Privacy Act of 1974; System of Records, 55057-55059 [2011-22612]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 76, Number 172 (Tuesday, September 6, 2011)]
[Notices]
[Pages 55057-55059]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-22612]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2011-0022]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, Department of Defense (DoD).

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on October 6, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 1160 
Defense Pentagon, Washington, DC 20301-1160. Instructions: All 
submissions received must include the agency name and docket number for 
this Federal Register document. The general policy for comments and 
other submissions from members of the public is to make these 
submissions available for public viewing on the Internet at https://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905, or by phone at (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 29, 2011, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 55058]]


    Dated: August 29, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0621-1a

System name:
    Student Loan Repayment Program Records.

System location:
    U.S. Army Human Resources Command, Education Incentives Branch, 
1600 Spearhead Division Avenue, Fort Knox, KY 40122-5408.

Categories of individuals covered by the system:
    Current active duty, Army Reserves and National Guard or former 
members who participated in the Student Loan Repayment Program.

Categories of records in the system:
    Personal: Individuals name, address, date of birth, rank and Social 
Security Number (SSN); Military Occupational Specialty (MOS).
    Student Loan: Qualifying student loan name, amount of loan, date of 
loan transaction, student education loan number assigned by the 
lenders, lender's name, address and tax identification number.
    Servicing Office: Servicing office's name, address, tax 
identification number and student loan approval or disapproval; 
verification of loan eligibility; recommendation for participation; and 
employee service agreement/contract.
    Education: Educational and military training achievements, course 
attendance and completion records; tuition assistance documents; 
counseling records; academic and diagnostic tests which measure 
educational level and/or needs including recommendations of American 
Council on Education (ACE). A composite of course descriptors and 
scores recorded in a transcript registry for each soldier who 
volunteers for educational courses and/or programs.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4302, Enlisted 
Members of Army: Schools; 10 U.S.C. 1606, Educational Assistance for 
Members of the Selected Reserve; Army Regulation 621-5, Army Continuing 
Education System; Army Regulations 621-202, Education, Army Educational 
Incentives and Entitlements and Student Loan Repayments; Army 
Regulation 601-210, Regular Army and Army Reserve Enlistment Program; 
and E.O. 9397 (SSN), as amended.

Purpose(s):
    To determine qualifications of active Army, Army Reserves, and Army 
National Guard personnel or former members, who participated in the 
Student Loan Repayment Program for education incentives. These records 
will also identify which members are to repay incentives if they did 
not complete requirements at educational institutions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    To the Department of Labor, Bureau of Apprenticeship and Training 
for individuals enrolled in an Army Apprenticeship Program.
    To the Treasury Department to provide information on check issues 
and electronic funds transfers.
    To the Department of Veterans Affairs to provide payroll 
information for members who participated in making contributions to the 
Veterans Education Assistance Program (VEAP), and the Montgomery GI 
Bill Program.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    By individual's name, Social Security Number (SSN), and fiscal 
year.

Safeguards:
    Access to records is restricted to those users who have an official 
need-to-know, and who are properly trained and screened. In addition, 
the system will be a controlled system with passwords, and Common 
Access Card (CAC) governing access to data. All users are required to 
take Information Assurance and Privacy training. Electronic records are 
maintained within secured buildings in areas accessible only to persons 
having an official need to know, and who are properly trained and 
screened. Records are secured in locked or guarded buildings, locked 
offices, or locked cabinets during non-duty hours.

Retention and disposal:
    Disposition pending. Treat records as permanent until the National 
Archives and Records Administration approves the Army's retention and 
disposition schedule.

System manager(s) and address:
    Deputy Chief of Staff, G-1, 300 Army Pentagon, Washington, DC 
20310-0300 and Commander, U.S. Army Human Resources Command, Education 
Incentives Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-
5408.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Human Resources Command, Education 
Incentives Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-
5408.
    For verification purposes, individual should provide their full 
name, SSN, any details which may assist in locating records, and their 
signature. In addition, the requester must provide a notarized 
statement or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Human Resources Command, Education Incentives 
Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5408.
    For verification purposes, individual should provide their full 
name, SSN, any details which may assist in locating records, and their 
signature. In addition, the requester must provide a notarized 
statement or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the

[[Page 55059]]

foregoing is true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and Defense Enrollment Eligibility Reporting 
System (DEERS) database.

Exemptions claimed for the system:
    None.
[FR Doc. 2011-22612 Filed 9-2-11; 8:45 am]
BILLING CODE 5001-06-P