To determine eligibility for student
financial assistance.
U.S. Census Bureau--For the purposes of planning or carrying out a
census or survey or related activity pursuant to the provisions of
Title 13.
Office of Personnel Management and U.S. Postal Service--To
determine eligibility for employment.
[[Page 58323]]
Department of Health and Human Services--To determine a person's
proper Social Security Account Number and for locating parents pursuant
to the Child Support Enforcement Act.
State and Local Governments--To provide data that may constitute
evidence and facilitate the enforcement of state and local law.
Alternative Service Employers--During conscription, to exchange
information with employers regarding a registrant who is a
conscientious objector for the purpose of placement and supervision of
performance of alternative service in lieu of induction into the
military service.
General Public--Registrant's name, Selective Service Registration
Number, Date of Birth and Classification, (Military Selective Service
Act, Section 6, 50 U.S.C. App.456h).
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
The records are maintained on tape and disk.
Retrievability:
The system is indexed primarily by Selective Service Number.
Safeguards:
a. On-line access to RIB from terminals is available to authorized
personnel, and is controlled by User Identification and password. Batch
access controlled via standard data processing software and hardware
techniques.
b. Records are handled by authorized personnel only, who have been
trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty and protected by an electronic security access system at all
times.
c. Premises are locked and patrolled when authorized personnel are
not on duty.
d. Periodic security checks and other emergency planning.
Retention and disposal:
When eligible for disposal, the computer tapes are erased. The
records stored in the Registrant Information Bank (RIB) are retained
until the registrant reaches 85 years of age.
The computer printouts are distributed to National Headquarters and
destroyed when they have served their purpose by maceration, shredding,
or burning. Computer printouts used at the Data Management Center are
destroyed by maceration after they have served their purpose or upon
records appraisal action.
System Manager(s) and address:
Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA
22209-2425, Attn: Records Manager.
Record access procedures:
An individual desiring to obtain information on the procedures for
gaining access to and contesting records may write to: Director of
Selective Service, Selective Service System, 1515 Wilson Boulevard,
Arlington, VA 22209-2425, Attn: Records Manager.
It is necessary to furnish the following information in order to
identify the individual whose records are requested:
a. Full name of the individual.
b. Date of birth.
c. Selective Service Number (if known), Social Security Account
Number.
d. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Information submitted by the registrant, Federal and state agencies
create the input information recorded in the SSS--Registrant
Information Bank (RIB) Records.
Systems exempted for certain provisions of the Act:
None.
SSS-5
System name:
Reserve and National Guard Personnel Records--SSS
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1515 Wilson
Boulevard, Arlington, VA 22209-2425.
Categories of individuals covered by the system:
Officers and Warrant Officers of the Reserve and National Guard
currently assigned to the Selective Service System, and Officers and
Warrant Officers formerly so assigned.
Categories of records in the system:
The records contain information relating to selection, placement
and utilization of military personnel, such as name, rank, Social
Security Account Number, date of birth, physical profile, residence and
business, addresses, and telephone numbers. Information is also
recorded on unit of assignment, occupational codes and data pertaining
to training, cost factors, efficiency ratings and mobilization
assignments and duties, and other information relating to the status of
the member.
Authority for maintenance of the system:
Section 10(b)(2) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(2)).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To provide information to the individual member's branch of the
Armed Forces as required in connection with their assignment to the
Selective Service System.
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on magnetic tape or
disk.
Retrievability:
Records are indexed by name and Service Number.
Safeguards:
Records are maintained in lockable file containers. Measures that
have been taken to prevent unauthorized disclosures of records are:
a. Use of the records or any information contained therein is
limited to Selective Service System employees or Reserve Forces Members
whose official duties require access.
b. Records maintained by authorized personnel only, who have been
trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty.
c. Periodic security checks and other emergency planning.
d. Records transferred for storage are boxed and taped; records in
transit for temporary custody of another office are sealed. Records
eligible for destruction are destroyed by maceration, shredding or
burning.
System Manager(s) and address:
Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA
22209-2425, Attn: Records Manager.
Retention and disposal:
Personnel records for Selective Service Reserve Forces are retained
for one (1) year after separation and then disposed of in accordance
with procedures provided by each Branch of Service.
[[Page 58324]]
Record access procedures:
SSS Reserve Forces Members or former members who wish to gain
access to their records should make their request in writing addressed
to: Director of Selective Service, Selective Service System, 1515
Wilson Boulevard, Arlington, VA 22209-2425, Attn: Military Personnel.
It is necessary to include the Member's full name, rank, branch of
service, address, and Social Security Account Number.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Information in this system is obtained directly from the individual
to whom it applies or is derived from information supplied or is
provided by the individual Branch of the Armed Forces.
Systems exempted for certain provisions of the Act:
None.
SSS-6
System name:
Uncompensated Personnel Records--SSS
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1515 Wilson
Boulevard, Arlington, VA 22209-2425.
Categories of individuals covered by the system:
Currently appointed uncompensated local board and appeal board
members, other persons appointed in advisory or administrative
capacity, and former appointees in an uncompensated capacity.
Categories of records in the system:
The records contain information relating to selection, appointment
and separation of appointees, such as name, date of birth, mailing
address, residence and organization location, position title, minority
group code, sex, weight, etc. length of service and occupational title.
Authority for maintenance of the system:
Section 10(b)(3) of the Military Selective Service Act (50 U.S.C.
App.460(b)(3)).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Department of Justice for exchange of information when required in
connection with processing of alleged violations of the Military
Selective Service Act.
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on magnetic tape or
disk.
Retrievability:
Records are indexed by name of individual record identification
number and location.
Safeguards:
Records are maintained in lockable file containers. Measures that
have been taken to prevent unauthorized disclosures of records are:
a. Use of the records or any information contained therein is
limited to Selective Service System employees whose official duties
require such access.
b. Records maintained by authorized personnel only, who have been
trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty.
c. Periodic security checks and other emergency planning.
d. Records transferred for storage are boxed and taped; records in
transit for temporary custody of another office are sealed. Records
eligible for destruction are destroyed by maceration, shredding or
burning.
Retention and disposal:
Personnel records for uncompensated personnel are maintained for
one (1) year after separation at the servicing personnel office.
System Manager(s) and address:
Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA
22209-2425, Attn: Records Manager.
Record access procedures:
Appointees who wish to gain access to their records should make
requests in writing, including their full name, address (state in which
appointed), date of birth and Social Security Account Number for former
appointees, or record Identification Number for current appointees.
Requests should be addressed to: Director of Selective Service,
Selective Service System, 1515 Wilson Boulevard, Arlington, VA 22209-
2425, Attn: Civilian Personnel (Uncompensated).
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Information in this system is obtained directly from the individual
or is derived from information he/she has supplied or is provided by
the agency official with authority to appoint the individual.
Systems exempted for certain provisions of the Act:
None.
SSS-7
System name:
Suspected Violator Inventory System--SSS
Security classification:
None.
System location:
Data Management Center/USMEPCOM Customer Support Division IT
Directorate, Great Lakes, Illinois 60088.
Categories of individuals covered by the system:
Alleged violators of the Military Selective Service Act (50 U.S.C.
App. 451 et seq.).
Categories of records in the system:
Automated records created by matches between records contained in
SSS-4 and other computer files, and other records related to non-
registrants. Each record may contain the name, address, Selective
Service Number (if any), Social Security Account Number (if any), date
of birth, status, and disposition data relating to possible violations
of the Military Selective Service Act.
Authority for maintenance of the system:
Section 10(b)(3) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(3)).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The names of individuals identified as alleged violators of the
Military Selective Service Act will be checked against the SSS-4
registrant file. If the individual has registered, the incoming
communication will be destroyed and no further action will be taken. If
the individual is not listed in the registrant file or cannot be
identified therein where the incoming communication contains sufficient
identifying information on the alleged violator to permit sending
correspondence to him under the automated tracking system, the name and
associated information will be added to that system and the incoming
communication will be used
[[Page 58325]]
to attempt to correspond with the alleged violator, giving him an
opportunity to register. After a reasonable attempt is made to register
the individual, and he neither registers nor provides documented
evidence supporting exemption or where there is insufficient
information to add the alleged violator to the automated tracking
system, the incoming communication may be forwarded to the Department
of Justice for investigation and, if applicable, returned to Selective
Service with sufficient information for adding to the automated
tracking system or comparison with the registrant file. When computer
matches of Selective Service files result in production of a list of
possible non-registrants, that list may be provided to the Department
of Defense and the U.S. Coast Guard to eliminate from the list
individuals not required to register. The names, dates of birth, Social
Security Account Numbers, and home addresses of possible non-
registrants who also have been identified as members of the Reserve
components of the U.S. military services, including the U.S. Coast
Guard, may be provided to the Department of Defense, including the
military services and the U.S. Coast Guard, to obtain current
addresses. The names, dates of birth, Social Security Account Numbers,
home addresses, and disposition data on possible non-registrants who
have been identified as Federal student aid recipients by the
Department of Education, may be provided to the Department of
Education, after processing by Selective Service, for investigation
and, if applicable, forwarding to the Department of Justice for
prosecution. The list may also be provided to the Internal Revenue
Service to obtain current addresses of suspected non-registrants. After
processing the information pertaining to suspected non-registrants, the
list will be forwarded to the Department of Justice for investigation
and, if applicable, prosecution.
Where Selective Service determines that information as originally
submitted appears to have contained a discrepancy, the names, dates of
birth, Social Security Account Numbers, and home addresses of
individuals may be returned to the original sources together with
information concerning the discrepancy. Information concerning the
discrepancy may include correspondence from the individual concerned.
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
The records are maintained electronically, and supporting
documentation stored on microfilm.
Retrievability:
Indexed by Selective Service Number, Social Security Account
Number, name and case number (if any).
Safeguards:
a. Records are available to authorized Selective Service personnel
only.
b. Paper records are converted to microfilm. A microfilm non-record
copy is kept in a locked file cabinet accessible only to authorized
personnel. The microfilm original record is transferred to a Federal
Records Center. The paper records are destroyed after microfilming.
c. Building is secured and patrolled after normal business hours.
Access is controlled by an electronic security access system.
d. Computer files will be maintained at the USMEPCOM Customer
Support Division IT Directorate, Great Lakes, Illinois 60088
(1) Security guards for the building will allow access to
authorized personnel only.
(2) Computer room will be secured by electronic security access
system.
(3) Terminal access to the computer system will be restricted to
those with valid user ID and password.
(4) A Customer Information Control system will require additional
password for interactive access to data base information.
(5) A software security package will protect access to data in the
system.
(6) Access to the violator section of the data base will not be
possible without specific authorization by the Data Base Administrator.
Retention and disposal:
Electronic source files are erased after processing into the
computer system. When eligible for disposal, the computer tapes are
erased. The records stored in the Suspected Violator Inventory System
are retained until the suspected violator reaches 85 years of age.
Paper records are destroyed by maceration after information is
transferred onto microfilm and into the computer system. Original
microfilm is stored at a Federal Records Center until the suspected
violator reaches age 85, then destroyed. A duplicate microfilm non-
record copy is retained at the Data Management Center in locked steel
cabinets until no longer needed for reference purposes, and then
destroyed.
System Manager(s) and address:
Chief Information Officer, Selective Service System, 1515 Wilson
Boulevard, Arlington, VA 22209-2425.
Record access procedures:
If information in the system is desired, write to: Director of
Selective Service, Selective Service System, 1515 Wilson Boulevard,
Arlington, VA 22209-2425, Attn: Records Manager and furnish the
following information in order to identify the individual whose records
are requested:
a. Full name.
b. Date of birth.
c. Selective Service Number or Social Security Account Number.
d. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
The information in the system of records regarding alleged
violators of the Military Selective Service Act is received via
correspondence, telephone calls and computer matches of list of
potential registrants.
Systems exempted for certain provisions of the act:
Pursuant to 5 U.S.C. 552a(k)(2) and 32 CFR 1665.6, the Selective
Service System will not reveal to the suspected violator the
informant's name or other identifying information relating to the
informant.
SSS-8
System name:
Pay Record--SSS.
Security classification:
None.
System location:
Department of the Interior, National Business Center, Denver, CO
80227.
Categories of individuals covered by the system:
Currently assigned civilian employees and former civilian employees
who have separated during the current year and first prior calendar
year.
Categories of records in the system:
Contains payroll information such as name, grade, annual salary,
hourly rate, address, Social Security Account Number, birth date, date
of hire, service computation date, annual leave category, life
insurance and health benefits deductions, savings bond data and other
information relating to the status of the employee.
[[Page 58326]]
Authority for maintenance of the system:
Section 10(b)(2) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(2) and Title 5, U.S.C.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Selected information by name and Social Security Account Number is
furnished to the Internal Revenue Service and State and City taxing
authorities.
Selected information by name, date of birth, Social Security
Account Number is furnished to the Office of Personnel Management for
retirement, life insurance and health benefit accounts.
Department of Health and Human Services for locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et. esq.)
Disclosures to consumer reporting agencies:
Disclosures may be made from this system to consumer reporting
agencies as defined in the Fair Credit Report Act (15 U.S.C. 1681a(f))
or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
Computer system with conventional media--hard drives, magnetic
tape, etc.
Retrievability:
Records are indexed by Social Security Account Number.
Safeguards:
Measures that have been taken to prevent unauthorized disclosures
of records are:
a. Use of the records or any information contained therein is
limited to employees whose official duties require such access.
b. Records maintained by authorized personnel only, who have been
trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty.
c. Periodic security checks and other emergency planning.
d. Records transferred for storage are boxed and taped; records in
transit for temporary custody of another office are sealed. Records
eligible for destruction are destroyed by maceration, shredding or
burning.
Retention and disposal:
The information on the magnetic tapes will be retained for two (2)
years, and then erased. The computer printouts are retained until
updated, and then destroyed by shredding.
System Manager(s) and address:
Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA
22209-2425, Attn: Records Manager.
Record access procedures:
Current employees or former employees who wish to gain access to
their records should make their request in writing, including their
full name, address and Social Security Account Number and duty station.
Former employees should indicate last duty station with this agency.
Inquiries should be mailed to: Director of Selective Service, Selective
Service System, 1515 Wilson Boulevard, Arlington, VA 22209-2425, Attn:
Civilian Personnel.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Information in the system is obtained from the individual to whom
it applies or is derived from information the individual supplied, or
is provided by the agency official with authority to appoint the
individual.
Systems exempted for certain provisions of the Act:
None.
SSS-9
System name:
Registration, Compliance and Verification (RCV) System--Registrant
Registration Records.
Security classification:
None.
System location:
Data Management Center/USMEPCOM Customer Support Division IT
Directorate, Great Lakes, Illinois 60088
Categories of individuals covered by the system:
Registrants of the Selective Service System after 1979 (born after
December 31, 1959).
Categories of records in the system:
Individual Registration Records:
a. Registration Form.
b. Computer tape and microfilm copies containing information
provided by the registrant on Registration Form.
Authority for maintenance of the system:
Section 3, 10(b)(3) and 15(b) of the Military Selective Service Act
(50 U.S.C. App. 453, 460(b)(3)).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The Military Selective Service Act, Selective Service regulations,
and the President's Proclamation on Registration requires those
registering with Selective Service to provide their full name, date of
birth, address, sex, Social Security Account Number, if they have one,
and their signature. The principal purpose of the requested information
is to establish or verify a person's registration with the Selective
Service System. Registration information may be shared with the
following government agencies for the purposes stated:
Department of Justice--For review and processing of suspected
violations of the Military Selective Service Act (MSSA), for perjury,
and for defense of a civil action arising from administrative
processing under such Act.
Department of State and U.S. Citizenship and Immigration Services--
For collection and evaluation of data to determine a person's
eligibility for entry/reentry into the United States and for United
States citizenship.
Department of Defense and U.S. Coast Guard--To exchange data
concerning registration, classification, induction, and examination of
registrants and for identification of prospects for recruiting.
Department of Labor--To assist veterans in need of data concerning
reemployment rights, and for determination of eligibility for benefits
under the Workforce Investment Act.
Department of Education--To determine eligibility for student
financial assistance.
U.S. Census Bureau--For the purposes of planning or carrying out a
census or survey or related activity pursuant to the provisions of
Title 13.
Office of Personnel Management and U.S. Postal Service--To
determine eligibility for employment.
Department of Health and Human Services--To determine a person's
proper Social Security Account Number and for locating parents pursuant
to the Child Support Enforcement Act.
State and Local Governments--To provide data that may constitute
evidence and facilitate the enforcement of state and local law.
Alternative Service Employers--During conscription, to exchange
information with employers regarding a registrant who is a
conscientious objector for the purpose of placement and supervision of
performance of alternative service in lieu of induction into the
military service.
General Public--Registrant's name, Selective Service Registration
Number,
[[Page 58327]]
Date of Birth and Classification, (Military Selective Service Act,
Section 6, 50 U.S.C. App. 456h).
Policies and practices for storing, retrieving, accessing retaining,
and disposing of records in the system:
Storage:
Records are maintained on microfilm and in the computer system.
Microfilm records are indexed by Document Locator Number, which is
stored in the computer record.
Retrievability:
The system is indexed by Selective Service Number, but records can
be located by searching for specific data.
Safeguards:
Measures that have been taken to prevent unauthorized disclosures
of records are:
a. Records are maintained by authorized personnel only, who have
been trained in the rules and regulations concerning disclosures of
information; offices are locked when authorized personnel are not on
duty, and are protected by an electronic security access system at all
times.
b. Periodic security checks and other emergency planning.
c. Microfilm records transferred to a Federal Records Center for
storage are boxed and taped; records in transit for temporary custody
of another office are sealed.
d. On-line access to RIB from terminals is controlled by User
Identification and password.
e. Records eligible for destruction are destroyed by maceration,
shredding or burning.
Retention and disposal:
Individual Processing Records:
1. Registration Form--Destroyed by maceration when its information
has been transferred onto microfilm and into the computer system.
Original microfilm is stored at a Federal Records Center. A microfilm
non-record copy is retained at the Data Management Center, in locked
steel cabinets. The copies are retained until no longer needed for
reference purposes.
2. The record copy of microfilm and computer tape will be retained
until the registrant reaches 85 years of age.
System Manager(s) and address:
Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA
22209-2425, Attn: Records Manager.
Record access procedures:
The agency office address to which inquiries should be addressed
and the location at which an individual may present a request as to
whether the RCV System (after 1979) contains records pertaining to
himself is: Director of Selective Service, Selective Service System,
1515 Wilson Boulevard, Arlington, VA 22209-2425, Attn: Records Manager.
It is necessary to furnish the following information in order to
identify the individual whose records are requested:
a. Full name of the individual.
b. Selective Service Number or Social Security Account Number, date
of birth and address at the time of registration if Selective Service
Number is not known.
d. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Record Access Procedures, above.
Record source categories:
Information contained in the Registrant Registration Records System
is obtained from the individual.
Systems exempted for certain provisions of the Act:
None.
FOR FURTHER INFORMATION CONTACT: Chief Information Officer, Office of
Information Technology, Selective Service System, 1515 Wilson
Boulevard, Arlington, Virginia 22209-2425.
Date: September 12, 2011.
Lawrence G. Romo,
Director.
[FR Doc. 2011-24044 Filed 9-19-11; 8:45 am]
BILLING CODE 8015-01-P
