Privacy Act of 1974; System of Records, 54743-54746 [2011-22467]

Download as PDF Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices through an integrated data system by supporting functions ranging from base maintenance and supply through depot planning, supply and maintenance. It modernizes Air Force Logistics support from depot planning and repair activities to the flightline maintenance and supply activities, and includes financial management for working capital and general funds management. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USE: In addition to those disclosures generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic storage media. RETRIEVABILITY: By Name and Electronic Data Interchange Personal Identifier (EDIPI) also known as the DoD Identification Number. SAFEGUARDS: Data is maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Records are protected by standard Air Force access authentication procedures and by network system security software. Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons using the individual’s Common Access Card (CAC) to login to the system. User’s level of access is restricted by their role within the organization. erowe on DSK5CLS3C1PROD with NOTICES RETENTION AND DISPOSAL: Delete records when superseded, obsolete, or no when longer needed, whichever is later. Transaction records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or when no longer needed. Other transaction records may be cut off at the completion of the contract or payment and destroyed 6 years and 3 months after cutoff. VerDate Mar<15>2010 15:37 Sep 01, 2011 Jkt 223001 Destroy electronic records by overwriting or degaussing. SYSTEM MANAGER AND ADDRESS: Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/ Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433–5006. NOTIFICATION PROCEDURES: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/ Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, OH 45433–5006. For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 29 U.S.C. 1746, in the following format: IF EXECUTED OUTSIDE THE UNITED STATES: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’’ If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’’ RECORD ACCESS PROCEDURES: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/ Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, OH 45433–5006. For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature. PO 00000 Frm 00014 Fmt 4703 Sfmt 4703 54743 In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 29 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’’ If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’’ CONTESTING RECORDS PROCEDURES: The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33–332, Air Force Privacy Program and may be obtained from the system manager. RECORD SOURCE CATEGORIES: Information is obtained from automated system interfaces or from other source documents. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2011–22482 Filed 9–1–11; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA–2011–0021] Privacy Act of 1974; System of Records Department of the Army, Department of Defense (DoD). ACTION: Notice to Add a System of Records. AGENCY: The Department of the Army proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action would be effective without further notice on October 3, 2011 unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Federal Docket Management System Office, 1160 Defense Pentagon, Washington, DC 20301–1160. SUMMARY: E:\FR\FM\02SEN1.SGM 02SEN1 54744 Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the Army, Privacy Office, U.S. Army Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905, or by phone at (703) 428– 6185. SUPPLEMENTARY INFORMATION: The Department of the Army notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on August 3, 2011 to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: August 29, 2011. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0 025–400–2 OAA SYSTEM NAME: Army Records Information Management System (ARIMS). SYSTEM LOCATION: Records Management Declassification Agency (RMDA), 7701 Telegraph Road, Casey Building, Room 146A, Alexandria, VA 22315–3860. erowe on DSK5CLS3C1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Active U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corp, and U.S. Coast Guard, Army retired, contractors employed by the Army, Department of Defense civilians employed by the Army, Air Force, Navy, Marine Corp, and Coast Guard, newly assigned Department of Army civilian, VerDate Mar<15>2010 15:37 Sep 01, 2011 Jkt 223001 Department of Army retired civilians, active and retired military family members verified in the Defense Eligibility Enrollment Reporting System (DEERS), active foreign officers (Non-US Military Officers), Homeland Security employees, Initial Entry Recruits, Individual Ready Reserve, Department of the Army Non-Appropriated Funds civilians, Army National Guard, Army National Guard retired personnel, Army Reserve and United States Military Academy (USMA) cadets who register for access and provide records for retention in the system and individuals who are the subject of records in the system. CATEGORIES OF RECORDS IN THE SYSTEM: The system encompasses a variety of records pertaining to all Army and DoD functionality; individual name, Social Security Number (SSN), DoD ID Number, address; user account information that contains data such as names, usernames, unit assignments, locations, office symbols, telephone numbers, e-mail addresses, and user roles; and also including information in the following categories: PERSONNEL: Records concern military and Army civilian personnel as they relate to general personnel data of member, his or her dependents, such as insurance, voting, citizenship, and handling responsibility for personal property. Records concerning methods and procedures for identifying skills and abilities of military personnel, testing, and awarding military occupational specialties for use in assignment to related duties and jobs. Records for the processing of military personnel upon entry into the service, in a training or temporarily unassigned status, upon assignment overseas and return, and for separation from the service. Also covered are records on appointment of officer personnel, enlistment and re-enlistment of enlisted personnel, recruiting activities, and other matters relating to the entry of military personnel into the Army. INSTALLATION MANAGEMENT AND FIELD ORGANIZATION: Records concerning administrative and management functions pertaining to installations and responsibilities of installation commanders. Subject functional areas include activation and inactivation, site and master planning, quarters and housing, commercial solicitation, financial institutions, sales of products and services, and similar functions applicable at the installation level not specifically provided for in PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 other series. Also covered are organization, mission, responsibilities, duties, and functions of Department of Defense, Headquarters, Department of the Army, Department of the Army agencies, major commands, and other commands, units, and organizations. SECURITY: Records concerning identification, classification, downgrading, declassification, dissemination, and protection of defense information, storage and destruction of classified matter, industrial security, investigations involving compromise of classified information, access to classified data, and other matters pertaining to security; records covering the protection and preservation of the military, economic, and productive strength of the United States, including the security of the Government in domestic and foreign affairs and records concerning responsibilities, policies, functions, and procedures pertaining to security assistance. INFORMATION MANAGEMENT: Records concerning planning, policies, procedures, architectures, and responsibilities pertaining to information management; life cycle management of information systems; and records pertaining to all five Information Mission Area disciplines (communications, automation, records management, visual information, and publications and printing); records concerning policy, direction, planning, testing, and operation of communications and electronics systems, such as radio, telephone, teletypewriter, and radar. MEDICAL SERVICES: Composition, mission, responsibilities and functions of the Army Medical Department and its related corps, administration and operation of Army medical treatment facilities, medical, dental, and veterinary care, and medical, dental, and veterinary equipment and supplies. LOGISTICS: These records concern logistics policies, procedures, and support covering supplies, equipment, and facilities in several different logistical areas. ADMINISTRATION: Administrative functions, such as control of office space, visits, attendance at meetings and conferences, gifts and donations, memorialization proceedings, and other support functions not specifically provided for in other series. E:\FR\FM\02SEN1.SGM 02SEN1 Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices EMERGENCY AND SAFETY: Actions involved in preparing for war or emergencies; bringing the Army to a state of readiness; and assembling and organizing personnel, supplies, and other resources for active military service. Army participation and support in matters of civil disturbance, disaster relief, and civil defense and emergency action; records concern administration of the Army safety program, which is directed toward accident prevention Army-wide. Program responsibilities include conducting studies and surveys to determine unsafe practices and conditions. Also covers records on nuclear accidents and incidents. LEGAL SERVICES: Judiciary boards and proceedings, decisions, opinions, and policies applicable to civil law and military affairs, international, foreign, procurement, and contract law, legal assistance for military personnel and their dependents, policies and procedures relative to patents, inventions, taxation, and land litigation involving the Army, trials by courtsmartial, including pretrial, trial, and post trial procedures, nonjudicial punishment, investigation, processing, settlement, and payment of claims against or on behalf of the Government when the Army is involved. FINANCIAL AUDIT: Policies, procedures, direction, and supervision of financial functions, including budgeting, accounting, funding, entitlement, pay, expenditures, Army Management Structure and fiscal code, and related reporting. Records concerning authority, responsibilities, organization, and policies relating to auditing service in the Department of the Army, action requested on United States Army Audit Agency reports, and audit procedures for non-appropriated and similar funds. 2009—Original Classification Authority; DoDD 5015.2, DoD Records Management Program; Army Regulation 25–400–2, The Army Records Information Management System; and E.O. 9397 (SSN), as amended. PURPOSE(S): The Department of the Army is proposing to establish a new system of records that will be used to manage and archive long-term and permanent records providing core information technology to records management support programs (Freedom of Information Act, Privacy Act, Component Programs, Combat Records Research, and declassification review of classified, permanent, historical Army records 25 years old or older, as well as manage the joint review of DoD equities in the Joint Referral Center (JRC). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notice also apply to this system. To the Department of Veterans Affairs to verify military service for claims filed by the veteran. Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18–R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18–R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice. QUALITY ASSURANCE AND QUALITY CONTROL: Army environmental management records, including programs, policies, instructions, and activities; matters affecting the quality of the environment, such as impact on the atmosphere, natural resources, water, and the community. erowe on DSK5CLS3C1PROD with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 3013, Secretary of the Army; 44 U.S.C. Sections 3301–3314, the Federal Records Act; Executive Order 13526—Classified National Security Information Memorandum of December 29, 2009—Implementation of the E.O. ‘Classified National Security Information’ Order of December 29, VerDate Mar<15>2010 15:37 Sep 01, 2011 Jkt 223001 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic storage media and hard copy records. RETRIEVABILITY: By name of individual, Social Security Number (SSN), subject matter, or title of record. SAFEGUARDS: Electronically and optically stored records are maintained in fail-safe system software with passwordprotected access. Indexes of hard copy PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 54745 records are stored in records holding areas Army wide. Records are accessible only to authorized persons with a needto-know who are properly screened, cleared and trained. The system maintains data encryption, role based access, Common Access Card access, and authentication through the Army Knowledge Online Portal through secure socket protocols. RETENTION AND DISPOSAL: Records will be retained in accordance with their respective disposition schedule and will be destroyed or permanently accessioned to the National Archives when no longer needed for reference and/or for conducting business. Records are destroyed by erasing, purging, shredding or burning. SYSTEMS MANAGERS(S) AND ADDRESS: ARIMS Systems Managers, Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 22315–3860. NOTIFICATION PROCEDURES: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the System Manager, Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 22315–3860. For verification purpose, individual should provide full name, any details which may assist in locating records and their signature. The individual should also reasonably specify the record contents being sought. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing in true and correct. Executed on (date). (Signature)’. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Systems Managers, Records Management and Declassification Agency, 7701 Telegraph E:\FR\FM\02SEN1.SGM 02SEN1 54746 Federal Register / Vol. 76, No. 171 / Friday, September 2, 2011 / Notices Road, Casey Building, Alexandria, VA 22315–3860. For verification purpose, individual should provide full name, any details which may assist in locating records and their signature. The individual should also reasonably specify the record contents being sought. In addition, the requester must provide a notarized statement or declaration made in accordance with 28 U.S.C. following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’. CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records and for contesting contents and appealing agency determinations are contained in Army Regulation 340–21; 32 CFR part 505; or may be obtained from the system manager. RECORDS SOURCE CATEGORIES: Information is obtained from individuals, Department of Veterans Affairs, and other Federal, state and local agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: During the course of records management, declassification and claims research, exempt materials from ‘other’ systems of records in turn may become part of the case records in this system. To the extent that copies of exempt records from those ‘other’ systems of records are entered into this system, the Department of the Army hereby claims the same exemptions for the records from those ‘other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 36 CFR, Chapter XII, Subchapter B. For additional information contact the system manager. erowe on DSK5CLS3C1PROD with NOTICES [FR Doc. 2011–22467 Filed 9–1–11; 8:45 am] BILLING CODE 5001–06–P ACTION: Comment Request. The Acting Director, Information Collection Clearance Division, Privacy, Information and Records Management Services, Office of Management, invites comments on the submission for OMB review as required by the Paperwork Reduction Act of 1995 (Pub. L. 104–13). DATES: Interested persons are invited to submit comments on or before October 3, 2011. ADDRESSES: Written comments should be addressed to the Office of Information and Regulatory Affairs, Attention: Education Desk Officer, Office of Management and Budget, 725 17th Street, NW., Room 10222, New Executive Office Building, Washington, DC 20503, be faxed to (202) 395–5806 or e-mailed to oira_submission@omb.eop.gov with a cc: to ICDocketMgr@ed.gov. Please note that written comments received in response to this notice will be considered public records. SUPPLEMENTARY INFORMATION: Section 3506 of the Paperwork Reduction Act of 1995 (44 U.S.C. chapter 35) requires that the Office of Management and Budget (OMB) provide interested Federal agencies and the public an early opportunity to comment on information collection requests. The OMB is particularly interested in comments which: (1) Evaluate whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) Evaluate the accuracy of the agency’s estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used; (3) Enhance the quality, utility, and clarity of the information to be collected; and (4) Minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated, electronic, mechanical, or other technological collection techniques or other forms of information technology. SUMMARY: Dated: August 30, 2011. Kate Mullan, Acting Director, Information Collection Clearance Division, Privacy, Information and Records Management Services, Office of Management. Office of Planning, Evaluation and Policy Development DEPARTMENT OF EDUCATION Notice of Submission for OMB Review AGENCY: Department of Education. VerDate Mar<15>2010 15:37 Sep 01, 2011 Jkt 223001 Agency Form Number(s): N/A. Frequency of Responses: Once. Affected Public: State, Local or Tribal Government. Total Estimated Number of Annual Responses: 400. Total Estimated Annual Burden Hours: 276. Abstract: The U.S. Department of Education (ED) Policy and Program Studies Service is conducting an analysis of bullying laws and policies. Evaluation, Management and Training Associates, Inc. is under contract with ED to conduct the analysis. The field data collection portion of the study will involve case studies conducted in 24 school sites nationwide to document state and local implementation of antibullying laws and policies. The purpose of the study is to describe bullying policy implementation at the district and school site level, to determine the factors that facilitate or impede implementation (e.g., legislation, state model policies, and school contextual factors), and to identify lessons from the field that can inform the development of policies and school-based practices to promote a positive climate and reduce bullying behavior. Copies of the information collection submission for OMB review may be accessed from the RegInfo.gov Web site at http://www.reginfo.gov/public/do/ PRAMain or from the Department’s Web site at http://edicsweb.ed.gov, by selecting the ‘‘Browse Pending Collections’’ link and by clicking on link number 4634. When you access the information collection, click on ‘‘Download Attachments ’’ to view. Written requests for information should be addressed to U.S. Department of Education, 400 Maryland Avenue, SW., LBJ, Washington, DC 20202–4537. Requests may also be electronically mailed to the Internet address ICDocketMgr@ed.gov or faxed to 202– 401–0920. Please specify the complete title of the information collection and OMB Control Number when making your request. Individuals who use a telecommunications device for the deaf (TDD) may call the Federal Information Relay Service (FIRS) at 1–800–877– 8339. [FR Doc. 2011–22596 Filed 9–1–11; 8:45 am] BILLING CODE 4000–01–P Type of Review: New. Title of Collection: Analysis of State Bullying Laws and Policies. OMB Control Number: Pending. PO 00000 Frm 00017 Fmt 4703 Sfmt 9990 E:\FR\FM\02SEN1.SGM 02SEN1

Agencies

[Federal Register Volume 76, Number 171 (Friday, September 2, 2011)]
[Notices]
[Pages 54743-54746]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-22467]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2011-0021]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, Department of Defense (DoD).

ACTION: Notice to Add a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on October 3, 2011 unless comments are received which result in a 
contrary determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.

[[Page 54744]]

    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905, or by phone at (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 3, 2011 to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 29, 2011.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0 025-400-2 OAA

System name:
    Army Records Information Management System (ARIMS).

System location:
    Records Management Declassification Agency (RMDA), 7701 Telegraph 
Road, Casey Building, Room 146A, Alexandria, VA 22315-3860.

Categories of individuals covered by the system:
    Active U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corp, and 
U.S. Coast Guard, Army retired, contractors employed by the Army, 
Department of Defense civilians employed by the Army, Air Force, Navy, 
Marine Corp, and Coast Guard, newly assigned Department of Army 
civilian, Department of Army retired civilians, active and retired 
military family members verified in the Defense Eligibility Enrollment 
Reporting System (DEERS), active foreign officers (Non-US Military 
Officers), Homeland Security employees, Initial Entry Recruits, 
Individual Ready Reserve, Department of the Army Non-Appropriated Funds 
civilians, Army National Guard, Army National Guard retired personnel, 
Army Reserve and United States Military Academy (USMA) cadets who 
register for access and provide records for retention in the system and 
individuals who are the subject of records in the system.

Categories of records in the system:
    The system encompasses a variety of records pertaining to all Army 
and DoD functionality; individual name, Social Security Number (SSN), 
DoD ID Number, address; user account information that contains data 
such as names, usernames, unit assignments, locations, office symbols, 
telephone numbers, e-mail addresses, and user roles; and also including 
information in the following categories:

Personnel:
    Records concern military and Army civilian personnel as they relate 
to general personnel data of member, his or her dependents, such as 
insurance, voting, citizenship, and handling responsibility for 
personal property. Records concerning methods and procedures for 
identifying skills and abilities of military personnel, testing, and 
awarding military occupational specialties for use in assignment to 
related duties and jobs.
    Records for the processing of military personnel upon entry into 
the service, in a training or temporarily unassigned status, upon 
assignment overseas and return, and for separation from the service. 
Also covered are records on appointment of officer personnel, 
enlistment and re-enlistment of enlisted personnel, recruiting 
activities, and other matters relating to the entry of military 
personnel into the Army.

Installation Management and Field Organization:
    Records concerning administrative and management functions 
pertaining to installations and responsibilities of installation 
commanders. Subject functional areas include activation and 
inactivation, site and master planning, quarters and housing, 
commercial solicitation, financial institutions, sales of products and 
services, and similar functions applicable at the installation level 
not specifically provided for in other series. Also covered are 
organization, mission, responsibilities, duties, and functions of 
Department of Defense, Headquarters, Department of the Army, Department 
of the Army agencies, major commands, and other commands, units, and 
organizations.

Security:
    Records concerning identification, classification, downgrading, 
declassification, dissemination, and protection of defense information, 
storage and destruction of classified matter, industrial security, 
investigations involving compromise of classified information, access 
to classified data, and other matters pertaining to security; records 
covering the protection and preservation of the military, economic, and 
productive strength of the United States, including the security of the 
Government in domestic and foreign affairs and records concerning 
responsibilities, policies, functions, and procedures pertaining to 
security assistance.

Information Management:
    Records concerning planning, policies, procedures, architectures, 
and responsibilities pertaining to information management; life cycle 
management of information systems; and records pertaining to all five 
Information Mission Area disciplines (communications, automation, 
records management, visual information, and publications and printing); 
records concerning policy, direction, planning, testing, and operation 
of communications and electronics systems, such as radio, telephone, 
teletypewriter, and radar.

Medical Services:
    Composition, mission, responsibilities and functions of the Army 
Medical Department and its related corps, administration and operation 
of Army medical treatment facilities, medical, dental, and veterinary 
care, and medical, dental, and veterinary equipment and supplies.

Logistics:
    These records concern logistics policies, procedures, and support 
covering supplies, equipment, and facilities in several different 
logistical areas.

Administration:
    Administrative functions, such as control of office space, visits, 
attendance at meetings and conferences, gifts and donations, 
memorialization proceedings, and other support functions not 
specifically provided for in other series.

[[Page 54745]]

Emergency and Safety:
    Actions involved in preparing for war or emergencies; bringing the 
Army to a state of readiness; and assembling and organizing personnel, 
supplies, and other resources for active military service. Army 
participation and support in matters of civil disturbance, disaster 
relief, and civil defense and emergency action; records concern 
administration of the Army safety program, which is directed toward 
accident prevention Army-wide. Program responsibilities include 
conducting studies and surveys to determine unsafe practices and 
conditions. Also covers records on nuclear accidents and incidents.

Legal Services:
    Judiciary boards and proceedings, decisions, opinions, and policies 
applicable to civil law and military affairs, international, foreign, 
procurement, and contract law, legal assistance for military personnel 
and their dependents, policies and procedures relative to patents, 
inventions, taxation, and land litigation involving the Army, trials by 
courts-martial, including pretrial, trial, and post trial procedures, 
nonjudicial punishment, investigation, processing, settlement, and 
payment of claims against or on behalf of the Government when the Army 
is involved.

Financial Audit:
    Policies, procedures, direction, and supervision of financial 
functions, including budgeting, accounting, funding, entitlement, pay, 
expenditures, Army Management Structure and fiscal code, and related 
reporting. Records concerning authority, responsibilities, 
organization, and policies relating to auditing service in the 
Department of the Army, action requested on United States Army Audit 
Agency reports, and audit procedures for non-appropriated and similar 
funds.

Quality Assurance and Quality Control:
    Army environmental management records, including programs, 
policies, instructions, and activities; matters affecting the quality 
of the environment, such as impact on the atmosphere, natural 
resources, water, and the community.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 44 U.S.C. Sections 3301-
3314, the Federal Records Act; Executive Order 13526--Classified 
National Security Information Memorandum of December 29, 2009--
Implementation of the E.O. `Classified National Security Information' 
Order of December 29, 2009--Original Classification Authority; DoDD 
5015.2, DoD Records Management Program; Army Regulation 25-400-2, The 
Army Records Information Management System; and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    The Department of the Army is proposing to establish a new system 
of records that will be used to manage and archive long-term and 
permanent records providing core information technology to records 
management support programs (Freedom of Information Act, Privacy Act, 
Component Programs, Combat Records Research, and declassification 
review of classified, permanent, historical Army records 25 years old 
or older, as well as manage the joint review of DoD equities in the 
Joint Referral Center (JRC).

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DOD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notice also apply to this 
system.
    To the Department of Veterans Affairs to verify military service 
for claims filed by the veteran.

    Note:  This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Electronic storage media and hard copy records.

Retrievability:
    By name of individual, Social Security Number (SSN), subject 
matter, or title of record.

Safeguards:
    Electronically and optically stored records are maintained in fail-
safe system software with password-protected access. Indexes of hard 
copy records are stored in records holding areas Army wide. Records are 
accessible only to authorized persons with a need-to-know who are 
properly screened, cleared and trained. The system maintains data 
encryption, role based access, Common Access Card access, and 
authentication through the Army Knowledge Online Portal through secure 
socket protocols.

Retention and disposal:
    Records will be retained in accordance with their respective 
disposition schedule and will be destroyed or permanently accessioned 
to the National Archives when no longer needed for reference and/or for 
conducting business. Records are destroyed by erasing, purging, 
shredding or burning.

Systems Managers(s) and Address:
    ARIMS Systems Managers, Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 
22315-3860.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the System Manager, Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 22315-
3860.
    For verification purpose, individual should provide full name, any 
details which may assist in locating records and their signature. The 
individual should also reasonably specify the record contents being 
sought.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    ``I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United State of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing in true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Systems Managers, Records Management and Declassification Agency, 7701 
Telegraph

[[Page 54746]]

Road, Casey Building, Alexandria, VA 22315-3860.
    For verification purpose, individual should provide full name, any 
details which may assist in locating records and their signature. The 
individual should also reasonably specify the record contents being 
sought.
    In addition, the requester must provide a notarized statement or 
declaration made in accordance with 28 U.S.C. following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing agency determinations are contained in Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.

Records Source Categories:
    Information is obtained from individuals, Department of Veterans 
Affairs, and other Federal, state and local agencies.

Exemptions claimed for the system:
    During the course of records management, declassification and 
claims research, exempt materials from `other' systems of records in 
turn may become part of the case records in this system. To the extent 
that copies of exempt records from those `other' systems of records are 
entered into this system, the Department of the Army hereby claims the 
same exemptions for the records from those `other' systems that are 
entered into this system, as claimed for the original primary systems 
of records which they are a part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 36 CFR, Chapter XII, Subchapter B. For 
additional information contact the system manager.

[FR Doc. 2011-22467 Filed 9-1-11; 8:45 am]
BILLING CODE 5001-06-P