Proposed Privacy Act Systems of Records, 55737-55739 [2011-22977]

Download as PDF Federal Register / Vol. 76, No. 174 / Thursday, September 8, 2011 / Notices Ashland ......................................................................... Chesapeake .................................................................. Chesterfield ................................................................... Hampton ....................................................................... Midlothian ..................................................................... Newport News .............................................................. Norfolk .......................................................................... Virginia State Fire Marshal’s Office .............................. Issued in Washington, DC on August 30, 2011. Magdy El-Sibaie, Associate Administrator for Hazardous Materials Safety. DEPARTMENT OF THE TREASURY Proposed Privacy Act Systems of Records Departmental Offices, Treasury. Notice of Proposed Privacy Act Systems of Records. AGENCY: ACTION: In accordance with the requirements of the Privacy Act of 1974, as amended, the Department of the Treasury, Departmental Offices gives notice of a proposed system of records entitled, ‘‘Treasury 013—Department of the Treasury Civil Rights Complaints and Compliance Review Files.’’ DATES: Comments must be received no later than October 11, 2011. The proposed new system of records will be effective October 11, 2011 unless comments are received which would result in a contrary determination. ADDRESSES: Written comments should be sent to the Associate Chief Human Capital Officer for Civil Rights and Diversity, Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. The Department will make such comments available for public inspection and copying in the Department’s Library, Room 1428, Main Treasury Building, 1500 Pennsylvania Avenue, NW., Washington, DC 20220, on official business days between the hours of 10 a.m. and 5 p.m. Eastern Daylight Time. You can make an appointment to inspect comments by telephoning (202) 622–0990. All comments received, including attachments and other supporting materials, are part of the public record and subject to public disclosure. You should submit only information that you wish to make available publicly. FOR FURTHER INFORMATION CONTACT: Mariam G. Harvey, Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220, at (202) 622–0316, (202) 622–0367 (fax), or via sroberts on DSK5SPTVN1PROD with NOTICES 16:26 Sep 07, 2011 Jkt 223001 The Department of the Treasury (Treasury) established the Office of Civil Rights and Diversity to ensure equal employment opportunity for its employees and applicants for employment, and to ensure that programs and activities conducted by or receiving financial assistance from Treasury meet the non-discrimination requirements set out by Title VI of the Civil Rights Act, Title IX of the Education Amendments, the Age Discrimination Act and Sections 504 and 508 of the Rehabilitation Act. In performing its mission, the Office of Civil Rights and Diversity will create records having to do with civil rights complaints, compliance reviews, and correspondence. Members of the public can file administrative complaints alleging discrimination and the Office of Civil Rights and Diversity is responsible for investigating those complaints over which it has jurisdiction. Treasury will maintain records of the complaints filed by the public and their disposition. Treasury administers programs offering financial assistance, such as the Low Income Taxpayer Clinics and the Community Development Financial Institutions Fund. Treasury has the responsibility to ensure that its financially assisted programs are administered in a nondiscriminatory manner. The guidance provided to the Federal agencies by the Department of Justice requires Federal agencies to conduct compliance reviews of its recipients of financial assistance as the best way to ensure nondiscrimination. Treasury will maintain records of its recipients’ compliance with the applicable civil rights laws. In a notice of proposed rulemaking, which is published separately in the Federal Register, the Office of Civil Rights and Diversity is proposing to exempt records maintained in several systems from certain of the Privacy Act’s requirements pursuant to 5 U.S.C. 552a(k)(2). The report of a new system of records, as required by 5 U.S.C. 552a(r) of the Privacy Act, has been provided to the Committee on Oversight and SUPPLEMENTARY INFORMATION: BILLING CODE 4910–60–P VerDate Mar<15>2010 Portsmouth ................................................................... Richmond ...................................................................... Rockville ....................................................................... Suffolk ........................................................................... Virginia Beach .............................................................. Williamsburg ................................................................. Yorktown ....................................................................... electronic mail at ocrd.comments@do.treas.gov. [FR Doc. 2011–22892 Filed 9–7–11; 8:45 am] SUMMARY: 804–365–4850 757–382–6566 804–748–1426 757–727–1210 804–786–0000 757–247–8873 757–664–6604 804–371–0220 PO 00000 Frm 00096 Fmt 4703 Sfmt 4703 55737 757–393–8689 804–646–6640 804–786–0000 757–539–8787 757–385–4228 757–220–6226 757–890–3626 Government Reform of the House of Representatives, the Committee on Homeland Security and Governmental Affairs of the Senate, and the Office of Management and Budget. The proposed new system of records, entitled ‘‘Treasury .013—Department of the Treasury Civil Rights Complaints and Compliance Review Files,’’ is published in its entirety below. Dated: August 17, 2011. Veronica Marco, Acting Deputy Assistant Secretary for Privacy, Transparency and Records. Treasury .013 SYSTEM NAME: Department of the Treasury Civil Rights Complaints and Compliance Review Files. SYSTEM LOCATION: These records are located in the Department of the Treasury’s (Treasury) Office of Civil Rights and Diversity (OCRD), the Office of the General Counsel, and any other office within a Treasury bureau where a complaint is filed or where the action arose. The locations at which the system is maintained are: (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., Washington, DC 20220. b. The Office of Inspector General (OIG): 740 15th Street, NW., Washington, DC 20220. c. Treasury Inspector General for Tax Administration (TIGTA): 1125 15th Street, NW., Suite 700A, Washington, DC 20005. d. Special Inspector General for the Troubled Asset Relief Program (SIGTARP), 1801 L. Street, NW., Washington, DC 20036. (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., NW., Washington, DC 20220. (3) Office of the Comptroller of the Currency (OCC): 250 E Street, NW., Washington, DC 20219–0001. (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW. Washington, DC 20228. (5) Financial Management Service (FMS): 401 14th Street, SW., Washington, DC 20227. E:\FR\FM\08SEN1.SGM 08SEN1 55738 Federal Register / Vol. 76, No. 174 / Thursday, September 8, 2011 / Notices (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., Washington, DC 20224. (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 20220. (8) Bureau of the Public Debt (BPD): 999 E Street, NW., Washington, DC 20239. (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 22183– 0039. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Covered individuals include persons who file complaints alleging discrimination or violation of their rights under the statutes identified below (Authority for Maintenance) and covered entities (e.g., recipients of financial assistance from Treasury such as grantees and sub-grantees), whether individuals, organizations or institutions, investigated by OCRD as a result of allegations of discrimination or through compliance reviews conducted by OCRD. Covered individuals also include persons who submit correspondence to OCRD related to other compliance activities (e.g., outreach and public education), and other correspondence unrelated to a complaint or review and requiring response by OCRD. CATEGORIES OF RECORDS IN THE SYSTEM: The system encompasses a variety of records having to do with complaints, compliance reviews, and correspondence. The complaint files and log include complaint allegations, information gathered during the complaint investigation, findings and results of the investigation, and correspondence relating to the investigation, as well as status information for all complaints. Equivalent types of information are maintained for reviews and correspondence activities (namely information gathered, findings, results, correspondence and status). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: sroberts on DSK5SPTVN1PROD with NOTICES Title VI of the 1964 Civil Rights Act of 1964; sections 504 and 508 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; and Title IX of the Education Amendments Act of 1972. PURPOSE(S): The complaint files and other records will be used to enforce and ensure compliance with the legal authorities listed above. Treasury uses the information in this system to investigate complaints and to obtain compliance with civil rights laws. VerDate Mar<15>2010 16:26 Sep 07, 2011 Jkt 223001 The system is used for the investigation of complaints and in reviewing recipients of Treasury financial assistance to determine if these programs are in compliance with the Federal laws which prohibit discrimination on the basis of race, color, national origin, sex, age, and disability. In addition, the system contains case files developed in investigating complaints and in reviewing actions within Treasury to determine if its conducted programs and activities are in compliance with the Federal laws. The system also contains annual and bi-annual statistical data submitted to and used by the OCRD in monitoring the compliance status of recipients of Department of the Treasury financial assistance. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to disclose pertinent information to: 1. Appropriate Federal agencies responsible for a civil rights action or, prosecuting a violation of, or enforcing, or implementing, a statute, rule, regulation, or order, where Treasury becomes aware of an indication of a potential violation of civil or criminal law or regulation, rule or order. 2. Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; 3. Another Federal agency, to a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Federal Government is a party to the judicial or administrative proceeding. In those cases where the Federal Government is not a party to the proceeding, records may be disclosed if a subpoena has been signed by a court of competent jurisdiction. 4. The National Archives and Records Administration (‘‘NARA’’) for use in its records management inspections and its role as an Archivist. 5. The United States Department of Justice for the purpose of representing or providing legal advice to Treasury in a proceeding before a court, adjudicative body, or other administrative body before which Treasury is authorized to appear, when such proceeding involves: (A) Treasury or any component thereof; (B) Any employee of Treasury in his or her official capacity; (C) Any employee of Treasury in his or her individual capacity where the Department of Justice or Treasury has agreed to represent the employee; (D) The United States, when Treasury determines that litigation is likely to PO 00000 Frm 00097 Fmt 4703 Sfmt 4703 affect Treasury or any of its components. 6. Contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for Treasury, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to Treasury officers and employees. 7. Appropriate agencies, entities, and persons when: (a) Treasury suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) Treasury has determined that as a result of the suspected or confirmed compromise that there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by Treasury or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with Treasury’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, file folders and/or electronic media. RETRIEVABILITY: In the case of administrative complaints, records are indexed by the complainant’s name. In the case of compliance reviews, records are indexed by the name of the recipient of financial assistance. SAFEGUARDS: The civil rights complaint and compliance file system will conform to applicable law and policy governing the privacy and security of Federal records. These include but are not limited to the Privacy Act of 1984, and the Paperwork Reduction Act of 1995. Only authorized users have access to the records in the system. Specific access is structured around need and is determined by the person’s role in the organization. Printed materials are filed in secure cabinets in secure Federal buildings with access based on need. E:\FR\FM\08SEN1.SGM 08SEN1 Federal Register / Vol. 76, No. 174 / Thursday, September 8, 2011 / Notices RETENTION AND DISPOSAL: Documents related to complaints and reviews are retained at OCRD for three years from the date the complaint is closed and then are archived at the National Archives and Records Administration for 15 years. Correspondence is retained for one year following the end of the fiscal year in which processed. requests for records may be addressed to: Privacy Act Request, DO, Director, Disclosure Services Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. OFAC’s sanctions programs also is available via facsimile through a 24hour fax-on-demand service, tel.: 202/ 622–0077. RECORD ACCESS PROCEDURES: On August 28, 2003, the President issued Executive Order 13315 (the ‘‘Order’’) pursuant to the International Emergency Economic Powers Act, 50 U.S.C. 1701 et seq., the National Emergencies Act, 50 U.S.C. 1601 et seq., section 5 of the United Nations Participation Act, as amended, 22 U.S.C. 287c, section 301 of title 3, United States Code, and in view of United Nations Security Council Resolution 1483 of May 22, 2003. In the Order, the President expanded the scope of the national emergency declared in Executive Order 13303 of May 22, 2003, to address the unusual and extraordinary threat to the national security and foreign policy of the United States posed by obstacles to the orderly reconstruction of Iraq, the restoration and maintenance of peace and security in that country, and the development of political, administrative, and economic institutions in Iraq. The Order blocks the property and interests in property of, inter alia, persons listed on the Annex to the Order. On July 30, 2004, the President issued Executive Order 13350, which, inter alia, replaced the Annex to Executive Order 13315 with a new Annex that included the names of individuals and entities, including individuals and entities that had previously been designated under Executive Order 12722 and related authorities. The Department of the Treasury’s Office of Foreign Assets Control has determined that the individual identified below, whose property and interests in property were blocked pursuant to Executive Order 13315, as amended, should be removed from the SDN List. The following designation is removed from the SDN List: ALI, Ali Abdul Mutalib, Germany (individual) [IRAQ2] The removal of this individual’s name from the SDN List is effective as of September 1, 2011. All property and interests in property of the individual that are in or hereafter come within the United States or the possession or control of United States persons are now unblocked. See ‘‘Notification Procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification Procedure’’ above. SYSTEM MANAGER(S) AND ADDRESS: RECORD SOURCE CATEGORIES: Department of the Treasury: Official prescribing policies and practices: Associate Chief Human Capital Officer for Civil Rights and Diversity. The system managers for the Treasury components are: (1) Treasury: OCRD, External Civil Rights Program Manager, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. (2) a. DO: Office of EEO, EEO Director, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. b. OIG: EEO and Diversity Manager, 740 15th Street, NW., Suite 500, Washington, DC 20220. c. TIGTA: EEO Program Manager, 1125 15th Street, NW., Suite 700A, Washington, DC 20005. (d) SIGTARP: EEO Program Manager, 1801 L Street, NW., 3rd Floor, Washington, DC 20220. (3) TTB: EEO Officer, 1310 G Street, NW., Suite 300W, Washington, DC 20220. (4) OCC: Director, Workplace Fairness and Equal Opportunity, 250 E Street, SW., Washington, DC 20219. (5) BEP: Chief, Office of Equal Opportunity and Diversity Management, 14th and C Street, SW., Room 639–17, Washington, DC 20228. (6) FMS: EEO Officer, PG Center, Building 2, Room 137, 3700 East-West Highway, Hyattsville, MD 20782. (7) IRS: Director, Civil Rights Division, 1111 Constitution Avenue, NW., Suite 2219, Washington, DC 20224. (8) U.S. Mint: Chief, EEO and Dispute Resolution Division, 801 9th Street, NW., 3rd Floor, Washington, DC 20220. (9) BPD: EEO Officer, 200 3rd Street, Room 102, Parkersburg, WV 26106. (10) FinCEN: Chief, Outreach and Workplace Solutions, 2070 Chain Bridge Road, Suite 200, Vienna, VA 22182. Information is provided by Treasury employees, complainants and covered entities. sroberts on DSK5SPTVN1PROD with NOTICES NOTIFICATION PROCEDURE: Individuals seeking notification and access to any record contained in this system of records, or seeking to contest its content, may inquire in writing in accordance with instructions appearing at 31 CFR part 1, subpart C, appendices A–M. Requests for information and specific guidance on where to send VerDate Mar<15>2010 16:26 Sep 07, 2011 Jkt 223001 55739 RECORDS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: Certain records in this system are exempt from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H),and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36. [FR Doc. 2011–22977 Filed 9–7–11; 8:45 am] BILLING CODE 4810–25–P DEPARTMENT OF THE TREASURY Office of Foreign Assets Control Unblocking of One Specially Designated National or Blocked Person Pursuant to Executive Order 13315, as Amended Office of Foreign Assets Control, Treasury. ACTION: Notice. AGENCY: The Treasury Department’s Office of Foreign Assets Control (‘‘OFAC’’) is publishing the name of an individual whose property and interests in property have been unblocked pursuant to Executive Order 13315 of August 28, 2003, ‘‘Blocking Property of the Former Iraqi Regime, Its Senior Officials and Their Family Members, and Taking Certain Other Actions,’’ as amended by Executive Order 13350 of July 30, 2004. DATES: The removal of this individual from the SDN List is effective as of September 1, 2011. FOR FURTHER INFORMATION CONTACT: Assistant Director, Compliance Outreach & Implementation, Office of Foreign Assets Control, Department of the Treasury, Washington, DC 20220, tel.: 202/622–2490. SUPPLEMENTARY INFORMATION: SUMMARY: Electronic and Facsimile Availability The SDN List and additional information concerning OFAC are available from OFAC’s Web site (http://www.treasury.gov/ofac). Certain general information pertaining to PO 00000 Frm 00098 Fmt 4703 Sfmt 9990 Background Dated: September 1, 2011. Adam J. Szubin, Director, Office of Foreign Assets Control. [FR Doc. 2011–22980 Filed 9–7–11; 8:45 am] BILLING CODE 4810–AL–P E:\FR\FM\08SEN1.SGM 08SEN1

Agencies

[Federal Register Volume 76, Number 174 (Thursday, September 8, 2011)]
[Notices]
[Pages 55737-55739]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-22977]


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DEPARTMENT OF THE TREASURY


Proposed Privacy Act Systems of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of Proposed Privacy Act Systems of Records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, the Department of the Treasury, Departmental Offices 
gives notice of a proposed system of records entitled, ``Treasury 013--
Department of the Treasury Civil Rights Complaints and Compliance 
Review Files.''

DATES: Comments must be received no later than October 11, 2011. The 
proposed new system of records will be effective October 11, 2011 
unless comments are received which would result in a contrary 
determination.

ADDRESSES: Written comments should be sent to the Associate Chief Human 
Capital Officer for Civil Rights and Diversity, Department of the 
Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. The 
Department will make such comments available for public inspection and 
copying in the Department's Library, Room 1428, Main Treasury Building, 
1500 Pennsylvania Avenue, NW., Washington, DC 20220, on official 
business days between the hours of 10 a.m. and 5 p.m. Eastern Daylight 
Time. You can make an appointment to inspect comments by telephoning 
(202) 622-0990. All comments received, including attachments and other 
supporting materials, are part of the public record and subject to 
public disclosure. You should submit only information that you wish to 
make available publicly.

FOR FURTHER INFORMATION CONTACT: Mariam G. Harvey, Department of the 
Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220, at (202) 
622-0316, (202) 622-0367 (fax), or via electronic mail at 
ocrd.comments@do.treas.gov.

SUPPLEMENTARY INFORMATION: The Department of the Treasury (Treasury) 
established the Office of Civil Rights and Diversity to ensure equal 
employment opportunity for its employees and applicants for employment, 
and to ensure that programs and activities conducted by or receiving 
financial assistance from Treasury meet the non-discrimination 
requirements set out by Title VI of the Civil Rights Act, Title IX of 
the Education Amendments, the Age Discrimination Act and Sections 504 
and 508 of the Rehabilitation Act. In performing its mission, the 
Office of Civil Rights and Diversity will create records having to do 
with civil rights complaints, compliance reviews, and correspondence. 
Members of the public can file administrative complaints alleging 
discrimination and the Office of Civil Rights and Diversity is 
responsible for investigating those complaints over which it has 
jurisdiction. Treasury will maintain records of the complaints filed by 
the public and their disposition. Treasury administers programs 
offering financial assistance, such as the Low Income Taxpayer Clinics 
and the Community Development Financial Institutions Fund. Treasury has 
the responsibility to ensure that its financially assisted programs are 
administered in a nondiscriminatory manner. The guidance provided to 
the Federal agencies by the Department of Justice requires Federal 
agencies to conduct compliance reviews of its recipients of financial 
assistance as the best way to ensure nondiscrimination. Treasury will 
maintain records of its recipients' compliance with the applicable 
civil rights laws.
    In a notice of proposed rulemaking, which is published separately 
in the Federal Register, the Office of Civil Rights and Diversity is 
proposing to exempt records maintained in several systems from certain 
of the Privacy Act's requirements pursuant to 5 U.S.C. 552a(k)(2).
    The report of a new system of records, as required by 5 U.S.C. 
552a(r) of the Privacy Act, has been provided to the Committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget.
    The proposed new system of records, entitled ``Treasury .013--
Department of the Treasury Civil Rights Complaints and Compliance 
Review Files,'' is published in its entirety below.

    Dated: August 17, 2011.
Veronica Marco,
 Acting Deputy Assistant Secretary for Privacy, Transparency and 
Records.
Treasury .013

System name:
    Department of the Treasury Civil Rights Complaints and Compliance 
Review Files.

System location:
    These records are located in the Department of the Treasury's 
(Treasury) Office of Civil Rights and Diversity (OCRD), the Office of 
the General Counsel, and any other office within a Treasury bureau 
where a complaint is filed or where the action arose.
    The locations at which the system is maintained are:
    (1) a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW., 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1125 
15th Street, NW., Suite 700A, Washington, DC 20005.
    d. Special Inspector General for the Troubled Asset Relief Program 
(SIGTARP), 1801 L. Street, NW., Washington, DC 20036.
    (2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G. St., 
NW., Washington, DC 20220.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
NW., Washington, DC 20219-0001.
    (4) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW. 
Washington, DC 20228.
    (5) Financial Management Service (FMS): 401 14th Street, SW., 
Washington, DC 20227.

[[Page 55738]]

    (6) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW., 
Washington, DC 20224.
    (7) United States Mint (MINT): 801 9th Street, NW., Washington, DC 
20220.
    (8) Bureau of the Public Debt (BPD): 999 E Street, NW., Washington, 
DC 20239.
    (9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA 
22183-0039.

Categories of individuals covered by the system:
    Covered individuals include persons who file complaints alleging 
discrimination or violation of their rights under the statutes 
identified below (Authority for Maintenance) and covered entities 
(e.g., recipients of financial assistance from Treasury such as 
grantees and sub-grantees), whether individuals, organizations or 
institutions, investigated by OCRD as a result of allegations of 
discrimination or through compliance reviews conducted by OCRD. Covered 
individuals also include persons who submit correspondence to OCRD 
related to other compliance activities (e.g., outreach and public 
education), and other correspondence unrelated to a complaint or review 
and requiring response by OCRD.

Categories of records in the system:
    The system encompasses a variety of records having to do with 
complaints, compliance reviews, and correspondence. The complaint files 
and log include complaint allegations, information gathered during the 
complaint investigation, findings and results of the investigation, and 
correspondence relating to the investigation, as well as status 
information for all complaints.
    Equivalent types of information are maintained for reviews and 
correspondence activities (namely information gathered, findings, 
results, correspondence and status).

Authority for maintenance of the system:
    Title VI of the 1964 Civil Rights Act of 1964; sections 504 and 508 
of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; 
and Title IX of the Education Amendments Act of 1972.

Purpose(s):
    The complaint files and other records will be used to enforce and 
ensure compliance with the legal authorities listed above. Treasury 
uses the information in this system to investigate complaints and to 
obtain compliance with civil rights laws.
    The system is used for the investigation of complaints and in 
reviewing recipients of Treasury financial assistance to determine if 
these programs are in compliance with the Federal laws which prohibit 
discrimination on the basis of race, color, national origin, sex, age, 
and disability. In addition, the system contains case files developed 
in investigating complaints and in reviewing actions within Treasury to 
determine if its conducted programs and activities are in compliance 
with the Federal laws. The system also contains annual and bi-annual 
statistical data submitted to and used by the OCRD in monitoring the 
compliance status of recipients of Department of the Treasury financial 
assistance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose pertinent information to:
    1. Appropriate Federal agencies responsible for a civil rights 
action or, prosecuting a violation of, or enforcing, or implementing, a 
statute, rule, regulation, or order, where Treasury becomes aware of an 
indication of a potential violation of civil or criminal law or 
regulation, rule or order.
    2. Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    3. Another Federal agency, to a court, or a party in litigation 
before a court or in an administrative proceeding being conducted by a 
Federal agency, when the Federal Government is a party to the judicial 
or administrative proceeding. In those cases where the Federal 
Government is not a party to the proceeding, records may be disclosed 
if a subpoena has been signed by a court of competent jurisdiction.
    4. The National Archives and Records Administration (``NARA'') for 
use in its records management inspections and its role as an Archivist.
    5. The United States Department of Justice for the purpose of 
representing or providing legal advice to Treasury in a proceeding 
before a court, adjudicative body, or other administrative body before 
which Treasury is authorized to appear, when such proceeding involves:
    (A) Treasury or any component thereof;
    (B) Any employee of Treasury in his or her official capacity;
    (C) Any employee of Treasury in his or her individual capacity 
where the Department of Justice or Treasury has agreed to represent the 
employee;
    (D) The United States, when Treasury determines that litigation is 
likely to affect Treasury or any of its components.
    6. Contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for Treasury, when necessary 
to accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to Treasury officers and employees.
    7. Appropriate agencies, entities, and persons when: (a) Treasury 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) Treasury 
has determined that as a result of the suspected or confirmed 
compromise that there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by Treasury or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with Treasury's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, file folders and/or electronic media.

Retrievability:
    In the case of administrative complaints, records are indexed by 
the complainant's name. In the case of compliance reviews, records are 
indexed by the name of the recipient of financial assistance.

Safeguards:
    The civil rights complaint and compliance file system will conform 
to applicable law and policy governing the privacy and security of 
Federal records. These include but are not limited to the Privacy Act 
of 1984, and the Paperwork Reduction Act of 1995. Only authorized users 
have access to the records in the system. Specific access is structured 
around need and is determined by the person's role in the organization.
    Printed materials are filed in secure cabinets in secure Federal 
buildings with access based on need.

[[Page 55739]]

Retention and disposal:
    Documents related to complaints and reviews are retained at OCRD 
for three years from the date the complaint is closed and then are 
archived at the National Archives and Records Administration for 15 
years. Correspondence is retained for one year following the end of the 
fiscal year in which processed.

System manager(s) and address:
    Department of the Treasury: Official prescribing policies and 
practices: Associate Chief Human Capital Officer for Civil Rights and 
Diversity.
    The system managers for the Treasury components are:
    (1) Treasury: OCRD, External Civil Rights Program Manager, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
    (2) a. DO: Office of EEO, EEO Director, 1500 Pennsylvania Avenue, 
NW., Washington, DC 20220.
    b. OIG: EEO and Diversity Manager, 740 15th Street, NW., Suite 500, 
Washington, DC 20220.
    c. TIGTA: EEO Program Manager, 1125 15th Street, NW., Suite 700A, 
Washington, DC 20005.
    (d) SIGTARP: EEO Program Manager, 1801 L Street, NW., 3rd Floor, 
Washington, DC 20220.
    (3) TTB: EEO Officer, 1310 G Street, NW., Suite 300W, Washington, 
DC 20220.
    (4) OCC: Director, Workplace Fairness and Equal Opportunity, 250 E 
Street, SW., Washington, DC 20219.
    (5) BEP: Chief, Office of Equal Opportunity and Diversity 
Management, 14th and C Street, SW., Room 639-17, Washington, DC 20228.
    (6) FMS: EEO Officer, PG Center, Building 2, Room 137, 3700 East-
West Highway, Hyattsville, MD 20782.
    (7) IRS: Director, Civil Rights Division, 1111 Constitution Avenue, 
NW., Suite 2219, Washington, DC 20224.
    (8) U.S. Mint: Chief, EEO and Dispute Resolution Division, 801 9th 
Street, NW., 3rd Floor, Washington, DC 20220.
    (9) BPD: EEO Officer, 200 3rd Street, Room 102, Parkersburg, WV 
26106.
    (10) FinCEN: Chief, Outreach and Workplace Solutions, 2070 Chain 
Bridge Road, Suite 200, Vienna, VA 22182.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendices A-M. Requests for information and 
specific guidance on where to send requests for records may be 
addressed to: Privacy Act Request, DO, Director, Disclosure Services 
Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, 
DC 20220.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Information is provided by Treasury employees, complainants and 
covered entities.

Records exempted from certain provisions of the act:
    Certain records in this system are exempt from 5 U.S.C. 552a(c)(3), 
(d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H),and (I), and (f) of 
the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36.

[FR Doc. 2011-22977 Filed 9-7-11; 8:45 am]
BILLING CODE 4810-25-P