Privacy Act; System of Records: State-76, Personal Services Contractor Records, 52378-52379 [2011-21365]

Download as PDF 52378 Federal Register / Vol. 76, No. 162 / Monday, August 22, 2011 / Notices contact Alanna Falcone at the information above. DEPARTMENT OF STATE [Public Notice 7562] Dan S. Jones, Committee Management Officer. Privacy Act; System of Records: State76, Personal Services Contractor Records [FR Doc. 2011–21302 Filed 8–19–11; 8:45 am] BILLING CODE 8025–01–P Notice is hereby given that the Department of State proposes to create a new system of records, Personal Services Contractor Records, State-76, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A–130, Appendix I. The Department’s report was filed with the Office of Management and Budget on July 20, 2011. It is proposed that the new system be named ‘‘Personal Services Contractor Records.’’ It is also proposed that the new system description will document personal services contract record files, reports of contractor actions, and the documents required in connection with the contractor during his or her employment. Any persons interested in commenting on the new system of records may do so by writing to the Director, Office of Information Programs and Services, A/GIS/IPS, Department of State, SA–2, 515 22nd Street, Washington, DC 20522–8001. This system of records will be effective 40 days from the date of publication, unless we receive comments that will result in a contrary determination. The new system description, ‘‘Personal Services Contractor Records, State-76,’’ will read as set forth below. SUMMARY: DEPARTMENT OF STATE [Public Notice: 7563] Culturally Significant Objects Imported for Exhibition Determinations: ‘‘5,000 Years of Chinese Jade Featuring Selections From the National Museum of History, Taiwan and the Arthur M. Sackler Gallery, Smithsonian Institution’’ Exhibition ACTION: Notice, correction. On July 29, 2011, notice was published on pages 45646 and 45647 of the Federal Register (volume 76, number 146) of determination made by the Department of State pertaining to the exhibition ‘‘5,000 Years of Chinese Jade Featuring Selections From the National Museum of Taiwan and the Arthur M. Sackler Gallery, Smithsonian Institution.’’ The referenced notice is corrected as to the name of the exhibition, which is ‘‘5,000 Years of Chinese Jade Featuring Selections from the National Museum of History, Taiwan and the Arthur M. Sackler Gallery, Smithsonian Institution.’’ The exhibition or display of the exhibit objects is at the San Antonio Museum of Art, San Antonio, TX, from on or about October 1, 2011, until on or about February 19, 2012, and at possible additional exhibitions or venues yet to be determined. I have ordered that Public Notice of the correction of the name be published in the Federal Register. SUMMARY: For further information, including a list of the exhibit objects, contact Julie Simpson, Attorney-Adviser, Office of the Legal Adviser, U.S. Department of State (telephone: 202–632–6467). The mailing address is U.S. Department of State, SA–5, L/PD, Fifth Floor (Suite 5H03), Washington, DC 20522–0505. jlentini on DSK4TPTVN1PROD with NOTICES FOR FURTHER INFORMATION CONTACT: Dated: August 16, 2011. J. Adam Ereli, Principal Deputy Assistant Secretary, Bureau of Educational and Cultural Affairs, Department of State. [FR Doc. 2011–21366 Filed 8–19–11; 8:45 am] BILLING CODE 4710–05–P VerDate Mar<15>2010 17:16 Aug 19, 2011 Jkt 223001 Dated: July 20, 2011. William H. Moser, Acting Assistant Secretary, Bureau of Administration, U.S. Department of State. salary, contract number, position title, and position number. 2. Contract Actions: Salary worksheet computation(s), statement of work, superior qualifications approval memo, final letter of offer, copies of contract, performance evaluation form(s), correspondences, advanced leave request(s), and certificate(s) of training. 3. Contract Termination: Contractor’s release form and out-processing checklist. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 22 U.S.C. 2669(c). PURPOSE: To keep a record of personal services contractors; to document personal services contract record files, reports of contractor actions, and the documents required in connection with the contractor during his or her employment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: The Department of State periodically publishes in the Federal Register its standard routine uses that apply to all of its Privacy Act systems of records. These notices appear in the form of a Prefatory Statement. These standard routine uses apply to Personal Services Contractor Records, State-76. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and electronic records. STATE–76 RETRIEVABILITY: SYSTEM NAME: By individual name or Social Security number (SSN). Personal Services Contractor Records. SAFEGUARDS: SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Records are maintained at those offices that have personal services contractor hiring authority and their corresponding automated data processing facilities. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All personal services contractors with the Department of State. CATEGORIES OF RECORDS IN THE SYSTEM: 1. Contractor Personnel File: Name, Social Security number, address, ´ ´ resumes, clearance level, pay grade, PO 00000 Frm 00076 Fmt 4703 Sfmt 4703 All users are given cyber security awareness training which covers the procedures for handling Sensitive But Unclassified information, including personally identifiable information (PII). Annual refresher training is mandatory. In addition, all Foreign Service, all Civil Service, and those Locally Engaged Staff who handle PII are required to take an FSI distance learning course instructing employees on privacy and security requirements, including the rules of behavior for handling PII and the potential consequences if it is handled improperly. Before being granted access to Personal Services Contractor Records, a user must first be granted access to the Department of State computer system. E:\FR\FM\22AUN1.SGM 22AUN1 Federal Register / Vol. 76, No. 162 / Monday, August 22, 2011 / Notices Remote access to the Department of State network from non-Department owned systems is authorized only through a Department approved access program. Remote access to the network is configured with the Office of Management and Budget Memorandum M–07–16 security requirements, which include but are not limited to two-factor authentication and time-out function. All Department of State employees and contractors with authorized access have undergone a thorough background security investigation. Access to the Department of State, its annexes and posts abroad is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. All paper records containing personal information are maintained in secured file cabinets in restricted areas, access to which is limited to authorized personnel only. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager has the capability of printing audit trails of access from the computer media, thereby permitting regular and ad hoc monitoring of computer usage. When it is determined that a user no longer needs access, the user account is disabled. Records are disposed in accordance with published Department of State Records Disposition Schedules as approved by the National Archives and Records Administration (NARA). Personal Services Contractor records are transferred to a storage center and destroyed 6 years and 3 months after termination of the personal services contract. More specific information may be obtained by writing the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street NW., Washington, DC 20522–8001. SYSTEM MANAGER AND ADDRESS: Office of the Procurement Executive (A/OPE), Department of State, SA–27, 1000 Wilson Blvd., Arlington, VA 20522. jlentini on DSK4TPTVN1PROD with NOTICES NOTIFICATION PROCEDURES: Individuals who have cause to believe that the Office of the Procurement Executive here might have records pertaining to them should write to the Director, Office of Information Programs and Services, Department of State, SA– 2, 515 22nd Street, NW., Washington, DC 20522–8001. The individual must specify that he/she wishes the records of 17:16 Aug 19, 2011 RECORD ACCESS PROCEDURES: Individuals who wish to gain access to or amend records pertaining to themselves should write to the Director, Office of Information Programs and Services (address above). CONTESTING RECORD PROCEDURES: (See above). RECORD SOURCE CATEGORIES: These records contain information obtained directly from the individual who is the subject of these records, supervisors, and human resource staff of the bureau that employs the personal services contractor. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None. [FR Doc. 2011–21365 Filed 8–19–11; 8:45 am] BILLING CODE 4710–24–P DEPARTMENT OF TRANSPORTATION Federal Highway Administration RETENTION AND DISPOSAL: VerDate Mar<15>2010 the Office of the Procurement Executive to be checked. At a minimum, the individual must include: Name; date and place of birth; current mailing address and zip code; signature; the approximate dates of employment with the Department of State; and the nature of such employment. Jkt 223001 Buy America Waiver Notification Federal Highway Administration (FHWA), DOT. ACTION: Notice. AGENCY: This notice provides information regarding the FHWA’s finding that a Buy America waiver is appropriate for the use of non-domestic 1⁄2″ × 0.008 steel fiber with ultimate tensile strength of 290ksi for experimental use in Ultra High Performance Concrete (UHPC) in Oregon and New York. DATES: The effective date of the waiver is August 23, 2011. FOR FURTHER INFORMATION CONTACT: For questions about this notice, please contact Mr. Gerald Yakowenko, FHWA Office of Program Administration, (202) 366–1562, or via e-mail at gerald. yakowenko@dot.gov. For legal questions, please contact Mr. Michael Harkins, FHWA Office of the Chief Counsel, (202) 366–4928, or via e-mail at michael.harkins@dot.gov. Office hours for the FHWA are from 8 a.m. to 4:30 p.m., e.t., Monday through Friday, except Federal holidays. SUPPLEMENTARY INFORMATION: SUMMARY: PO 00000 Frm 00077 Fmt 4703 Sfmt 4703 52379 Electronic Access An electronic copy of this document may be downloaded from the Federal Register’s home page at: http:// www.archives.gov and the Government Printing Office’s database at: http:// www.access.gpo.gov/nara. Background The FHWA’s Buy America policy in 23 CFR 635.410 requires a domestic manufacturing process for any steel or iron products (including protective coatings) that are permanently incorporated in a Federal-aid construction project. The regulation also provides for a waiver of the Buy America requirements when the application would be inconsistent with the public interest or when satisfactory quality domestic steel and iron products are not sufficiently available. This notice provides information regarding the FHWA’s finding that a Buy America waiver is appropriate to use nondomestic 1⁄2″ × 0.008 steel fiber with ultimate tensile strength of 290ksi for experimental use in UHPC in Oregon and New York. In accordance with Division A, section 123 of the ‘‘Consolidated Appropriations Act, 2010’’ (Pub. L. 111– 117), the FHWA published a notice of intent to issue a waiver on its Web site for 1⁄2″ × 0.008 steel fiber with ultimate tensile strength of 290ksi for experimental use in UHPC in Oregon and New York (http:// www.fhwa.dot.gov/construction/ contracts/waivers.cfm?id=55) on April 4th. The FHWA received seven comments in response to the publication. Three commenters opposed the waiver request but did not provide information about domestic manufacturers. Three other commenters were in support of the waiver and suggested that domestic manufacturers of steel fibers should have been in production by now. Oregon Department of Transportation responded to each comment received for this waiver request. During the 15-day comment period, the FHWA conducted additional nationwide review to locate potential domestic manufacturers for 1⁄2″ × 0.008 steel fiber with ultimate tensile strength of 290ksi for experimental use in UHPC in Oregon and New York. Based on all the information available to the agency, the FHWA concludes that there are no domestic manufacturers of 1⁄2″ × 0.008 steel fiber with ultimate tensile strength of 290ksi for experimental use in UHPC in Oregon and New York. In accordance with the provisions of section 117 of the SAFETEA–LU Technical Corrections Act of 2008 (Pub. E:\FR\FM\22AUN1.SGM 22AUN1

Agencies

[Federal Register Volume 76, Number 162 (Monday, August 22, 2011)]
[Notices]
[Pages 52378-52379]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-21365]


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DEPARTMENT OF STATE

[Public Notice 7562]


Privacy Act; System of Records: State-76, Personal Services 
Contractor Records

SUMMARY: Notice is hereby given that the Department of State proposes 
to create a new system of records, Personal Services Contractor 
Records, State-76, pursuant to the provisions of the Privacy Act of 
1974, as amended (5 U.S.C. 552a) and Office of Management and Budget 
Circular No. A-130, Appendix I. The Department's report was filed with 
the Office of Management and Budget on July 20, 2011.
    It is proposed that the new system be named ``Personal Services 
Contractor Records.'' It is also proposed that the new system 
description will document personal services contract record files, 
reports of contractor actions, and the documents required in connection 
with the contractor during his or her employment. Any persons 
interested in commenting on the new system of records may do so by 
writing to the Director, Office of Information Programs and Services, 
A/GIS/IPS, Department of State, SA-2, 515 22nd Street, Washington, DC 
20522-8001. This system of records will be effective 40 days from the 
date of publication, unless we receive comments that will result in a 
contrary determination.
    The new system description, ``Personal Services Contractor Records, 
State-76,'' will read as set forth below.

     Dated: July 20, 2011.
William H. Moser,
Acting Assistant Secretary, Bureau of Administration, U.S. Department 
of State.
STATE-76

SYSTEM NAME:
    Personal Services Contractor Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at those offices that have personal services 
contractor hiring authority and their corresponding automated data 
processing facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All personal services contractors with the Department of State.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Contractor Personnel File: Name, Social Security number, 
address, r[eacute]sum[eacute]s, clearance level, pay grade, salary, 
contract number, position title, and position number.
    2. Contract Actions: Salary worksheet computation(s), statement of 
work, superior qualifications approval memo, final letter of offer, 
copies of contract, performance evaluation form(s), correspondences, 
advanced leave request(s), and certificate(s) of training.
    3. Contract Termination: Contractor's release form and out-
processing checklist.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    22 U.S.C. 2669(c).

PURPOSE:
    To keep a record of personal services contractors; to document 
personal services contract record files, reports of contractor actions, 
and the documents required in connection with the contractor during his 
or her employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all of its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to Personal Services 
Contractor Records, State-76.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    By individual name or Social Security number (SSN).

SAFEGUARDS:
    All users are given cyber security awareness training which covers 
the procedures for handling Sensitive But Unclassified information, 
including personally identifiable information (PII). Annual refresher 
training is mandatory. In addition, all Foreign Service, all Civil 
Service, and those Locally Engaged Staff who handle PII are required to 
take an FSI distance learning course instructing employees on privacy 
and security requirements, including the rules of behavior for handling 
PII and the potential consequences if it is handled improperly. Before 
being granted access to Personal Services Contractor Records, a user 
must first be granted access to the Department of State computer 
system.

[[Page 52379]]

    Remote access to the Department of State network from non-
Department owned systems is authorized only through a Department 
approved access program. Remote access to the network is configured 
with the Office of Management and Budget Memorandum M-07-16 security 
requirements, which include but are not limited to two-factor 
authentication and time-out function.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts abroad is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. All paper records containing personal information are 
maintained in secured file cabinets in restricted areas, access to 
which is limited to authorized personnel only. Access to computerized 
files is password-protected and under the direct supervision of the 
system manager. The system manager has the capability of printing audit 
trails of access from the computer media, thereby permitting regular 
and ad hoc monitoring of computer usage.
    When it is determined that a user no longer needs access, the user 
account is disabled.

RETENTION AND DISPOSAL:
    Records are disposed in accordance with published Department of 
State Records Disposition Schedules as approved by the National 
Archives and Records Administration (NARA). Personal Services 
Contractor records are transferred to a storage center and destroyed 6 
years and 3 months after termination of the personal services contract. 
More specific information may be obtained by writing the Director, 
Office of Information Programs and Services, Department of State, SA-2, 
515 22nd Street NW., Washington, DC 20522-8001.

SYSTEM MANAGER AND ADDRESS:
    Office of the Procurement Executive (A/OPE), Department of State, 
SA-27, 1000 Wilson Blvd., Arlington, VA 20522.

NOTIFICATION PROCEDURES:
    Individuals who have cause to believe that the Office of the 
Procurement Executive here might have records pertaining to them should 
write to the Director, Office of Information Programs and Services, 
Department of State, SA-2, 515 22nd Street, NW., Washington, DC 20522-
8001. The individual must specify that he/she wishes the records of the 
Office of the Procurement Executive to be checked. At a minimum, the 
individual must include: Name; date and place of birth; current mailing 
address and zip code; signature; the approximate dates of employment 
with the Department of State; and the nature of such employment.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of Information 
Programs and Services (address above).

CONTESTING RECORD PROCEDURES:
    (See above).

RECORD SOURCE CATEGORIES:
    These records contain information obtained directly from the 
individual who is the subject of these records, supervisors, and human 
resource staff of the bureau that employs the personal services 
contractor.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 2011-21365 Filed 8-19-11; 8:45 am]
BILLING CODE 4710-24-P