Privacy Act of 1974; System of Records, 54743-54746 [2011-22467]
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Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices
through an integrated data system by
supporting functions ranging from base
maintenance and supply through depot
planning, supply and maintenance. It
modernizes Air Force Logistics support
from depot planning and repair
activities to the flightline maintenance
and supply activities, and includes
financial management for working
capital and general funds management.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USE:
In addition to those disclosures
generally permitted under Title 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’
published at the beginning of the Air
Force’s compilation of systems of
records notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
By Name and Electronic Data
Interchange Personal Identifier (EDIPI)
also known as the DoD Identification
Number.
SAFEGUARDS:
Data is maintained in a controlled
facility. Physical entry is restricted by
the use of locks, guards, and is
accessible only to authorized personnel.
Records are protected by standard Air
Force access authentication procedures
and by network system security
software. Records are accessed by
person(s) responsible for servicing the
record system in performance of their
official duties, and by authorized
personnel who are properly screened
and cleared for need-to-know. All access
is based upon role-based logons using
the individual’s Common Access Card
(CAC) to login to the system. User’s
level of access is restricted by their role
within the organization.
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RETENTION AND DISPOSAL:
Delete records when superseded,
obsolete, or no when longer needed,
whichever is later.
Transaction records may be temporary
in nature and deleted when actions are
completed, superseded, obsolete, or
when no longer needed.
Other transaction records may be cut
off at the completion of the contract or
payment and destroyed 6 years and 3
months after cutoff.
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Destroy electronic records by
overwriting or degaussing.
SYSTEM MANAGER AND ADDRESS:
Program Executive Officer and
Director, Expeditionary Combat Support
System (ECSS) and Logistics IT Systems
(IL), Air Force Materiel Command
(AFMC), 754 Electronic Systems Group/
Enterprise Capabilities (ELSG), Building
262, Room N006, 4375 Chidlaw Road,
Wright-Patterson Air Force Base, Ohio
45433–5006.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to
Program Executive Officer and Director,
Expeditionary Combat Support System
(ECSS) and Logistics IT Systems (IL),
Air Force Materiel Command (AFMC),
754 Electronic Systems Group/
Enterprise Capabilities (ELSG), Building
262, Room N006, 4375 Chidlaw Road,
Wright-Patterson Air Force Base, OH
45433–5006.
For verification purposes, individual
should provide their full name, any
details which may assist in locating
records, and their signature.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 29 U.S.C. 1746, in the
following format:
IF EXECUTED OUTSIDE THE UNITED STATES:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’
RECORD ACCESS PROCEDURES:
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to Program
Executive Officer and Director,
Expeditionary Combat Support System
(ECSS) and Logistics IT Systems (IL),
Air Force Materiel Command (AFMC),
754 Electronic Systems Group/
Enterprise Capabilities (ELSG), Building
262, Room N006, 4375 Chidlaw Road,
Wright-Patterson Air Force Base, OH
45433–5006.
For verification purposes, individual
should provide their full name, any
details which may assist in locating
records, and their signature.
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54743
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 29 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’’
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing
records and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 806b, Air
Force Instruction 33–332, Air Force
Privacy Program and may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Information is obtained from
automated system interfaces or from
other source documents.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2011–22482 Filed 9–1–11; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2011–0021]
Privacy Act of 1974; System of
Records
Department of the Army,
Department of Defense (DoD).
ACTION: Notice to Add a System of
Records.
AGENCY:
The Department of the Army
proposes to add a system of records to
its inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended.
DATES: This proposed action would be
effective without further notice on
October 3, 2011 unless comments are
received which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
SUMMARY:
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Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Mr.
Leroy Jones, Department of the Army,
Privacy Office, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3905, or by phone at (703) 428–
6185.
SUPPLEMENTARY INFORMATION: The
Department of the Army notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on August 3, 2011 to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: August 29, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
A0 025–400–2 OAA
SYSTEM NAME:
Army Records Information
Management System (ARIMS).
SYSTEM LOCATION:
Records Management Declassification
Agency (RMDA), 7701 Telegraph Road,
Casey Building, Room 146A,
Alexandria, VA 22315–3860.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active U.S. Army, U.S. Air Force,
U.S. Navy, U.S. Marine Corp, and U.S.
Coast Guard, Army retired, contractors
employed by the Army, Department of
Defense civilians employed by the
Army, Air Force, Navy, Marine Corp,
and Coast Guard, newly assigned
Department of Army civilian,
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Department of Army retired civilians,
active and retired military family
members verified in the Defense
Eligibility Enrollment Reporting System
(DEERS), active foreign officers (Non-US
Military Officers), Homeland Security
employees, Initial Entry Recruits,
Individual Ready Reserve, Department
of the Army Non-Appropriated Funds
civilians, Army National Guard, Army
National Guard retired personnel, Army
Reserve and United States Military
Academy (USMA) cadets who register
for access and provide records for
retention in the system and individuals
who are the subject of records in the
system.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system encompasses a variety of
records pertaining to all Army and DoD
functionality; individual name, Social
Security Number (SSN), DoD ID
Number, address; user account
information that contains data such as
names, usernames, unit assignments,
locations, office symbols, telephone
numbers, e-mail addresses, and user
roles; and also including information in
the following categories:
PERSONNEL:
Records concern military and Army
civilian personnel as they relate to
general personnel data of member, his
or her dependents, such as insurance,
voting, citizenship, and handling
responsibility for personal property.
Records concerning methods and
procedures for identifying skills and
abilities of military personnel, testing,
and awarding military occupational
specialties for use in assignment to
related duties and jobs.
Records for the processing of military
personnel upon entry into the service,
in a training or temporarily unassigned
status, upon assignment overseas and
return, and for separation from the
service. Also covered are records on
appointment of officer personnel,
enlistment and re-enlistment of enlisted
personnel, recruiting activities, and
other matters relating to the entry of
military personnel into the Army.
INSTALLATION MANAGEMENT AND FIELD
ORGANIZATION:
Records concerning administrative
and management functions pertaining to
installations and responsibilities of
installation commanders. Subject
functional areas include activation and
inactivation, site and master planning,
quarters and housing, commercial
solicitation, financial institutions, sales
of products and services, and similar
functions applicable at the installation
level not specifically provided for in
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other series. Also covered are
organization, mission, responsibilities,
duties, and functions of Department of
Defense, Headquarters, Department of
the Army, Department of the Army
agencies, major commands, and other
commands, units, and organizations.
SECURITY:
Records concerning identification,
classification, downgrading,
declassification, dissemination, and
protection of defense information,
storage and destruction of classified
matter, industrial security,
investigations involving compromise of
classified information, access to
classified data, and other matters
pertaining to security; records covering
the protection and preservation of the
military, economic, and productive
strength of the United States, including
the security of the Government in
domestic and foreign affairs and records
concerning responsibilities, policies,
functions, and procedures pertaining to
security assistance.
INFORMATION MANAGEMENT:
Records concerning planning,
policies, procedures, architectures, and
responsibilities pertaining to
information management; life cycle
management of information systems;
and records pertaining to all five
Information Mission Area disciplines
(communications, automation, records
management, visual information, and
publications and printing); records
concerning policy, direction, planning,
testing, and operation of
communications and electronics
systems, such as radio, telephone,
teletypewriter, and radar.
MEDICAL SERVICES:
Composition, mission, responsibilities
and functions of the Army Medical
Department and its related corps,
administration and operation of Army
medical treatment facilities, medical,
dental, and veterinary care, and
medical, dental, and veterinary
equipment and supplies.
LOGISTICS:
These records concern logistics
policies, procedures, and support
covering supplies, equipment, and
facilities in several different logistical
areas.
ADMINISTRATION:
Administrative functions, such as
control of office space, visits, attendance
at meetings and conferences, gifts and
donations, memorialization
proceedings, and other support
functions not specifically provided for
in other series.
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Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices
EMERGENCY AND SAFETY:
Actions involved in preparing for war
or emergencies; bringing the Army to a
state of readiness; and assembling and
organizing personnel, supplies, and
other resources for active military
service. Army participation and support
in matters of civil disturbance, disaster
relief, and civil defense and emergency
action; records concern administration
of the Army safety program, which is
directed toward accident prevention
Army-wide. Program responsibilities
include conducting studies and surveys
to determine unsafe practices and
conditions. Also covers records on
nuclear accidents and incidents.
LEGAL SERVICES:
Judiciary boards and proceedings,
decisions, opinions, and policies
applicable to civil law and military
affairs, international, foreign,
procurement, and contract law, legal
assistance for military personnel and
their dependents, policies and
procedures relative to patents,
inventions, taxation, and land litigation
involving the Army, trials by courtsmartial, including pretrial, trial, and
post trial procedures, nonjudicial
punishment, investigation, processing,
settlement, and payment of claims
against or on behalf of the Government
when the Army is involved.
FINANCIAL AUDIT:
Policies, procedures, direction, and
supervision of financial functions,
including budgeting, accounting,
funding, entitlement, pay, expenditures,
Army Management Structure and fiscal
code, and related reporting. Records
concerning authority, responsibilities,
organization, and policies relating to
auditing service in the Department of
the Army, action requested on United
States Army Audit Agency reports, and
audit procedures for non-appropriated
and similar funds.
2009—Original Classification Authority;
DoDD 5015.2, DoD Records
Management Program; Army Regulation
25–400–2, The Army Records
Information Management System; and
E.O. 9397 (SSN), as amended.
PURPOSE(S):
The Department of the Army is
proposing to establish a new system of
records that will be used to manage and
archive long-term and permanent
records providing core information
technology to records management
support programs (Freedom of
Information Act, Privacy Act,
Component Programs, Combat Records
Research, and declassification review of
classified, permanent, historical Army
records 25 years old or older, as well as
manage the joint review of DoD equities
in the Joint Referral Center (JRC).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the Army’s
compilation of systems of records notice
also apply to this system.
To the Department of Veterans Affairs
to verify military service for claims filed
by the veteran.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
QUALITY ASSURANCE AND QUALITY CONTROL:
Army environmental management
records, including programs, policies,
instructions, and activities; matters
affecting the quality of the environment,
such as impact on the atmosphere,
natural resources, water, and the
community.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 3013, Secretary of the Army;
44 U.S.C. Sections 3301–3314, the
Federal Records Act; Executive Order
13526—Classified National Security
Information Memorandum of December
29, 2009—Implementation of the E.O.
‘Classified National Security
Information’ Order of December 29,
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media and hard
copy records.
RETRIEVABILITY:
By name of individual, Social
Security Number (SSN), subject matter,
or title of record.
SAFEGUARDS:
Electronically and optically stored
records are maintained in fail-safe
system software with passwordprotected access. Indexes of hard copy
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54745
records are stored in records holding
areas Army wide. Records are accessible
only to authorized persons with a needto-know who are properly screened,
cleared and trained. The system
maintains data encryption, role based
access, Common Access Card access,
and authentication through the Army
Knowledge Online Portal through
secure socket protocols.
RETENTION AND DISPOSAL:
Records will be retained in
accordance with their respective
disposition schedule and will be
destroyed or permanently accessioned
to the National Archives when no longer
needed for reference and/or for
conducting business. Records are
destroyed by erasing, purging,
shredding or burning.
SYSTEMS MANAGERS(S) AND ADDRESS:
ARIMS Systems Managers, Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Room 102, Alexandria, VA
22315–3860.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the System
Manager, Records Management and
Declassification Agency, 7701 Telegraph
Road, Casey Building, Room 102,
Alexandria, VA 22315–3860.
For verification purpose, individual
should provide full name, any details
which may assist in locating records
and their signature. The individual
should also reasonably specify the
record contents being sought.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United State of America that the
foregoing is true and correct. Executed
on (date). (Signature)’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing in true and correct.
Executed on (date). (Signature)’.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Systems Managers,
Records Management and
Declassification Agency, 7701 Telegraph
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Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices
Road, Casey Building, Alexandria, VA
22315–3860.
For verification purpose, individual
should provide full name, any details
which may assist in locating records
and their signature. The individual
should also reasonably specify the
record contents being sought.
In addition, the requester must
provide a notarized statement or
declaration made in accordance with 28
U.S.C. following format:
If executed outside the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’.
If executed within the United States,
its territories, possessions, or
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’.
CONTESTING RECORD PROCEDURES:
The Army’s rules for accessing
records and for contesting contents and
appealing agency determinations are
contained in Army Regulation 340–21;
32 CFR part 505; or may be obtained
from the system manager.
RECORDS SOURCE CATEGORIES:
Information is obtained from
individuals, Department of Veterans
Affairs, and other Federal, state and
local agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
During the course of records
management, declassification and
claims research, exempt materials from
‘other’ systems of records in turn may
become part of the case records in this
system. To the extent that copies of
exempt records from those ‘other’
systems of records are entered into this
system, the Department of the Army
hereby claims the same exemptions for
the records from those ‘other’ systems
that are entered into this system, as
claimed for the original primary systems
of records which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c) and (e) and published in 36
CFR, Chapter XII, Subchapter B. For
additional information contact the
system manager.
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[FR Doc. 2011–22467 Filed 9–1–11; 8:45 am]
BILLING CODE 5001–06–P
ACTION:
Comment Request.
The Acting Director,
Information Collection Clearance
Division, Privacy, Information and
Records Management Services, Office of
Management, invites comments on the
submission for OMB review as required
by the Paperwork Reduction Act of 1995
(Pub. L. 104–13).
DATES: Interested persons are invited to
submit comments on or before October
3, 2011.
ADDRESSES: Written comments should
be addressed to the Office of
Information and Regulatory Affairs,
Attention: Education Desk Officer,
Office of Management and Budget, 725
17th Street, NW., Room 10222, New
Executive Office Building, Washington,
DC 20503, be faxed to (202) 395–5806 or
e-mailed to
oira_submission@omb.eop.gov with a
cc: to ICDocketMgr@ed.gov. Please note
that written comments received in
response to this notice will be
considered public records.
SUPPLEMENTARY INFORMATION: Section
3506 of the Paperwork Reduction Act of
1995 (44 U.S.C. chapter 35) requires that
the Office of Management and Budget
(OMB) provide interested Federal
agencies and the public an early
opportunity to comment on information
collection requests. The OMB is
particularly interested in comments
which: (1) Evaluate whether the
proposed collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information will have
practical utility; (2) Evaluate the
accuracy of the agency’s estimate of the
burden of the proposed collection of
information, including the validity of
the methodology and assumptions used;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and (4) Minimize the burden
of the collection of information on those
who are to respond, including through
the use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology.
SUMMARY:
Dated: August 30, 2011.
Kate Mullan,
Acting Director, Information Collection
Clearance Division, Privacy, Information and
Records Management Services, Office of
Management.
Office of Planning, Evaluation and
Policy Development
DEPARTMENT OF EDUCATION
Notice of Submission for OMB Review
AGENCY:
Department of Education.
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Agency Form Number(s): N/A.
Frequency of Responses: Once.
Affected Public: State, Local or Tribal
Government.
Total Estimated Number of Annual
Responses: 400.
Total Estimated Annual Burden
Hours: 276.
Abstract: The U.S. Department of
Education (ED) Policy and Program
Studies Service is conducting an
analysis of bullying laws and policies.
Evaluation, Management and Training
Associates, Inc. is under contract with
ED to conduct the analysis. The field
data collection portion of the study will
involve case studies conducted in 24
school sites nationwide to document
state and local implementation of antibullying laws and policies. The purpose
of the study is to describe bullying
policy implementation at the district
and school site level, to determine the
factors that facilitate or impede
implementation (e.g., legislation, state
model policies, and school contextual
factors), and to identify lessons from the
field that can inform the development of
policies and school-based practices to
promote a positive climate and reduce
bullying behavior.
Copies of the information collection
submission for OMB review may be
accessed from the RegInfo.gov Web site
at https://www.reginfo.gov/public/do/
PRAMain or from the Department’s Web
site at https://edicsweb.ed.gov, by
selecting the ‘‘Browse Pending
Collections’’ link and by clicking on
link number 4634. When you access the
information collection, click on
‘‘Download Attachments ’’ to view.
Written requests for information should
be addressed to U.S. Department of
Education, 400 Maryland Avenue, SW.,
LBJ, Washington, DC 20202–4537.
Requests may also be electronically
mailed to the Internet address
ICDocketMgr@ed.gov or faxed to 202–
401–0920. Please specify the complete
title of the information collection and
OMB Control Number when making
your request.
Individuals who use a
telecommunications device for the deaf
(TDD) may call the Federal Information
Relay Service (FIRS) at 1–800–877–
8339.
[FR Doc. 2011–22596 Filed 9–1–11; 8:45 am]
BILLING CODE 4000–01–P
Type of Review: New.
Title of Collection: Analysis of State
Bullying Laws and Policies.
OMB Control Number: Pending.
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]]>Agencies
[Federal Register Volume 76, Number 171 (Friday, September 2, 2011)]
[Notices]
[Pages 54743-54746]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-22467]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2011-0021]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, Department of Defense (DoD).
ACTION: Notice to Add a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army proposes to add a system of records
to its inventory of record systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended.
DATES: This proposed action would be effective without further notice
on October 3, 2011 unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 1160 Defense
Pentagon, Washington, DC 20301-1160.
[[Page 54744]]
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the
Army, Privacy Office, U.S. Army Records Management and Declassification
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA
22325-3905, or by phone at (703) 428-6185.
SUPPLEMENTARY INFORMATION: The Department of the Army notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 3, 2011 to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: August 29, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0 025-400-2 OAA
System name:
Army Records Information Management System (ARIMS).
System location:
Records Management Declassification Agency (RMDA), 7701 Telegraph
Road, Casey Building, Room 146A, Alexandria, VA 22315-3860.
Categories of individuals covered by the system:
Active U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corp, and
U.S. Coast Guard, Army retired, contractors employed by the Army,
Department of Defense civilians employed by the Army, Air Force, Navy,
Marine Corp, and Coast Guard, newly assigned Department of Army
civilian, Department of Army retired civilians, active and retired
military family members verified in the Defense Eligibility Enrollment
Reporting System (DEERS), active foreign officers (Non-US Military
Officers), Homeland Security employees, Initial Entry Recruits,
Individual Ready Reserve, Department of the Army Non-Appropriated Funds
civilians, Army National Guard, Army National Guard retired personnel,
Army Reserve and United States Military Academy (USMA) cadets who
register for access and provide records for retention in the system and
individuals who are the subject of records in the system.
Categories of records in the system:
The system encompasses a variety of records pertaining to all Army
and DoD functionality; individual name, Social Security Number (SSN),
DoD ID Number, address; user account information that contains data
such as names, usernames, unit assignments, locations, office symbols,
telephone numbers, e-mail addresses, and user roles; and also including
information in the following categories:
Personnel:
Records concern military and Army civilian personnel as they relate
to general personnel data of member, his or her dependents, such as
insurance, voting, citizenship, and handling responsibility for
personal property. Records concerning methods and procedures for
identifying skills and abilities of military personnel, testing, and
awarding military occupational specialties for use in assignment to
related duties and jobs.
Records for the processing of military personnel upon entry into
the service, in a training or temporarily unassigned status, upon
assignment overseas and return, and for separation from the service.
Also covered are records on appointment of officer personnel,
enlistment and re-enlistment of enlisted personnel, recruiting
activities, and other matters relating to the entry of military
personnel into the Army.
Installation Management and Field Organization:
Records concerning administrative and management functions
pertaining to installations and responsibilities of installation
commanders. Subject functional areas include activation and
inactivation, site and master planning, quarters and housing,
commercial solicitation, financial institutions, sales of products and
services, and similar functions applicable at the installation level
not specifically provided for in other series. Also covered are
organization, mission, responsibilities, duties, and functions of
Department of Defense, Headquarters, Department of the Army, Department
of the Army agencies, major commands, and other commands, units, and
organizations.
Security:
Records concerning identification, classification, downgrading,
declassification, dissemination, and protection of defense information,
storage and destruction of classified matter, industrial security,
investigations involving compromise of classified information, access
to classified data, and other matters pertaining to security; records
covering the protection and preservation of the military, economic, and
productive strength of the United States, including the security of the
Government in domestic and foreign affairs and records concerning
responsibilities, policies, functions, and procedures pertaining to
security assistance.
Information Management:
Records concerning planning, policies, procedures, architectures,
and responsibilities pertaining to information management; life cycle
management of information systems; and records pertaining to all five
Information Mission Area disciplines (communications, automation,
records management, visual information, and publications and printing);
records concerning policy, direction, planning, testing, and operation
of communications and electronics systems, such as radio, telephone,
teletypewriter, and radar.
Medical Services:
Composition, mission, responsibilities and functions of the Army
Medical Department and its related corps, administration and operation
of Army medical treatment facilities, medical, dental, and veterinary
care, and medical, dental, and veterinary equipment and supplies.
Logistics:
These records concern logistics policies, procedures, and support
covering supplies, equipment, and facilities in several different
logistical areas.
Administration:
Administrative functions, such as control of office space, visits,
attendance at meetings and conferences, gifts and donations,
memorialization proceedings, and other support functions not
specifically provided for in other series.
[[Page 54745]]
Emergency and Safety:
Actions involved in preparing for war or emergencies; bringing the
Army to a state of readiness; and assembling and organizing personnel,
supplies, and other resources for active military service. Army
participation and support in matters of civil disturbance, disaster
relief, and civil defense and emergency action; records concern
administration of the Army safety program, which is directed toward
accident prevention Army-wide. Program responsibilities include
conducting studies and surveys to determine unsafe practices and
conditions. Also covers records on nuclear accidents and incidents.
Legal Services:
Judiciary boards and proceedings, decisions, opinions, and policies
applicable to civil law and military affairs, international, foreign,
procurement, and contract law, legal assistance for military personnel
and their dependents, policies and procedures relative to patents,
inventions, taxation, and land litigation involving the Army, trials by
courts-martial, including pretrial, trial, and post trial procedures,
nonjudicial punishment, investigation, processing, settlement, and
payment of claims against or on behalf of the Government when the Army
is involved.
Financial Audit:
Policies, procedures, direction, and supervision of financial
functions, including budgeting, accounting, funding, entitlement, pay,
expenditures, Army Management Structure and fiscal code, and related
reporting. Records concerning authority, responsibilities,
organization, and policies relating to auditing service in the
Department of the Army, action requested on United States Army Audit
Agency reports, and audit procedures for non-appropriated and similar
funds.
Quality Assurance and Quality Control:
Army environmental management records, including programs,
policies, instructions, and activities; matters affecting the quality
of the environment, such as impact on the atmosphere, natural
resources, water, and the community.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 44 U.S.C. Sections 3301-
3314, the Federal Records Act; Executive Order 13526--Classified
National Security Information Memorandum of December 29, 2009--
Implementation of the E.O. `Classified National Security Information'
Order of December 29, 2009--Original Classification Authority; DoDD
5015.2, DoD Records Management Program; Army Regulation 25-400-2, The
Army Records Information Management System; and E.O. 9397 (SSN), as
amended.
Purpose(s):
The Department of the Army is proposing to establish a new system
of records that will be used to manage and archive long-term and
permanent records providing core information technology to records
management support programs (Freedom of Information Act, Privacy Act,
Component Programs, Combat Records Research, and declassification
review of classified, permanent, historical Army records 25 years old
or older, as well as manage the joint review of DoD equities in the
Joint Referral Center (JRC).
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DOD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notice also apply to this
system.
To the Department of Veterans Affairs to verify military service
for claims filed by the veteran.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Electronic storage media and hard copy records.
Retrievability:
By name of individual, Social Security Number (SSN), subject
matter, or title of record.
Safeguards:
Electronically and optically stored records are maintained in fail-
safe system software with password-protected access. Indexes of hard
copy records are stored in records holding areas Army wide. Records are
accessible only to authorized persons with a need-to-know who are
properly screened, cleared and trained. The system maintains data
encryption, role based access, Common Access Card access, and
authentication through the Army Knowledge Online Portal through secure
socket protocols.
Retention and disposal:
Records will be retained in accordance with their respective
disposition schedule and will be destroyed or permanently accessioned
to the National Archives when no longer needed for reference and/or for
conducting business. Records are destroyed by erasing, purging,
shredding or burning.
Systems Managers(s) and Address:
ARIMS Systems Managers, Records Management and Declassification
Agency, 7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA
22315-3860.
Notification procedures:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the System Manager, Records Management and Declassification Agency,
7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 22315-
3860.
For verification purpose, individual should provide full name, any
details which may assist in locating records and their signature. The
individual should also reasonably specify the record contents being
sought.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
``I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United State of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing in true and correct. Executed on
(date). (Signature)'.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Systems Managers, Records Management and Declassification Agency, 7701
Telegraph
[[Page 54746]]
Road, Casey Building, Alexandria, VA 22315-3860.
For verification purpose, individual should provide full name, any
details which may assist in locating records and their signature. The
individual should also reasonably specify the record contents being
sought.
In addition, the requester must provide a notarized statement or
declaration made in accordance with 28 U.S.C. following format:
If executed outside the United States:
`I declare (or certify, verify, or state) under penalty of perjury
under the laws of the United States of America that the foregoing is
true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing agency determinations are contained in Army Regulation
340-21; 32 CFR part 505; or may be obtained from the system manager.
Records Source Categories:
Information is obtained from individuals, Department of Veterans
Affairs, and other Federal, state and local agencies.
Exemptions claimed for the system:
During the course of records management, declassification and
claims research, exempt materials from `other' systems of records in
turn may become part of the case records in this system. To the extent
that copies of exempt records from those `other' systems of records are
entered into this system, the Department of the Army hereby claims the
same exemptions for the records from those `other' systems that are
entered into this system, as claimed for the original primary systems
of records which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 36 CFR, Chapter XII, Subchapter B. For
additional information contact the system manager.
[FR Doc. 2011-22467 Filed 9-1-11; 8:45 am]
BILLING CODE 5001-06-P
